Louisiana State University
Office of Accounting Services
Accounts Payable & Travel
217 Thomas Boyd Hall
REQUEST FOR TRAVEL ADVANCE AS86
Traveler LSU ID
Department
Contact
Phone Fax E-mail
Destination
Departure Date Return Date
Mapping Account
/1750 Account #
Advance Amount
($100 minimum)
Due Date
REASON FOR TRAVEL ADVANCE – See PM-13 for complete University Travel Regulations
The University provides a means of payment via LaCarte or the Centrally Billed Account (CBA) for airfare and conference
registration. Employees
are eligible for a LaCarte card for lodging and other allowable travel costs. Travel advances will not
be provided except for the following:
Graduate Student Employees on business travel *
Traveling to remote foreign destinations
Group Travel
*For requests greater than $5,000, the faculty member that will be held fiscally responsible must be listed and his/her signature is
required below acknowledging responsibility in the event the student does not return to LSU, provide receipts or return the funds.
Procedures
• AS292, “Request for Authorization to Travel” must be attached to this request. High Risk Foreign Travel must be approved by the Provost on
the AS292.
• The Travel Advance amount must be in whole dollars and should not be less than $100 and must be submitted at least seven (7) business
days before the funds are needed.
• Upon completion of travel, an AS300, “Travel Expense Reimbursement Request”, must be completed with the advance amount being
entered on the “Less Travel Advance” line of the reimbursement request. The traveler will be reimbursed the amount in excess of the
advance amount. If the advance exceeds allowable expenses, the traveler should include a personal check for the difference.
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It is requested that a Travel Advance in the indicated amount be issued to me as an LSU employee, for the specific reason noted, as allowed by
the exceptions identified in PM-13. I certify that this advance does not exceed my estimated allowable expenses, which are to be paid from
University funds and which will not be reimbursed directly to me by a third party.
I recognize a personal obligation to account for the expenditure of this Travel Advance by filing my Travel Expense Reimbursement Request by
the 15
th
of the month following my return. If I fail to file my reimbursement request within the allotted time, LSU will assume that the funds
advanced were used for personal purposes and they will consider this Travel Advance to be an advance of my salary or wages or loan to me. In
such circumstances, I specifically assign future salary or wages to LSU to the extent of the Travel Advance and specifically authorize LSU to hold
out of my future salary or wages the amount advanced until the full amount is recovered.
I HEREBY AUTHORIZE LSU TO DEDUCT THE AMOUNT OF THIS ADVANCE FROM MY PAY IF I FAIL TO CLEAR THE ADVANCE WITHIN
THIS TIME FRAME.
I do I do not have a LaCarte procurement card with Travel approval
Requested by _______________________________________________________ _______________________
Traveler’s Signature Date
________________________________________________ _________________________________ _________________
Faculty Member (For Graduate Student Request > $5,000) Printed Name Date
Approved by ______________________________________________ __________________________________ __________________
Head of Budgetary Unit (other than traveler) Printed Name Date
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FOR ACCOUNTING SERVICES USE ONLY
EO # ____________________ DT # ____________________
Rev 7/15
