EMAIL: woodmancoteparishcouncil@gmail.com
ADDRESS: 48 Titmus Drive Tilgate Crawley West Sussex RH10 5ER
ANNUAL REPORT
1 APRIL 2017 31 MARCH 2018
Disclaimer: The contents of this document are not to be made use of in part or full by any third party
without the express written consent of Woodmancote Parish Council. Without such consent we
accept no responsibility to any third party.
Colin Broucke
Chairman
Blackstone Playing Fields Association representative
David Austin
Member
Pamela Williams
Member
Blackstone Playing Fields Association representative
Marcus Grimes
Member
Angela Underwood
Member
Jonathan Prangnell
Member
Horsham Association of Local Councils representative
Sussex Association of Local Councils representative
Mary Batchelor
Member
Horsham Association of Local Councils representative
Sussex Association of Local Councils representative
Woodmancote Hall representative
Craig Dixon
Member
Blackstone Playing Fields Association representative
Francis Young
Member
WOODMANCOTE PARISH COUNCIL--RECONCILED ACCOUNTS SUMMARY AS AT 29 MARCH 2018
DEBIT CREDIT
B/FWD (31 March 2017) 1,013.73
HDC--Precept 8,100.00
WSCC--Clerk's Salary refunds
Environmental Cleansing Grant 500.13
Grants 1,013.13
VAT Return 1,467.44
Donations
Playing field 700.00
Professional fees 185.80
Neighbourhood Plan 120.00
Member training 115.00
Legal 305.00
Subscriptions (HALC, NALC, etc.) 214.80
IT & Internet 540.18
Printing and Stationery 105.00
Insurance 310.60
Clerk's Salary 4,063.35
Clerk's training 64.00
Blackstone Playing Fields 700.00
Transfers to Barclays Active Savers A/C
Administrative Fees
Parish Hall 375.00
Maintenance & Repairs 250.00
S137 Payments 500.00
Other fees 90.00
VAT 318.13
TOTAL £8,256.87 £12,794.43
[1] £4,537.56
TRIAL BALANCE CHECK---> £12,794.43 £12,794.43
Balance per bank statement 29/3/18 £4,652.56
Less: Outstanding cheques -£115.00
Barclays Current A/C [1] £4,537.56
Balance of reserves £17,727.82
Plus: Interest earned from 31/12/17-30/12/18 £33.87
Barclays Active Saver A/C [2] £17,761.69
Total available funds at Barclays Bank [1+2] £22,299.25
WOODMANCOTE PARISH COUNCIL
BANK ACCOUNTS: BARCLAYS
Chq no Expense
VAT
RUNNING
Date Supplier / detail Ref code
Total BALANCE
0 or 1 or 2
31-Mar-17 Enter VAT only if VAT registered b/fwd 1,013.73
04-Apr-17 WSCC--Clerk's salary (March) 100174 7 (304.17) 709.56
04-Apr-17 Henfield Medical Centre Link--S137 Donation 100175 14 (50.00) 659.56
04-Apr-17 Friends of Henfield Medical Practice Trust--S137 Donation 100176 14 (50.00) 609.56
04-Apr-17 Henfield PCC--Advertisement expenses 100177 13 (40.00) 569.56
04-Apr-17 HSECIC--S137 Donation 100178 14 (100.00) 469.56
04-Apr-17 WSALC Ltd--Subscriptions 100179 4 (164.80) 304.76
21-Apr-17 HMRC--Vat return 20 1,219.44 1,524.20
24-Apr-17 HDC--Environmental Cleansing Grant 19 500.13 2,024.33
28-Apr-17 HDC--Precept & Grant 2 4,056.50 6,080.83
09-May-17 WSCC--Clerk's salary (April) 100180 7 (304.17) 5,776.66
09-May-17 Vision ICT--Website hosting 100181 5 1 (168.00) 5,608.66
09-May-17 HALC--Annual subscription 100182 4 (15.00) 5,593.66
09-May-17 Phoenix Signs--NP signs 100183 1 1 (144.00) 5,449.66
09-May-17 Zurich--Annual insurance premium 100184 6 (310.60) 5,139.06
30-May-17 Sussex Cricket--Rent due under lease for 2011-2017 1 700.00 5,839.06
13-Jun-17 WSCC--Clerk's salary (May) 100185 7 (304.17) 5,534.89
13-Jun-17 Mulberry & Co--Internal audit 100186 3 1 (102.96) 5,431.93
13-Jun-17 Adams & Remers--Rent due under lease 2011-2017 100187 19 (700.00) 4,731.93
11-Jul-17 WSCC--Clerk's salary (June) 100188 7 (304.17) 4,427.76
11-Jul-17 SSALC Ltd--Training for Clerk 100189 8 1 (48.00) 4,379.76
08-Aug-17 WSCC--Clerk's salary (July) 100190 7 (304.17) 4,075.59
08-Aug-17 Rusper Parish Council--Planning seminar 100191 17 (60.00) 4,015.59
08-Aug-17 Information Commissioner--Data protection registration 100192 4 (35.00) 3,980.59
04-Aug-17 SSALC Ltd--Grant for Transparency 19 500.00 4,480.59
