Application to vote by emergency
proxy in Scotland based on COVID-19
Voting by proxy
Proxy voting means that if you aren’t able to cast your vote in person, you can have someone you trust cast
your vote for you.
If you are self-isolating based on advice from Scottish Government or a medical practitioner that
you became aware of after 5pm on the sixth working day before the poll and you are unable to
vote in person at your polling station, you can apply to vote by emergency proxy (someone else voting
on your behalf). You can apply until 5pm on the day of the poll.
Both you and your proxy must be registered and eligible to vote.
A person can only be a proxy for close relatives and up to two other people at an election.
Close relatives are the spouse, civil partner, parent, grandparent, brother, sister, child or grandchild of
the applicant.
How do I apply to vote by proxy?
You must ask someone who is willing and capable to be your proxy and vote on your behalf.
Fill in the emergency proxy vote application form. You must give a reason why you need to vote by proxy.
Make sure all sections of the form are complete. You need to give your date of birth and signature on
this application form. This information is needed to prevent fraud. If you are unable to sign this form,
please contact us.
Return your form to us by email at ero@grampian-ero.gov.uk or by post to
Grampian Electoral
Registration Officer, Woodhill House, Westburn Road, Aberdeen, AB16 5GE
This form can only be used after 5pm, on the sixth working day before the poll and must reach us
before 5pm on t
he day of the poll.
Y
ou must already be registered to vote, before applying for a proxy vote or emergency proxy vote.
The
deadline to register to vote is midnight, 12 working days before the poll. Register to vote online at
www.gov.uk/register-to-vote
This form and these deadlines only apply for local elections in Scotland.
What happens after I’ve returned this form?
Your proxy must go to your polling station to vote.
You should tell your proxy how you want them to vote on your behalf, for example, which candidates
or parties.
The elections team at your council will tell your proxy when and where to vote on your behalf.
Privacy statement
We will only use the information you give us for electoral purposes. We will look after personal
information securely and we will follow data protection legislation. We will not give personal information
about you or any personal information you may provide on other people to anyone else or another
organisation unless we have to by law.
The lawful basis to collect the information in this form is that it is necessary for the performance of a
task carried out in the public interest and exercise of official authority as vested in the Electoral
Registration Officer as set out in the Representation of the People Act 1983 and associated
regulations.
The Data Controller is Ian H Milton, Grampian Electoral Registration Officer, Woodhill House,
Westburn Road, Aberdeen, AB16 5GE, Tel 01224 068400.
For further information relating to the processing of personal data you should refer to the privacy notice
at www.grampian-vjb.gov.uk/privacy-notice Version 20200930
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