Fill - Free fillable Annual Report Sja 16 17 Advisor Faq (California State University, Chico) PDF form

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Student Judicial Affairs Annual Report 2016-2017

California! State University, Chico!

Division of Student Affairs

Student Judicial Affairs

Annual Report 2016-2017

I. Departmental Mission Statement

Student' Judicial Affairs supports the mission of the university by promoting a' fair and positive learning

environment for all students, faculty, and staff. The program advances student' development' by adjudicating

reports regarding student' behavior and complaints of alleged unfair treatment' of students in a' timely,

consistent, and fair manner.

(Reviewed 7/17)

Department Goals:

Protect Rights and Ensure Due Process

• Respond to student' behavioral concerns in an unbiased, fair, and reasonable manner.

• Protect' the rights of students who have been victims of misconduct' as well as those accused of

misconduct.

Restoration:

• Facilitate the process of individuals and organizations taking responsibility for their assigned roles

in the conduct' system.

• Provide learning experiences for students whose conduct' may not' be consistent' with institutional

expectations as well as for those students who participate in the operations of the student'

conduct' system.

• Balance the needs and interests of individuals with the needs and interests of the institution, the

community, and others who may have an interest' in the matter or outcome.

Education!and!Outreach:!

• Initiate and encourage outreach activities that' serve to educate the community about' the student'

conduct' program and individual responsibilities within the program.

• Develop, disseminate, interpret, and enforce institutional policies and procedures regarding

student' as well as group/organizational behavioral expectations.

• Ensure that' all students, faculty, staff, or community members involved in the administration of

the student' conduct' program are sufficiently prepared and trained.

Goals align with CSU Chico Strategic& Priority 1; Division of Student& Affairs Goal 1

Established using Council of Academic& Standards, July 2017

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Student Judicial Affairs Annual Report 2016-2017

Recruitment, Retention, Satisfaction, Graduation:

Being a victim& or&engaging&in high risk behaviors or conduct& which is not& consistent& with the student&

conduct& code, and/or facing unresolved conflict& have a significant& impact& on retention, satisfaction and

graduation. These goals are developed to assist

students resolve such issues and to enable students’

progression toward and timely completion of educational goals and preparation for their careers,

citizenship, and lives.

II. Departmental Accomplishments -A+ Highlight

• Continued revision of procedures

• Continued revision of the SJA website to be more user friendly

• Collaboration with housing conduct' staff to realign conduct' in housing vs. Title 5 violations

• Recruitment' of new Hearing Officers/training; held annually

• Outreach and training to campus community

• Initiated revision of Grievance Executive Memorandum

• Implemented restorative justice sanctions

• Improved relationships with the City of Chico Police and Fire Departments

• Expanded relationships with Study Abroad and Academic Affairs in response to the academic needs of

international students.

• Continued to develop resources for non-English speakers, including live translation services for students

involved in conduct' proceedings.

• Continued outreach efforts for underrepresented students, especially in regard to DHR incidents and

academic grievances

Hearing Officer Recruitment and Training

In collaboration with the Title IX' Coordinator, SJA recruited several new hearing officers, and conducted

annual required training for Title IX' and general conduct' hearings. Hearing officers represent' current'

administrators on campus from the Division of Student' Affairs, as well as, local attorneys. This effort' is a'

true collaboration between the campus and the community. Hearing officers are volunteers who are as

committed to ensuring our students are held responsible for conduct' and have the opportunity to restore

trust' in the community.