12-Sep-17 WSCC--Clerk's salary (August) 100193 7 (304.17) 4,176.42
12-Sep-17 L Bannister--Expenses to 28/8/17 100194 7 (75.62) 4,100.80
12-Sep-17 Surrey Hills Solicitors--Legal advice re. Parish Hall 100195 18 1 (364.80) 3,736.00
29-Sep-17 HDC--Precept & Grant 2 4,056.50 7,792.50
29-Sep-17 HDC--Environmental Cleansing Grant 16 500.13 8,292.63
10-Oct-17 WSCC--Clerk's salary (September) 100196 7 (304.17) 7,988.46
10-Oct-17 PKF Littlejohn--External audit 100197 3 1 (120.00) 7,868.46
10-Oct-17 L Bannister--Payment for equipment brought under Transparency Code 100198 5 1 (480.22) 7,388.24
14-Nov-17 WSCC--Clerk's salary (October) 100199 7 (304.17) 7,084.07
14-Nov-17 Woodmancote Parish Hall--Hire of room for meetings for 2017 100200 11 (102.00) 6,982.07
14-Nov-17 SSALC Ltd--Councillor training 100201 17 1 (66.00) 6,916.07
12-Dec-17 WSCC--Clerk's salary (November) 100202 7 (304.17) 6,611.90
12-Dec-17 WSCC--Admin fees for payroll 100203 7 1 (44.21) 6,567.69
12-Dec-17 C Broucke--Printing expenses 100204 15 (15.00) 6,552.69
12-Dec-17 A Underwood--Printing expenses 100205 15 (15.00) 6,537.69
12-Dec-17 P Williams--Printing expenses 100206 15 (15.00) 6,522.69
12-Dec-17 J Prangnell--Printing expenses 100207 15 (15.00) 6,507.69
12-Dec-17 D Austin--Printing expenses 100208 15 (15.00) 6,492.69
12-Dec-17 M Batchelor--Printing expenses 100209 15 (15.00) 6,477.69
12-Dec-17 M Grimes--Printing expenses 100210 15 (15.00) 6,462.69
09-Jan-18 WSCC--Clerk's salary (December) 100211 7 (304.17) 6,158.52
13-Feb-18 WSCC--Clerk's salary (January) 100212 7 (304.17) 5,854.35
13-Feb-17 Surrey Hills Solicitors--Legal advice re. Parish Hall 100213 11 1 (303.60) 5,550.75
13-Feb-18 SSALC Limited--Training for Clerk 100214 8 1 (28.80) 5,521.95
13-Feb-17 Martin Standing--Pavement clearing 100215 16 (250.00) 5,271.95
27-Feb-18 HMRC--Vat return 20 248.00 5,519.95
13-Mar-18 WSCC--Clerk's salary (February) 100216 7 (304.17) 5,215.78
13-Mar-18 L Bannister--Clerk's expenses to March 2018 100217 7 (8.82) 5,206.96
13-Mar-18 S137 Royal British Legion--Silent Soldier 100218 14 (250.00) 4,956.96
13-Mar-18 HSECIC--S137 Donation 100219 14 (50.00) 4,906.96
13-Mar-18 Parish Magazine--Advertisement fee 100220 13 (50.00) 4,856.96
13-Mar-18 WSCC--Overpayment of previous clerk's salary (2015) 100221 7 (255.19) 4,601.77
13-Mar-18 WSCC--Payroll administration 100222 7 1 (44.21) 4,557.56
13-Mar-18 Terrys Cross Trust--Room hire for meeting 100223 11 (20.00) 4,537.56
4,537.56
4,537.56
4,537.56
4,537.56
4,537.56
4,537.56
4,537.56
Total for Tax Year 2014-15 4,537.56 C/FWD
Nominal codes (office use only) CHECK---> 4,537.56
WOODMANCOTE PARISH COUNCIL--YTD EXPENDITURE VS BUDGET
2017-18 year end
BUDGET YTD BUDGET BUDGET
2016-17 Expenditure 2017-18 2018-19
Clerk 3,960.00 4,127.35 4,322.00 4,300.00
Office 400.00 105.00 200.00 200.00
Insurance 400.00 310.60 400.00 400.00
Professional fees inc. audits
200.00 185.80 350.00 350.00
Hall Hire 160.00 122.00 170.00 100.00
IT & internet 150.00 140.00 150.00 150.00
Memberships 210.00 214.80 215.00 225.00
S137 Donations 150.00 500.00 150.00 150.00
Admin Fees 180.00 0.00 180.00 180.00
Neighbourhood Plan 1,300.00 120.00 0.00 0.00
NP expenses 400.00 0.00 0.00 0.00
Training 300.00 115.00 0.00 500.00
Training 150.00 450.00 0.00
Contingencies 120.00 340.00 120.00 120.00
Legal 100.00 558.00 100.00 500.00
VAT 0.00 318.13 0.00 0.00
Enviro Cleansing Grant 0.00 0.00
VAS/Parish Hall 1,000.00 1,500.00
TOTAL £8,180.00 £7,156.69 £8,180.00 8,675.00
Expenditure outside of Budget
Enviro Cleansing Grant 1,000.00
Blackstone Playing Field rent 700.00 100.00
Transparency Fund 400.18 0.00
VAS/Parish Hall (from reserves) 2,000.00
Local Councils, Internal Drainage Boards and other
Smaller Authorities in England
Annual Governance and Accountability Return 2017/18 Part 2
To be completed only by smaller authorities* where the higher of
gross income or gross expenditure was £25,000 or less, that meet
the qualifying criteria, and that wish to certify themselves as exempt
