ATTENTION PERSONS WITH DISABILITIES: The meeting room and facilities are fully accessible to persons with
mobility disabilities. If you plan to attend the meeting and will need an auxiliary aid or service, please contact the City
Clerk's Office at 334-7600 prior to the meeting so that arrangements can be made.
Note: A final agenda will be posted 72 hours prior to the meeting. Copies of the agenda may be obtained from City
Hall, 201 W. Chaco, Aztec, NM 87410.
AG E N D A
CITY OF AZTEC
CITY COMMISSION MEETING
June 23, 2020
201 W. Chaco, City Hall
6:00 p.m.
For The Regular Meeting of City of Aztec Commission to be held at
6:00 pm Tuesday, June 23, 2020
it will be streamed live on www.youtube.com City of Aztec
I. CALL TO ORDER
II. INVOCATION AND PLEDGE OF ALLEGIANCE
United States Pledge of Allegiance
New Mexico Pledge of Allegiance
I Salute the Flag of the State of New Mexico and the Zia Symbol of Perfect
Friendship among United Cultures
III. ROLL CALL
IV. APPROVAL OF AGENDA ITEMS
V. CONSENT AGENDA
A. Commission Meeting Minutes June 9, 2020
B. Resolution 2020-1190 BLM Application for Land for Recreation or Public
Purposes and Signatory Authority (Aztec Municipal Airport)
C. Resolution 2020-1191 Uncollectible Utility Accounts Write Off
D. Letter of Support for San Juan County Behavioral Health Investment Zone
Grant Application
Items placed on the Consent Agenda will be voted on with one motion. If any item proposed does
not meet the approval of all Commissioners, a Commissioner may request that the item be heard
under “items from Consent Agenda”
VI. ITEMS REMOVED FROM CONSENT AGENDA
VII. CITIZENS INPUT (3 Minutes Maximum
ATTENTION PERSONS WITH DISABILITIES: The meeting room and facilities are fully accessible to persons with
mobility disabilities. If you plan to attend the meeting and will need an auxiliary aid or service, please contact the City
Clerk's Office at 334-7600 prior to the meeting so that arrangements can be made.
Note: A final agenda will be posted 72 hours prior to the meeting. Copies of the agenda may be obtained from City
Hall, 201 W. Chaco, Aztec, NM 87410.
VIII. BUSINESS
A. Final Adoption of Ordinance 2020-505 Amending Chapter 19 Public Library
B. Final Adoption of Ordinance 2020-506 Amending Chapter 16 Fee Schedule
X. QUASI JUDICIAL HEARINGS (LAND USE)
None
XI. COMMISSIONER, CITY MANAGER, DEPARTMENT REPORTS
XII. ADJOURNMENT
CITY OF AZTEC 1
COMMISSION MEETING MINUTES 2
June 9, 2020 3
4
I. CALL TO ORDER 5
6
Mayor Snover called the Meeting to order at 6:00 pm. 7
8
II. INVOCATION AND PLEDGE OF ALLEGIANCE 9
10
A. Invocation (led by Commissioner Randall) 11
B. United States Pledge of Allegiance (led by Commissioner Padilla) 12
C. New Mexico pledge of Allegiance (led by Commissioner Padilla) 13
III. ROLL CALL 14
15
Members Present: (Members on web call) Mayor Snover; Mayor Pro-Tem Fry; 16
Commissioner Austin Randall; Commissioner Mark Lewis; 17
Commissioner Mike Padilla (In Person) 18
19
Members Absent: None 20
21
Others Present: City Manager Steve Mueller; City Attorney Tyson Gobble 22
(virtual); IT Director Wallace Begay; City Clerk Karla Sayler 23
24
IV. PROCLAMATION 25
26
LGBTQ Pride Month June 2020 27
28
Commissioner Lewis read the proclamation. 29
30
Commissioner Padilla said that due to his religious convictions and talking to his 31
pastor and several others, he believes all lives matter, but he cannot support the 32
proclamation. The proclamation says the Aztec Commission supports the 33
proclamation and he wanted it on record that he does not support the LGBTQ 34
proclamation. 35
36
V. APPROVAL OF AGENDA ITEMS 37
38
MOVED by Commissioner Randall to approve the agenda as given; 39
SECONDED by Commissioner Lewis 40
41
All voted Aye: Motion passed five to zero 42
43
VI. CONSENT AGENDA 44
45
A. Commission Special Workshop Meeting Minutes May 21, 2020 46
Commission Meeting Minutes
June 9, 2020
Page 2 of 4
B. Commission Meeting Minutes May 26, 2020 47
C. Commission Special Meeting Minutes June 1, 2010 48
D. ITB 2020-746 Aztec Airport Runway 8-26 Pavement Rehabilitation 49
E. ITB 2020-747 Annual Chemical Supply- Water & Wastewater Treatment Plants 50
F. Resolution 2020-1188 Authorizing Submission of Application to Grant Funds 51
and Execution of Contract Document: Runway 8-26 Pavement Rehabilitation, 52
AIP Project No. 3-35-0056-006-2020 53
G. Resolution 2020-1189 NMDOT Control No C5142088 East Aztec Arterial 54
Funding Agreement 55
H. NM Environment Grant Agreement 20-667-2060-0015, Animas River Habitat 56
Enhancement and Bank Stabilization Project 57
58
MOVED by Commissioner Randall to Approve the Consent Agenda as 59
given SECONDED by Mayor Pro-Tem Fry 60
61
All voted Aye: Motion passed five to zero 62
63
VII. ITEMS REMOVED FROM CONSENT AGENDA 64
65
None 66
67
VIII. CITIZENS INPUT (3 Minutes Maximum) 68
69
NONE 70
71
IX. BUSINESS ITEMS 72
73
NONE 74
75
X. QUASI JUDICIAL HEARINGS (Land Use) 76
77
NONE 78
79
XI. COMMISSIONER, CITY MANAGER, DEPARTMENT REPORTS 80
81
City Manager Steve Mueller mentioned that for the next Commission Meeting he 82
would like to re-open the meetings following all the current guidelines to fall in line with 83
the phase 1 re-opening. This would allow for Commission to be back in attendance in 84
the Commission Chambers and allow others to be present. He feels that we should try 85
to get back into the normal routine of things as best as we can. 86
87
Commissioner Padilla mentioned that the Electric Department did a good job 88
responding to the power outage in Kokopelli. 89
90
Commission Meeting Minutes
June 9, 2020
Page 3 of 4
Commissioner Randall gave a shout out to Jeff Blackburn and everyone for their 91
work on the Riverbank stabilization grant project. 92
93
Commissioner Lewis attended the San Juan Water Commission Meeting last 94
week. It was interesting, the drought report stated that it snowed a lot but it was late and 95
melted very quickly, they are hoping we have a good monsoon season. 96
97
Mayor Pro-Tem Fry mentioned she attended 2 meetings for NWNM seniors and 98
that organization is in the process of being dissolved and the activities will be assumed 99
by the City of Farmington starting on July 1
st
, 2020. They are waiting for response to the 100
RFP to know what the funding will be and if it will support some of the positions that are 101
held at the different centers. She has been working with the Chamber on the Piano 102
Project and welcoming new businesses on Main Street. She mentioned several 103
businesses downtown and encouraged everyone to get downtown to see them. She 104
encouraged every Commissioner to become a member of the Chamber.
