Arkansas Music Conference All-State Clinic
February 16-19
, 2022
Hot Springs Convention Center
All booths are 10’ x 10’ with the following items furnished:
One 6’ skirted table
Two metal folding chairs
1 Vendor Identification Sign (custom)
8’ high back drape, 3’ high side drape
Very convenient, accessible loading and unloading
Free parking is available in many areas around the Convention Center.
Exhibitor Set-up
Exhibit Hours
Wednesday 2/16
Thursday 2/17
Thursday 2/17
Friday 2/18
1:30 pm – 7:00 pm
7:00 am – 8:30 am
8:30 am 5:30 pm
8:00 am 4:30 pm
Mail exhibit requests and payment to:
Julia Reynolds
ASBOA
PO Box 2024
Russellville, AR 72811
Work: 479.498.6059 Fax: 501.421.7994
julia.reynolds@atu.edu
Electricity, telephone, and internet access requests should be made directly to the Hot Springs
Convention Center on the enclosed forms.
Please send these requests & payments directly to Hot Springs CC.
Additional booth needs (extra tables, chairs, carpet, etc.) will be contracted directly through
Sunbelt Convention Services. To expedite the paperwork on these needs, please request an
Exhibitor Packet by emailing or calling Sunbelt: CONTACT - Tim Glasscock; PH - 501.244.9955;
EMAIL - sunbelt4u@gmail.com; FAX - 501.244.9995
Arrangements for sending materials in advance will be made directly with Sunbelt Convention
Services information is included in their above mentioned Exhibitor Packet. Please do not
send items directly to the Hot Springs Convention Center.
Thank you for your continued support of music in Arkansas. We look forward to working with
you this year.
Julia Reynolds
Arkansas Music Conference All-State Clinic
February 16-19, 2022
Hot Springs Convention Center
EXHIBIT REQUEST
Company
Contact
Position
Address
City
State
Zip
Business Phone
Fax
Email
Mobile
Not to be published, for our office use only
Web Page
List first and
last names for
exhibitor badges
1
7
2
8
3
9
4
10
5
11
6
12
Prices: One booth - $300.00
Each additional booth - $250.00
All exhibitors must PAY before they can DISPLAY. A Purchase Order will be accepted to secure
your booths, but payment must be received before February 10, 2022. Credit Cards are accepted
if user is willing to incur usage fees. Please request a credit card specific invoice that will link you
to Sqaure and allow you to pay with any major credit card.
Number of booths requested _______________
Total amount enclosed _______________
(Payable to ASBOA)
Please fax a copy of this request to 501.421.7994 and send payment with this form to:
Julia Reynolds, PO Box
2024, Russellville, AR 72811
List your first six choices for booth space
1
st
choice _________________ 4
th
choice _________________
2
nd
choice _________________ 5
th
choice _________________
3
rd
choice _________________ 6
th
choice _________________
Requests are honored according to availability, and on a first come, first paid (official Purchase Order
accepted), first served basis.
Office Use Only
Date PW Received
Date $$ Received
DB
Number of Booths
Booth Assignment
Amount
PO #
Check #
Arkansas All-State Music Conference
February 16-19, 2022
Program Advertisement Information
Company____________________________________________________
Our conference program includes advertisements. If interested, please indicate your
choice below.
_____*Back cover - $400 (7.5
” x 10”)
_____*Inside front or inside back - $300 (7.5” x 10”)
*First-come, first-served basis
_____Full page within program – $200 (7.5” x 10”)
_____Half page $125 (7.5” x 5” landscape orientation)
_____Quarter page – $75 (3
.75” x 5” portrait orientation)
D EA DLIN E FOR S U B M ISSION
OF C OPY and M O N EY
JANUARY 10 , 2 0 2 2
Return this form with payment or Purchase Order to
Julia Reynolds
PO Box 2024
Russellville, AR 72811
or fax to 479.498.6063
Please su bmit ad inform ation el ectronically.
STANDARD RATES FOR SERVICES
Revised 5-13-21
Electric, Phone & Plumbing Order Form
Hot Springs Convention Center
All advanced orders must be received seven (7) days prior to move-in for advance rates.
