Assignment of Incomplete/Alternate Grade Form
Approved by Council on Academic Affairs on 4-10-03
Approved by Council on Graduate Studies on 4-29-03
This document outlines the procedures for assigning and removing an incomplete grade. As each step is completed a copy of
this document along with the plan for completing the required course work is submitted to the program chair (or graduate
coordinator). Refer to the (Graduate) Catalog for a description of the policies related to assigning an incomplete grade.
Step 1: Assignment of Incomplete and Default Grade.
The instructor completes this section and submits the form to the Office of the Registrar at 1220 Old Main.
Student Name: _________________________________________ E-Number #___________________________
Department/Course/Section Number: _______________________________________________
Term and Year Incomplete Assigned: __________________________
Reason for Incomplete: __________________________________________________________________________
Default Grade: __________ Date the Default Grade was submitted to the Office of the Registrar: ___________________
Date the Student was notified of the Default Grade: _________________
Date the Chair (or Coordinator) was notified of the Incomplete and Default Grade: _________________
Instructor’s Signature: _____________________________
Step 2: Submission of a Completion Plan.
The instructor and student complete this section and develop a Completion Plan that describes how the course requirements
will be met and provides a timeline for completing the work. The deadline for submitting the plan is mid-term of the next
term the student is in residence or no later than mid-term of one calendar year from the end of the term in which the grade of
“I” was received.
Date the Completion Plan was approved by instructor: ______________________
Date the Completion Plan was submitted to Chair (or Coordinator):____________________
Step 3: Decision on Completion of Required Course Work.
The instructor decision regarding successful completion of the course requirements is recorded in this section. If the work is
successfully completed, the instructor will submit a grade change through the Workflow located under the Faculty/Services
tab in PAWS. The deadline for completion of the course requirements is the Last Class Day published in the Class Schedule
of the next term the student is in residence or no later than the Last Class Day one calendar year from the end of the term in
which the grade of “I” was received.
__________ Incomplete Work was Successfully Completed by the Deadline
__________ Incomplete Work was not Successfully Completed by the Deadline
Date the grade change was entered: ______________________
Date the Chair (or Coordinator) was notified of the Decision: __________________________
Additional Comments: ________________________________________________________________________