Fill - Free fillable Appropriateness Certificate of HistoricPreservation (City of Round Rock, Texas) PDF form

HistoricPreservation

Certificate of

Appropriateness

Contents:

Process flowchart

What is a Certificate of Appropriateness?

What defines “appropriate”?

When do I need a Certificate of Appropriateness?

Planning & Development Services Department contact information

Certificate of Appropriateness review process:

Pre-application conference

Design guidelines for historic properties

Administrative review

Historic Preservation Commission (HPC) review

Design guidelines principles

Historic Preservation Commission (HPC) application & meeting schedule

Application and attachment checklist

Certificate of Appropriate application

Planning and Development Services Department

City of Round Rock, Texas

Updated: November 2020

Certificate of Appropriateness (CofA)

Application Review Process

* If a CofA for demolition is

denied, the HPC may delay the

demolition for up to 120 days.

Pre-application conference with Planning &

Development Services Dept. (PDS) staff

Staff reviews application

and makes

recommendation to HPC

HPC

hearing

Applicant may obtain

building permit (if

necessary) & begin

work consistent with

CofA conditions

Applicant may not re-

apply for one year*

City

Council

hearing

Approved

Denied

Approved

Denied

Submit CA application to PDS

(see submittal dates)

File appeal to City Council

within 15 days

Staff decides

HPC or Admin.

review

HPC

Admin.

Approved

Staff reviews

application

Staff

approves or

schedules

HPC review

HPC

Page 3

What is a Certificate of Appropriateness (CofA)?

A Certificate of Appropriateness confirms that proposed changes to a property with Historic

(H) Overlay Zoning are appropriate to the historic period, architecture and style of the

property, and are consistent with the City’s design guidelines for historic properties so that the

historic authenticity of the property is preserved.

If a property has Historic Overlay Zoning, the owner/applicant is required to obtain a

“Certificate of Appropriateness” (CofA) before obtaining a building permit or beginning work

involving any change to the exterior of the property, demolishing all or part of the structure, or

relocating a structure to or from a property with historic overlay zoning (Code of Ordinances

Part III Section 10-56). Some types of minor changes may qualify for expedited review by a staff

member instead of the Historic Preservation (see “administrative review” on subsequent

pages).

What defines “appropriate”?

The City has adopted design guidelines for changes to historic landmarks and districts, which

are based on the Secretary of the Interior’s Standards for the Rehabilitation of Historic Buildings.

The two sets of design guidelines, Design Guidelines for Historic Commercial Districts and

Properties, and the Design Guidelines for Historic Residential Districts and Properties. The set of

guidelines used is based on the building type, regardless of how the building is currently used.

For example, offices or day care in a house would use the residential guidelines.

The HPC and City staff use these design guidelines to evaluate CofA applications, so it is highly

advisable for applicants to consult them when planning their projects. Both sets of guidelines

are posted on the historic preservation web site at www.roundrocktexas.gov/cofa

When do I need a CofA?

Below are guidelines for when a CofA is required; please contact Joelle Jordan at 512-218-5422

or jjordan@roundrocktexas.gov if you are unsure or need clarification.

A Certificate of Appropriateness is REQUIRED for:

• Any repairs or work that involves a change in material, finish, design, or color

Anything that changes the exterior appearance may affect the historic character of a

structure, and a CofA is necessary to ensure that the changes do not detract from its

authenticity. Examples: change in siding or roofing material or color; replacing

windows, doors, light fixtures or hardware; adding exterior equipment such as antennas

or condensers; adding window film or changing paint color.

• Restoration to a structure/property’s period of historic significance

Projects intended to restore a historic property to an earlier condition also must be

reviewed for appropriateness, to ensure the authenticity of the restoration.

Page 4

• Yard: hardscape, paving, or fencing

Adding or changing structures such as paving, fences, gazebos etc. requires a CofA.

• Addition of features such as awnings, lighting, etc. that are not currently attached to

the structure

While not permanent, these features have a major impact on the character of the

building, and must be reviewed for appropriateness.

• Structural additions

Additions and changes to historic structures must be reviewed for appropriateness to

ensure that the structure’s authenticity is not compromised. Additions to

noncontributing structures in historic districts must be reviewed to ensure that the

district’s character is maintained.

• New structures, including outbuildings, on a property with Historic zoning

New structures on properties with H overlay zoning must have a CofA before beginning

construction. This also applies to new structures in an historic district, even if the

property was previously undeveloped.

