Fillable Allotment Tenancy Application Form (Thatcham Town Council)

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Allotment Tenancy Application Form (Thatcham Town Council)

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ALLOTMENT APPLICATION FORM
Henleys Allotment, London Road, Thatcham
To apply for an allotment tenancy you must be a permanent resident within the Parish of
Thatcham and aged 18 years or over (Proof of residency will be required for all new tenancies).
Waiting list position and waiting times
Unfortunately we are unable to advise applicants of how long they can expect to remain on a
waiting list before they are offered a plot. Allotments usually become available as a result of a
tenant relinquishing a plot or if a tenancy has been terminated. As a result it is not possible to
accurately predict how many plots may become vacant during any given period. We ask you to
be patient whilst waiting for a plot to become available, once you reach the top of the waiting list
and a plot becomes available you will be contacted by a representative of Thatcham Town
Council.
Please make sure that you notify us of any change of address or other contact details so that
we can contact you.
Information for applicants after joining a waiting list
• It is the responsibility of the applicant to keep Thatcham Town Council informed with up
to date contact details.
• Applicants who cannot be contacted due to incorrect contact details will be removed
from the waiting list.
• Three attempts will be made to contact an applicant, if an applicant does not respond to
invitations to view plots they will be removed from the waiting list.
• If the plot is refused, siting an acceptable mitigating circumstance, the prospective
tenant will remain on the waiting list until such time as the mitigating circumstances
expire, at which time the prospective tenant will be offered the next plot available.
• If the plot is refused, siting an unacceptable mitigating circumstance, the prospective
tenant will be moved to the bottom on the waiting list.
• If a prospective tenant refuses two plot offers, for unacceptable mitigating
circumstances, they will be removed from the waiting list.
• If you are sent a tenancy agreement for an allotment plot and you do not return a signed
copy of this within two weeks of receipt, you will be deemed to have refused the offer of
the plot and your name will be removed from the waiting list.
• Joint applications will be considered on an application basis.
YES
Allotment Application Form
I, the undersigned hereby make application to Thatcham Town Council for the tenancy of an
allotment at Henleys Allotments, London Road, Thatcham.
Questions marked with an asterisk (*) must be completed.
Title ………………………………………………………………………………………….……………...
Name * ………………………………………………….………………………………….………………
Address * …………………………………………………………………………………….…………….
…………………………………………………...................................................................................
………………………………………………………………………………………………….……………
Postcode * ……………………………………………………………………………………….………...
Telephone * …………………………………………………………………………………….………….
Email ………………………………………………………………………………………………..………
Do you hold any other allotment at this site?* /
If yes, please tell us the plot number……………………………………………………….……………
Please note if you are in receipt of the State Pension or any other benefits please fill out the
Concessionary Rent Application Form and return with this application.
Privacy Notice
When you sign and return your Allotment Application the information you provide (personal
information such as name, address, email address, phone number) will be processed and
stored so that it is possible to contact you and respond to your correspondence, provide
information, send invoices and receipts relating to your allotment tenancy. Your personal
information will not be shared or provided to any other third party.
The Councils Right to Process Information
Processing is necessary for the performance of a contract with the data subject or to take steps
to enter into a contract.
Information Security
Thatcham Town Council cares to ensure the security of personal data. We make sure that your
information is protected from unauthorised access, loss, manipulation, falsification, destruction
or unauthorised disclosure. This is done through appropriate technical measures and relevant
policies.
We will only keep your data for the purpose it was collected and only for as long as is
necessary. After which it will be deleted.
NO
Your Rights
Access to Information
You have the right to request access to the information we have on you. You can do this by
contacting our Data Information Officer at: enquiries@thatchamtowncouncil.gov.uk
Information Correction
If you believe that the information we have about you is incorrect, you may contact us so that
we can update it and keep your data accurate. Please contact:
enquiries@thatchamtowncouncil.gov.uk
Information Deletion
If you wish Thatcham Town Council to delete the information about you after you have either
withdrawn your allotment tenancy application, surrendered your allotment tenancy or have been
given notice to quit, please contact: enquiries@thatchamtowncouncil.gov.uk
Right to Object
If you believe that your data is not being processed for the purpose it has been collected, you
may object: Please contact enquiries@thatchamtowncouncil.gov.uk
Rights Related to Automated Decision Making and Profiling
Thatcham Town Council does not use automated decision making or profiling of personal data.
To Sum Up
In accordance with the law, we only collect a limited amount of information about you that is
necessary for correspondence, information and service provision. We do not use profiling, we
do not sell or pass your data to third parties. We do not use your data for purposes other than
those specified. We make sure your data is stored securely. We delete all information deemed
to be no longer necessary. We constantly review our Privacy Policies to keep it up to date in
protecting your data.
Complaints
If you have a complaint regarding the way your personal data has been processed you may
make a complaint to Thatcham Town Council Data Information Officer:
enquiries@thatchamtowncouncil.gov.uk
and the Information Commissioners Office
casework@ico.org.uk Tel: 0303 123 1113.
In the event of my application being granted by Thatcham Town Council, I agree to enter into a
tenancy agreement required by Thatcham Town Council.
I confirm that I have read and understand the information contained within this allotment
tenancy application form.
I confirm that I have read and understand Thatcham Town Council’s Privacy Notice. I agree by
signing below that Thatcham Town Council may process my personal information for statutory
purposes, providing information and corresponding with me.
I have the right to request modification on the information that you keep on record.
Thatcham Town Council reserves the right to refuse any application.
Signature:
Print:
Date:
Please return your completed application form to:
Thatcham Town Council
Council Offices
Brownsfield Road
Thatcham
Berkshire
RG18 3HF
Email: enquiries@thatchamtowncouncil.gov.uk
For Official Use Only
Date received:
Entered onto Database waiting list.
Letter/Email sent to confirm receipt of application
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Allotment Tenancy Application Form (Thatcham Town Council)

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Completed 15 July 2020

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