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Arkansas Better Chance (ABC) Early Childhood Ready for (State of Arkansas)

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Arkansas Better Chance (ABC) Early Childhood
Ready for Learning
The Arkansas Department of Education is committed to supporting ABC Early Childhood programs as they prepare for the 2020-21 school year
with the challenge to reassess program plans in order to be sufficiently prepared for learning. All ABC Early Childhood programs, like K-12
schools, will
be expected to provide onsite instruction at the beginning of the school year. Virtual learning will not be an option in lieu of onsite
learning. However, ABC programs directly associated with school campuses that have a limited number of “digital days” built into
their schedule as a make-up option for the late start of school may participate in a digital learning option not to exceed five days total.
If an
entire school district or educational cooperative closes as a COVID-19 precaution, ABC programs associated with those LEAs may remain open.
ABC programs not affiliated with school districts or educational cooperatives will also remain open. ABC Early Childhood Centers should consult
with DESE and ADH when determining the appropriate level of response related to COVID-19.
The Arkansas Better Chance (ABC) Program - Early Childhood Ready for Learning document identifies priority areas that align with guidance provided to
K-12 school districts to be Ready for Learning. Before school starts, ABC Early Childhood Ready for Learning teams should do the following:
•
Review each
Priority Area
in the first column of the Ready for Learning planning chart.
•
Review essential tasks and procedures to be considered
Before School Opens
in the second column of the Ready for Learning planning
chart.
•
Develop
On-site Learning Plans
aligned with guidance from ADH and DHS and detail the procedures and activities in column 3 of the chart.
•
Develop
School Closure Response Plans
in the event that there may be a required, schoolwide closure aligned with guidance from ADH
and DHS in column 4 of the chart. Areas not applicable are greyed out on the chart. All school closures will be guided by ADH and ADE.
•
Submit a completed ABC Program - Early Childhood Ready for Learning document to your ABC Program Specialist before the start of the
2020 school year. All applicable items, not greyed out, should be addressed in the Ready for Learning planning document.
In an effort to create and maintain a safe environment, many safety precautions are strongly recommended by the ADH and DHS Division of Child
Care and Early Childhood Education. Recommendations for precautions can be accessed on the following websites:
Arkansas Department of Health (ADH) COVID-19 Directives, Orders, and Health Guidance
www.healthy.arkansas.gov/programs-services/topics/covid-19-health-guidances
https://
Arkansas Human Services Division of Childcare and Early Childhood Education (DCCECE)
https://humanservices.arkansas.gov/about-dhs/dccece
Arkansas Better Chance (ABC) Program – Early Childhood Ready for Learning
Program Name:
Submitted By:
Contact Info:
Site(s) and Facility #
Priority Areas
Before School Opens
Program and/or School Action(s) and Description
On-Site Learning Plans
School Closure Response Plans
District Operations and Fiscal Governance
Attendance:
Review procedures to document and
maintain enrollment and attendance
Division of Child Care and Early Childhood
Education website – Example COVID- 19
in COPA (note new attendance
options)
Attendance Sheet
https://humanservices.arkansas.gov/about-
dhs/dccece
Limitation of Person(s) in Facility:
Division of Child Care and Early Childhood
Education website - Child Care Guidance
from the Department of Health
https://humanservices.arkansas.gov/about-
dhs/dccece
Review plan to prohibit person(s) from
facility with the exception of essential
persons:
•
facility staff
• persons with a legal authority to
enter, including law enforcement
officers, childcare licensing staff,
DHS Child Protective Services staff
•
professionals providing services to
children
• children enrolled at the facility
• parent or legal guardians who
have children enrolled AND have
scheduled appointment
• other professionals conducting
services that cannot be done after
hours, e.g., plumber repairing
broken pipe
•
Adults MUST wear face coverings
Update ABC Parent Handbook:
Review and update ABC Parent
Handbook:
•
parent/child expectations
•
daily screening process
•
procedures for possible exposure
to COVID-19
•
COVID-19 safety measures
• transition plan from on-site to
remote learning in emergency
situations
•
Highlight new procedures/rules in
the handbook
Priority Areas
Before School Opens
Program and/or School Action(s) and Description
On-Site Learning Plans
School Closure Response Plans
Facilities and Transportation
Common Areas:
Division of Child Care and Early Childhood
Education website - Child
Care Guidance from CDC
https://humanservices.arkansas.gov/about-
dhs/dccece
Review management procedures for
common areas while maintaining the
CDC recommended social distancing:
•
health and safety checkpoint(s)
• hallways
• water
fountains
• restrooms
• cafeteria
• playground
• other -
Transportation (if applicable):
Division of Child Care and Early Childhood
Education website - Child Care and
Pandemic Requirements 2020
https://humanservices.arkansas.gov/about-
dhs/dccece
Child Care Pandemic Requirements for
transportation do not apply to school
district busses.