• Structural relocation or demolition

Relocating a historic structure from one location to another requires a Certificate of

Appropriateness for Relocation, and demolition of all or part of a historic structure

requires a Certificate of Appropriateness for Demolition. This packet does not outline

processes specific to structural relocation or demolition. Please refer to Code of

Ordinances Part III Section 10-56 (b) (relocation) or Part III Section 10-56 (a) (8)

(demolition) for information and procedures.

A Certificate of Appropriateness is NOT REQUIRED for:

• Interior projects

Projects that are confined to the interior of a structure do not require a CofA.

• Signs

Signs do not require a Certificate of Appropriateness, only a standard sign permit.

There are different sign standards for different types of areas, and the “Special Areas”

sign standards apply to properties with H overlay zoning.

• Yard : plants and landscaping

Altering non-structural elements such as plants or landscaping does not require a CofA,

however adding or changing structures such as fences, paving, gazebos, etc. (other than

“ordinary maintenance and repair”) do require a CofA.

• Ordinary maintenance and repair

“Ordinary maintenance and repair” which does not change the appearance of the

property exterior does not require a CofA. The original appearance must be maintained

Page 5

using the same materials and colors (repainting the same color is ordinary maintenance;

repainting a different color requires a CofA).

Definition of ordinary maintenance and repair, Section 46-5: Any work, the sole

purpose of which is to correct deterioration, decay, or damage, including repair of

damage caused by fire or other disaster and which does not result in a change in the

existing appearance and materials of a property. Examples of this work include, but are

not limited to the following:

(1) Caulking or reglazing windows;

(2) Minor repairs to windows, doors, siding, gutters, etc.;

(3) Replacement of existing mechanical equipment;

(4) Repairing or repaving of flat concrete work in side and rear yards;

(5) Repairing or repaving of existing front yard paving, concrete work and walkways,

if material the same or similar in appearance is used;

(6) Foundation work, if no change in appearance occurs; and

(7) Chimney work, if no change in appearance occurs.

Page 6

Applying for a Certificate of Appropriateness (CofA)

Contact information

Planning and Development Services Department 512-218-5428

The Historic Preservation Program’s offices are located in the Planning and Development

Services Department on the second floor of the McConico Building at 301 W. Bagdad, Suite 210.

Historic Preservation Staff:

Joelle Jordan, AICP 512-218-5422 jjordan@roundrocktexas.gov

Kerstin Harding 512-218-5421 kharding@roundrocktexas.gov

Historic preservation web page: www.roundrocktexas.gov/historicpreservationn

Certificate of Appropriateness web page: www.roundrocktexas.gov/cofa

Pre-application conference

It is highly advisable to consult with preservation staff while still in the planning stages of your

project. Staff will determine whether the project will be reviewed administratively or by the

Historic Preservation Commission, or if a CofA is unnecessary. Staff will explain the design

guidelines that will apply to the project, and can be a resource for information about

appropriate architectural styles and materials, and local vendors of specialized services.

It is also advisable to consult the Design Guidelines for Historic Residential Properties and Districts

or the Design Guidelines for Historic Commercial Properties and Districts early in the project.

Projects that may be reviewed administratively

The Zoning Administrator may issue a CofA for some projects that result in only minor changes

to the appearance of the property. Whether a project qualifies for expedited administrative

review will be determined at a pre-application meeting.

Administrative review for a CofA can usually be completed within ten days. Staff may also

decide to forward the application to the HPC to review at its next meeting.

The following projects are considered eligible for administrative review (Section 10-56 (a) (3)):

a. Paint colors for the exterior of a structure including siding, trim, doors, steps, porches,

railings, and window frames. This shall not include painting or otherwise coating

previously unpainted masonry;

b. The placement and screening, if necessary, of roof-mounted equipment and other

mechanical equipment of various types;

c. The placement and design of screening treatments for trash and recycling receptacles;

d. Fences to be installed in the rear and/or side yard;

e. Ground lighting;

Page 7

f. Elements attached to a facade of any building, garage or carriage house including, but

not limited to, door hardware, hinges, mailboxes, light fixtures, sign brackets, street

address signage and historic interpretive signage;

g. Replacing roofing materials or color on a flat roof that will not be visible from the

ground or from immediately adjacent taller buildings;

h. Gutters and downspouts;

i. Installation or removal of landscaping, including trees;

j. Accessibility ramps;

k. Changes to awning fabric color for an existing awning;

l. Landscape elements, including but not limited to, walks, paving, benches, outdoor

furniture, planters, pools, trellises, arbors and gazebos;

m. Installation of any elements required by other codes such as emergency lighting;

n. Modifications that are considered nonpermanent such as, but not limited to, window

films and temporary features to weatherize or stabilize a historic resource;

o. Minor modifications to an existing certificate of appropriateness that still meets the

intent of the original approval; or

p. Renewal of an expired certificate of appropriateness.

