Fillable Application For Off Site Improvements PX Permit (City of Oakland)

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Application For Off Site Improvements PX Permit (City of Oakland)

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Application/PX-Permit/April 2018 Page 1 of 8
Department of Transportation
Engineering Services – 4
th
Floor
250 Frank Ogawa Plaza, Oakland, California 94612
APPLICATION FOR PX PERMIT
OFF-SITE IMPROVEMENTS
P-Job Agreement or Subdivision Improvement Agreement (SIA)
Please complete all information below. Current telephone and email are required to process application.
Project Site Address
APN (s)
Name of Project
(i.e. The Oak Townhomes
Subdivision, Oak Business Park, Shops Oak Plaza)
Applicant Name (Owner Representative)
Applicant’s Telephone / Email
Property Owner or Developer Name
Owner, Developer’s Telephone / Email
Engineer-of-Record / Firm Name
Engineer’s Telephone / Email
Planning Case Number(s)
Date Planning/Zoning
Letter was Approved
Was a “Tentative Map” Approved with this Project? Y__ N__
If yes, What is the TM or
Vesting TM Number?
APPLICANT HAS READ AND ACKNOWLEDGES THE FOLLOWING:
1) Applicant is responsible for submitting and obtaining approval from Oakland Fire Department (OFD). OFD
charges separate fees to perform plan check. Engineering Services will NOT route plans to OFD.
2) Plan checking will not begin until the PX PERMIT FEES have been PAID and Plans & Documents have been
emailed to dotpermits@oaklandnet.com
. NOTE: This is a “No Reply” email address. Do NOT email questions.
3) PX PERMIT SUBMITTAL CHECKLIST (see Page 2) must be completed and submitted with the PX Permit
application. Improvement plans should be at least 70% complete at time of first plan check.
4) The Engineer’s Cost Estimate will be reviewed with the PX plans. Additional fees are owed when the final
approved cost estimate is greater than the initial cost estimate submitted with the permit application.
5) Plans are routed or emailed by the Engineering Services, Plan Check Engineer (PCE) to the City Arborist, Traffic
Engineer, Public Works Agency (PWA) Electrical Services Manager & Maintenance Supervisor, Sanitary Sewer
Engineer, City Project Planner and other departments as determined by the PCE.
6) Applicants communicate with each Reviewer for clarity throughout the plan check review process. PX Permit is
issued when each Reviewer “Approves” by email to the applicant and copies the PCE.
7) Plan sheets must be collated, securely stapled, have cover sheet w/ project map, north arrow (up), scale, sheet
index. The PCE will NOT insert, attach, remove or sort plan sheets for the applicant.
8) Before permit is issued the Permitting System (Accela) must not have any restrictions, holds, or outstanding fees
owed on the subject project parcels. Applicant must resolve any outstanding issues.
9) Permit applications are assigned to PCE and other staff based upon availability and present workloads of each
department. Individual staff will not be guaranteed or predetermined for any specific permit or project application.
Staff reassignments may occur at any time and at the sole discretion of the City. Applicant notified via email.
10) Sanitary Sewer Mitigation Fees must be paid to the Sanitary Sewer Engineer, PWA, prior to PX permit issuance.
11) Joint Trench work requires a separate Excavation Permit (X) and approved Traffic Control Plan (TCP).
Applicant’s Signature
____________________________ Date ________
THIS BOX FOR OFFICE USE ONLY
PX Permit Fees Paid?
Yes___ No___
Is the Submittal Checklist Attached?
Yes___ No___
ENGINEER (PCE) ASSIGNED:
Print name and title under signature(s)
ROUTED:
Arborist__ Traffic___ PWA___ Sewer___
click to sign
signature
click to edit
DEPARTMENT OF TRANSPORTATION
ENGINEERING SERVICES – 4
TH
FLOOR
Application/PX-Permit/April 2018 Page 2 of 8
PX PERMIT SUBMITTAL CHECKLIST
Submit one (1) hard copy of each document and four (4) sets, hard copies, of the improvement
plans. If submitting additional documents or plans not listed below, include a Letterhead Transmittal
Memo listing other documents being submitted.
N
OTE: Parcel and Tract Maps require a separate application and fees.