Outreach !and !Training!the!Campus!Community

SJA staff has participated in significant' outreach activities on campus, including training on Title 5, academic

integrity and Title IX, including presentations/training for:

• Academic coaches

• Student' athletes

• Council of Deans

• Council of Chairs

• Enrollment' Management

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Student Judicial Affairs Annual Report 2016-2017

• Residence Life staff

• Greek'Life

• Education Outreach and Support' Programs

• Campus Alcohol Education Center

• Classroom presentations to students regarding academic integrity

• Faculty presentations regarding academic integrity

• Town Hall presentation (serving as a' consultant) on sexual assault' on campus

• Summer Orientation

Improved! relationships with the !City!of !Chico Police and Fire Departments

• This year, the SJA team made considerable efforts to improve the partnership with Chico Police

Department' and the Chico Fire Department. Both departments appointed new Chiefs, so the timing

was right' to meet' and establish liaison with each department. The renewed partnerships has greatly

improved our ability to obtain summary reports of incidents involving our students, as well as, an

opportunity to rely on each other for creative and alternative ways to manage incidents

Diversity !Efforts:

See SJA Diversity Plan for additional information and progress toward diversity specific goals.

III. !Changes !in !Policies !and !P ro c e d u r e s

SJA continues to audit' its policies, procedures and guidelines as new guidance regarding the implementation

Title 5 of the California' Code of Regulations and Title IX' of the Education Amendments are provided.

As a' result' of considerable assessment' and consideration, behavior which is inconsistent' to housing policies

that' are not' violations of Title 5 are managed by residential staff starting AY 2016-2017. The culture shift' in

housing (and collaterally SJA) will take time and require ongoing collaboration and assessment. Both

programs will focus more on integrating developmental theories and restorative justice resolutions.''

Several business practices were developed and/or revised this year, including case management, record

access and retention, respondent' letters, notice of investigation and outcomes, meeting with high-ri s k'

students, and interim suspension notices,' development' and use of sanction worksheets to ensure

consistency.'

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Student Judicial Affairs Annual Report 2016-2017

IV. !Resource s !Summary

The Vice President' of Student' Affairs provides sufficient' allocation to cover the operating expenses of SJA.

Training requirements are increasingly mandated. As such, training may require additional allocation in the

future.

Human Resources:

Plans are in place to move a' current' SSPIII' to a' MPP position so that' employee can investigate Title IX'

complaints beginning fall 2017.

SJA was represented on! the following committees this past!year:

• Educational Policies and Programs- Committee (EPPC)

• Faculty and Student Policies Committee (FASP)

• Campus'Assessment, 'Response, 'Evaluation'Team'(CARE)

• Title IX Oversight Committee

• Student'Affairs Diversity Committee

• National College 'Health'Improvement Program' (NCHIP) Advisory Committee

• Staff Council

• Black'Staff'and'Faculty'Committee'

Facilities/Equipment:

• Nothing significant' to report

V. Program Evaluation of Past Year

1. Continue to assess practices and policies to ensure compliance, efficiency and effectiveness. The SJA

team continues to assess the need for, develop and revise business practices/procedures. Because

the world of conduct' and Title IX' continues to evolve, this assessment' process will be an on going

effort' for the team.

2. Implement' a' new data' base system. SJA (and housing) have almost' completed the process of

implementing a' new data' base system (Maxient). This is the system that' is most' widely used and

recommended by the CSU and other systems nation wide. Implementation will continue throughout'

the fall 2017 semester, but' the objective is considered met' and will be discontinued.

3. Develop additional assessment' and data' collection opportunities. Despite our best' efforts to re

group regarding assessment, SJA team has more work to do. SJA will have an assessment' strategy in

place by Spring 2018.

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Student Judicial Affairs Annual Report 2016-2017

4. Develop an outreach program to both students and staff/faculty regarding SJA’s processes and scope

of responsibility. SJA team has begun working on a' marketing campaign and hopes to launch the

campaign the fall 2017 semester.

5. Continue to develop restorative justice opportunities alternate to punitive sanctions. The SJA team,

in collaboration with the housing conduct' team, have developed several restorative justice sanction

opportunities. The team intends to widely use these sanctions in lieu of punitive sanctions when

appropriate.

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Student Judicial Affairs Annual Report 2016-2017

Ongoing! Assessment Efforts

Reported Violations of the Student Code of Conduct (Title 5):

The following numbers reflect' students found responsible for a' violation/violations of the Student' Conduct'

Code, California Code of Regulations, Title 5, Article 2, Section 41301(b), for the academic year 2016-17.