from a limited assurance review
Guidance notes on completing Part 2 of the Annual Governance and
Accountability Return 2017/18
1. Every smaller authority in England where the higher of gross income or gross expenditure was £25,000
or less must following the end of each nancial year, complete Part 2 of the Annual Governance and
Accountability Return in accordance with Proper Practices, unless the authority:
a) does not meet the qualifying criteria;
b) does not wish to certify itself as exempt
2. Smaller authorities where the higher of gross annual income or gross annual expenditure does not
exceed £25,000 and meet the qualifying criteria as set out in the Certicate of Exemption are exempt
from sending the completed Annual Governance and Accountability Return to the external auditor for a
limited assurance review provided the authority completes both the
a) Certicate of Exemption, page 3 and returns it to the external auditor
b) Annual Governance and Accountability Return (Part 2) which is made up of:
Annual Internal Audit Report (page 4) to be completed by the authority’s internal auditor.
• Section 1 – Annual Governance Statement (page 5) to be completed by the authority.
• Section 2 – Accounting Statements (page 6) to be completed by the authority.
3. The authority must approve Section 1 Annual Governance Statement before approving Section 2
Accounting Statements and both must be approved before 2 July 2018.
Publication Requirements
Smaller authorities must publish various documents on a public website as required by the Accounts and
Audit Regulations 2015, the Local Audit (Smaller Authorities) Regulations 2015 and the Transparency Code
for Smaller Authorities. These include:
Certicate of Exemption, page 3
Annual Internal Audit Report 2017/18, page 4
Section 1 – Annual Governance Statement 2017/18, page 5
Section 2 – Accounting Statements 2017/18, page 6
Analysis of variances
Bank reconciliation
Notice of the period for the exercise of public rights and other information required by Regulation 15 (2),
Accounts and Audit Regulations 2015.
Limited Assurance Review
Providing the authority certies itself as exempt, and completes and publishes the Annual Governance
and Accountability Return, there is no requirement for the authority to have a limited assurance review.
Any smaller authority may, however, request a limited assurance review. In these circumstances the authority
should not certify itself as exempt, ie not complete Certicate of Exemption, but complete Part 3 of the
Annual Governance and Accountability Return 2017/18 and return it to the external auditor for review.
The cost to the smaller authority for the review will be £200 +VAT.
Page 1 of 6Annual Governance and Accountability Return 2017/18 Part 2
The Annual Governance and Accountability Return constitutes the annual return referred to in the Accounts and Audit Regulations 2015.
Throughout, the words ‘external auditor have the same meaning as the words ‘local auditor in the Accounts and Audit Regulations 2015.
*for a complete list of bodies that may be smaller authorities refer to schedule 2 to Local Audit and Accountability Act 2014.
Page 2 of 6
Guidance notes on completing Part 2 of the Annual Governance and
Accountability Return 2017/18, Sections 1 and 2
Where an authority is exempt from the requirement for a limited assurance review, it need not submit
its Annual Governance and Accountability Return to the external auditor. However, as part of a more
proportionate regime, the authority must comply with the requirements of the Transparency Code
for Smaller Authorities.
The authority must comply with Proper Practices in completing this Annual Governance and
Accountability Return and the Certicate of Exemption. Proper Practices are found in the Practitioners’
Guide* which is updated from time to time and contains everything needed to prepare successfully
for the nancial year-end.
