Fill - Free fillable Alpha Kappa Alpha Sorority, Incorporated PDF form

Alpha Kappa Alpha Sorority, Incorporated

So You Want To Run

For Office

A Handbook of Guidelines

for the

Nomination, Certification, Campaign, and Election

Process

Alpha Kappa Alpha Sorority, Incorporated

International Nominating Committee

April 2019

37

APPENDICES

Page

A. Nomination Certification Package Checklist 38

B. Sample Chapter Endorsement Letter 39

C. Officers’ Signatory Form 40

D. Biographical Data Form 44

E. Background Disclosure Form 41

F. Verification of Undergraduate Status 45

G. Undergraduate Certification Affidavit 46

H. Soror Code of Ethics 47

I. Endorsement Permission Form 49

J. Soror Endorsement Permission Form 50

K. Endorsement Permission Form of Deceased 51

L. Sample Verification Form (Basileus or Tamiouchos) 52

M. Media Presentation Form 53

N. Sample Fundraiser Invitation and RSVP card 54

O. Sample Thank You 55

P. Candidate Withdrawal Form 57

Q. Soror Complaint Form 58

Roster of International Nominating Committee Members 59

**Appendices A – H constitute the biographical data information. Any information in

Appendices A – H may be disclosed and published in the Meet the Candidates

Newsletter, Election Guide, Ivy Leaf

®

and/or the Alpha Kappa Alpha website.

38

APPENDIX A

NOMINATION CERTIFICATION PACKAGE CHECKLIST

Include a copy of this checklist with your package. All forms can be downloaded from the

Alpha Kappa Alpha website. These forms may be duplicated but cannot be modified.

Name ___________________________________________________________________________

Applying for the position of _______________________Financial Number_________________

Address__________________________________________________________________________

Region___________________________________________________________________________

Phone Cell ______________________________ Other (optional)_________________________

Fax_____________________________ Email ___________________________________________

❑ Candidate and members of her committee have read So You Want to Run for Office, April 2019.

❑ Candidate’s chapter has nominated her at a regularly-scheduled meeting. OR □ General Member

❑ Chapter Endorsement Letter includes all of the components listed in the Guidelines for Chapter Endorsement Letter.

Letter is signed by: (Not Required for General Members)

❑ Chapter Basileus (or Anti-Basileus if the Basileus is a nominee)

❑ Grammateus (or Anti-Grammateus or other chapter officer if the Grammateus is a nominee)

❑ Graduate Advisor (Undergraduates Only)

❑ Favorable Vote

❑ Includes date of regular scheduled meeting (A copy of the meeting minutes is not needed.)

❑ Verification of office held, timeframe, and number of terms completed

❑ Officers’ Signatory Form is signed by: (Not Required for General Members)

❑ Nominee

❑ Chapter Basileus

❑ Chapter Grammateus

❑ Graduate Advisor (Undergraduates Only)

❑ Biographical Data Form

❑ Background Disclosure Form

❑ Verification of Undergraduate Status Form. This form must have the official seal. (Undergraduates Only)

❑ Undergraduate Certification Affidavit

❑ Provide proof of attendance to conferences required for the office she is seeking (Not required for INC).

❑ Verification that the soror is certified via the Alpha Kappa Alpha Leadership Development Training Program.

❑ Photo: An electronic file of a headshot of the candidate on a flash drive.

❑ Candidate has made a copy of all documents for her files and sent a copy to the Chairman of the International

Nominating Committee and the originals to the Corporate Office. Packages should be identical.

❑ Packet must be marked as Candidate Materials

❑ Send materials with tracking but be sure to WAIVE SIGNATURE.

❑ Any information provided in the Nomination Certification Package may be published in the Meet the Candidates

Newsletter, Ivy Leaf

®

, Election Guide and/or the Alpha Kappa Alpha Sorority, Incorporated website.