105
106
Mayor Snover mentioned he had an ECHO board meeting last week. They have 107
allowed some relaxation on some restrictions with the food boxes. He thanked the folks 108
at ECHO for taking the lead on that and making sure people are fed. He also thanked all 109
the volunteers for non-profit organizations for filling in the gaps. He thanked City
110
workers for all the hard work put in recently with reduced staff because of uncertain 111
budget. He appreciated all the hard work and we have a good group of people to lead 112
us through this from the City Manager on down to the newest employee, we can’t thank 113
them enough. He mentioned that we need to be mindful of all the things going on in our 114
country: pandemic, protests around the world around racial equality and equitable
115
society, LGBTQ pride month takes on a more special meaning for him this year 116
because it’s symbolic of marginalized societies. 117
118
119
XIII. ADJOURNMENT 120
121
Mayor Snover moved to adjourn the meeting at 6:20 pm SECONDED by 122
Commissioner Lewis 123
124
125
________________________________ 126
Mayor, Victor Snover 127
ATTEST: 128
129
______________________________ 130
Karla Sayler, City Clerk 131
132
133
MINUTES PREPARED BY: 134
135
Commission Meeting Minutes
June 9, 2020
Page 4 of 4
_____________________________ 136
Sherlynn Morgan, Administrative Assistant 137
138
139
140
141
Staff Summary Report
MEETING DATE:
June 23, 2020
AGENDA ITEM:
V. Consent Agenda (B)
AGENDA TITLE:
Resolution 2020-1190 BLM Application for Land for Recreation
or Public Purposes and Signatory Authority (Aztec Municipal
Airport)
ACTION REQUESTED BY:
City Administration
ACTION REQUESTED:
Approval of Resolution 2020-1190 BLM Application for Land for
Recreation or Public Purposes and Signatory Authority (Aztec
Municipal Airport)
SUMMARY BY:
Kathy Lamb
PROJECT DESCRIPTION / FACTS
Airport lease NMNM 048824 was issued in January 9, 1961 for a 20 year period and has
been subsequently renewed for two additional 20 year terms with the current lease
expiring January 9, 2021. In 2001, total acreage in the lease was reduced from 156.93
acres to 11.0 acres. The purpose of the use of the land is for the Aztec Municipal
Airport, a general aviation facility specific to small aircraft
.
The City submitted an application on BLM form 2910-1 Public Airport Lease in February
2020 to begin the renewal process (a minimum of 180 days required). The City received
notice, June 8, 2020, from BLM that the incorrect form was submitted and to submit
using BLM form 2740-1 Land for Recreation or Public Purposes. Efforts to confirm the
form numbers with BLM have not been successful yet and staff will continue to pursue;
however, to ensure an application has been submitted within the 180 day time frame, the
documentation required with form 2740-001 will also be completed.
PROCUREMENT / PURCHASING (if applicable)
None
FISCAL INPUT / FINANCE DEPARTMENT (if applicable)
Application fee of $100 will be submitted with the completed form.
SUPPORT DOCUMENTS:
Resolution 2020-1190 BLM Application for Land Recreation or
Public Purposes and Signatory Authority
BLM Form 2740-1 Application with narrative and maps
DEPARTMENT’S RECOMMENDED MOTION: Move to Approve Resolution 2020-1190 BLM
Application for Land Recreation or Public Purposes and Signatory Authority
CITY OF AZTEC
Resolution 2020-1190
A Resolution Authorizing Application to Bureau of Land Management for Land for
Public Purpose and Signatory Authority
WHEREAS, the City of Aztec, incorporated in 1905, has operated a municipal airport facility on
lands leased from Bureau of Land Management since the 1960s; and
WHEREAS, the current land lease between the City of Aztec and the Bureau of Land
Management terminates January 2021; and
WHEREAS, the City of Aztec has determined it to be in the best interests of the City and its
citizens to continue to operate a municipal airport for public safety and economic
development including tourism and outdoor recreation; and
NOW, THEREFORE, be it resolved, as follows:
1. Staff is instructed to pursue a land lease renewal with the Bureau of Land Management
specific to the land necessary for the airport facility.
2. The Airport Manager is authorized to represent the City in all correspondence, verbal or
written, to complete the lease process.
3. The City Manager is authorized to execute the application and any documents necessary
to process and finalize the lease between the City of Aztec and the Bureau of Land
Management.
ADOPTED and APPROVED this 23
rd
day of June 2020.