Item Description Check
1 Improvement plans for the project (4 copies) Yes ___ No ___
2 Engineer’s cost estimate (separate on-site work from off-site) Yes ___ No ___
3
Copy of the complete original planning / zoning letter with
project conditions of approval signed by the zoning manager
Yes ___ No ___
4 Preliminary title report (no older than 6 months) Yes ___ No ___
5
Geotechnical / soils report (prepared for the building
department)
Yes ___ No ___
6 Sanitary sewer calculations / Sewer mitigation fees application Yes ___ No ___
7 Hydrology hydraulic calculations / storm drainage Yes ___ No ___
8 Storm water supplemental form completed for planning Yes ___ No ___
9 Compliance matrix (excel spreadsheet is preferred) Yes ___ No ___
10
REQUIRED - electronic (pdf) submittal. Email documents or
link to download to: dotpermits@oaklandnet.com
NOTE: This is a “No Reply” email address. Do NOT email questions to this email address.
Yes ___ No ___
P
X Permit is required for the construction of public improvements in the City’s right-of-way or any City
Easement. Design must comply with City of Oakland Municipal Code Chapters 10, 12, 15 and 16 as well
as State and Federal regulations. City standard details for construction of public facilities are available on
www.oaklandca.gov
. City follows the provisions of the Green Book entitled Standard Specifications for
Public Works Construction and Caltrans Standards for sidewalk curb ramps for ADA compliance.
Improvement plans should be considered at least 70% complete by the Engineer-of-Record. Typical
sheets delivered for the 1st Review: 1) Cover Sheet with index, legend, location map, north arrow / scale,
owner & professional’s contact information, 2) Site Plan & Demolition, 3) Grading & Drainage 4) Utilities,
5
) S
ewer, Drainage, Roadway Profiles, 6) Pavement Restoration 7) Streetlights & photometrics, 8
)
S
triping & Signage, 9) Landscape & Irrigation, 10) Preliminary Joint Trench, 11) Standard Details
&
C
onstruction Notes and 12) Temporary Erosion Controls BMP’s for construction. Partial plans, less than
60% complete, may NOT be routed and applicant will be notified to resubmit more complete plans.
Af
ter the PX permit has been issued for construction any revisions to the approved plans requires
Revision Plan Check application with submittal and additional fees. For inactive approved PX permits, the
applicant must reapply for pay for a Permit Extension otherwise, the PX permits will automatically expire
180 days after issuance. For more information see handouts PX Permits-FAQs, Steps to Obtain a PX
Permit, and Calculating PX Permit Fees.
Department of Transportation
Engineering Services – 4
th
Floor
250 Frank Ogawa Plaza, Oakland, California 94612
____________________________________________________________________________________
FAQ’s/PX-Permit/April/2018 Page 3 of 8
Frequently Asked Questions FAQ’s
for a PX Permit
1. What is a PX Permit?
Answer: A PX Permit is issued for the construction of public improvements within the City’s right-of-
way or City Easement or as part of a new Subdivision, Parcel or Tract Map approval. PX permit is
required prior to public infrastructure construction such as a roadway, paving, signage, pavement
markings, striping, streetlights, storm drainage, sanitary sewers, manholes, sidewalk, curb, gutter, ADA
compliant curb ramps, driveway approaches, utilities, landscaping, street trees, tree grates, irrigation,
and other public facilities.
2. When should I apply for a PX Permit?
Answer: The Planning and Zoning approval letter Conditions of Approval outlines the permits required
for the project. In some cases, issuance of a PX permit is a project condition that must be met prior to
approval of a Parcel Map or Building Permit. If you are submitting a Tract or Final Map a PX Permit
must be ready for issuance before the City Council Adopts resolution approving execution of the
Subdivision Improvement Agreement (SIA) and recording the Subdivision Map. Table below shows
estimated City time in months for processing typical PX permits using only the Engineer’s Cost
Estimate. Applicant’s time should be added for estimated total time. Also, refer to “What are the Steps
to Obtain a PX Permit” for more information.
Engineer’s Cost Estimate
Estimated City Time from PX Application
Submittal to PX Permit Issuance
Min. (Months)
$1 to $50,000
1 ½
$50,001 to $250,000
3
$250,001 to $650,000
6
$650,001 to $1,500,000
8
$1,500,00 or Greater
10
3. Who reviews my PX plans?
Answer: Based upon the scope of the public improvements, hard copies of the PX plans will be routed
to the City’s Electrical Services Manager, Arborist, Traffic Engineer, Sanitary Sewer, and Storm
Drainage. The project Engineer assigned to your project for Engineering Services will provide plan
check comments and email the plans to the project Planner for review and approval.
