Fill - Free fillable Aims Community College

Last Revised on 1/2017

Reserve Space

“We need a room for our meetings”

“We need space to host an event on campus”

Meeting and activity rooms should be scheduled early. Two weeks in advance is preferred, but much earlier

notice is recommended due to availability. For regular meetings an Activity Request Form is not necessary,

but is necessary for an event or tabling.

1. Submit:

➢ Event Planning Request (EPR) Form

➢ Facility Room Request Form

➢ Meeting minutes approving the expenditure and activity

2. A confirmation reservation email will be sent from the Program Coordinator of Student Leadership

and Development. To edit or cancel an existing reservation please reply back to reservation

confirmation email with a brief explanation of your request.

For assistance, contact the Program Coordinator for Student Leadership & Development located in College

Center Room 130 on Greeley campus, call us at 970-339-6259, or email us at student.activities@aims.edu.

Last Revised on 1/2017

Event Planning Request (EPR) Form

Toda

y's Date: ______________________________________________________________________________

Club / Org Name: ___________________________________________________________________________

Club / Org Representative name: _____________________________Phone Number:_____________________

E-mail:____________________________________________________________________________________

Are you spending club funds? ( if yes, answer the following )

Do you need the p-card? ____ Yes ___ No

Are you paying someone to provide a service at your event? ____ Yes ___ No

Are you requesting additional funds from Student Government Association (SGA)? ____ Yes ___ No

Are you spending more than $1,999 dollars on any item? ____ Yes ___ No

Are you raising money through this event? ____ Yes ___ No

Is this a co-sponsorship with SGA? ____ Yes ____ No

Do you need help with marketing? ( if yes, check all that apply)

____ Flyer ___ Daily _____ Weekly ____Aims Social Media

Is your event:

On campus? ____ Yes ___ No

Off-campus? ( if yes, answer the following)

Event happening in home county (Weld for all but Loveland)? ____ Yes ___ No

Event happening outside of home county (Weld for all but Loveland)? ____ Yes ___ No

Is this a community service event? ____ Yes ___ No

Is this a conference? ____ Yes ___ No

Is this a field trip? ____ Yes ___ No

Miscellaneous question:( if yes, check or answer all that apply)

____ Will there be minors at your event _____ Expected Number of Attendance ____is your event after 5pm

Last Revised on 1/2017

Office Use Only

Form received by:_______________________________

Reservation completed on:________________________ Reservation confirmation number: _________________

Facility Room Request Form

Event /

Activity Name: ____________________________________________________________________

Date(s) requested:_______________ Prefered time: _______________am/pm to ________________am/pm

Set-up completed by:___________________ am/pm Tear - down completed by: ________________ am/pm

Preferred location(s): First choice_________________________ Second choice:________________________

Will you be charging fees for this event? Yes______ No______ (Please check one)

Is your event on a weekend? Yes______ No______ (Please check one)

Please select a room set-up:

____ U-shape (Horse shoe) _____ Hollow Square / Rectangle _____T-pod (6 people)

____ Square Pods (4-8 people) _____Classroom _____Theatre

____ Banquet _____Other (if other, please attach a diagram)

Total number of tables requested______Rounds ______6’Rectangular _____5’Rectangular

Total number of chairs requested:__________

Please

mark which, if any, audio / visual equipment or technology support you will require for your event:

____ Projector _____Internet Access ____Microphone - ___Wireless

____ Projector Screen _____Smart Board (available in classrooms only)

____ Podium _____Stage Other:_________________________

If your event will be having refreshments, do you anticipate extra support from custodial during and /or after

event? Yes_____ No______ (Please check one)

Reason______________________________________________________________________________________

____________________________________________________________________________________________

Fill Online, Printable, Fillable, Blank Aims Community College - EPR Form Form

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Fillable Aims Community College - EPR Form

Fill Online, Printable, Fillable, Blank Aims Community College - EPR Form Form

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