_________________________________
Mayor Victor C. Snover
ATTEST:
__________________________________
City Clerk Karla Sayler
Form 2740-1
(May 2016)
UNITED STATES
DEPARTMENT OF THE INTERIOR
BUREAU OF LAND MANAGEMENT
APPLICATION FOR LAND FOR
RECREATION OR PUBLIC PURPOSES
(Act of June 14, 1926, as amended; 43 U.S.C. 869; 869-4)
FORM APPROVED
OMB NO. 1004-0012
Expires: March 31, 2019
Date
Serial Number
(BLM use only)
Home phone (include area code)
la. Applicant’s name
b. Address (include zip code)
Business phone (include area code)
2. Give legal description of lands applied for (include metes and bounds description, if necessary)
SUBDIVISION SECTION TOWNSHIP RANGE MERIDIAN
County of State of
Containing (acres)
3a. This application is for:
Lease
Purchase (If lease, indicate year )
b. Proposed use is Public Recreation Other Public Purposes
4. Describe the proposed use of the land. The description must specically identify an established or denitely proposed project. Attach a detailed plan
and schedule for development, a management plan which includes a description of how any revenues will be used, and any known environmental or
cultural concerns specic to the land.
5. If applicant is State or Political subdivision thereof, cite your statutory or other authority to hold land for these purposes.
6. Attach a copy of your authority for ling this application and to perform all acts incident thereto.
7. If land described in this application has not been classied for recreation and/or public purposes pursuant to the Recreation and Public Purposes Act,
consider this application as a petition for such classication.
(Continued on page 2)
(Form 2740-1, page 1)
Print
Clear
06/23/2020
NMNM 0048824
City of Aztec
201 W Chaco, Aztec NM 87410
505-334-7600
Sec 6, Lot 14, 15
30N
11W
New Mexico Prime Meridian
N2SWSE, SWSWSE
Sec 7, Lot 5
30N
11W
New Mexico Prime Meridian
San Juan
New Mexico
11 acres
2021
Refer to attached narrative
Resolution 2020-1190
8. Are all activities, facilities, services, nancial aid, or other benets as a result of your proposed development provided without regard to race, color,
religion, national origin, sex, or age? Yes No (If “no,” describe the situation or activity and your plans for achieving compliance.)
9. Are all activities, facilities, and services constructed or provided as a result of your proposed development accessible to and usable by persons with
disabilities? Yes No (If “no,” describe the situation or activity and the reasons for nonaccessibility).
Applicant’s Signature Date
Title 18 U.S.C. Section 1001 and Title 43 U.S.C. Section 1212, make it a crime for any person knowingly and willfully to make to any department or
agency of the United States any false, ctitious, or fraudulent statements or representation as to any matter within its jurisdiction.
GENERAL INSTRUCTIONS
1. Type or print plainly in ink.
2. Submit application and related plans to the BLM District or Resource Area Ofce in which
the land is located.
3. Study controlling regulations in 43 CFR 2740 (Sales) and 43 CFR 2912 (Leases).
4. If applicant is non-governmental association or corporation, attach a copy of your charter,
articles of incorporation or other creating authority. If this information has been previously
led with any BLM ofce, refer to previous ling by date, place, and case serial number.
5. If applicant is non-governmental association or corporation, attach a copy of your authority
to operate in the State where the lands applied for are located. If previously led with any
BLM ofce, refer to previous ling by date, place, and case serial number.
SPECIFIC INSTRUCTIONS
(Items not listed are self - explanatory)
Item
2. If land is surveyed, give complete legal description. If land is un-
surveyed, description should be by metes and bounds connected, if
feasible, by course and distance with a corner of public land survey. If
possible, approximate legal subdivisions of unsurveyed lands should
be stated. Acreage applied for must not exceed that specied by regu-
lations.
3a. Generally, title to lands will not be granted upon initial approval of
an application. In order to assure proper development or use plans,
the general practice will be to issue a lease or lease with option to
purchase after development is essentially completed. In any case,
term of lease may not exceed 20 years for non-prot organizations
or 25 years for governmental agencies, instrumentalities or political
subdivisions.
4. Leases and patents under this act are conditioned upon continuing
public enjoyment of the purposes for which the land is classied. The
plan of development, use, and maintenance must show, at a minimum:
a. A need for proposed development by citing population trends,
shortage of facilities in area, etc.
b. That the land will benet an existing or denitely proposed pub-
lic project authorized by proper authority.
c. Type and general location of all proposed improvements, including
public access (roads, trails, etc.). This showing may take the
form of inventory lists, maps, plats, drawings, or blueprints in
Item
any combination available and necessary to describe the nished
project. Site designs should be provided for intensive use sites and
general information about improvements existing or planned on
lands within the overall project.
d. An estimate of the construction costs, how the proposed project
will be nanced, including a list of nancial sources, and an
estimated timetable for actual construction of all improvements
and facilities.
e. A plan of management to include operating rules, proposed source
and disposition of revenues arising from the proposed operation,
personnel requirements, etc.
f. A specic maintenance plan to include, for example, sewage and
garbage disposal, road maintenance, upkeep and repair of grounds
and physical facilities, etc.
g. Applications for solid waste disposal sites must comply with
guidelines established by the Environmental Protection Agency
(40 CFR 258) and must include a detailed physical description of
the site including a map, description of ground water situation, soil
characteristics and management plan.
6. This may consist of a copy of a delegation of authority, resolution or
other evidence of authority from the governing board of the applicant’s
organization, copy of the by-laws of the organization, or the like.
(Continued on page 3)
(Form 2740-1, page 2)
06/23/2020
NOTICES
The Privacy Act of 1974 and the regulation in 43 CFR 2.48 (d) require that you be furnished the following information in
connection with information required by this application.
AUTHORITY: 43 U.S.C. 869 et seq.; 43 CFR Part 2740
PRINCIPAL PURPOSE: The information is to be used to process your application.