❑ Signed copy of Soror Code of Ethics

39

APPENDIX B

SAMPLE CHAPTER ENDORSEMENT LETTER (Basileus as Nominee)

ALPHA KAPPA ALPHA SORORITY, INCORPORATED

Omega Phi Omega Chapter

Ivyville, Georgia

(Date)

(Letter addressed to: Chairman, International Nominating Committee)

Dear Soror Dill:

The sorors of Omega Phi Omega Chapter are pleased to present Soror Beatrice Vine, Basileus, as

a nominee for office of Regional Director.

Soror Vine has been a true moving spirit within our chapter. She is presently serving her second

term as Basileus of our chapter. Our terms of office are two years and Soror Dill served 2010 –

2011 and again beginning in 2018. During her administration, we have experienced great

improvement in chapter operations and sisterly relations have hit an all-time high! Soror Vine

has taken the words, “we help each other” to heart and has motivated all of the officers to conduct

mini-leadership workshops for their respective committees, so that the entire chapter can excel to

greater heights. We are amazed at how much Soror Vine accomplishes within a short time period.

She not only provides superb leadership as Basileus, but she also sets the example of working at

and participating in all of our chapter’s community service projects and through her attendance

at many committee meetings.

Soror Vine exhibits this same aggressiveness and zest for participation outside of Alpha Kappa

Alpha. She is an ardent member of St. James African Methodist Episcopal Church where she

serves as the president of the Pulpit Aid Board and Superintendent of the Sunday school. She

maintains a very active membership in the local branch of the NAACP, where she serves as

recording secretary. Soror Vine also maintains membership in several other civic and

professional organizations.

The sorors of Omega Phi Omega Chapter have literally named Soror Vine as the "Moving Spirit"

of the chapter. She has been recognized twice as Soror of the Year and has earned the award of

Officer of the Year three times since becoming a member of our chapter. Other offices held in our

chapter include Graduate Advisor, Grammateus and Hodegos.

The chapter wholeheartedly supports the nomination of Soror Vine for Regional Director. A vote

was taken at our regular sorority meeting held on September 2, 2011, and Soror Vine received

a favorable vote. Soror Vine is qualified to seek this office because of her unique interpersonal,

organizational and managerial skills. Her leadership skills are superb and will blend right in

with the responsibilities of a Regional Director.

Sincerely,

_______________________ ____________________________

Soror Irene McDuffie Soror Linda Gold

Anti-Basileus Grammateus

40

APPENDIX C

OFFICER’S SIGNATORY FORM

To the best of our knowledge, the information that is reported in this Package (Appendices

C & D) is true and accurate.

Name ____________________________________________________________________

Applying for the position of _________________________________________________

Chapter___________________________________________________________________

Chapter Address___________________________________________________________

___________________________________________________________________

______________________________________________________________________________

Signature of Nominee Date

Basileus Phone Day ________________________ Evening _______________________

Fax_______________________________________________________________________

Email ____________________________________________________________________

______________________________________________________________________________

Signature of Chapter Basileus Date

______________________________________________________________________________

Signature of Chapter Anti-Basileus * Date

______________________________________________________________________________

Signature of Chapter Grammateus Date

______________________________________________________________________________

Signature of Chapter Anti-Grammateus or other chapter officer * Date

______________________________________________________________________________

Signature of Graduate Advisor** Date

Sponsoring Graduate Chapter** _______________________________________________

Location _______________________________________________

* If the candidate is the Chapter Basileus or Chapter Grammateus only

** Undergraduate Candidates Only

41

APPENDIX D

BIOGRAPHICAL DATA FORM

(You may download this form from the sorority website, photocopy the pages and type your responses.

Name____________________________________________________________________

Applying for the position of _________________________________________________

Chapter/Region____________________________________________________________

City and state where nominee resides __________________________________________

MEMBERSHIP STATUS (CHECK ONE):  Graduate  General  Undergraduate

Degree

*Major Field of Study

College/University

Year Degree

Conferred

*Or anticipated major.