The number of convictions can differ from the number of cases and sanctions in that' some cases involve

multiple Title 5 violations.

TITLE 5

CHARGE

DESCRIPTION OF

VIOLATION

2012-13

2013-14

2014-15

2015-16

2016-17

(1a)

Cheating, plagiarism, or other

forms of academic dishonesty

54

58

78

40

23

(1b)

Furnishing false information

to a University official,

faculty member, or campus

office

2

1

2

0

3

(1c)

Forgery, alteration, or misuse

of a University document,

key, or identification

instrument

0

1

7

3

(1d)

Misrepresenting oneself to be

an authorized agent of the

University or one of its

auxiliaries

0

1

0

(2)

Unauthorized entry into,

presence in, use of, or misuse

of University Property

5

8

12

3

(3)

Willful, material and

substantial disruption or

obstruction of a University-

related activity or any on

0

1

0

6

Student Judicial Affairs Annual Report 2016-2017

campus activity

(4)

Participating in any activity

that substantially and

materially disrupts the

normal operation of the

University

0

5

1

(5)

Willful, material and

substantial obstruction of the

free flow of pedestrian or

other traffic, on or leading to

campus property or an off-

campus University-related

activity

1

0

(6)

Disorderly, lewd, indecent, or

obscene behavior at a

University-related activity or

directed toward a member of

the University community

8

9

12

5

3

(7)

Conduct that threatens or

endangers the health or safety

of any person within or

related to the University

community, including

physical abuse, threats,

intimidation, harassment, or

sexual misconduct

20

21

35

12

14

(8)

Hazing or conspiracy to haze.

6

0

(9)

Use possession, manufacture,

or distribution of illegal

drugs or drug-related

paraphernalia or the misuse

of legal pharmaceutical drugs

35

29

36

12

1*

7

Student Judicial Affairs Annual Report 2016-2017

(10)

Use, possession, manufacture,

or distribution of alcoholic

beverages or public

intoxication while on campus

or at a University-related

activity

324

330

309

263

3*

(11)

Theft of property or services

from the University

community or

misappropriation of

University resources

9

6

1

(12)

Unauthorized destruction or

damage to University

property or other property in

the University community

4

2

5

3

(13)

Possession or misuse of

firearms or guns, replicas,

ammunition, explosives,

fireworks, knives, other

weapons, or dangerous

chemicals on campus or at a

University-related activity

4

2

(14)

Unauthorized recording,

dissemination, or publication

or academic presentations for

commercial purposes

0

(15a)

Unauthorized entry into a

computer file, for any

purpose

0

(15b)

Unauthorized transfer of a

computer file

0

(15c)

Use of another’s computer

identification or password

0

8

Student Judicial Affairs Annual Report 2016-2017

(15f)

Use of computing facilities

and resources to interfere

with normal University

operations

0

(15g)

Use of computing facilities

and resources in violation of

copyright laws

5

16

13

14

2

(15h)

Violation of campus

computer use policy

0

(16)

Violation of any published

University policy, rule,

regulation, or presidential

order

3

15

5

6

(17)

Failure to comply with

directions or, interference

with, any University official

or any public safety officer

acting in the performance of

his/her duties.

16

14

20

5

(18)

Any act chargeable as a

violation of a federal, state, or

local law that poses a

substantial threat to the safety

or well 2being of the campus

community

5

19

31

6

10

(19a)

Falsification, distortion, or

misrepresentation of

information related to a

student discipline matter

0

4

0

9

Student Judicial Affairs Annual Report 2016-2017

(19b)

Disruption or interference

with the orderly progress of a

student discipline proceeding

0

1

0

(19c)

Initiation of a student

discipline proceeding in bad

faith

0

(19d)

Attempting to discourage

another from participating in

the student discipline matter

0

(19e)

Attempting to influence the

impartiality of any

participant in a student

discipline matter

0

(19f)

Verbal or physical

harassment or intimidation of

any participant in a student

discipline matter

3

1

0

1

0

(19g)

Failure to comply with the

sanction(s) imposed under a

student discipline proceeding

4

6

4

6

1

(20)

Encourage, permitting, or

assisting another to do any

act that could subject him or

her to student discipline

1

0

1

0

TOTAL

509

586

694

396

84*

* See Section VII for discussion

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Student Judicial Affairs Annual Report 2016-2017

Academic Integrity Violations:

In all cases of academic integrity, faculty reserve the right' to assign course grades and have the option of

assigning a' student' a' failing grade on a' particular assignment' or “F” for the entire course.