The authority should receive and note the annual internal audit report prior to approving the annual
governance statement and before approving the accounts.
Make sure that the Annual Governance and Accountability Return is complete (i.e. no empty highlighted
boxes), and is properly signed and dated. Avoid making amendments to the completed annual return.
Any amendments must be approved by the authority and properly initialled.
Use the checklist provided below to review the Annual Governance and Accountability Return for
completeness at the meeting at which it is signed off.
You should inform your external auditor about any change of Clerk, Responsible Financial Ofcer or
Chairman, and provide relevant email addresses and telephone numbers.
It is recommended that the authority has numerical and narrative explanations for signicant
variances in the accounting statements on page 4, should a question be raised by a local elector.
There is guidance provided in the Practitioners’ Guide* that may assist.
Make sure that the accounting statements add up and the balance carried forward from the previous
year (Box 7 of 2017) equals the balance brought forward in the current year (Box 1 of 2018).
The Responsible Financial Ofcer (RFO), on behalf of the authority, must set the commencement date
for the exercise of public rights. From the commencement date for a single period of 30 consecutive
working days, the accounts and accounting records can be inspected. Whatever period the RFO sets
must include a common inspection period – during which the accounts and accounting records of all
smaller authorities must be available for public inspection – of the rst ten working days of July.
The authority must publish the information required by Regulation 15 (2), Accounts and Audit
Regulations 2015, including the period for the exercise of public rights and the name and address
of the external auditor.
Yes NoCompletion checklist – ‘No’ answers mean you may not have met requirements
All sections
Section 1
Section 2
Sections 1 and 2
Internal Audit Report
Have all highlighted boxes have been completed?
For any statement to which the response is ‘no’, is an explanation available should
a question be raised by a local elector and/or an interested party?
Is an explanation of signicant variations from last year to this year available,
should a question be raised by a local elector and/or an interested party?
Is an explanation of any difference between Box 7 and Box 8 available, should
a question be raised by a local elector and/or an interested party?
Have all highlighted boxes have been completed by the internal auditor and
explanations provided?
Have the dates set for the period for the exercise of public rights been published?
Has the authority’s approval of the accounting statements been conrmed by the
signature of the Chairman of the approval meeting?
Trust funds – have all disclosures been made if the authority is a sole
managing trustee?
*More guidance on completing this annual return is available in Governance and Accountability for Smaller Authorities
in England – a Practitioners’ Guide to Proper Practices, which can be downloaded from www.nalc.gov.uk or from
www.slcc.co.uk or from www.ada.org.uk
Annual Governance and Accountability Return 2017/18 Part 2
Page 3 of 6
Certicate of Exemption
To be completed only by smaller authorities where the higher of gross income or
gross expenditure did not exceed £25,000 in the year of account ended 31 March
2018, and that wish to certify themselves as exempt from a limited assurance review
under Section 9 of the Local Audit (Smaller Authorities) Regulations 2015
There is no requirement to have a limited assurance review or to submit an Annual Governance and Accountability
Return to the external auditor, provided that the authority has certied itself as exempt at a meeting of the
authority after 31 March 2018 and a completed Certicate of Exemption is submitted notifying the external auditor.
certies that during the nancial year 2017/18, the higher of the authority’s gross income for the year or gross
annual expenditure, for the year did not exceed £25,000
Annual gross income for the authority 2017/18:
Annual gross expenditure for the authority 2017/18:
There are certain circumstances in which an authority will be unable to certify itself as exempt, so that a limited
assurance review will still be required. If an authority is unable to conrm the statements below then it
cannot certify itself as exempt and it must submit the completed Annual Governance and Accountability Return
Part 3 to the external auditor to undertake a limited assurance review for which a fee of £200 +VAT will be payable.
By signing this Certicate of Exemption you are conrming that:
The authority has been in existence since before 1st April 2014
In relation to the preceding nancial year (2016/17), the external auditor has not:
issued a public interest report in respect of the authority or any entity connected with it
made a statutory recommendation to the authority, relating to the authority or any entity connected with it
issued an advisory notice under paragraph 1(1) of Schedule 8 to the Audit and Accountability Act 2014
(“the Act”), and has not withdrawn the notice
commenced judicial review proceedings under section 31(1) of the Act
made an application under section 28(1) of the Act for a declaration that an item of account is unlawful,
and the application has not been withdrawn nor has the court refused to make the declaration
The court has not declared an item of account unlawful after a person made an appeal under
section 28(3) of the Act.
If you are able to conrm that the above statements apply and that the authority neither received gross income,
nor incurred gross expenditure, exceeding £25,000, then the Certicate of Exemption can be signed and
submitted to the external auditor.