Oakland Fire Department (OFD) reviews PX plans by separate application and payment for OFD
fees. Applicant is responsible for obtaining OFD approval on the PX plan sets prior to issuance of PX
permit.
4. How long will it take before I receive plan check comments?
Answer: Most reviewers will provide plan check comments within 3 to 4 weeks with each submittal.
Review by departments may take longer when availability of staff is limited, the project application is
complex, number of applications received, and seasonal work during dry months starting mid-April up
to mid-September.
Department of Transportation
Engineering Services – 4
th
Floor
250 Frank Ogawa Plaza, Oakland, California 94612
____________________________________________________________________________________
FAQ’s/PX-Permit/April/2018 Page 4 of 8
If any outside agencies, for example; Caltrans, BART, UPRR, Fish & Wildlife, Army Corps of
Engineers, require separate approvals Applicants are responsible for obtaining all required outside
permits including any necessary vacation or dedications of any right-of-way, easements or private
property acquisitions prior to issuance of the PX permit.
5. How many plan check reviews should I expect?
Answer: Most PX plans will require 3 to 4 rounds of review submittals before all the reviewers have
approved the plans, including OFD. If plans are very complex with roadways, bicycle lanes, major
infrastructure, or require outside agency permits (BART, Caltrans, UPRR, or neighboring), more
reviews are usually expected.
6. What are the design requirements?
Answer: Design must comply with City of Oakland Municipal Code Chapters 10, 12, 15 and 16 as well
as State and Federal regulations. City standard details are available on the City’s website. Additionally,
the City follows the provisions of the Green Book entitled Standard Specifications for Public Works
Construction and Caltrans Standards for curb ramps and ADA compliance.
7. What is Potholing and when should I Pothole?
Answer: “Potholing” is digging a test hole to expose the existing underground utilities. This allows the
design team and the contractor to locate the actual horizontal and vertical position of existing facilities.
With this information, tied to a survey benchmark, these existing utilities are accurately shown on the
permit plans and will greatly reduce delays and problems during construction. Potholing should be used
when existing facilities locations are not firm and when constraints and conflicts with new facilities are
apparent (design phase). Potholing can save time and money during construction avoiding conflicts and
resubmittals, review and approval.
8. What other types of permits, applications, fees might be required with my PX permit?
Answer: Your project conditions of approval can help. Additional permits may include:
a) Excavation Permit (X) is required for Joint Trench Utilities with approval from the parent
company.
b) Obstruction Permit (OB) is required for work that will obstruct sidewalks, street parking or
traffic lanes during construction along public street, easement or right-of-way. OB permits may
require Traffic Control Plan (TCP) that must be approved by the City’s Traffic Engineer before
the OB permit is issued. Parking meters or parking kiosks require an OB permit with payments to
the City for removal and installation of parking meters and kiosks.
c) Shoring: A Building Permit (B) is required for shoring, retaining walls, scaffolding and other
vertical elements. Verify with the Building Department. Engineering Services will issue a minor
encroachment permit for tie-backs and temporary shoring in the right of way.
d) Major (ENMJ) and Minor (ENMI) Encroachment Permits are required for building
encroachments, private improvements within the right-of-way.
e) Public Private Easement (PPE) permit is required when vacating or dedicating easements not
included in a related Parcel or Tract Map.
f) Parcel Map (PM) and Tract or Final Maps (TM) require separate applications, fees and review.
g) Grading and Demolition Permits are issued by the Building Department.
h) Creek and Tree Removal Permits are issued by the Planning and Zoning Department.
Department of Transportation
Engineering Services – 4
th
Floor
250 Frank Ogawa Plaza, Oakland, California 94612
____________________________________________________________________________________
FAQ’s/PX-Permit/April/2018 Page 5 of 8
9. When will I receive the P-Job Agreement or Subdivision Improvement Agreement?
Answer: The project design engineer will prepare the Agreement after approval of the Engineer’s
Estimate and the final PX plans, ready for permit issuance. The surety amount required by the agreement
must be a minimum of 150% of the approved Engineer’s Estimate.
