PRIOR APPROVAL TO CHARGE MAINTENANCE/REPAIR COSTS AS550
To Non-Federal Awards/Grants
Explanation
Equipment maintenance/repair costs are not allowable as a direct charge to federally funded awards, including federal pass
through. There is one exception maintenance/repair costs for equipment dedicated to an award through which the
equipment was acquired are allowable as direct costs to that project (Form AS550 not required). This includes grants that
are continuations.
Maintenance/repair costs are permitted to be charged as direct costs on non-federal agreements when used exclusively on
a sponsored project or proportional benefit can be established by departmental documentation. The PI must submit an
AS550 to SPA for review to determine whether the charges meet the test of reasonableness, allocability, and allowability.
Request Information
Inventory ID#
Original Source of Funds (OSOF)
Purchase Date
Acquisition Cost
Description of Equipment
Description of
Maintenance Repair (please check one)
Allocation of Maintenance/Repair Cost
Grant ID*
Sponsor (if appropriate)
Amount
% Allocated
1
2
3
100%
*Include departmental program(s) if appropriate.
Justification
Include justification for each Grant ID listed above.
1
2
3
Approvals
Principal Investigator
Print Name
Date
Department Head
Print Name
Date
Sponsored Program Accounting
Print Name
Date
Louisiana State University
Office of Accounting Services
Sponsored Program gam Accountin
240 Thomas Boyd Hall
Finance and Administration Office of Accounting Serv
ices Sponsored Program Accounting
240 Thomas Boyd Hall Baton Rouge, LA 70803 P 225-578-5337 F 225-578-7217
REV 6/30/16
0.00%
0.00%
0.00%
0.00