ROUTINE USES: In accordance with the System of Records titled, “Land and Minerals Authorization Tracking System—
Interior, LLM-32,” disclosure outside the Department of the Interior may be made: (1) To appropriate Federal agencies when
concurrence or supporting information is required prior to granting or acquiring a right or interest in lands or resources, (2) To
Federal, State, or local agencies or a member of the general public in response to a specic request for pertinent information,
(3) To the U.S. Department of Justice or in a proceeding before a court or adjudicative body when (a) the United States, the
Department of the Interior, a component of the Department, or when represented by the government, an employee of the
Department is a party to litigation or anticipated litigation or has an interest in such litigation, and (b) the Department of
the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for
which the records were compiled, (4) To an appropriate Federal, State, local, or foreign agency responsible for investigating,
prosecuting, enforcing, or implementing a statute, regulation, rule, or order, where the disclosing agency becomes aware of
an indication of a violation or potential violation of civil or criminal law or regulation, (5) To a member of Congress or a
Congressional staff member from the record of an individual in response to an inquiry made at the request of that individual,
(6) To the Department of the Treasury to effect payment to Federal, State, and local government agencies, nongovernmental
organizations, and individuals, and (7) To individuals involved in responding to a breach of Federal data. The BLM will only
disclose this information in accordance with the Freedom of Information Act, the Privacy Act, and the provision in 43 CFR
2.56(c).
The Paperwork Reduction Act of 1995 requires us to inform you that:
BLM collects this information to process your request for Federal lands under the provisions of June 14, 1926 (43 U.S.C. 869
as amended), Recreation and Public Purposes Act.
Information will be used to illustrate whether the applicant meets requirements of regulations found in 43 CFR Subpart 2740.
BLM would like you to know that you do not have to respond to this or any other Federal agency-sponsored information
collection unless it displays a currently valid OMB control number.
EFFECT OF NOT PROVIDING INFORMATION: Disclosure of the information is necessary for processing of the application.
If all the information is not provided, the application may result in delay or preclude the BLM’s acceptance of your form.
BURDEN HOURS STATEMENT: Public reporting burden for this form is estimated at 40 hours per response, including
the time for reviewing instructions, gathering, and maintaining data and completing and reviewing the form. Direct comments
regarding the burden estimate or any other aspect of this form to the U.S. Department of the Interior, Bureau of Land
Management (1004-0012), Bureau Information Collection Clearance Ofcer (WO-630), 1849 C Street, N.W., Mail Stop 401
LS, Washington, D.C. 20240.
(Form 2740-1, page 3)
4. Describe the proposed use of the land. The description must specifically identify an established or
definitely proposed project. Attach a detailed plan and schedule for development, a management
plan which includes a description of how any revenues will be used, and any known environmental or
cultural concerns specific to the land.
Airport lease NMNM 048824 was issued in January 9, 1961 for a 20 year period and has been
subsequently renewed for two additional 20 year terms with the current lease expiring January 9, 2021.
In 2001, total acreage in the lease was reduced from 156.93 acres to 11.0 acres. The purpose of the use
of the land is for the Aztec Municipal Airport, a general aviation facility specific to small aircraft.
The City seeks to renew this land lease for a 25 year period but also plans to seek a land patent of the
leased land. FAA requires funding sponsors (City of Aztec) to have control of the land where federal
monies are invested for capital improvements for the life of those improvements. While this does not
create issues for the City in the early years of the lease, the FAA is unable to support capital projects
with anticipated useful lives which would exceed the term of the land lease.
Development:
RUNWAY: Runway 8-26 (east-west orientation) was reconstructed in 2011 for a total cost of $1.9
million; a pavement rehabilitation bid was awarded to American Road Maintenance on June 9, 2020
with an estimated project cost of $200,000. Future development for runway 8-26 includes the
installation of new lighting and visual aids; estimated cost is $1.2 million and is currently planned for
2022.
TARMAC: The north tarmac was reconstructed in 2017 including redesigned access to Runway 8-26 in
accordance with FAA requirements, drainage improvements, and small aircraft tie downs for a total cost
of $956,668. The south tarmac reconstruction is in the planning stage and is on the Airport CIP for 2025
with an estimated cost of $450,000.
AVIATION FUEL: An above ground, 10,000 gallons, self-service fuel system was installed in 2016, total
cost $225,754. In 2017, the city paved access to the tank specific for fuel deliveries, $110,049.
AIRPORT ACCESS: Airport Drive is primarily located on private (City ROW) and city owned land; a small
portion of the roadway is located on the BLM lease. Airport Drive provides access to the Municipal
Airport as well as Aztec Fire Station #2 and the Airport treated water tank (part of the city’s water
distribution system). The fire station and water tank are located on city property. Airport Drive was
repaved in 2006.
HANGERS: 10 hangers of various types of construction, ranging 1,200 ft² to 3,200 ft², are available for
rent for private aircraft. In addition 4 lots are identified as ground leases which provide for non-
permanent aircraft storage facilities. As per FAA requirements, all hangers and ground leases are
specific to aviation and may not be used for any other purpose.
OTHER AMENITIES: The city remodeled the pilot lounge in 2014. Two courtesy cars are available at this
facility for pilot usage only. An AWOS (automated weather observing system to provide pilots with
current weather conditions specific to the municipal airport) is included in the Airport CIP in 2025,
estimated cost of $175,000.
Included with this narrative are two maps. The first identifies the property ownership of the airport
facility and adjacent land. The second is the airport layout plan identifying the various assets of the
airport facility. The airport CIP is also included.
Management Plan
The municipal airport is supported through a combination of facility use fees, aviation fuel sales, city,
state and federal funds. Facility usage fees, fuel sales and NM Aviation maintenance grants primarily
support daily requirements of the facility. Major maintenance or capital improvements are funded
through a combination of city, NM Aviation Division and FAA Airport Improvement Project
appropriations.
Utilities are provided by the City of Aztec and include electric, water, wastewater and trash services.