10. How can I make changes to the approved PX plans during construction?
Answer: Submit a PX Permit Plan Revision application. Pay the associated PX Revision fees. Plan
revisions require time to review and approve as other reviewers may need to comment and approve
before the revised plan is approved.
11. How do I get my product submittals approved by the City during construction?
Answer: All Submittals must be delivered to the City inspector after your Engineer of Record has
approved.
12. My PX Permit is about to Expire how do I extend it?
Answer: Apply for a PX Permit Extension and pay associated fees. A new PX Permit application is
required if no efforts had made on execution of the approved permit or extension of time. A new PX
permit has to be applied for if 120 days had lapsed since the date of issuance.
13. Who maintains the improvements after the work is completed?
Answer: A maintenance surety for one year (specified on P-Job Agreement or Subdivision Improvement
Agreement) after the PX Permit is finalized and signed-off by the Inspector. Minimum surety is 25% of
the approved Engineer’s Estimate. The bond is released upon satisfactory completion of the maintenance
period.
14. The PX permit has been signed-off by the Inspector how do I get my Surety returned?
Answer: Submit a Request for Refund Form to the Cashier’s Office on the Second Floor. Reference the
PX permit number in the Refund Form. The completed form will be routed to the project Engineer in
Engineering Services for review and approval. A release letter will be prepared and signed by the City
Engineer (or designee) approving the amount of the release and verifying that maintenance requirements
were met.
15. Can I apply for a refund if my project doesn’t proceed to construction?
Answer: A partial refund may be approved for PX permits that are not issued and construction has not
started. Submit a Request for Refund Form at the Cashier’s Office on the Second Floor. Reference the
PX permit number in the Refund Form.
Department of Transportation
Engineering Services – 4
th
Floor
250 Frank Ogawa Plaza, Oakland, California 94612
_____________________________________________________________________________________________
STEPS/PX-Permit/April/2018 Page 6 of 8
WHAT ARE THE STEPS TO OBTAIN A PX PERMIT?
Days in Parenthesis are average City-time From Start to Finish.
In general, applicant must consider 130 to 240 Days
Consider additional 90 days if Council action is required
PX Plans Ready to Submit by Applicant
• Staff checks for Planning / Zoning Number in Accela (PLN, PUD, ZP)
• Staff Engineer is assigned to PX Project and contacts Applicant
(1 to 3 Days)
Optional Schedule Meeting
(1 to 5 Days)
Accela
• Create PX Permit Number
• Invoice Applicant Fee Amount
• Engineer to contacts Applicant
(1 to 3 Days)
All Reviewers
Approve PX Plans?
Engineer Notifies Applicant
Examples Incomplete Items:
• Fees have not been paid
• Missing documents or information
• Planning / Zoning approval pending
• Planning Zoning approval expired
• Related Parcel or Tract Map missing
(Determined by Applicant)
Review Application
• Submittal Completed?
• Planning & Zoning approved?
(2 to 5 Days)
Go to Page 2
Reviewers Comments (sent by Email)
• Each Reviewer will email the Applicant plan check comments
• Applicant directly contacts the Reviewer on resubmittals
• Reviewer emails approval, when all comments resolved
• Allow 3 to 4 rounds of plan check submittal/reviews
(30 to 44 Days each review)
Plan Check Begins
Engineer Routes Plans and Documents:
• City Electrical Services
• Traffic Engineer (TCP)
• Sanitary Sewer Engineer / Sewer Fees
• Storm Drainage (if applicable)
• City Arborist
• City Planner
• Public Works Maintenance
• DOT Engineering Services
(2 to 5 Days)
Engineer Informs
Applicant
(1 to 3 Days)
OFD Stamps PX Plans
Approved & may have Redlined
Comments
OAKLAND FIRE DEPT (OFD)
Applicant submits separately to OFD
(Determined by OFD & Applicant)
YES
NO
YES
NO
Applicant
Resubmits
Applicant
Resubmits
START
Department of Transportation
Engineering Services – 4
th
Floor
250 Frank Ogawa Plaza, Oakland, California 94612
_____________________________________________________________________________________________
STEPS/PX-Permit/April/2018 Page 7 of 8
Continued from Page 1
Applicant Submits
• Signed & Notarized P-Job Agreement or the SIA with Final Tract Map
• Surety – Bonds, Letter of Credit, Cash Deposit
• Contractor’s Completed Application, CLASS A License and Insurance
• Final Approved PX Plans, Two (2) Original Sets (OFD stamped when required)
(Determined by Applicant)
All Documents Approved?
