Fillable Amended Agenda Bisbee Arts Commission Meeting (City of Bisbee)

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Amended Agenda Bisbee Arts Commission Meeting (City of Bisbee)

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City of Bisbee
Bisbee Arts Commission Meeting
118 Arizona Street
Bisbee, AZ 85603
Monday, February 2, 2015 at 6:00 p.m.
Amended Agenda
THE ORDER OR DELETION OF ANY ITEM ON THIS AGENDA IS SUBJECT TO MODIFICATION AT THE MEETING.
6:00 pm Call to Order
Roll Call:
Alison Williams, Chair Tate Rich, Vice-chair
Marie Minor Etta Kralovec
Laura Miller
Eugene Connors, Council Liaison Corinna Carbajal, Staff Liaison
CALL TO THE PUBLIC – Ask if any member of the public wishes to speak about issues NOT on
this agenda.
Item 1.
Discussion and Possible Action on LEAP Grant Application from the Fall 2014 Grant Cycle:
Discussion and Possible Action on LEAP Grant Application from fall 2014 Grant Cycle
Alison Williams
Item 2.
Discussion and Possible Action on Corporate Letters:
Discussion and Possible Action on Corporate letters
Alison Williams
Item 3.
Discussion only on the last 3 years of the Budget.
Discussion and Possible Action, discussion on the last 3 years of the budget
Alison Williams
Item 4.
Discussion And Possible Action, The 2015 Bisbee International Film Festival.
Discussion and Possible Action, update on the 2015 Bisbee International Film Festival.
Alison Williams
Item 5.
Discussion And Possible Action, Clarification On The BAC’s Role on Community Events and
Sponsorship.
Discussion and Possible Action, clarification on the Bisbee Arts Commission choosing to participate
in Community Events
Alison Williams
Item 6.
Discussion And Possible Action On Grants Applications For Spring Deadline, Tentative
March 27th, 2015, award April 6
th
, 2015, Possible Review Of Reports From Prior Awardees
and Discussion on the Final Report Responsibilities of Grantees and Determine if a Reminder
Should Be Sent.
Discussion and Possible Action on the BAC grant application deadline for spring, tentatively, March
27th, 2015 awarded on April 6
th
, 2015. Review reports from prior awards, discussion on the roles
and responsibilities of the Grantees and reminder notices if necessary.
Item 7.
Discussion and Possible Action: Restoration of the Courthouse Copper Miner Statue/Iron
Man.
Discussion and Possible Action, discussion on the Freeport MacMoRan grant application to be used
to restore the Copper Miner/Iron Man Statue.
Alison Williams
Item 8.
Discussion and Possible Action: Melanie Greene Discussion on the Arizona Commission on the
Arts Grant Application
Discussion and Possible Action: Melanie Greene Discussion on the Arizona Commission on the Arts
Grant Application.
Alison Williams and Melanie Greene
POSSIBLE AGENDA ITEMS FOR NEXT MEETING:
MEMBERS COMMENTS:
ADJOURNMENT
Tentative Next Regular Session April 6, 2015 at 6:00pm
Should anyone need any special accommodations for this meeting, please contact Corinna Carbajal, City
Staff, at (520) 432-6016 at least twenty- four hours before the meeting.
Merit Based Art Funding
Application
The Bisbee Arts Commission is charged by the Mayor and Council to make merit
based recommendations to the Council regarding the funding of eligible art based
projects. The goal is to enhance the arts in the Bisbee community and support a
representative cross- section of each of the following artistic disciplines:
1.
Visual Arts: Painting, Sculpture, Fiber Arts, Photography etc.
2.
Performing Arts: Theatre, Live Poetry, Puppetry, Spectacle, Dance, etc.
3.
Music/Film Video: Concerts and Recorded Media.
4.
Arts Education and Children's Art: Classes, Demonstrations,
Workshops, Displays etc.
5.
Bisbee Arts Promotion: Programs for Artist promotion, exposure
and encouragement.
6.
Public Art: temporary and permanent.
There are three steps to the funding process:
1.
Fill out the application which includes three simple parts:
a.
Your personal information.
b.
Project description
c.
Budget
You can download this application form or pick up a packet at
Bisbee City Hall.
2.
YOU MUST PROVIDE 8 COMPLETE COPIES AT THE TIME OF
SUBMITTAL
3.
Submit a final report within 30 days when you complete your project.
Requirements
1.
The primary audience for the work must be Bisbee residents.