Access to the airport is controlled through a code activated gate. Public parking is available adjacent to
the airport on City owned property.
The self serve aviation fuel facility is permitted and inspected as required by the State of New Mexico.
The City has an Airport Operations & Maintenance Plan and a Spill Prevention, Control and
Countermeasure Plan specific to the fuel facility.
The City maintains a pollution liability policy specific to the fuel facility and a general liability policy for
the general aviation operations.
In 2010, the City adopted an Airport Overlay Zone (City Code, Sec 26-2, Division 21) to provide standards
for the safe and efficient use of the Aztec Municipal Airport and to ensure the successful interface of
Airport functions with those of adjacent properties and land uses.
Environmental and Cultural Concerns
The area has been used consistently as a municipal airport for 40 years with multiple construction
projects with ground disturbance. There have been no reports of cultural discoveries during these
projects. The City is unaware of any environmental concerns.
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Staff Summary Report
MEETING DATE:
June 23, 2020
AGENDA ITEM:
V. CONSENT AGENDA (C)
AGENDA TITLE:
Resolution 2020-1191 Write Off of Uncollected Utility
Accounts
ACTION REQUESTED BY:
Finance Department
ACTION REQUESTED:
Approval
SUMMARY BY:
Kathy Lamb
PROJECT DESCRIPTION / FACTS
Stat
e Statute 3-37-7, NMSA provides for the removal of uncollectable utility accounts from the
Utility Accounts Receivable listing of the City. The governing body must approve this action.
The attached list includes accounts more than four years old and considered uncollectable due
primarily to age, but may also include death of the debtor or bankruptcy.
97 accounts received LIHEAP (Low Income Home Energy Assistance Program) assistance
during the period December 11, 2015 to January 20, 2016. Of these, six accounts are included
on the write off list for June 2020. While this assistance may be provided throughout the year,
LIHEAP does not permit utility providers to disconnect utilities for non-payment if assistance
has been received during the winter months (Nov to March).
The total write off amount is $25,058.29 and includes 88 accounts final billed through June 20,
2016 and 4 accounts with the responsible party deceased. All remaining Utility Account
Receivables will be less than four years old.
As
a comparison, the write-off amounts for the prior 4 years are below:
Fiscal
Year
Write Off
Time Period
Amount
Write Off
Time Period
Amount Total Write Off
FY2016
Dec 31, 2011
22,088.63
June 30, 2012
21,513.73
43,602.36
FY2017
Dec 31, 2012
18,796.73
June 30, 2013
12,735.53
31,532.26
FY2018
Nov 30, 2013
23,471.65
May 31, 2014
20,241.35
43,713.00
FY2019
Nov 30, 2014
24,283.13
June 25, 2015
21,198.64
45,481.77
FY2020
Dec 10, 2015
16,514.79
June 20,2016
25,058.29
41,573.08
FISCAL INPUT / FINANCE DEPARTMENT (if applicable)
The ut
ility accounts will be written off against the allowance which is calculated based on
annual utility accounts receivable using a percent based on the averages of aged (current,
30, 60, and 90 day) receivables since January 1990. The utility allowance for uncollectible
accounts as of June 16, 2020 is $222,365.38. This write off, totaling $25,058.29,
represents 11.3% of the allowance.
As of May 31, 2020, total utility accounts outstanding totaled $977,722.37. Of this amount,
$168,594.03 was over 90 days past due (17.24% of total accounts). By utility, the over 90
day balances consist of:
Electric utility: $ 80,076.57 47.50%
Water utility: $ 34,937.85 20.72%
Sewer utility: $ 34,381.51 20.39%
Trash $ 19,198.10 11.39%
Actual collection averages for utility accounts are:
88.19% of current billings are collected within 30 days of billing;
81.55% of accounts over 30 days are collected;
63.47% of accounts over 60 days are collected; and
1.54% of accounts over 90 days are collected.
For fiscal year ending June 30, 2020, annual utility revenues are estimated to be $10.1
million and the adopted budget includes $87,400 (less than 1% of annual billing) for the
current year write off expense which will establish the allowance for actual write offs in four
years.
SUPPORT DOCUMENTS:
1. Resolution 2020-1191
2. Schedule of Accounts to Write Off
DEPARTMENT’S RECOMMENDED MOTION: Move to Approve Resolution 2020-1191
Uncollectable Utility Accounts.
RESOLUTION 2020-1191
UNCOLLECTIBLE UTILITY ACCOUNTS
WHEREAS, The City of Aztec Utility Administration Department has established utility accounts and
provided service to the referenced customers on the attached schedule; and
WHEREAS, efforts have been made to collect the utility accounts and locate the debtors; and
WHEREAS, the utility accounts have been uncollectible for a period of time of more than four years or
the debtor is deceased or has filed bankruptcy; and
WHEREAS, it is the objective of the City of Aztec Finance Departments to maintain accurate financial
records of the City, including an accurate balance of the City’s Accounts Receivable; and
NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY that the uncollectible utility
accounts be shown on the attached schedule be removed from the list of accounts receivable for the City
of Aztec and that the Aztec City Commission adopt this resolution as a formal approval to remove the
referenced list of uncollectible accounts from the City’s list of accounts receivable.
ADOPTED AND APPROVED THIS 23rd day of June 2020.
