Albany State University
Non-Student Minors Checklist
ASU sponsored/sanctioned events
Notes:
Did you ensure that the……
Yes
No
N/A
Facility request was entered into 25Live
Pro
Request for Camp/Event/Program
Approval form submitted
Appropriate event approval/denial
confirmed
HR Action Forms completed for hiring
staff
Non-Student Minors training completed
Title IX training completed
Mandatory Reporter training completed
Background checks completed on paid
staff
Background checks completed on
volunteers
Employee Code of Conduct Form
signed and on file
Volunteer Code of Conduct Form
signed and on file
All staff are validated through all hiring
processes
Emergency plans completed and on file
i.e., fire, inclement weather, medical
emergency, active shooter
Lodging request completed for
residential camp
Lodging data communicated to Housing
Parking permits issued as needed
Registration/Enrollment Form
completed and on file
Participant Code of Conduct Form
completed and on file
ASU Release of Liability form
completed and on file
Emergency Locator form completed
and submitted to ASU Police
Department
Use this checklist to audit compliance with the Protection of
Non-Student Minors Policy set forth by ASU, the USG and BOR.
ASU sponsored/sanctioned events
Notes:
Participant Pick-Up process defined
and distributed to participants
Pick-up authorization Form is
completed and on file
Medical Authorization Form completed
and on file
Ensure Emergency Locator Form was
completed
Ensure Emergency Locator Form was
sent to PD
Medical Treatment Log completed as
required
Media Release form completed and on
file
Post Event Summary form completed
and submitted to Events Office