Event name: AR Band & Choral Groups Date(s) of event: 02/16/22 - 02/19/22
Company name:_________________________________Email Address:________________________
Contact name:__________________________________Phone #:_____________________________
Address:________________________City:____________________State:______Zip:_____________
Service cannot be supplied until order form and payment are received.
Rates quoted below cover only the bringing of service to the booth and do not include wiring. The Hot Springs Convention Center does not stock receptacles for any electrical
connection above a standard 20 amp, 110 volt outlet. Additional charge will be made if receptacles are not provided by the exhibitor. Under no circumstances shall anyone other than
“center personnel” make electrical connections. Easy access to utility service panels must be provided at all times. Center personnel are authorized to cut floor coverings to obtain
access to floor electrical boxes.
Rates are subject to change without notice
No helium or light gas filled balloons are permitted in the Hot Springs Convention Center.
No open flames are allowed in the Hot Springs Convention Center (candles must be completely enclosed in a glass globe).
-Prices listed on this page are PER EVENT unless marked differently.-
Visa, Mastercard, American Express and Discover welcome.
Visa/MSC/Am Exp/DSC #: ______________________________Expiration date:__________
Signature:_______________________________________________________________
Printed Name_________________________________________________________
Please make checks payable to: Hot Springs Convention Center
Mail Checks to the Event Coordinator as follows: Attn: Pauline Howard
Hot Springs Convention Center, 134 Convention Blvd., Hot Springs, AR 71901
EC's Phone 501-620-5011 * Fax 501-620-5009 * phoward@hotsprings.org
QUANTITY AMPERE
Volts & Phase
Advance Order Floor Order AMOUNT
20 amps 125 Volt
s (standard outlet)
$50.00 $100.00 $
20 amps 208 Volt Singl
e Phase
$70.00 $140.00 $
20 amps 208 Volt Thre
e Phase
$90.00 $180.00 $
30 amps 208 Volt Singl
e Phase
$80.00 $160.00 $
30 amps 208 Volt Thre
e Phase
$100.00 $200.00 $
50 amps 208 Volt Single Phase
$120.00 $240.00
$
50 amps 208 Volt Thre
e Phase
$120.00 $240.00 $
100 amps 208 Volt
Single or Three Phase
$300.00 $600.00 $
Power Strip INCLUDES TAX
$10.00 $20.00 $
$
High Speed Internet Access (Synchronous
Broadband)
$200.00 $400.0
0 $
Water hook up
$50.00 $100.00 $
Compressed ai
r
$50.00 $100.00 $
TOTAL $
Please send this form & $$ directly to Hot Springs Convention Center
click to sign
signature
click to edit
Exhibit Hall C Layout
Loading Docks Hall C
15 16 43 44 71 72
14 17 42 45 70 73
13 18 41 46 69 74
12 19 40
47
68 75
11 20 39 48 67 76
10 21 38 49 66 77
9 78
8 22 37 50 65 79
7 23 36 51 64 80
6
24
35 52 63 81
5 25 34 53 62 82
4 26 33 54 61 83
3 27 32 55 60 84
2 28 31 56 59 85
1 29 30 57 58
86
Entrance of Conference
Attendees
Hall D, Bank OZK Arena, Embassy
Main Walkway
Hall A, Horner, Hotel Hot Springs
Hot Springs Hotels
With Arkansas Music Conference Rates 2022
ArlingtonHotel 501.623.7771
SingleDouble
$116.00‐$126.00
HotelHotSprings 800.844.7275
SingleQuad
$121.00‐$151.00
ComfortInn&Suites 501.623.1700 SingleQuadTBA
ComfortSuites 501.624.3800 Single&Double$141.00
EmbassySuitesHotel 800.362.2779 SingleQuad$172.00
HamptonInn 501.525.7000 SingleQuad$139.00
HolidayInnExpress 501.463.5600
Single
Quad
$120.00‐$180.00
StaybridgeSuites 501.525.6500
SingleQuad
$132.00‐$189.00
DoubleTreebyHilton 501.525.1391 SingleQuad‐$149.00
Home2SuitesbyHilton 501.520.4444 SingleQuad‐$129.00
CourtyardbyMarriott 501.651.4359 SingleQuad‐$124.00