The Annual Internal Audit Report, Annual Governance Statement, Annual Accounting Statements, an analysis of
variances and the bank reconciliation plus the information required by Regulation 15 (2), Accounts and Audit
Regulations 2015 including the period for the exercise of public rights still need to be fully completed and, along
with a copy of this certicate, published on a public website* before 2 July 2018. By signing this certicate you
are also conrming that this will be done.
TELEPHONE NUMBER
Signed by the Responsible Financial Ofcer
SIGNATURE REQUIRED
DD/MM/YY
Date
DD/MM/YY
Date
Telephone number
SIGNATURE REQUIRED
Signed by Chairman
EMAIL ADDRESS REQUIRED
Email
PUBLISHED WEBSITE ADDRESS
*Published web address (not applicable to Parish Meetings)
ENTER NAME OF AUTHORITY
ENTER AMOUNT £00,000
ENTER AMOUNT £00,000
Annual Governance and Accountability Return 2017/18 Part 2
This Certicate of Exemption should be returned as soon as possible after certication
to your external auditor.
12/06/2018


£8,258



12/06/2018
This authority’s internal auditor, acting independently and on the basis of an assessment of risk,
carried out a selective assessment of compliance with relevant procedures and controls to be in
operation during the nancial year ended 31 March 2018.
The internal audit for 2017/18 has been carried out in accordance with this authority’s needs
and planned coverage. On the basis of the ndings in the areas examined, the internal audit
conclusions are summarised in this table. Set out below are the objectives of internal control
and alongside are the internal audit conclusions on whether, in all signicant respects, the control
objectives were being achieved throughout the nancial year to a standard adequate to meet the
needs of this authority.
Annual Internal Audit Report 2017/18
ENTER NAME OF AUTHORITY
*If the response is ‘no’ please state the implications and action being taken to address any weakness in control identied
(add separate sheets if needed).
**Note: If the response is ‘not covered’ please state when the most recent internal audit work was done in this area and when it is
next planned, or, if coverage is not required, the annual internal audit report must explain why not (add separate sheets if needed).
A. Appropriate accounting records have been properly kept throughout the nancial year.
B. This authority complied with its nancial regulations, payments were supported by invoices, all
expenditure was approved and VAT was appropriately accounted for.
C. This authority assessed the signicant risks to achieving its objectives and reviewed the adequacy
of arrangements to manage these.
D. The precept or rates requirement resulted from an adequate budgetary process; progress against
the budget was regularly monitored; and reserves were appropriate.
E. Expected income was fully received, based on correct prices, properly recorded and promptly
banked; and VAT was appropriately accounted for.
F. Petty cash payments were properly supported by receipts, all petty cash expenditure was
approved and VAT appropriately accounted for.
G. Salaries to employees and allowances to members were paid in accordance with this authority’s
approvals, and PAYE and NI requirements were properly applied.
J. Accounting statements prepared during the year were prepared on the correct accounting basis
(receipts and payments or income and expenditure), agreed to the cash book, supported by an
adequate audit trail from underlying records and where appropriate debtors and creditors were
properly recorded.
K. (For local councils only)
Trust funds (including charitable) – The council met its responsibilities as a trustee.
H. Asset and investments registers were complete and accurate and properly maintained.
I. Periodic and year-end bank account reconciliations were properly carried out.
Yes No*
Agreed? Please choose
one of the following
Yes No
Not
applicable
DD/MM/YYSIGNATURE REQUIRED
Date
Signature of person who
carried out the internal audit
For any other risk areas identied by this authority adequate controls existed (list any other risk areas on separate sheets
if needed).
Internal control objective
Not
covered**
Page 4 of 6Annual Governance and Accountability Return 2017/18 Part 2
DD/MM/YY
Name of person who carried out the internal auditDate(s) internal audit undertaken
ENTER NAME OF INTERNAL AUDITOR

Mark Mulberry
09/05/2018
Section 1 – Annual Governance Statement 2017/18
We acknowledge as the members of:
ENTER NAME OF AUTHORITY
our responsibility for ensuring that there is a sound system of internal control, including arrangements for
the preparation of the Accounting Statements. We conrm, to the best of our knowledge and belief, with
respect to the Accounting Statements for the year ended 31 March 2018, that:
Page 5 of 6
1. We have put in place arrangements for effective nancial
management during the year, and for the preparation of
the accounting statements.
2. We maintained an adequate system of internal control
including measures designed to prevent and detect fraud
and corruption and reviewed its effectiveness.
4. We provided proper opportunity during the year for
the exercise of electors’ rights in accordance with the
requirements of the Accounts and Audit Regulations.
5. We carried out an assessment of the risks facing this
authority and took appropriate steps to manage those
risks, including the introduction of internal controls and/or
external insurance cover where required.
