Fillable Arts Committee City of Bowie 15901 Excalibur Road

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Arts Committee City of Bowie 15901 Excalibur Road

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City of Bowie
Arts Committee
15901 Excalibur Road
Bowie, MD 20716
Sally Hein
Director of Community Services
301-809-3014
shein@cityofbowie.org
2019-2020 Arts Grants Application M
at
e
r
i
a
l
s
The City of Bowie has established annual grants for the Arts to support public awareness of
artistic enterprises, creative excellence, artistic diversity and overall involvement of the arts in
our community. The Grant program, administered and facilitated by the Bowie Arts Committee,
may award a total of $12,000 in varying amounts to individuals or groups to develop projects
that involve Bowie residents in the arts. Projects need to take place in Bowie to the benefit of
Bowie residents. Applicants need not be Bowie residents.
The Arts Committee requires that grant awardees follow all procedures that the committee has
established in order to be awarded a grant. A Grant Review Subcommittee will review
applications, and may request additional information or an interview with applicants. Two
Letters of Reference and a letter from the venue confirming space and date(s) have been
secured for your event are required. Applicants are encouraged to contact the Bowie Arts
Committee for suggestions on available venues within the City. Unless special arrangements
have been made with the Arts Committee,
all
projects must be completed and receipts turned
in by May 17, 2020.
COMPLETED APPLICATIONS, INCLUDING ALL SUPPORTING DO
C
UM
E
NT
A
T
I
ON
,
MUST BE RECEIVED BY 5:00 PM ON SEPTEMBER 6, 2019
.
LATE OR INCOMPLETE APPLICATIONS MAY NOT BE ACCEPTED.
Applicants must include a statement to the effect that, “Support for the project was provided
by a grant from the City of Bowie” in all presentations, programs, exhibitions, displays, and
publicity. Phrases such as “partial support”, “funding”, or “partial funding” may be used as
appropriate. Additionally, all awardees agree to work with the committee to assess the project
after completion.
The following must be included in your grant proposal, which should not exceed two pages:
1. Describe your group, its mission and goals, and qualifications to undertake the project.
2. Describe your project in detail.
SAMPLE
3. Describe the expected outcomes of your project.
4. Describe the target audience or participants in terms of size, age range, Bowie residency, and
how they will be determined or selected. Include information on planned accommodations for
persons with disabilities.
5. Describe all plans to encourage the public to attend and / or participate in your project. This
should include specific plans for advertising your project, i.e. social media, local media, etc.
6. Proposed calendar / schedule
7. A detailed budget using the enclosed form. Your budget must account for the entire project and
include any additional funding sources as well as in-kind donations. Reimbursement of expenses
cannot exceed the dollar amount requested per line item on the budget form.
8. Please include ticket/admission price or registration fee, if applicable and proposed usage of
proceeds.
Applicants must also provide:
1. Documentation that the venue and date(s) for the event have been approved.
2. Two Letters of Reference.
3. The signed City of Bowie "Hold Harmless" statement.
4. A signed 2019-2020 Arts Grant Application Check Sheet and Certification.
The following judging criteria will be used and should be addressed in your grant proposal:
1. Will the proposed project engage city residents in the arts? Does the applicant clearly explain
why their project will provide a unique, creative and/or valuable arts experience for City
residents? If a specific population is targeted, is it appropriate for the proposed project? Please
note: a majority of the participants and/or target audience should be City of Bowie residents.
2. For non-performance based projects, is the method of selection or invitation for participation
clear and appropriate? For performances, is there an effective plan to encourage the public to
attend?
3. Is the budget presented in sufficient detail? Has the use of the funds been clearly defined and is
it appropriate for the activity? Has adequate information about other grants or sources of
funding been provided?
4. Does it appear that the project can be successfully completed? Does the applicant have the
necessary experience and qualifications to successfully complete the proposed project?
Project proposals that address one or more of these criteria will receive a preference:
• Projects that will provide ongoing benefits to the City. (Value added)
• Projects that will be able to continue unassisted in the future.
• Projects that will positively address larger numbers of City residents.
• Projects targeted at under-served audiences within the City population.
SAMPLE
City of Bowie
Arts Committee
15901 Excalibur Road
Bowie, MD 20716
Sally Hein
Director of Community Services
301-809-3014
shein@cityofbowie.org
2019-2020 Bowie Arts Grants Application
Project Name _________________________________________________________________________
Organization
Conta
ct Name ________________________________________________________________________
Email
Mailing Ad
dress_ ______________________________________________________________________
Telephone: Home_____________________Cell_____________________Work_____________________
Grant amount requested $ __________
Will the applicant accept partial funding? Yes( _____) No( _____
)
2019-2020 Bowie Arts Grants “Hold Harmless”
Stat
emen
t
Please sign, and fill in the information below.
I und
erstand and agree that the City assumes no responsibility or liability for injuries to persons
or property that result from or relate to use of the funds received by me from the City pursuant
to this grant. I agree to indemnify and hold harmless the City and its officers and employees
from any claims, damages, judgments or losses arising from any injuries to persons or property
arising in connection with or related in any way to use of the funds received by me from the City
pursuant to this grant. I further agre
e that funds will be spent only as specified in the Grant
notification letter. Any changes must be approved in advance of expenditure.
Signature
of Applicant______________________________ Date ______ ______________
Applicant
’
s Name (please print) _______ _____ _____
SAMPLE
City of Bowie
Arts Committee
15901 Excalibur Road
Bowie, MD 20716
Sally Hein
Director of Community Services
301-809-3014
shein@cityofbowie.org
2019-2020 Bowie Arts Grant Budget Form
Income / Expense Item
Description
$ Amount
In Kind*
Tota
l
s
Page of
* In-Kind Donation - A non-monetary gift of goods or services that would otherwise have been a project expense. Examples of in-kind donations
include free use of a performance space, an artist who performs free of charge, or the donation of art materials from a local supply store.
SAMPLE
City of Bowie
Arts Committee
15901 Excalibur Road
Bowie, MD 20716
Sally Hein
Director of Community Services
301-809-3014
shein@cityofbowie.org
2019-2020 Arts Grants Checklist and
C
e
rt
i
f
i
c
at
i
on
This form must be completed, signed, and included with your
application.
Y/N
I have read and understand the requirements and the process for this grant.
I am proposing a project that benefits residents of the City of Bowie.
I have included explanations of target population, benefits or project, etc.
I am submitting the completed application package prior to the deadline.
I have filled or provided all required information.
I have completed the detailed budget form, with required explanations.
I have included confirmation of a secured venue and date(s) for my project.
I have included a plan for advertising my project.
I have included two Letters of Reference.
All information included in this 2019-2020 Grants for the Arts application is
accurate to the best of my knowledge.
Signature: Date:
Printed Name:
SAMPLE
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Completed 18 January 2021

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