Fillable Application to Serve on a Board and/or Committee (Town of La Pointe)

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Application to Serve on a Board and/or Committee (Town of La Pointe)

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Town Board approved 9/11/18
TOWN OF LA POINTE, MADELINE ISLAND
Application to Serve on a Board and/or Committee
Complete and return to the Town Hall, PO Box 270 or email to clerk@townoflapointewi.gov
1. Please select the board and/or committee that you wish to be considered for appointment to (you may select more
than one)
Zoning Board of Appeals* Energy Committee
Madeline Island Public Library Board Board of Review Alternate*
Town Plan Commission* Community Awards Committee
______ Affordable Housing Advisory Committee Winter Transportation Committee
Public Arts Committee Election Officials*
Other:
*Members receive compensation for meeting attendance
***********************************************************************************************************
2. Personal Information
___________________________________________ ____________________________________
Name Date
______________________________________________________________________________________
Mailing Address
____________________________ ________________________________ ________________________________
Phone (Daytime) Phone (Evening) Email Address
Town Resident? Full-time Part-time Other
************************************************************************************************************
3. Have you served on any other Town boards/committees in the past? YES NO
If yes, what boards or committees?
4. What are your reasons for seeking an appointment to the board(s)/committee(s) you have selected above?
5. Why would you be an asset to the board(s)/committee(s) you have selected above?
Print Name Signature Date
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signature
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1
Name:
Committee/Board
TOWN OF LA POINTE BOARD/COMMITTEE MEMBERSHIP
POLICY AND PROCEDURES
A. Scope. The terms of the Policy shall apply to the appointment of all current and future boards,
committees and commissions appointed or created by the Town Board, except where in conflict with
applicable state statutes, bylaws, contracts, or as otherwise provided.
B. Definitions.
1. Board: A Board is a type of statutory body that must be formed and perform duties according to
the guidelines set out in state law. These include:
• Town Plan Commission – WI Stats 60.62(4) and 62.23
• Madeline Sanitary District Board - Chapter 60, Subchapter IX
• Zoning Board of Appeals – WI Stats 60.65
• Madeline Island Public Library Board– WI Stats 43.54
• Board of Review Alternate – WI Stats 70.46
• Election Officials - WI Stats 7.30
2. Members: All appointees described herein who have voting authority.
3. Quorum: A majority of a board’s members are present. A majority is over 50% of the members
unless otherwise indicated in the bylaws.
4. Bylaws: Rules adopted governing its members and the regulation of its affairs.
5. Commission: A commission is a type of statutory body that must be formed and perform duties
according to the guidelines set out in state law. These include:
C. Eligibility. Members must be eligible to vote in the Town of La Pointe, unless otherwise provided, and
should not have any Town delinquent personal taxes, Town utilities or other Town assessments, and must
not have any claim pending against the Town. Town staff will conduct a one-time check for delinquencies
upon receipt of application. Present sitting members of any committee are excluded from this requirement.
If a claim is placed by a current member of a board, commission, or committee, the member can be
removed by a majority vote of the Town Board.
D. Vacancies through term expiration or resignation. A seated member of a Board, Committee or
Commission will be sent a letter and email notifying them that their term of office is expiring. A self-
addressed stamped postcard addressed to the Town of La Pointe will be enclosed with the letter, allowing
the member to either:
1. Serve another term; or
2. Elect not to serve another term.
2
A sign-up sheet for the position describing who is being resigned will be posted at the Post office, at the
Brummer Company posting board, at the Town Hall posting board, and the Town Hall desk in the Town Hall
meeting room for interested parties to sign up.
The member who wishes to serve again should return the postcard or respond to the email. If a postcard is
received at the Town Hall indicating that the member wishes to serve again, the Town Clerk or Clerical
Assistant will so note the name on the sign-up sheet on the Town Hall desk.
E. Appointment process. The Town Board will consider the following to decide to appoint a member
includes these criteria:
1. The board, commission or committee’s recommendation to the Town Board.
2. Seated members who wish to serve again.
3. New individuals interested in the open position.
A new individual who has signed up for an open seat must complete an application, certify that they have
read the policy that pertains to attendance, and acknowledge they understand the duties and
responsibilities of the position.
The Town Clerk shall be responsible for the applications’ completeness. The Town Board will jointly select
the most qualified individuals for the available positions. These will be kept on file in case of vacancies (See
F).
F. Vacancies. Vacancies occurring shall be filled for the unexpired term by appointment of the Town Board
from completed applications. If no completed applications are available, the Town Clerk will solicit
applications from eligible citizens. All applications will be provided to Town Board members for their review.
If an applicant has an application on file and applies for another vacancy, the applicant must review and
update their on-file application
G. No financial liability. No member thereof, shall incur any financial liability in the name of the Town
without proper authorization.
H. Attendance.
1. Active participation by all appointed members is necessary for proper functioning of boards,
committees and commissions. Once notice of a meeting has been supplied to a member, it
shall be the responsibility of that member to either attend or, prior to the time of the
meeting, notify the Town of his/her inability to attend. Attendance may be by telephone or
computer if approved in advance by the committee.
2. Failure to attend three consecutive meetings without excused absences or 75% of meetings
in one year, may be considered as a voluntary resignation. The Board, Committee, or
Commission Chair decides if the absence is excused or not.
3. If an appointee fails to attend as required herein and thus voluntarily resigns, or for other
reasons resigns, the Town Board shall appoint a person to the unexpired term.
3
I. Town Staff Support for Committees.
1. The Clerical Assistant provides administrative support to the Chairs of the Winter
Transportation Committee, the Energy Committee, the Community Awards Committee, the
Public Arts Committee and the Harbor Committee to set meeting dates and notify members
of meeting dates, ensures information for each meeting is provided to the members in
advance and that meetings are recorded. The Clerical Assistant transcribes the minutes and
distributes them in a timely manner.
2. The Zoning Administrator provides administrative support to the Town Plan Commission and
the Zoning Board of Appeals to set meeting dates and notify members of meeting dates,
ensures information for each meeting is provided to the members in advance and that
meetings are recorded. The Zoning Administrator transcribes the minutes and distributes
them in a timely manner.
3. The Library Director provides administrative support to the Library Board to set meeting dates
and notify members of meeting dates, ensures information for each meeting is provided to
the members in advance and that meetings are recorded. The Library Board Secretary
transcribes the minutes and distributes them in a timely manner.
4. The Town Clerk provides administrative support to the Board of Review and the Election
Board to set meeting dates and notify members of meeting dates, ensures information for
each meeting is provided to the members in advance.
5. The Town Administrator serves as the administrative representative to the following
committees: Winter Transportation, Energy Committee, and Harbor Committee.
J. Removal of members. The Town Board, by majority vote, shall have the authority to remove any member
from their seat whenever, in its discretion, the best interests of the Town shall be served thereby, except as
provided in state statutes.
I certify by my signature that I have read the applicable Board, Committee or Commission bylaws and this
policy and understand the duties of the position.
Signature Print Name Date
History: Approved November 9, 2004, reaffirmed March 8, 2008, amended April 12, 2008, amended January 26, 2016, September
11, 2018, October 23, 2018.
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Application to Serve on a Board andor Committee (Town of La Pointe)

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Completed 1 February 2021

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