YEAR INITIATED NAME & LOCATION OF CHAPTER WHERE INITIATED

NOMINEE’S NAME AT TIME OF INITIATION

Graduate Soror: Have you been financially active four or more years immediately

preceding nomination for this office? (Directorate Positions Only)  Yes  No

SORORITY SUSPENSION/SANCTIONS DATE **G/U

__________________________________________________________________________________________________

_________________________________________________________________________________________

__________________________________________________________________________________________________

_________________________________________________________________________________________

__________________________________________________________________________________________________

To the best of my knowledge, the information that is reported in this Biographical packet

is true and accurate. I also understand that any information disclosed may be published in

the Meet the Candidates Newsletter, Election Guide, Ivy Leaf

®

and/or the Alpha Kappa

Alpha Sorority, Incorporated website. Further, I understand that if any information

changes relative to this form, from the date of signature through ratification at Boule, the

International Nominating Committee Chairman is to be notified immediately.

______________________________________________________________________________

*Signature of Nominee Date

** (G) Graduate / (U) Undergraduate

EDUCATIONAL BACKGROUND

SORORITY EXPERIENCE

SORORITY SUSPENSION/SANCTIONS WITHIN THE LAST 10 YEARS

42

Continued Appendix D

Name____________________________________________________________________________

SORORITY LEADERSHIP:

Chapter Office Held

Chapter Name

Dates

Number of

Terms/

Length of

Terms

PREVIOUS YEARS ON THE DIRECTORATE:

Office Held

Dates

Number of

Terms/Length of

Terms

PREVIOUS SERVICE ON INTERNATIONAL COMMITTEE(S):

Committee

Dates

Years

List and provide proof of attendance for the listed conferences. This is not required for

Undergraduate candidates, nor those running for International Nominating Committee.

Candidate For:

Regional Conference

Leadership Seminar

Boule

First Supreme Anti-Basileus

N/A

1 of Last 2: □ 2016 □ 2018

Supreme Grammateus

N/A

1 of Last 2: □ 2016 □ 2018

Supreme Tamiouchos

N/A

1 of Last 2: □ 2016 □ 2018

Regional Director

1 of Last 3: □ 2017 □ 2018 □ 2019

1 of Last 2: □ 2017 □ 2019

1 of Last 2: □ 2016 □ 2018

43

Continued Appendix D

Name____________________________________________________________________________

SPECIAL TRAINING AND EXPERIENCE WHICH QUALIFY SOROR FOR OFFICE SOUGHT:

LEADERSHIP EXPERIENCES WHICH QUALIFY SOROR FOR OFFICE SOUGHT:

MEMBERSHIP HELD IN OTHER COMMUNITY OR CIVIC ORGANIZATIONS:

WHAT IS YOUR VISION FOR ALPHA KAPPA ALPHA? LIST THREE GOALS FOR

YOUR TERM OF OFFICE SHOULD YOU BE ELECTED (100 WORDS OR LESS).

44

APPENDIX E

BACKGROUND DISCLOSURE STATEMENT

NAME – (FIRST AND MIDDLE) NAME – (LAST)

_____________________________________________________________________________________

ANY OTHER NAMES BY WHICH YOU HAVE BEEN KNOWN (INCLUDING MAIDEN NAME)

_____________________________________________________________________________________

ADDRESS STREET, CITY, STATE, ZIP CODE

Please check either yes or no for each question. In the event the answer is yes to

any question listed in this section, please attach a separate sheet for explanation.

YES

NO

1. Have you been convicted of ANY criminal offense, including, but not limited to

felony and/or misdemeanor offenses, involving dishonesty, deceit or moral

turpitude in any federal, state, local, military and/or tribal courts?

►If YES, please list each crime, when it occurred or the date of the conviction,

and the city and state where the court is located. Additionally, please list if

you were incarcerated for such offense. You may be asked to supply

additional information including a certified copy of the Judgment of

conviction, a copy of the criminal complaint, and/or any other relevant court

or police documents.