Review transportation procedures (if
applicable):
• describe strategy for bus or van
transportation of students to/from
the program
•
disinfection process
•
social/physical distancing of
students
• Personal Protective Equipment
(PPE) for drivers and support staff
Priority Areas
Before School Opens
Program and/or School Action(s) and Description
On-Site Learning Plans
School Closure Response Plans
Academics
Assessment:
Review procedures to gather
individual child work to document
developmental progress according
to – Work Sampling and/or Ounce
Cu
rric
ulu
m
/
I
n
st
ru
c
t
ion
/
Assessment (CIA):
Example and supports for learning
experiences: Explorers Curriculum
http://asuchildhoodservices.org/#!preschoole
xp
Review procedures to utilize,
implement guidelines and learning
plans for CIA:
•
identify curricula (for all settings)
•
children - schedule and routines
•
children – new COVID-19 health
and safety routines
•
in-depth training and guidance
for
teachers and
paraprofessionals
Professional Development:
Staff Training
and Support
Identify needed training and support
for:
• education or Learning
Management System (LMS)
Platform (e.g., SeeSaw, ZOOM,
Google Classroom)
• program procedures including
COVID-19 according to CDC, DHS,
ABC guidance/process
•
program health-safety procedures
(e.g., chemicals, first aide,
nosebleeds)
Priority Areas
Before School Opens
Program and/or School Action(s) and Description
On-Site Learning Plans School Closure Response Plans
Human Capital
Staffing and Schedules:
Review schedules and staff
responsibilities:
• coordinator/director
• teachers
• paraprofessionals
• support staff
• floaters
• special education staff
• others
Class Ratio/Group Size:
Division of Childcare and Early Childhood
Education (DCCECE) website - Pandemic
Requirements 2020
https://humanservices.arkansas.gov/about-
dhs/dccece
Maintain groupings for children of no
more than 10 (including the teacher)
following class ratio according to
ABC, Arkansas Minimum Licensing,
and room capacity (whichever is less
for age group) AND
dividing children
into smaller cohorts (e.g., 20 children
divided into 4 groups of 5 with 2
teachers overseeing 10 each)
-
learning centers, group instruction,
meals, walking in hallways, lining up,
etc.
•
maintain same group of children
and teachers
•
visual marking to assist and
provide visible reminder of the
recommended CDC safe social
distancing of 6 feet
•
nap time – cots/mats should be
spaced out as much as possible –
ideally 6 feet apart, positioning
sleeping arrangements – head to
foot placements
•
staggered schedule for playground
times
•
staff (teachers, paraprofessionals,
floaters, coordinator, substitutes,
etc.)
•
use of PPE equipment
Classroom Arrangements:
Arrange classroom(s) allowing for
learning centers, more space for
movement, and social/physical
distancing:
• items to be removed and returned
when safer conditions warrant
(water table, sand table, soft toys,
cloth items, communicable items –
playdough, paints, writing
instruments, cozy nooks, etc.)
•
learning centers
•
small group learning
•
large group (10 or less) learning
Arrival/Departure Procedures:
Division of Child Care and Early Childhood
Education website – Child
Care Guidance
from CDC
https://humanservices.arkansas.gov/about-
dhs/dccece
Division of Child Care and Early Childhood
Education website - CCDF Authorized Sign-
in Representative Form
https://humanservices.arkansas.gov/about-
dhs/dccece
Division of Child Care and Early Childhood
Education website - COVID-19 Screening
Example
https://humanservices.arkansas.gov/about-
dhs/dccece
Review arrival/departure procedures
for the most current CDC and social
distancing guidance to screen adults
and children:
•
stagger arrival and pick up times
• multiple screening stations – to
expedite process, avoid long wait
lines, etc.