6. We maintained throughout the year an adequate and
effective system of internal audit of the accounting
records and control systems.
7. We took appropriate action on all matters raised
in reports from internal and external audit.
8. We considered whether any litigation, liabilities or
commitments, events or transactions, occurring either
during or after the year-end, have a nancial impact on
this authority and, where appropriate, have included them
in the accounting statements.
9. (For local councils only) Trust funds including
charitable. In our capacity as the sole managing
trustee we discharged our accountability
responsibilities for the fund(s)/assets, including
nancial reporting and, if required, independent
examination or audit.
3. We took all reasonable steps to assure ourselves
that there are no matters of actual or potential
non-compliance with laws, regulations and Proper
Practices that could have a signicant nancial effect
on the ability of this authority to conduct its
business or manage its nances.
prepared its accounting statements in accordance
with the Accounts and Audit Regulations.
‘Yes’ means that this authority:Yes No
Agreed
made proper arrangements and accepted responsibility
for safeguarding the public money and resources in
its charge.
has only done what it has the legal power to do and has
complied with Proper Practices in doing so.
during the year gave all persons interested the opportunity to
inspect and ask questions about this authority’s accounts.
considered and documented the nancial and other risks it
faces and dealt with them properly.
arranged for a competent person, independent of the nancial
controls and procedures, to give an objective view on whether
internal controls meet the needs of this smaller authority.
responded to matters brought to its attention by internal and
external audit.
disclosed everything it should have about its business activity
during the year including events taking place after the year
end if relevant.
has met all of its responsibilities where it is a sole
managing trustee of a local trust or trusts.
Yes No N/A
Annual Governance and Accountability Return 2017/18 Part 2
This Annual Governance Statement is approved by this
authority and recorded as minute reference:
MINUTE REFERENCE
DD/MM/YY
dated
Signed by the Chairman and Clerk of the meeting where
approval is given:
Chairman
Clerk
SIGNATURE REQUIRED
SIGNATURE REQUIRED

2018/116.4
12/06/2018
Section 2 – Accounting Statements 2017/18 for
ENTER NAME OF AUTHORITY
Page 6 of 6Annual Governance and Accountability Return 2017/18 Part 2
I certify that for the year ended 31 March 2018 the
Accounting Statements in this Annual Governance and
Accountability Return present fairly the nancial position
of this authority and its income and expenditure, or properly
present receipts and payments, as the case may be.
I conrm that these Accounting Statements were
approved by this authority on this date:
Signed by Chairman of the meeting where approval of the
Accounting Statements is given
Signed by Responsible Financial Ofcer
and recorded as minute reference:
MINUTE REFERENCE
DD/MM/YY
DD/MM/YY
SIGNATURE REQUIRED
SIGNATURE REQUIRED
Date
8. Total value of cash and
short term investments
9. Total xed assets plus
long term investments
and assets
10. Total borrowings
The sum of all current and deposit bank accounts, cash
holdings and short term investments held as at 31 March –
To agree with bank reconciliation.
The value of all the property the authority owns – it is made
up of all its xed assets and long term investments as at
31 March.
The outstanding capital balance as at 31 March of all loans
from third parties (including PWLB).
11. (For Local Councils Only) Disclosure note
re Trust funds (including charitable)
The Council acts as sole trustee for and is responsible for
managing Trust funds or assets.
N.B. The gures in the accounting statements above do
not include any Trust transactions.
Yes
No
1. Balances brought
forward
2. (+) Precept or Rates and
Levies
4. (-) Staff costs
5. (-) Loan interest/capital
repayments
6. (-) All other payments
7. (=) Balances carried
forward
3. (+) Total other receipts
Total balances and reserves at the beginning of the year
as recorded in the nancial records. Value must agree to
Box 7 of previous year.
Please round all gures to nearest £1. Do not leave any
boxes blank and report £0 or Nil balances. All gures must
agree to underlying nancial records.
Notes and guidanceYear ending
31 March
2017
£
31 March
2018
£
Total amount of precept (or for IDBs rates and levies)
received or receivable in the year. Exclude any grants
received.
Total income or receipts as recorded in the cashbook less
the precept or rates/levies received (line 2). Include any
grants received.
Total expenditure or payments made to and on behalf of
all employees. Include salaries and wages, PAYE and NI
(employees and employers), pension contributions and
employment expenses.
Total expenditure or payments of capital and interest
made during the year on the authority’s borrowings (if any).
Total expenditure or payments as recorded in the cash-
book less staff costs (line 4) and loan interest/capital
repayments (line 5).
Total balances and reserves at the end of the year. Must
equal (1+2+3) - (4+5+6).