2. Has any agency, including, but not limited to a governmental and/or

regulatory agency ever found that you misappropriated the property and/or

funds of another within the past ten (10) years?

►If YES, please explain when and where it occurred and the circumstances of

such occurrence. Also list the final disposition. You may be asked to supply

additional information.

3. Has any agency, including, but not limited to a governmental and/or

regulatory agency, ever denied and/or revoked any professional license,

certification, or registration to you within the past ten (10) years?

► If YES, please explain when and where this occurred, list the professional

license certification and/or registration denied and the circumstances

surrounding the revocation and/or denial. You may be asked to provide

additional information.

4. Do you have any PENDING criminal charges, including, but not limited to

potential felony and/or misdemeanor offenses involving dishonesty, deceit

and/or moral turpitude in any federal, state, local, military, and/or tribal

courts.

►If YES, please list each crime, when it occurred or the date of the charge, and the

city and state where the court is located. Additionally, please list if you were

incarcerated for such offense. You may be asked to supply additional information

including a certified copy of the Judgment of conviction, a copy of the criminal

complaint, and/or any other relevant court or police documents. Please notice that

in the event that any information provided as part of this section is eventually

discharged, expunged and/or favorably resolved PRIOR to the election, the

Corporate Office will remove any information that has been published on the Alpha

Kappa Alpha Sorority, Incorporated website within five (5) business days.

I certify, with my signature below, that the information provided above, including any supporting

documentation is accurate and truthful to the best of my knowledge, information, and belief. Further, I

understand that if any information changes relative to this form, from the date of signature through the

ratification at Boule, the International Nominating Committee Chairman is to be notified immediately.

Any information provided in the Nomination Certification Package may be published in the Meet the

Candidates Newsletter, Ivy Leaf

®

, Election Guide and/or the Alpha Kappa Alpha website.

Signature ______________________________________________________ Date ________________

45

APPENDIX F

VERIFICATION OF UNDERGRADUATE STATUS

Chairman-International Nominating Committee

Alpha Kappa Alpha Sorority, Incorporated

5656 South Stony Island Avenue

Chicago, Illinois 60637

PLEASE COMPLETE THIS FORM AND RETURN TO THE ABOVE ADDRESS:

Student’s Name: ______________________________________________________________

Student’s Address: _____________________________________________________________

Home Number: ________________________ Cellular Number: ____________________

Email Address: ________________________________________________________________

THE FOLLOWING MUST BE COMPLETED BY THE REGISTRAR AND MUST BE

RETURNED IN A POSTAGE PRE-PAID SEALED ENVELOPE FROM THE UNIVERSITY

Student’s Current Classification: □ Freshman □ Sophomore □ Junior □ Senior

Student’s Expected Graduation Date: ______________________________________

Is the student enrolled as a full-time, undergraduate student? Yes______ No________

Does the student have at least one (1) year remaining prior to graduation, as of July 2020?

Yes___ No___

REGISTRAR’S INFORMATION

Name: _________________________________________________________________

Telephone Number: ______________________________________________________

Email address: __________________________________________________________

Registrar’s Signature: ____________________________________________________

Date Signed:

Please stamp with the college or university seal as evidence of certification of above

information.

SEAL

46

APPENDIX G

UNDERGRADUATE CERTIFICATION AFFIDAVIT

Chairman-International Nominating Committee

Alpha Kappa Alpha Sorority, Incorporated

5656 South Stony Island Avenue

Chicago, Illinois 60637

This form must be completed AND notarized and returned to the above listed address.

CONTACT INFORMATION:

Name: ________________________________________________ Financial Number: _________

Other Names Used: ____________________________________________________________________

Mailing Address: ______________________________________________________________________

Email Address: _______________________________________________________________________

Phone Number: _____________________________________ Cellular Phone:

___________________________

Applying for the position of: _____________________________________________________________

Current Chapter: __________________________________________ Chapter Location:

__________________

AFFIDAVIT:

I, ________________________________, DO HEREBY SWEAR OR AFFIRM THE FOLLOWING:

That I will be matriculating as a full-time student at the time of the election;

That I will have at least one (1) full year remaining in my undergraduate studies at the time of election.