NOTE: For SIA & Tract Map, City Council
Resolutions are posted (allow up to 120 days)
Engineer Informs
Applicant
(1 to 3 Days)
Completion of PX Construction
• All work and Punch-list Items signed-off by City’s Inspector
• As-Built CAD drawings and pdf plans submitted to Engineer
• Request for Refund submitted to Cashier
• Engineer of Record submits “Completion Letter”
• Verify 1-year Maintenance Surety in Place & Prepare Release of Bond Letter
(Determined by Applicant)
PX PERMIT ISSUED BY PCE
• Sends P-Job Agreement or SIA with Final Tract Map to Recorder’s Office
• Stamps each sheet of PX Plans approved
• Stamps cover sheet with dates Reviewers Approved (Email)
• Updates Information into Accela and Issues Permit
• Notifies Applicant to pick-up Job Copy Plan and Permit
• Routes City Copy of Plans to Inspector for Construction
(7 to 15 Days)
YES
NO
P-Job Agreement or Subdivision Improvement
Agreement (SIA) Prepared and Sent to Applicant
(3 to 7 Days)
CONSTRUCTION PHASE
• PX Permit – Plan Revisions
• PX Permit – Extension Application
(Determined by Applicant)
Applicant
Resubmits
END
START - Construction
Permit Issued - END
Department of Transportation
Engineering Services – 4
th
Floor
250 Frank Ogawa Plaza, Oakland, California 94612
____________________________________________________________________________________
FEES/PX-Permit/April/2018 Page 8 of 8
HOW ARE PX FEES CALCULATED?
The fees for PX permits plus inspection are calculated based upon the approved Oakland Master
Fee Schedule. Subject to revisions to the master fee schedule, tables below show how the PX
plan review and inspection fees are calculated. This is based upon the approved Engineer’s Cost
Estimate (Construction Valuation) for infrastructure improvements within the City’s right-of-way or
public easement also known as ‘off-site’ improvements.
I. REVIEW OF PUBLIC INFRASTRUCTURE PERMIT
No.
Description **
Amount **
1
$1 to $5,000 Construction Valuation
1,000.00 Plan / Improvement
2
$5,001 to $10,000 Construction Value
3,046.00 Plan / Improvement
3 $10,001 - $50,000 Construction Value
3,046.00
1st $10,000 Each
73.00
Additional $1,000 or
Fraction Thereof
4 $50,001 - $100,000 Construction Value
5,966.00
1st $10,000
52.00
Additional $1,000 or
Fraction Thereof
5 $100,001 - $500,000 Construction Value
8,566.00
1st $50,000
47.00
Additional $1,000 or
Fraction Thereof
6 $500,000 - $2,500,000 Construction Value
27,366.00
1st $100,000
45.00
Additional $1,000 or
Fraction Thereof
7 Over $2,500,000 Construction Value
117,366.00
1st $500,000
21.00
Additional $1,000 or
Fraction Thereof
8
General Plan Surcharge (Assessed On All P-JOB
Permits)
0.1%
of Review
9
Extension of P-Job Permit for Work Incomplete After
One Year
909.00
Plan / Improvement
10
Review of Plan Revisions
174.00
Hour or Fraction of
a. Regular Working Hours
b. Outside of Regular Working Hours
262.00
Hour or Fraction of
R. INSPECTION OF PUBLIC INFRASTRUCTURE
No.
Description **
Amount
1
Basic Fee
8.50%
Value of Improvement
2
$1 to $100,000
8.50%
Value of Improvement
3
$100,001 to $500,000
8,500.00
+ 8% Value of
Improvement
4
$500,000+
40,500.00
+Value of 7.5%
Improvement
5
Outside of Regular Working Hours
240.00
Hour or Fraction of
ADMINISTRATIVE ** Non-Refundable per Master Fee Schedule added to all permits
1
Filing Fee
13.00
Each Permit
2
Application Fee
57.00
Each Permit
3
Record Management and Technology Fee
14.75%
Permit Total
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Application For Off Site Improvements PX Permit (City of Oakland)

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Completed 18 July 2020

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