AUTHORIZATION TO HOLD HOSPITALITY EVENT AND REQUEST FOR
REIMBURSEMENT OF HOSPITALITY-RELATED EXPENSES
Authorization to Hold Event
Request for Reimbursement
1. Type of Organization: Student ( ) Faculty ( ) Staff ( ) Other ( )
2. Name of Department/Organization:
3. Department Administrator Contact:
4. Date(s): Time: Location*:
* All requests to use vendors other than University Auxiliary Services, Inc. (UAS) and requests for off-campus events must be approved
by UAS as prescribed by Cal State L.A. Administrative Procedure 025. Please explain in detail in the space provided below the reason for
the request. Signature of UAS Food Services must be obtained at least three (3) weeks prior to the expected date of the event
.
5. Type of Event:
____ Community Relations (funding requested) ____ Official Activity Designation ___ Other
6. Purpose of Event:
7. Funding Source: General Fund $ ________________
Trust or Other Special Funds Account $ ________________
Auxiliary Account $ ________________
Community Relations Account $ ________________
TOTAL $ ________________
8. Person(s) authorized to expend funds:
Name
Title Extension Email
9. Will
alcoholic beverages by served? No ( ) Yes ( )
If yes, refer to Cal State L.A. Administrative Procedure 019, Use
of
Alcoholic Beverages On Campus.
I
have read Administrative Procedure 209, Hospitality, Payment or Reimbursement of Expenses, and hereby agree to abide
by the provisions stated herein.
Name and Title (printed) Signature Date
--------------------------------------------------------------------------------------------------------------------------------------------------------------------
APPROVING AUTHORITY USE ONLY
Name and Title of Division Approving Authority:
Approved: Denied:
Signature Date
Name and Title of UAS Approving Authority (if applicable):
Approved: Denied:
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