_____________________________
VICTOR C. SNOVER, MAYOR
ATTEST:
________________________________
KARLA SAYLER, CITY CLERK
Resolution20201191
WriteOffInactiveUtilityAccounts
OverFourYearsOld+BankruptcyandDeceasedAccounts
Account
Number
CustomerName ServiceAddress LastBill BalanceDue
51841DC WARDLINDA 217HeritageLn 10/9/2019 343.77$
52115DC EVERYMICHELLE 604ChamizaAve 12/30/2019 191.53$
18350DC WAGONERTIM 211HartmanPl 1/6/2020 395.77$
54704DC CORDOVAIGNACITA 401SParkAveA4 1/13/2020 165.00$
50470 WEATHERFORDCPS CommBulkWater
11/30/2012 (2.74)$

50619 STODDARDDANIEL 1629MapleSt 11/30/2015 36.94$
51434 GARCIACANDIE 318SParkAveApt4 12/22/2015 158.74$
52886 HERRINGSETH 911NEAztecBlvd 12/22/2015 378.34$
49786 SONGERERIN 305LoversLn 12/22/2015 478.49$
50997 GONZALESROBIN 305NLightPlantRdTrlr 1/4/2016 548.64$
53128 SARNOWSKI,CHRISTINAM. 1216WAztecBlvdTrlr15 1/6/2016 130.04$
52500 DEYAPPKELLY 1024RioBrazosRd 1/11/2016 213.04$
52668 GUMMOCHAD 400NLightPlantRdTrlr
1/11/2016 739.63$

51633 HALLAYSIAE 1517RiverviewAve 1/12/2016 922.86$
53269 HOWARDTORRY 417SandiaCt 1/19/2016 120.60$
47245 SWANSONSHERRIE 602RuinsRdSpc29 1/19/2016 617.67$
53053 LOCHLANGREEN 504SParkAveApt4 1/20/2016 248.06$
53070 SZUMLINSKITRACIE 710MccoyAve1/2 1/20/2016 536.40$
52328 EMILLIOMICHAEL 310AndrewDr 1/21/2016 487.80$
52152 LANDRY,JENNIFERM. 506SParkAveApt4 1/26/2016 231.87$
48030 WILSONNEZROLANDA 1512BessieSt 2/1/2016 345.60$
53259
WILLIAMSON
ERNEST 305NLightPlantRdTrlr 2/10/2016 272.50$
52083 COHOE,MARJORIE 1216WAztecBlvdTrlr47 2/10/2016 321.34$
51384 VALENTINEDAVIDH 510OrchardAveApt2 2/10/2016 363.23$
53221 MONTOYAJESSICA 407ZuniSt 2/10/2016 376.99$
52627 MARTINEZROBERTJ. 116NChurchAveApt4 2/17/2016 240.11$
r20201191UtilityWriteOff Page1of4
Resolution20201191
WriteOffInactiveUtilityAccounts
OverFourYearsOld+BankruptcyandDeceasedAccounts
Account
Number
CustomerName ServiceAddress LastBill BalanceDue
51319 REYNOSOJENNY 407BunkerAve 2/18/2016 99.80$
52670 HAMILTON,SUZETTEL. 400NLightPlantRdTrlr 2/18/2016 138.73$
52464 SAENZRAKISHAR. 722SagebrushDr 2/29/2016 286.55$
52079 MURRELLMELODY 1080SMain Ave 3/1/2016 64.13$
52650 DONNABERNADETTEDEL 307MesillaDrAptC 3/2/2016 103.40$
51373 BASSETTALBERT&WILLOW 516KivaAve 3/9/2016 290.44$
51266 LOPEZJEREMY 1216WAztecBlvdTrlr13 3/9/2016 435.04$
52359 BAILEYLORI 601NavajoAveApt401 3/15/2016 31.68$
52358
LORINGKARL 601NavajoAveApt308 3/15/2016 75.09$
53238 ELLISWILLIAMJ. 1216WAztecBlvdTrlr28 3/16/2016 537.85$
53086 JENSENMASON 1605NGlenmaryDr 3/21/2016 641.02$
50777 WHEATERIC 520KivaAve 3/21/2016 22.38$
50855 BAILEYIRVING 601NavajoAveApt210 3/22/2016 56.09$
52737 YODERPRUDENCE 417WesternCir 3/22/2016 901.34$
51912 MATTSONBENJAMIN 405UteAve 3/22/2016 10.53$
52317 BIBIANOROBERTJ 322SParkAveApt2 3/23/2016 307.09$
42924 RICETHERESA
Resid
BulkWater 3/31/2016 (0.15)$
53066 REEDJEROD 517RuinsRd 3/31/2016 203.08$
52471 THOMPSONPALMER 627SanYsidroPl 4/4/2016 194.65$
51581 BISHOPCARAH 504LoversLn 4/5/2016 91.95$
52335 MAZECORNELIA 1216WAztecBlvdTrlr32 4/5/2016 140.79$
52985 GOODMILLERSETH 221HeritageLn 4/5/2016 155.40$
52350 ZIEUBREE,A. 307MesillaDrAptA 4/5/2016 187.33$
53170 YELLOWEYESSTEPHANIE 541EZiaStAptB 4/5/2016 269.64$
53239 SARAHM.WHITTIER 105WChacoStAptD
4/13/2016 89.01$

52637 RODRIGUEZEILISH 516RuinsRdTrlr70 4/13/2016 195.95$
r20201191UtilityWriteOff Page2of4
Resolution20201191
WriteOffInactiveUtilityAccounts
OverFourYearsOld+BankruptcyandDeceasedAccounts
Account
Number
CustomerName ServiceAddress LastBill BalanceDue
52991 YATESMONICA 1216WAztecBlvdTrlr36 4/13/2016 213.38$
53189 GROVESJOANNA 515SMainAve 4/13/2016 324.31$
52940 ELAMSYDNEY 1813WAztecBlvd 4/13/2016 349.05$
53152 ORTEGAMAYRA 305NLightPlantRdTrlr 4/13/2016 372.86$
52754 HOODMATTHEWK. 400NLightPlantRdTrlr 4/13/2016 598.25$
50539 HINGERJEFF 46Road2598A 4/18/2016 165.99$
53242 GRAHAMJOANELAINE 1216WAztecBlvdTrlr46 4/28/2016 187.87$
51756 ARNOLDCHELSEA 307MesillaDrAptD
4/28/2016 13.01$

53356 WILKINSONKELSEY 308MesillaDr#D 5/2/2016 134.72$
52744 HARPERMARLA 510OrchardAveApt3 5/2/2016 341.32$
52857 HALLTRELEE 1216WAztecBlvdTrlr29 5/3/2016 163.02$
51557 JOANNEW.LEE 404SMainAve 5/3/2016 433.65$
53217 POWERSNITA 604ChamizaAve 5/3/2016 546.74$
53187 BALDERRAMAJOSEQUINTANA 203RobinsonAve 5/5/2016 288.70$
49697 NORRISJACKW 1711ElmSt 5/10/2016 307.78$
53362 MEDINAANGELICAR. 305NLightPlantRdTrlr