Administrative review process

If your project can be reviewed administratively, complete an application and bring it and any

supporting materials (see pages 11-12) to the Planning & Development Services Department.

Necessary supplemental materials usually include photos of the property and specifically of the

parts affected, paint samples, photos and item numbers of parts and fixtures, etc. – please refer

to the checklist on page 11. Documentation must be complete in order for staff to begin review

of an application.

Staff will review the application for conformance with the design guidelines and applicable

ordinances. A decision will be made within ten days, although staff may refer the application

to the HPC if they believe the request requires additional scrutiny.

Projects that are reviewed by the HPC

Certificates of Appropriateness for all other projects affecting the exterior appearance of a

property with H overlay zoning must be reviewed by the Historic Preservation Commission.

The commission meets monthly, and applications should be submitted two weeks before the

meeting in order to allow time for staff research and distribution to Commissioners before the

meeting.

Historic Preservation Commission members, appointed by the Round Rock City Council, are

Round Rock residents; their goal is to assist in the development of the most cost effective, high

quality, and historically appropriate project possible.

Page 8

HPC review process

If the project is to be reviewed by the HPC, the applicant will need to submit ten copies of the

application and supporting materials at least fourteen days before the desired HPC meeting.

Please refer to the HPC schedule on page 10 for the HPC submittal and meeting schedule.

Supplemental materials usually include photos of the property and specifically of the parts

affected, paint samples, photos and item numbers of parts and fixtures, etc. – please refer to the

checklist on page 11. Documentation must be complete in order for staff to begin review of an

application. If it is not possible to obtain ten copies of all materials, please contact staff to

determine how samples may be provided for the HPC hearing.

Staff will review the application for conformance with the design guidelines and applicable

ordinances, and write a recommendation to the Commissioners. The application, supplemental

materials and staff recommendation will then be distributed to the commissioners 4-5 days

before the scheduled meeting to allow time to examine and research the application.

At the HPC meeting a staff member will present a summary of the application and the staff

recommendation. The applicant is not required to attend, although it is helpful in case the

Commission has additional questions. The application is considered in a public hearing, so

there will be an opportunity for the applicant and/or their contractor(s) to address the

Commission. At the end of the discussion, the HPC votes whether to approve the application as

submitted, to approve with conditions, or to deny the application.

Notification and building permits

The applicant will receive correspondence detailing the outcome of the case and any conditions

associated with approval or denial. This correspondence serves as the CofA. The CofA is also

sent to the Building Inspections Office, which will reference them when issuing permits and

conducting inspections.

Appeals

If an administratively reviewed application is denied, the applicant may appeal to the HPC. If

an HPC-reviewed application is denied, the applicant may, within 15 days, appeal the denial to

the City Council, otherwise the applicant may not reapply for a year.

Page 9

Design Guidelines Principles

The complete document, Design Guidelines for Historic Commercial and Residential Districts and

Properties, is posted online at: www.roundrocktexas.gov/historicpreservation

The Design Guidelines are divided into commercial and residential guidelines. "Commercial" and

"Residential" properties are defined not by their present use, but by the historic building type as it

currently appears. A house converted to an office would use the Residential standards.

Principles of the design guidelines

There are several guiding principles that the Design Guidelines incorporate; these pertain to

buildings of all occupancy and construction types, sizes and materials, permanent and

temporary construction on the exterior of existing buildings within the historic districts or as

individual historic landmarks, as well as new construction:

1. Original or historically significant materials and/or features of a structure or site shall

be maintained and repaired rather than replaced whenever possible.

2. If replacement of existing materials or features is necessary, the new feature shall match

the old in design, color, texture, and other visual qualities.

3. Replacement of missing features should be based on historical, documentary, physical

or pictorial evidence.

4. Minimal alteration of the building, structure, site or environment should be made.

5. Each property should be recognized as a product of its own time. Alterations that seek

to create a false sense of historical development should be discouraged.

6. Changes to a building or site that have taken place over time are evidence of its history

and development. Those changes that have acquired significance in their own right

should be recognized and preserved.