This year we saw a' decrease in the number of students reported and subsequently found responsible for

Academic Dishonesty violations. When compared to the total number of incidents reported, there was an

increase in “Report-only” incidents received (report' filed but' no action taken by SJA), which results in a' lower

number of Academic Dishonesty convictions overall. “Report-only” incidents may still be considered as part'

of' a' conduct' history, in the event' that' a' student' is referred for any subsequent' academic integrity violations.

Due to the absence of the majority of faculty and the student' population during summer break, many

Academic Dishonesty incidents which are referred following the close of Spring semester (end of May and

throughout' June), end up being adjudicated at' the start' of the following Fall semester. There are currently 11

pending Academic Dishonesty incidents from the 2016-17 academic year.

Conduct Sanctions and Other Disciplinary Actions:

The following represents sanctions and other disciplinary actions imposed on students found in violation of

one or more Title 5 violations. These sanctions are authorized by CSU Executive Order 1098, Student& Conduct&

Procedures and may result' in a' notation on a' student’s transcript. Students may receive one or more

sanction(s) per incident, as well as additional educational “conditions” to be completed prior to expiration of

sanction.

SANCTION

2012-13

2012-14

2014-15

2015-16

2016-17

Education and Remedial

Sanction (Restorative

Justice themes)

56

95

91

161

15*

Disciplinary Probation

411

347

370

211

40*

Suspension

5

7

8

4

Expulsion

0

1

4

1

Denial to Campus

5

10

2

1

No Contact Order

8

5

16

6

3

TOTAL

485

457

484

392

64*

*See Section VII& for discussion

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Student Judicial Affairs Annual Report 2016-2017

Discrimination, Harassment and Retaliation (DHR) and Sexual Misconduct (Title IX):

Below is a' summary of Title IX' and DHR' incidents reported to SJA, many of which did'not result' in a' formal

complaint' or investigation pursuant' to CSU Executive Order 1074 (2012 – 2012) or Executive Order 1097

(2014' – present). Many of the reports received by the Title IX Coordinator 'come 'from'Third'Parties, 'and'no

formal complaint is'filed. In such'cases, SJA staff may have attempted to investigate with the information

received, or may have provided referrals for support, remediation, or other accommodations, without

having sufficient'information to proceed with a Formal Investigation.

Violation / Year

2012-13

2013-14

2014-15

2015-16

2016-17

Title IX

10

29

52

53

101

DHR

0

16

22

11

13

Total

20

35

74

64

114

Additional reports / Incidents

Student' Judicial Affairs receives referrals for incidents that do not' constitute a' violation of the student'

conduct' code, a' Title IX' or DHR' violation, or a' student' grievance. This may include referrals from outside

agencies, non-conduct' residential issues, or students who evaluated by the Campus Assessment' Response

and Education (CARE) team. These reports are entered into the SJA case management' system for the

purpose of tracking and analytics, but' may not' result' in a' student' conference or discipline imposed. Twenty-

eight' referrals of this nature were'received 'during' the 2016-17 academic year.

Recidivism:

Our goal during the discipline process is to have students take responsibility for their actions and behavior,

and learn from their experiences in order to avoid consequences in the future. One measure of our success'is'

the rate of recidivism, or repeated conduct' violations. Recidivism rates are used to track the number of

students who violate the student' conduct' code during or after the time they have been placed on a' sanction

for a' previous violation.