That, if any of the above listed information changes, relative to this form, from the date of signature

through the ratification at Boule, the International Nominating Committee Chairman is to be notified

immediately.

_________________________________ ____________________________

Signature Date

NOTARY

Signed and sworn before me on this ______ day of __________________ 20____.

NOTARY PUBLIC (Please stamp and seal) _____________________ 20 ______

* This form should be postmarked by December 1.

47

APPENDIX H

ALPHA KAPPA ALPHA SORORITY, INCORPORATED

SOROR CODE OF ETHICS

In order to honor its founders, maintain a standard that allows its members to serve as role models for

young women and girls in the global community, preserve Alpha Kappa Alpha Sorority membership as a

desirable and honorable affiliation and to protect Alpha Kappa Alpha Sorority, Incorporated from

harassment, ridicule, scandal or legal liability, I do voluntarily agree to observe the following rules of

conduct:

1. To respect and comply with the Constitution and Bylaws, Manual of Standard Procedure, Protocol

Manual, Membership Intake Manual, Rituals, other official handbooks and documents, as well as

Chapter Bylaws and Rules of Order.

2. To remain subject to the authority of the Boule and the Directorate.

3. To respect our elected/appointed leaders and support them in conducting the business of Alpha

Kappa Alpha Sorority, Incorporated.

4. To present myself publicly in a way that reflects the high moral and ethical character of Alpha

Kappa Alpha women by:

a. Obeying the law;

b. Exercising good manners;

c. Displaying concern for my appearance by following established Alpha Kappa Alpha

guidelines;

d. Refraining from profanity, acts of violence and criminal conduct;

e. Exhibiting respect for other Pan-Hellenic organizations by avoiding demeaning remarks or

ridiculing them;

f. Wearing identifiable paraphernalia only if conduct or circumstances will bring no negative

repercussions to the sorority.

5. To demonstrate the high regard we have for each other as women and sorors by:

a. Avoiding derogatory, demeaning and insulting remarks.

b. Being polite, kind, honest, fair and conciliatory.

c. Assisting with the special needs of elderly and disabled sorors.

d. Keeping confidences and maintaining confidentiality.

e. Refraining from acts of hazing, reporting its occurrence to the appropriate authority and

demonstrating compliance with all aspects of the Alpha Kappa Alpha Sorority, Incorporated

Anti-Hazing Policy.

f. Abiding by and actively supporting official chapter and sorority decisions even in the event of

personal disagreements.

6. To work diligently to foster the programs of the sorority and participate fully in meetings and

conferences that enhances personal knowledge and improves sorority effectiveness.

7. To maintain integrity in financial matters related to sorority by:

a. Remaining current with all dues and financial obligations.

b. Following accepted financial procedures.

c. Avoiding the co-mingling of personal and sorority funds.

d. Utilizing the tax-exempt status only as legally permitted.

e. Expecting that financial officers will maintain records, make them available for inspection and

pass them on to succeeding officers and/or Graduate Advisors as required.

f. Purchasing only from officially sanctioned vendors at Regional Conferences and Boules.

g. Reporting the misappropriation of chapter funds and/or property to the appropriate authority

and taking the necessary action to protect or retrieve funds and/or property belonging the

sorority.

8. To invite for sorority membership only those community minded women of sufficient high moral

and ethical character and scholarship who have true interest in serving Alpha Kappa Alpha

Sorority.

48

9. To refrain from soliciting advertisements, endorsements, and sponsorships that harms the image

of Alpha Kappa Alpha Sorority or that conflict with its program concerns and values.