•
sanitary practices according to
CDC to be observed
•
daily procedure to screen children
and adults entering building –
including entrance point,
temperature, health questions,
etc.
•
temperature check and record (if
•
100.4 F or above – NOT permitted
to enter)
•
ask questions and record answers
- signs or symptoms of COVID-19
(if answer yes or have other signs
of illness – NOT permitted to
enter)
•
caregivers sign child in and out of
center
Re
c
e
ss
/
G
r
o
ss
M
o
t
o
r
:
Review recess and gross motor
activities:
• implement rotation schedule of
classrooms to allow lower
numbers of children and increase
opportunities to spread out on the
playground
• hands will be washed before
entering and after leaving play
area
•
sanitary practices according to
CDC to be observed
•
staff use of PPE equipment
Substitutes:
Review Pre-K substitute procedures:
• substitutes will be vetted –
including background checks, etc.
•
substitutes will receive training on
current guidelines and CDC
protocol
•
substitutes will follow CDC
screening protocols
•
substitutes use of PPE equipment
Priority Areas
Before School Opens
Program and/or School Action(s) and Description
On-Site Learning Plans
School Closure Response Plans
Student Support
Developmental Screening:
Review procedures for developmental
screenings to determine individual
needs:
•
screen each child
•
if developmental delays, identify
next steps
•
staff use of PPE equipment
Special Education and Related Services
(OT, PT, Speech, Dyslexia, etc.):
Schedule meetings between ABC and
special education providers to
collaborate, communicate
expectations, and detailed plans to
therapists, teaching staff, and families:
•
referral process and procedures
•
consent form procedures
•
parent conferences
•
process and procedure to provide
services according to child’s IEP
and/or IFSP
•
process for denial of services
Social Emotional Learning (SEL):
Develop a plan for ABC Staff to
connect with children and families
utilizing a variety of strategies and
tools to build relationships:
•
introduce teaching staff and tour
of
c
l
a
ss
r
oom
p
r
i
or
t
o
first
day
o
f
school
•
utilize Conscious Discipline
rituals
•
individual and small group
instruction
•
engage families
Priority Areas
Before School Opens
Program and/or School Action(s) and Description
On-Site Learning Plans
School Closure Response Plans
Stakeholder Communication & Family and Community Engagement
Caregiver(s) Communication:
Review procedures for regularly
communicating with caregiver(s):
•
expectations – child and caregiver
•
learning instruction and guidance
•
student progress
•
frequent updates
•
learning check-ins and reporting
Priority Areas
Before School Opens
Program and/or School Action(s) and Description
On-Site Learning Plans
School Closure Response Plans
Health and Safety
Student Resources and
Materials
Review student resources for
safety precautions including:
• individual containers with
learning
materials/ supplies
(crayons, pencils,
safety scissors,
glue, playdough, etc.)
•
individual materials to
enhance
learning (books,
games, sensory
items, etc.)
Center Time Procedures:
Review center time procedures:
•
individual container labeled with
child
name consisting of items
such as
writing utensils, safety
scissors, glue, sensory items,
playdough, etc.
•
assign groups of children to
centers
for safety purposes-
students will have a set
amount of time in each center
then rotate
• toys or items that are put in a child’s
mouth, sneezed on, etc. will be
removed from the center and placed
in a “sanitizer bin” until items can be
property sanitized by staff
• center items that are - soft toys, cloth,
cannot be cleaned or disinfected, or
may encourage children to place in
their mouth (play food, dishes,
utensils, cloth dress-up clothes, etc.)