The summary provided below shows the number of students who were adjudicated for more than one Title

5 violation, as well as the most' common violations, in the last' five years:

RECIDIVISM – ALL TITLE 5 VIOLATIONS

Academic Year

Second

Violation

Third

Violation

Fourth

Violation

Fifth+

Violation

2012-13

434

95

35

17

2013-14

272

38

8

0

2014-15

207

36

11

1

2015-16

216

31

6

0

2016-17

17*

3

1

0

*See section VII& for discussion

12

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Student Judicial Affairs Annual Report 2016-2017

RECIDIVISM – ACADEMIC DISHONESTY VIOLATIONS

Academic Year

Second

Violation

Third

Violation

Fourth

Violation

Fifth+

Violation

2012-13

3

0

2013-14

20

1

0

2014-15

19

1

0

2015-16

23

2

0

2016-17

9

1

0

RECIDIVISM – ALCOHOL VIOLATIONS

Academic Year

Second

Violation

Third

Violation

Fourth

Violation

Fifth+

Violation

2012-13

21

2

0

2013-14

54

16

0

2014-15

109

13

2

0

2015-16

110

13

2

0

2016-17

63*

9

2

0

*See section VII& for discussion

RECIDIVISM – DRUG VIOLATIONS

Academic Year

Second

Violation

Third

Violation

Fourth

Violation

Fifth+

Violation

2012-13

1

0

2013-14

4

0

2014-15

3

0

2015-16

2

0

2016-17

1

0

13

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Student Judicial Affairs Annual Report 2016-2017

Gender Breakdown of Title 5 convictions:

Gender/Year

2012-13

2013-14

2014-15

2015-16

2016-17

Male

63%

54%

69%

64%

66%

Female

37%

46%

31%

36%

34%

Grievances:

Grievances can be filed by students to address a number of concerns, but' are most' often filed in'response to

an academic/grade concern. A representative from Student Judicial Affairs is assigned to review the issue in

question to determine grievability, and'to'assist'students'through'the'grievance'process.'Students'are'

encouraged to resolve' complaints informally' if possible.

If attempts to resolve an issue informally fail, students have the right to request a formal grievance hearing

on the matter. In every case, the goal is the same; reasonable and orderly resolution in a fair, consistent,

and timely manner.

Executive Memorandum 05-10 governs the informal and formal grievance process.' SJA has initiated

proposed revision of this Executive Memorandum due to its inefficient' and complicated processes. Both

students and staff/faculty find the process cumbersome and confusing.

Student Status/Year

2012-13

2013-14

2014-15

2015-16

2016-17

Undergraduate

54

50

34

39

Graduate

2

7

3

5

Total

56

57

37

44

Grievance Type/Year

2012-13

2013-14

2014-15

2015-16

2016-17

Non-Academic Grievance

22

20

6

3

5

Grievance re Grades

18

21

20

10

12

Grievance Resulting in

Grade Change

1

3

2

3

2

Grievance re Syllabus

2

1

2

14

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Student Judicial Affairs Annual Report 2016-2017

Dismissal From Program

1

5

2

1

2

Grievance re Instructor

8

10

16

11

Other Grievances

7

18

19

8

1

Formal Hearings

0

3

4

0

Hearing Outcome in

Favor of Student

0

1

0

Student!Learning!Outcomes!

Through an interaction with Student& Judicial Affairs, students will . . .

1. Understand the Student' Conduct' Code and its importance to the University community

2. Develop' self-efficacy by representing themselves throughout' the process and discussing their

involvement' in behavior that' violates University expectations (aka, taking responsibility)

3. Be given the resources and knowledge necessary to assist' in making informed future 'decisions'

4. Become more familiar with campus policies regarding the grievance and discipline processes

5. Better understand that' their behavior impacts many people in the campus and greater Chico

community, and that' consequences may result' from behavior that' violates these community

standards

Student!Satisfaction!

It' would be a' misnomer to characterize the current' SJA survey as a' measure of “student' satisfaction,” since

survey respondents are required to complete the survey after being referred for discipline, an involuntary

experience. The SJA team took time this year to consider alternative assessment' strategies to assess both

student' learning outcomes and student' satisfaction.