2.
The project must stand alone as an artist endeavor aimed at a public
audience. This program would not pay to provide artistic entertainment for
a non-artistic industry convention or event.
Priorities
•
Children's programs.
•
Programs that build the health of the entire Bisbee art community.
•
Free public access to Bisbee residents.
•
Public art.
Considerations
•
Size of your audience. The more Bisbee residents that get to enjoy your project
the better.
•
Artistic merit. Tell us why/how your project will enrich our community
artistically.
•
Will your project have long-term impact or be on-going?
•
If
your project will continue into the future, do you have a plan to
make it
financially self-supporting? Please explain how.
•
What other financial, material, and personal support have you enlisted to help
make your project a success?
•
Will your project be possible without City funding? What if you are not granted
the full amount you are asking for?
The Budget you outline may be the largest deciding factor in the success of your
application. We need to clearly understand how, why, and to what effect this public
money will be spent. Spend the time to figure out how much each line item in
your budget will really cost. Overestimating your budget may hurt your chances, but
under budgeting is a more common error people make in applying for grants. A clear
and
realistic estimate for what you need has the best chance of getting approved
-
there are other funds out there! The best applications have more than one means of
support.
Final Report
Included in the application is a Final Report form. This is a description of how your
project went for the BAC's records. We want to see that your project was completed
and
how you actually spent the money. This is a critical step to insure that these
public funds are being spent as they were intended. Failure to submit a complete
final report within 30 days of project completion will disqualify you from
applying for future
City funding.
Merit Based Art Funding Application - You must bring 8 copies of all
completed forms to be considered.
Name:
Email Address:
Address:
Numbers of Years Living in Bisbee: Phone:
Project Description:
Use additional sheets as needed for description.
G
rants will be awarded based on the merit of the application as recommended by the majority of
the members of the BAC. This recommendation will then be reviewed by the Bisbee City Council
for final approval. Previous funding recipients must have their final report on file before a new
application will be accepted. Questions, email Corinna Carbajal at the City of Bisbee,
Community
Development Department at ccarbajal@cityofbisbee.com or (520) 432-6016.
Merit Based Art Funding Application
Name of Applicant:
PROJECT:
BUDGET - Please provide detail under each category that applies. Use additional
sheets to add more rows and categories as is appropriate for your application.
Item
Description
Total Cost
Amount
requested from
BAC
Amount from
other Source
Name of other
Source
Artists Fees
Artists Travel
Equipment
Marketing
!
I
Space Rental
Supplies
Other
TOTAL
Upon request, I agree to provide the City of Bisbee with a full accounting of the funds
received,
including receipts, cancelled checks and other documents suitable for proof of
payment.
I agree to complete the project for which funds are requested within 1 year of notice of
award.
I will
provide a written, final report to the City of Bisbee within 30 days of completion of
the project.
I agree that if funds are not used for the stated purpose and within 1 year of award,
they will be
returned to the BAC.
Funds received may be subject to 1099 tax reporting requirements.
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F
INAL REPORT: This report must be submitted to the City of Bisbee within 30 days of project
completion or prior to submitting any additional funding requests.
R
ecipient:
P
roject Name:
A
mount Awarded: Date Awarded:
A
ctual Costs:
D
escribe how your project met the goals outlined in your application. Describe any ways your project
did not meet its goals and explain why:
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Completed 18 November 2020

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