I shall remain cognizant that others will judge the values and principles of Alpha Kappa Alpha Sorority

by my personal deportment and conduct. Furthermore, should I attain a leadership position in Alpha

Kappa Alpha that requires me to be an official spokesman or public representative; I understand that

my conduct must rise to the highest standard. Should my behavior compromise Alpha Kappa Alpha’s

image or the reputation of its members, I shall relinquish my position either of my own volition or

when instructed to do so by my chapter or the Directorate.

In promising to obey these rules of conduct, I acknowledge that the perpetuation of Alpha Kappa

Alpha Sorority, Incorporated, as an organization of women of high moral and ethical standards

depends on my compliance.

By signing below I certify that I have read and understood the Alpha Kappa Alpha Sorority,

Incorporated Soror Code of Ethics and will abide by the set principles.

Name: ______________________________________ Date: _______________________

49

APPENDIX I

ENDORSEMENT PERMISSION FORM

Picture # _____

Form _____ of _____

Picture # _____

Form _____ of _____

Picture # _____

Form _____ of _____

Picture # _____

Form _____ of _____

Picture # _____

Form _____ of _____

Candidates must submit an Endorsement Permission Form for each person or fictional

character that is featured in the candidate’s campaign materials and/or media presentations.

This endorsement is valid for the current campaign only.

Submit this form along with your campaign material or multi-media presentation. Signed

Endorsement Permission Form(s) should only be sent to the chairman of the International

Nominating Committee.

Candidate: ________________________________________________________________

Region: ____________________________________________________________________

Office/Position Sought:______________________________________________________

I give permission to this candidate to use my image (or the image of properties that I own), voice,

or written endorsement in her campaign materials or multimedia presentation.

Name (print): _____________________________________________________________

Address: _________________________________________________________________

_________________________________________________________________

Phone: ___________________________ Email: ______________________________

***************************

*In the case of a minor (17 years old or younger), please complete below:

Parent or Guardian name (Print) ____________________________________________

Address: _________________________________________________________________

___________________________________________________________________

Phone: _________________________ Email: ______________________________

***************************

Signature of Endorser ______________________ Date:

(Cannot be signed more than 12 months prior to due date for Nomination Certification Package)

* The Endorsement Permission Form should be grouped with corresponding pictures. *

This form can be used for endorser appearing in 1-5 different photos for the candidate. Each picture should

be numbered individually. The candidate must indicate the corresponding number in the space provided

above. The total number of forms submitted should match the total number of identifiable persons in the

pictures.

50

APPENDIX J

SOROR ENDORSEMENT PERMISSION FORM

Picture # _____

Form _____ of _____

Picture # _____

Form _____ of _____

Picture # _____

Form _____ of _____

Picture # _____

Form _____ of _____

Picture # _____

Form _____ of _____

Candidates must submit an Endorsement Permission Form for each soror who is featured in

the candidate’s campaign materials and/or media presentations. This endorsement is valid

for the current campaign only.

Submit this form along with your campaign material or multimedia presentation. Signed

Soror Endorsement Permission Form(s) should only be sent to the chairman of the

International Nominating Committee.

Candidate: ________________________________________________________________

Region: ___________________________________________________________________

Office/Position Sought:______________________________________________________

I give permission to this candidate to use my image, voice, or written endorsement in her campaign

materials or multimedia presentation.

Soror’s Name (print):_______________________________________________________

Address: ______________________________________________________________

______________________________________________________________

Phone: _______________________________ Email:

Chapter: _______________________________ Region: ________________________

Signature of Endorser ______________________ Date:

(Cannot be signed more than 12 months prior to due date for Nomination Certification Package)

* The Endorsement Permission Form should be grouped with corresponding pictures. *

This form can be used for endorser appearing in 1-5 different photos for the candidate. Each picture

should be numbered individually. The candidate must indicate the corresponding number in the space

provided above. The total number of forms submitted should match the total number of identifiable

persons in the pictures.