7. Where historic architectural or site features are determined by the Commission to

contribute to the historic character of the property or the district, proposed alterations or

additions affecting such features should be reviewed more stringently.

8. New additions, exterior alterations, or new construction should not destroy historic

materials or general features that characterize the property. The new work may be

differentiated from the old and should be compatible with the massing, size, scale and

architectural features of the property and the surrounding neighborhood, to protect the

historic integrity of the property and the site.

9. Whenever possible, new additions or alterations to structures should be done in such a

manner that if removed in the future, the essential form and integrity of the structure

and the site would be unimpaired.

Historic Preservation Commission

2021 Meeting Schedule

Meetings are typically held at 6:00 p.m. in the City Council Chambers at 221 E. Main

Street. Please check the online calendar www.roundrocktexas.gov/events/, or call 512-

218-5428 before the meeting in case there have been schedule changes or cancellations.

Agendas, minutes and video of HPC meetings are posted online at Round Rock Replay,

www.roundrocktexas.gov/replay.

Submission Deadline

Tuesday)

HPC Meetings

Tuesday)

January 5

January 19

February 2

February 16

March 2

March 23*

April 5

April 20

May 4

May 18

June 1

June 15

July 6

July 20

August 3

August 17

September 7

September 21

Work Session

October 5

October 19

November 2

November 16

November 30*

December 14*

* Dates adjusted to accommodate holidays

The Historic Preservation Commission (HPC) preserves, protects, and promotes the City

of Round Rock’s historical resources through preservation, public education, community

partnerships, and heritage tourism. Its preservation responsibilities include issuing

Certificates of Appropriateness for proposed changes to historic properties and making

recommendations for historic designations and historic policy and programs to the City

Council. For more information, visit our website at

www.roundrocktexas.gov/historicpreservation, or contact the Planning & Development

Services Department at 512-218-5428.

November 17, 2020

Certificate of Appropriateness

Application Attachment Checklist

Number of application and attachment copies to include in submittal:

 For Administrative (Staff) Review, please attach one copy of the application and all

supplementary materials.

OR:

 For Historic Preservation Commission Review, please attach nine (9) copies of the application

and all supplementary materials. If it is not possible to obtain all nine copies, please contact

staff to determine how samples can be provided at the HPC hearing.

All applications:

 Certificate of Appropriateness application

 Completed application attachment checklist

Rehabilitation, remodeling, additions or new construction:

 Elevation and plan drawings to scale indicating proposed alterations, clearly indicating the

existing building and what changes are proposed. Please indicate location relative to adjacent

structures

 Exterior materials description and samples (if possible)

 Photograph(s) of existing conditions documenting all sides of the structure that will be

affected

 Photographs/printouts of any new or replacement parts (doors, windows, shingles, siding etc.)

For restoration to an earlier condition:

 Historical documentation (plans, elevations, photographs) of that earlier condition, if available

For building additions or new construction:

 Site plan showing dimensions of lot, location and dimensions of existing building(s), location,

dimensions and sight lines of addition, location of all exterior ground- and roof-mounted

equipment, hardscape, fencing, parking lots and driveways

Painting, stucco, repointing:

 Color photographs of all areas to be affected

 Diagram of where each color/material will be applied on the structure

 Color samples/paint chips

 Information on relevant textures, sheens, etc.

Awnings and Canopies:

 Photograph of building elevation to which the awning or canopy is to be attached

 Dimensioned drawings. Indicate the front and side view of awning or canopy and placement

on structure

 Samples of colors and materials

Relocation:

Refer to Code of Ordinances Part III Section 10-56 (b) and discuss with staff what documents are

necessary and appropriate to include with the application.

Demolition:

Refer to code of Ordinances Part III Section 10-56 (a) (8) and discuss with staff what documents are

necessary and appropriate to include with the application.

Certificate of Appropriateness Application

Historic Preservation Commission

Submit this form and all necessary attachments (see checklist) at least 14 days before the Historic Preservation

Commission meeting to the Planning & Development Services Department, 301 W. Bagdad Avenue, Suite 210,

Round Rock, Texas 78664; ph. 512-218-5428.

App

licant contact information

Name:

Address:

Phone: Fax: Email:

Role:  Owner  Architect/contractor  Other:

Developer contact information

Name:

Phone: Fax: Email:

operty Address:

1. In the

space below, briefly describe the work proposed (use separate page(s) if necessary).

2. Pleas

e refer to the attachment checklist for additional materials necessary to evaluate the

proposed work.

Description of proposed work:

Signature Date

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