should be boxed away and returned
when safer conditions warrant
Cle
a
nin
g
/
S
a
n
it
a
t
ion
P
ro
c
e
du
re
s:
Division of Child Care and Early Childhood
Education website - Child Care Guidance
from the Department of Health:
https://humanservices.arkansas.gov/about-
dhs/dccece
DCCECE Minimum Licensing Requirements
Review cleaning and sanitizing
procedures:
•
bleach solution (refer to DHS
Arkansas
Minimum Licensing
and ERS guidelines)
•
cleaning products – follow
safety guidance on label
•
high contact items and areas will
need
to be sprayed down with
bleach
solution once students
switch centers
and at the end of
the day
• surfaces and tables will be
washed/sanitized using the two
step-
cleaning procedure in ERS
guidelines
•
restroom toilets and sinks –
faucets, handles, doorknobs will
be sprayed
with disinfectant after
each use or
before another
classroom uses the restroom
• restroom(s) will need to be
cleaned/sanitized by building
custodian at least once during
the
school day while children are
present
Emergency Drills:
Review emergency/evacuation plans
and
measures:
•
emergency kits/bags –
according to
Minimum Licensing
Requirements
•
maintain same group of children
and
teachers
•
maintain social/physical
distancing of
children
Meal Procedures for Classes:
Division of Child Care and Early Childhood
Education website - Child Care Guidance
from the Department of Health:
https://humanservices.arkansas.gov/about-
dhs/dccece
Review procedures for meals and
snacks:
• for programs that rely on food
service from school district,
review food
service options if
schools are closed
•
hands will be washed before
entering and leaving the room
•
location of meals and snacks
•
seating arrangement –
social/physical
distancing
•
individual meal containers
and
utensils
•
individual service of food (family-
style services is not allowed at
this time)
•
sanitary practices to be observed
• time in the hallway to be limited
•
staff will wear PPE
protective
equipment
Positive COVID-19:
Review procedures and plans if center
or
classroom experiences a “positive”
COVID- 19 case:
•
immediately call for guidance -
ADH COVID-19 School and
Child Care
Hotline
833-504-0155
•
follow ADH COVID-19
Hotline
guidance
•
follow CDC guidance on
how to
disinfect the facility
•
ABC Coordinator must contact
the
ABC Program Specialist
Staff and Essential Personnel Procedure to
Enter Facility:
Division of Child Care and Early Childhood
Education website - Child Care Guidance
from the Department of Health:
https://humanservices.arkansas.gov/about-
dhs/dccece
Review daily CDC screening procedures
for
all staff and essential personnel
prior to
entering facilities:
•
staff must wear face covering
•
temperature check and record (if
• 100.4 F or above – NOT
permitted to enter)
•
ask questions and record
answers – signs or symptoms of
COVID-19 (if
answer yes or
have other signs of
illness –
NOT permitted to enter)
Priority Areas
Before School Opens
Program and/or School Action(s) and Description
On-Site Learning Plans
School Closure Response Plans
Technology
Technology:
Develop home technology
survey to identify needs:
•
age appropriate devices
•
learning platforms
•
IT support
• Distribution/Retrieval Plan (e.g.,
documentation of receipt and
return, user agreement, Q and A –
what to do if…)
Resources and Guidance:
Arkansas Human Services Division of Childcare and Early Childhood Education (DCCECE)
https://humanservices.arkansas.gov/about-dhs/dccece
DCCECE Information Regarding COVID-19 (Coronavirus)
Child Care Provider Frequently Asked Questions
COVID-19 child Care Assistance for Essential Workers FAQs
COVID-19 Child Care Provider FAQs
Child Care Pandemic Requirements 2020
Helpful Links
Child Care Guidance from Department of Health
Child Care Guidance from CDC
CCDF Authorized Sign-In Representative Form
Covid-19 Screening Example
EXAMPLE: Covid-19 Attendance Sheet
Arkansas Department of Health (ADH) COVID-19 Directives, Orders, Health Guidance
https://www.healthy.arkansas.gov/programs-services/topics/covid-19-health-guidances
Directive on Face Coverings
Directive Regarding Large Indoor Venues
Arkansas Division of Child Care and Early Childhood Education (DCCECE) Minimum Licensing Requirements for Child Care Centers
https://humanservices.arkansas.gov/images/uploads/dccece/Final_CCC.pdf
Arkansas Division of Elementary and Secondary Education (DESE) – COVID-19 Information
http://dese.ade.arkansas.gov/divisions/communications/covid-19-information
Arkansas State University Childhood Services – Explorers Curriculum
http://asuchildhoodservices.org/#!preschoolexp
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Arkansas Better Chance (ABC) Early Childhood Ready for (State of Arkansas)

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Completed 5 August 2021

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