51

APPENDIX K

ENDORSEMENT PERMISSION FORM FOR IMAGE OF DECEASED

Picture # _____

Form _____ of _____

Picture # _____

Form _____ of _____

Picture # _____

Form _____ of _____

Picture # _____

Form _____ of _____

Picture # _____

Form _____ of _____

Candidates must submit an Endorsement Permission form for each deceased person who is

featured in the candidate’s campaign materials and/or media presentation. This

endorsement is valid for the current campaign only.

This form must be submitted with your campaign material or multimedia presentation.

Signed Endorsement Permission Form(s) only be sent to the chairman of the International

Nominating Committee.

Candidate: ______________________________________________________________

Region: ________________________________________________________________

Office/Position Sought: ___________________________________________________

I certify that I am the legal next of kin or executor of the estate for the above named individual and I

have the authority to consent to the use of his/her image (or the image of properties that he/she owned),

voice or written endorsement in her campaign materials or multimedia presentation.

Name of Deceased Endorser(print) _________________________________________________

Name of Next of Kin/Executor(print) ______________________________________________

Address: ________________________________________________________

____________________________________________________________________

Phone: __________________________ Email: _____________________________

Signature of Endorser ______________________ Date:

(Cannot be signed more than 12 months prior to due date for Nomination Certification Package)

* The Endorsement Permission Form should be grouped with corresponding pictures. *

This form can be used for endorser appearing in 1-5 different photos for the candidate. Each picture should

be numbered individually. The candidate must indicate the corresponding number in the space provided

above. The total number of forms submitted should match the total number of identifiable persons in the

pictures.

click to sign

signature

click to edit

52

APPENDIX L

SAMPLE VERIFICATION LETTER (For Sorors who served as Basileus and/or

Tamiouchos of a previous chapter)

Alpha Kappa Alpha Sorority, Incorporated

Alpha Beta Omega Chapter

Ivyville, Georgia 11908

(Date)

(Letter addressed to: Chairman, International Nominating Committee)

Dear Soror Vine:

This letter serves to verify that Soror Ethel Pearls served as (Basileus or Tamiouchos) of the

Alpha Beta Omega Chapter in Ivyville, Georgia from (date) to (date), which represents one

term of office.

Please contact me if there are any additional questions and/or concerns regarding this

matter.

Sincerely yours,

Soror Beulah Green, Basileus Soror Carrie Ivey, Grammateus

click to sign

signature

click to edit

53

APPENDIX M

MEDIA PRESENTATION FORM

Candidates running for First Supreme Anti-Basileus, Second Supreme Anti-Basileus, Supreme

Grammateus, Supreme Tamiouchos and Undergraduate Member-at-Large are allowed a

three-minute campaign speech that may include an audio/visual (media) presentation. One

copy of the media presentation must be provided to each member of the International

Nominating Committee by May 31 of the election year. The completed Media Presentation

Form should only be sent to the chairman of the International Nominating Committee by May

31 of the election year.

Candidate: _____________________________________________________________

Date: ___________________________________________________________________

Region: _________________________________________________________________

Office/Position Seeking: ___________________________________________________

Presentation Length: (Maximum three minutes) ___________________________________

Media Type: USB/Flash drive _______

All media presentations are timed to start with the opening word of the candidate’s speech.

Do you have any additional timing requirements? __________________________

The most effective method for the audio/visual technicians to synchronize a multimedia

presentation is to follow a script or storyboard. Do you plan to provide a script or storyboard

for the technicians during the rehearsal and delivery of your campaign speech?

Yes _______________ No _______________

All media should be clearly labeled with candidate’s name, position sought and phone

number. An alternate phone number that may be used during the conference should be

included, if possible.

Please provide contact information during the conference:

Cell phone number: ______________________________________

Hotel Name: _______________________________________________

An Additional contact person’s information:

Name: _______________________________ Cell phone number: ________________________

54

APPENDIX N

SAMPLE FUNDRAISER INVITATION AND RSVP CARD

*Note: The disclaimer statement must be included on the

fundraising invitation and RSVP card.