12/06/2018
2018/116.5
09/05/2018








4,131

WOODMANCOTE PARISH COUNCIL
ASSET REGISTER 2018
Bus shelter On A281 before Horn Lane Parish Council UNKNOWN £6,488.00 Bus shelter £5,394.37
Wooden bus shelter A281 opposite Parish Hall Parish Council May-08 £1,326.00 Bus shelter £1,644.20
Salt bins x 3 Bramlands Lane, Blackstone Lane & A281 2014 £1.00 Salt containers £750.00
Wooden gateways x 2 Entrance to Blackstone, Blackstone Lane Parish Council UNKNOWN £1.00 Decoration PLL only
Blackstone Playing Field Playing Field Leased to Sussex Cricket UNKNOWN £1.00 Decoration N/A
TOTAL £7,817.00 £7,788.57
Insurance
value
Description
Location
Owner
Date of
acquisition
Cost value per
Annual Return
Present use
MULBERRY & CO
Chartered Certified Accountants 9 Pound Lane t + 44(0)1483 423054
Registered Auditors Godalming e office@mulberryandco.co.uk
& Chartered Tax Advisors Surrey, GU7 1BX w www.mulberryandco.co.uk
Registered as auditors in the United Kingdom by the Association of Chartered Certified Accountants.
Partners: Mark L Mulberry BA (Hons) FCCA CTA Terri A McClure FCA
Our Ref: MARK/WOO003
Mrs L Bannister
Woodmancote Parish Council
48 Titmus Drive
Tilgate
Crawley
West Sussex
RH10 5ER
9
th
May 2018
Dear Leanne
Re: Woodmancote Parish Council
Internal Audit Year Ended 31
st
March 2018
Following completion of our internal audit on the 9
th
May 2018 we enclose our report for your kind attention and
presentation to the council. The audit was conducted in accordance with current practices and guidelines and
testing was risk based. Whilst we have not tested all transactions, our samples have where appropriate covered the
entire year to date. Where appropriate recommendations for future action are shown in bold underlined text.
Audit Summary Findings
At the visit we reviewed and performed tests on the flowing areas:
Review of the Financial Regulations & Standing orders
Review of the Risk Assessments
Review of the Budgeting process
Proper Bookkeeping review of the use of the accounts package.
Review of annual accounts & annual return
Review of bank reconciliation
Review of income
Review of salaries
Review of Fixed Assets and Investments register
It is our opinion that the systems and internal procedures at Woodmancote Parish Council are very well established,
regulated and followed. The clerk is very experienced and ensures the council follows best practice regulations and
has over time adapted and changed the internal procedures as regulations and technologies have changed to
maintain compliance.
It is clear the council takes policies and procedures very seriously and I am pleased to report that overall the systems
and procedures you have in place are entirely fit for purpose. I would like to thank the clerk for her hard work during
the year and am pleased to say her high standard of work continues; I therefore make no recommendation for
change at this stage.
I am of the opinion that the annual accounts and annual return are ready to be signed off by council and that the
annual return is a true and fair reflection of the financial transaction of that of the council for the year ended 31
st
March 2018. Accordingly, I have signed off the annual return.
A. BOOKS OF ACCOUNT
The council continues to use excel for recording the day to day transactions of that of the council. On average there
are approximately half a dozen transactions per month and the spreadsheets are populated on a regular basis. The
clerk produces a monthly hard copy bank reconciliation together with quarterly actual versus budget monitoring.
There have been no reported issues in the past and for recording receipts and payments this is entirely fit for
purpose and I see no reason to make any recommendation to change.
B. FINANCIAL REGULATIONS & PAYMENTS
Confirm that the Parish Council has adopted and recently reviewed Financial Regulations.
The council, in its May 2018 meeting adopted the NALC Model Financial regulations. The regulations being based on
the NALC model contain best practice provisions.
Check that the council’s Financial Regulations are being routinely followed by tracking some sample payments
I have selected the October & November 2017 minutes and traced the authorised payments to the invoices and bank
statements, noting council authorisation at each stage. The invoices were annotated with the cheque number date
of payment and two signatories were evident on the cheque stubs. There were no cut off errors between the
minutes.
The payment schedule as reported in the minutes is posted to the council website within the supporting papers and
minutes to the meeting, this is in accordance with the transparency Act requirements and ensures all payments are
made available to the wider public. Where applicable personal information would be reacted.
The council has issued cheques in the year. The stubs have been initialled twice in accordance with regulations.
In respect of invoice and payment authorisation invoices are signed by two councillors and payments have to be
authorised by two councillors this is in accordance with councils own financial regulations.