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Student Judicial Affairs Annual Report 2016-2017

VII. Analysis

The following is offered as discussion and analysis of issues and services that' require strategic and intentional

consideration in the next' academic/fiscal year.

Discussion regarding alcohol violations and respective sanctions*!

Prior to the start' of this academic year, Student' Judicial Affairs and University Housing reevaluated their

standards for referring alcohol (#10) and drug (#9) violations for incidents occurring in the residence halls.

The change effected when students were referred to SJA for a' Title 5 conduct' violation versus when the

incident' was addressed as a' University Housing policy violation only (these are handled by UH' staff and are

not' a' considered conduct' by SJA or Title 5 standards). The decrease in total students found responsible for

these conduct' violations is a' result' of that' change. The number of Educational Sanctions and Disciplinary

Probation sanctions imposed has decreased significantly as a' result' of fewer alcohol and drug related Title 5

violations being referred for conduct' from University Housing. Students found in violation of residence hall

policies are addressed by UH' staff and are no longer included in the annual statistics for Student' Judicial

Affairs. Additional time (across years data) will inform how this change is working in terms of overall student'

behavior/conduct.

Improved! Data! Collection,! assessment, and Revised Student Learning Outcomes

There continues to be room to improve the type and manner of data' collection and how that' data' informs' a'

comprehensive assessment' process, including identifying strategies for program growth. A great' deal of

data' is collected, but' without' sufficient' context' to understand the relevance or impact' of the data. The

current' data' collected does not' paint' a' full picture of how services and sanctions directly relate to changes in

data/numbers of incidents. SJA will be implementing a' new database fall 2017 that' claims to have excellent'

reporting functions. SJA will spend this year learning about' the new database and how robust' it' is for

reporting and analytics.

Sanction Case Management

There is room to improve sanction case management. The number of referrals for substance abuse

assessment' though CADEC that' aren’t' completed is concerning. While SJA can and does place holds on these

student' records, it' does not address the issue at' hand. If SJA staff refers a' student' for assessment, there is

significant' concern about' high-risk behavior. Delaying that' assessment' may factor in higher recidivism rates

and jeopardize student' health and safety.

Philosophical !Shift to Restorative Justice

SJA will continue to explore, use and assess the use of alternative sanctions favoring restorative justice

methods. We believe that' outcomes and/or sanctions imposed as a' result' of conduct' code violations are

educational, developmental, not' solely punitive, appropriately and equitably assigned, address the overall

safety needs of those involved in the process as well as the general campus community, and attend to any

impacts and harms of the behavior on the community or others.

Refining Our Scope of Authority:

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Student Judicial Affairs Annual Report 2016-2017

SJA continues to consider our scope of authority and responsibility on campus. Additionally, we have

revisited our responsibility and authority in terms of grievances, specifically, applying the grievability

standard. Not' all conflict' or complaints rise to the level of grievability and fall under SJA’s jurisdiction.

Furthermore, we have initiated a' proposed revision of the grievance policy in order to more specifically

clarify process and procedures. Furthermore, there is a' campus culture that' all conflicts or disagreements

with students regarding academic decisions are referred to SJA. However, SJA has little or no jurisdiction

over academic decisions unless those decisions can be proven discriminatory or capricious. Additionally,

students who choose to complain about' instructors (behavior, teaching style) are also referred to SJA when

academic supervisory personnel are more appropriate to manage these issues.'''

VI. Program!Objectives!for!next !academic!year!

1. Continue to assess practices and policies to ensure compliance, consistency and effectiveness.

2. Revise assessment' and data' collection opportunities

3. Develop an outreach program to both students and staff/faculty regarding SJA’s processes and

scope of responsibility.

4. Continue to develop restorative justice opportunities alternate to punitive sanctions.

5. Continue efforts to revise the grievance executive memorandum.

Report' Prepared by Sandy Parsons, Dean of Students, with contributions from SJA staff

17

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