Omega Omega Omega Chapter

Cordially Invites You to a Reception

for

Ms. Ivy Vine

Candidate for Regional Director

Alpha Kappa Alpha Sorority, Incorporated *

Date:

Time:

Location:

Donation:

*Contributions to this fundraising event will in no way support the programs of

Alpha Kappa Alpha Sorority, Incorporated.

RSVP

The favor of a reply is requested by (date)

M________________________

____Accepts with pleasure

____Number of Guests

____Declines with Regrets but would like to make a donations of $_______

*Contributions to this fundraising event will in no way support the programs of

Alpha Kappa Alpha Sorority, Incorporated.

55

APPENDIX O

SAMPLE THANK YOU

Thank You

Words cannot express how much I appreciate your generosity. Your

kindness, thoughtfulness, prayers, your financial support and/or through

a caring word of encouragement have not gone unnoticed and I’m

forever grateful.

Sincerely,

Soror Ivy

56

APPENDIX P

SAMPLE COMBINED RECEPTION or MEET AND GREET INVITATION

REGIONAL CONFERENCE AND BOULE

Ms. Ivy Vine

Candidate for (Region) Regional Director

Alpha Kappa Alpha Sorority, Incorporated

Cordially Invites You

To the

Candidates Combined Reception

Date:

Time:

Location:

57

APPENDIX Q

INTERNATIONAL NOMINATING COMMITTEE

WITHDRAWAL FORM

I have discussed my situation with the International Nominating Committee Chairman.

Yes No

I accept all responsibility for these actions

Soror Signature Date

Date received by the International Nominating Committee Chairman: / /

This form is to be used to notify the International Nominating Committee you wish to withdraw from

nomination and/or you request not to be considered a candidate for International office

Name:

Chapter:

Office:

Undergraduate Graduate

Reason for Withdrawal:

58

Soror Name:

Chapter:

Phone : Email:

Signature of Soror completing this form:

APPENDIX R

INTERNATIONAL NOMINATING COMMITTEE

COMPLAINT FORM

Complaint Date:

Complaint Details:

Complainant Information

Date Received By INC Chairman: / /

Date Forwarded to Supreme Basileus and Executive Director: / /

59

International Nominating Committee Contact Information

2018 – 2020

Soror Dana S. Branham, Chairman

Central Region

948 Winding Oak Trail

Lexington, KY 40511

(859) 396-6115

nominating@aka1908.com

Soror Angelica Kollie

South Eastern Region

850 Buena Vista Place

Cincinnati, OH TN 45206

(513) 290-4907

angelicakollie@gmail.com

Soror Arion Stone

Far Western Region

8233 Mountain Gap Court

Las Vegas, NV 89117

(702) 412-7515

stonea4@unlv.nevada.edu

Soror Cindy Dorsett

International Region

PO Box Cr 54860/15 Rena Close

Nassau, Bahamas

(242) 421-7884

westernclose@yahoo.com

Soror Dianne Williams-Cox

South Atlantic Region

2312 Mavis Circle

Tallahassee, FL 32301

(850) 556-0627

dwmscox@gmail.com

Soror Keesha Williams

South Central Region

1516 Easy Rider Drive

DeSoto, TX 75115

(214) 724-9697

keesham@sbcglobal.net

Soror Lavdena Adams Orr

North Atlantic Region

5804 8

th

Street, NW

Washington, DC 20011

(202) 321-6880

denaorrxo@gmail.com

Soror Nadine Vargas Stewart

Mid-Atlantic Region

5101 Deep Cedar Drive

Wendell, NC 27591

(919) 880-9433

nadinevargasstewart@gmail.com

Soror Nancy Quarles

Great Lakes Region

15801 Providence Drive, #11E

Southfield, MI 48075

(248) 496-8445

nqsfd@aol.com

Soror Takia Steele

Mid-Western Region

2401 Troost Avenue, #404A

Kansas City, MO 64108

(816) 605-8171

takiassteele06@gmail.com

60

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