5/11/2016 206.82$

53369 NO.4THRIFTSTORE 306NMainAve 5/11/2016 232.85$
52602 VALENCIADARIAN 400NLightPlantRdTrlr 5/11/2016 560.70$
53155 FOWLERPATRICIA 1248SMainAve 5/17/2016 173.41$
53347 BILLIEWINSTONE 407ZuniSt 5/24/2016 75.45$
53299 TRUJILLOCHRISTAL. 309MesillaDrAptB 5/24/2016 178.78$
51757 BENALLYSADIE 1528WAztecBlvdTrlr1 5/31/2016 310.78$
51395 KENNEDYNADINE 402DawnCir 5/31/2016 336.42$
53169
ANGULONICOLE 310RobinsonAve 5/31/2016 519.20$
52344 FAVERAMANDA 549EZiaSt 6/1/2016 168.05$
53240 RAWDONCHRISTOPHERJ. 1114WAztecBlvdTrlr10 6/2/2016 66.34$
r20201191UtilityWriteOff Page3of4
Resolution20201191
WriteOffInactiveUtilityAccounts
OverFourYearsOld+BankruptcyandDeceasedAccounts
Account
Number
CustomerName ServiceAddress LastBill BalanceDue
51117 TURNEYAMY 305NLightPlantRdTrlr 6/2/2016 23.11$
52561 STEPHENSDAVID 510LoversLn 6/6/2016 76.18$
53185 MORRISONSHAWNBJR 516RuinsRdTrlr62 6/7/2016 236.25$
52809 FIERROGERTRUDIST 629SanYsidroPl 6/8/2016 266.59$
50825 OSBORNEMIRANDA 305NLightPlantRdTrlr 6/8/2016 398.45$
53099 HEGLANDSCOTTM 1216WAztecBlvdTrlr20 6/8/2016 406.77$
52599 RANDALLDIONK 710SabenaSt 6/8/2016 435.21$
52080 WILKERSONMILTONWESLEY 305NLightPlantRdTrlr
6/8/2016 442.62$

52964 RYANVALDEZ 721SabenaSt 6/8/2016 15.02$
52436 PADILLAJARED 530KivaAve 6/9/2016 126.47$
48426 RARINGKAREN 702SagebrushDr 6/9/2016 323.20$
53331 LENTERYANJ. 217NRioGrandeAve1/2 6/14/2016 323.83$
53211 DEWITTJACOB 513SMainAve 6/15/2016 171.52$
53130 PRADOMIRANDA 403UteAve 6/20/2016 152.59$
25,058.29$
#OFACCOUNTSTOWRITEOFF 92
#OFACCOUNTSDISCHARGEDDUETOBANKRUPTCY 0
#OFACCOUNTSDUETODECEASEDCUSTOMER 4
AVGBALANCEDUEPERACCOUNT(AFTERDEPOSITSAPPLIED) 272.37$
FY21:JULY2016‐JUNE2017 38,686.99$
FY22:JULY2017‐JUNE2018 33,657.03$
FY23:JULY2018‐JUNE2019 46,968.90$
FY24:JULY2019‐JUNE2020 46,930.55$
ESTIMATEDFUTUREWRITEOFFS
r20201191UtilityWriteOff Page4of4
Staff Summary Report
MEETING DATE:
June 23, 2020
AGENDA ITEM:
V. CONSENT AGENDA (D)
AGENDA TITLE:
Letter of Support for San Juan County Behavioral Health
Investment Zone Grant Application
ACTION REQUESTED BY:
Susan Hodgman, San Juan County Behavioral Health Services
Director
ACTION REQUESTED:
Letter of Support for San Juan County Grant Application
Behavioral Health Investment Zone
SUMMARY BY:
Steve Mueller
PROJECT DESCRIPTION / FACTS
San Juan County is applying for a Behavioral Health Investment Zone grant that if awarded, will allow
San Juan County Behavioral Health Dept to move forward with community and agency collaboration in
building on the recommendations made by the authors of the Behavioral Health Gap Analysis, namely:
building community capacity, conducting early screening and assessments, improving access to quality
trauma-informed treatment services, diverting those with mental health conditions and substance abuse
disorders from emergency room utilization and reducing serious and violent crimes, integrating BH with
health care, leveraging private/public funding, and assisting local leaders in navigating appropriate federal
and state programs. These are the same values that are held by the Behavioral Health Collaborative and
that which we hope to enhance within our community and providers.
Past Funding priorities for the BHIZ programs in other counties have included the following:
· Enhancing existing operational projects by scaling up program capacity and infrastructure;
· Hiring a grant writer
· Providing access to or enhancing treatment capacity or other critical support services
· Improving the quality and/or robustness of behavioral/mental health treatment and substance abuse
services
· Establishing or enhancing training and professional development of case managers, mental health and
substance abuse counselors and staff
· Increasing supportive housing options
All with the goals of reducing alcohol use mortality rates, drug overdose deaths, suicide rates, and
incarceration.
PROCUREMENT / PURCHASING (if applicable)
FISCAL INPUT / FINANCE DEPARTMENT (if applicable)
SUPPORT DOCUMENTS:
Letter of Support for San Juan County Behavioral
Health Investment Zone Grant Application
DEPARTMENT’S RECOMMENDED MOTION:
Move to approve letter of support for San Juan County Behavioral Health Investment Zone
Grant Application
Mayor
Victor C. Snover
Mayor Pro-Tem
Rosalyn A. Fry
Commissioners
Austin R. Randall
Michael A. Padilla Sr.