Confirm all section 137 expenditure meets the guidelines & does not exceed the annual per elector limit of £7.57 per
elector. The council has £400 of S.137 expenditure, this is within thresolds.
Confirm that checks of the accounts are made by a councillor. Rudimentary checks are made at the council meetings
to verify the bank reconciliation, invoices and payments. The limited number of transactions lends itself to this type
of internal review.
Confirm that the Parish Council’s Standing Orders have been reviewed within the last 12 months
The council, reviewed and adopted Standing orders in May 2018.
Check the draft minutes of the last meeting(s) are on the council’s website
The council routinely posts up its minutes to its web site within 30 days of the meeting, draft minutes are replaced
with final minutes after they have been signed off.
Check that agendas for meetings are published giving 3 clear days’ notice.
The clerk was able to demonstrate that at least 3 clear days’ notice is given on both web site and hard copy agendas.
This is in accordance with regulations.
Confirm that the Parish Council is compliant with the Data Protection Act 1998 and that plans are being put in place
to comply with GDPR 2018. The council is aware of the change in regulations and has undergone training. The
minutes disclose council discussion of the same. A GDPR policy is in the process of being written. I am of the opinion
that the council is taking seriously its obligation to fulfil the requirements of the GDPR.
Check the publication of councillor’s contact details etc
The website has a contact details for the council, through which councillors can be contacted. The register of
interests is published on the web site. Councillor representation to external bodies is detailed by councillor in the
annual report.
I am of the opinion that the council has robust policies and procedures in place and follows these. I make no
recommendation to change.
The council has £4,131, (2017: £8,702) of other payments. The cashbooks were agreed to the signed minutes and
payments listings. The reduction in expenditure being due to expenditure in 2017 on the neighbourhood plan and
drainage works.
I am of the opinion that other payments are correctly shown on the annual return. Payment procedures, including
invoice authorisation and cheque signing are satisfactory;
C. RISK MANAGEMENT & INSURANCE
Risks assessments is a tabular format with risks listed and actions required. This is satisfactory for a council of this
size. The council has policies in place.
Council insured by Zurich on a standard local authority package. The money and assets cover appears adequate.
D. BUDGET & PRECEPT
The council has £22,299 (2017: £18,742) of reserves, of which circa £13k is earmarked leaving £9k as general. At a
precept level of £8k, this would be considered high. Council must considering earmarking and the spend its
reserves. The council has no power to accumulate general reserves and a reduction in precept would not
necessarily benefit the community nor provide additional services.
I am of the opinion that reserves are high.
E. INCOME
The council has £8,100 (2017: £8,100) of precept income. This was tested to third party evidence there were no
errors.
The council has £3,715 (2017: £3,311) of other income, this comprises, VAT refunds, rent and grants and this was
tested to third party evidence were applicable there were no errors.
I am of the opinion that income is correctly shown on the annual return.
F. PETTY CASH
None
G. PAYROLL
The council has £4,127 (2017: £3,916) of staff costs this was reconcilable to the salary of the clerk. There are no
councillor allowances. Payments are approved by council in the usual manner and minuted.
The clerk does have a contract of employment and salary are to be reviewed and minuted in the 2018/19 council
year.
I am of the opinion that staff costs are correctly shown on the annual return
H. ASSETS AND INVESTMENTS
The council has £8,167 (2017: £7,816) of fixed assets. There has been one addition in year of a laptop for £350 and
the playing field for £1. The assets are shown at cost and proxy cost in a simple list. The register also shows
insurance value which is relatable to the insurance schedule.
I am of the opinion that fixed assets are correctly shown on the annual return.
I. BANK RECONCILIATIONS
The council has £22,299 (2017: £18,742) of bank and cash balances carried forward. The council has two bank
accounts and no petty cash. The bank reconciliation as a 31st March 2018 was verified in detail there were no
errors. There were three outstanding cheques none of which were aged.
I am of the opinion that bank balances are correctly shown on the annual return.
J. YEAR END ACCOUNTS
The year-end accounts have been correctly prepared on the receipts and payments basis, with no requirement of a
box 7 & 8 reconciliation.
The annual return correctly casts and cross casts and the comparatives have been correctly copied over from the
2016/17 annual return. The variance analysis is required for box 6 & 7 only.
The council is taking advantage of the small authority exemption and will be submitting the exemption certificate
to the external auditor and publishing the annual accounts on the council website.
The council has made provision within its schedule of meetings to sign off the annual governance statement and
accounts in time to display the notice of elector’s rights.
I am of the opinion the accounts and annual return will be ready for submission to the external auditor.
K. TRUSTEESHIP
N/A
Should you have any queries please do not hesitate to contact me, finally I enclose a fee note for your kind
attention.
Kind regards
Yours sincerely
Mark Mulberry
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