Application to vote by proxy at a
particular election or referendum
Voting by proxy
Proxy voting means that if you aren’t able to cast your vote in person, you can have someone you trust
cast your vote for you.
You can use this form to apply to vote by proxy for one particular election or referendum only.
Both you and your proxy must be registered and eligible to vote.
A person can only be a proxy for close relatives and up to two other people at an election or
referendum.
Close relatives are the spouse, civil partner, parent, grandparent, brother, sister, child or grandchild of
the applicant.
How do I apply to vote by proxy?
You must ask someone who is willing and capable to be your proxy and vote on your behalf.
Fill in the proxy vote application form. You must give a reason why you want to vote by proxy, for
example you may be abroad on holiday on polling day.
Make sure you complete all sections of the form and supply your date of birth and signature. You
need to give your date of birth and signature on this application form. This information is needed to
prevent fraud. If you are unable to sign this form, please contact your us.
Return your form to us by email at ero@grampian-ero.gov.uk or by post to Grampian Electoral
Registration Officer, Woodhill House, Westburn Road, Aberdeen, AB16 5GE
When applying for a new proxy vote, you must return your proxy vote application form so that it reaches
us by 5pm, 6 working days before the poll.
When changing or cancelling an existing proxy, postal or postal proxy vote, you must return your proxy
vote application form by 5pm, 11 working days before the poll.
If you are not already registered to vote, you must register before applying for a proxy vote. The
deadline to register to vote is midnight, 12 working days before the poll. Register to vote online at
www.gov.uk/register-to-vote
What happens after I’ve returned this form?
Your proxy must go to your polling station to vote. If your proxy cannot get to the polling station, they
can apply to vote for you by post. They can apply to do this by 5pm, 11 working days before the
poll. An application form for your proxy to vote for you by post can be downloaded from
www.grampian-vjb.gov.uk/electoral-register/application-forms/
Your proxy will be sent a proxy poll card, telling them where and when to vote on your behalf.
You should let your proxy know how you want them to vote on your behalf, for example, which
candidate, party, or outcome.
If it turns out that you are able to go to the polling station on polling day, you can vote in person as
long as your proxy has not already done so, or has not applied to vote for you by post.
Privacy statement
We will only use the information you give us for electoral purposes. We will look after personal
information securely and we will follow data protection legislation. We will not give personal information
about you or any personal information you may provide on other people to anyone else or another
organisation unless we have to by law.
The lawful basis to collect the information in this form is that it is necessary for the performance of a
task carried out in the public interest and exercise of official authority as vested in the Electoral
Registration Officer as set out in the Representation of the People Act 1983 and associated
regulations.
The Data Controller is Ian H Milton, Grampian Electoral Registration Officer, Woodhill House,
Westburn Road, Aberdeen, AB16 5GE, Tel 01224 068400.
For further information relating to the processing of personal data you should refer to the privacy
notice at www.grampian-vjb.gov.uk/privacy-notice Version 20200930
Page 1 of 2