Mark E. Lewis
A desirable place to live, work and play; rich in history and small town values!
201 W. Chaco St. Aztec, New Mexico 87410 (505) 334-7600 Fax: (505) 334-7609
www.aztecnm.gov Winner All American City Award www.aztecnm.com
June 23, 2010
Dr. Hazel Mella, PhD
Human Services Department
Behavioral Health Services Division
P.O. Box 2348
Santa Fe, NM 87504
Phone: 505-709-5670 Email: Hazel.Mella@state.nm.us
Dear Dr. Mella,
The City of Aztec supports San Juan County’s grant application to the Behavioral
Health Collaborative for the Behavioral Health Investment Zone funding.
The City of Aztec, along with San Juan County Behavioral Health practitioners,
Mental Health Counselors and Substance Abuse Counselors and the agencies they
work with all hold similar values and commitments to eliminate the mortality related
to alcohol and drug abuse and work diligently to reduce the suicide rates within our
communities.
We support San Juan County’s Behavioral Health Services Departments efforts to
address the Behavioral Health Gaps within this County and hope future funding from
the Behavioral Health Collaborative will be available to assist in these efforts.
Given the need for services in San Juan County, we support San Juan County’s grant
application for the full funding requested amount.
Thank you for your continued support and consideration of this request.
Sincerely,
Victor Snover
Mayor
Staff Summary Report
MEETING DATE:
June 23, 2020
AGENDA ITEM:
VIII. BUSINESS ITEM (A)
AGENDA TITLE:
Final Adoption of Ordinance 2020-505: Amending Chapter 19 -
Public Library
ACTION REQUESTED BY:
Library Director
ACTION REQUESTED:
Approve Final Adoption of Ordinance 2020-505: Amending
Chapter 19 - Public Library
SUMMARY BY:
Angela Watkins & Edward Kotyk
PROJECT DESCRIPTION / FACTS
It has been over 12 years since Chapter 19 has been updated and there have been subsequent
changes during this time with different Library Directors.
The current Library Director has reviewed Chapter 19 and has seen the need to completely
update the chapter as the previous version is relatively obsolete.
Intent to Adopt Ordinance 2020-505 was approved at the City Commission on May 26, 2020.
To date no public responses have been received on the ordinance.
PROCUREMENT
None
FISCAL IMPACTS
None
SUPPORT DOCUMENTS:
Ordinance 2020-505
STAFF RECOMMENDATION: Approve
MOTION: Move to approve the Final Adoption of Ordinance 2020-505: Amending Chapter 19 -
Public Library
City of Aztec
ORDINANCE 2020-505
An Ordinance Amending Chapter 19 - Public Library
WHEREAS, it has been over 12 years since Chapter 19 has been updated; and
WHEREAS, the Library Director has reviewed Chapter 19 and has seen the need to
completely update the chapter as the previous version is relatively
obsolete.
NOW, THEREFORE, BE IT ORDAINED by the governing body of the City of Aztec
has amended Chapter 19 of the Aztec City Code (as attached).
PASSED, APPROVED, SIGNED AND ADOPTED THIS _______ day of _______
2020. By the Aztec City Commission, City of Aztec, New Mexico.
Mayor Victor C. Snover
ATTEST:
Karla Sayler, City Clerk CMC
APPROVE AS TO FORM:
City Attorney
Advertised Date of Final Adoption:
Effective Date of Ordinance:
AZTEC CITY CODE
CHAPTER 19 PUBLIC LIBRARY
2020 MAY
19-2
Chapter 19
PUBLIC LIBRARY
Page
ARTICLE I. IN GENERAL ............................................................................................... 19-3
Sec. 19-1. Library Established ................................................................................... 19-3
Sec. 19-2. Library Purpose ........................................................................................ 19-3
Sec. 19-3. Advisory Board ......................................................................................... 19-3
Sec. 19-4. Administration........................................................................................... 19-3
Sec. 19-5. Definitions ................................................................................................ 19-3
Sec. 19-6. Library Fees ............................................................................................. 19-4
Sec. 19-7 to 19-30. Reserved .................................................................................... 19-4
ARTICLE II. USE OF FACILITY...................................................................................... 19-5
Sec. 19-31. Penalty for Violation................................................................................ 19-5
Sec. 19-32. Persons Permitted Use of Public Libraries .............................................. 19-5
Sec. 19-33. Liability of Parent or Guardian for Acts of Minor ...................................... 19-5
Sec. 19-34. Retention, Removal and Destruction of Property, Items or Equipment ... 19-5
Sec. 19-35. Notice ..................................................................................................... 19-5
Sec. 19-36. Violation of Rules ................................................................................... 19-6
Sec. 19-37. Parking Areas and Building Approaches ................................................. 19-6
AZTEC CITY CODE
CHAPTER 19 PUBLIC LIBRARY
2020 MAY
19-3
Chapter 19
PUBLIC LIBRARY
ARTICLE I. IN GENERAL
Sec. 19-1. Library Established.
There is established a free public library, originally known as the Altrurian Public Library,
now known as the Aztec Public Library.
(Code 2007, 19-1)
Sec. 19-2. Library Purpose.
First established as the Altrurian Library in 1909, the present-day Aztec Public Library
serves the Community as a center for literacy, technology, community development, cultural
vitality and democratic participation.
(Code 2007, 19-2)
Sec. 19-3. Advisory Board.
Establishment and responsibilities of the Library Advisory Board are in Chapter 2, Article V,
Division 5.
(Code 2007, 19-3)
Sec. 19-4. Administration.
Establishment and responsibilities of the Library Director are established in Chapter 2,
Article III, Division 11.
(Code 2007, 19-4)
Sec. 19-5. Definitions.
The following words, terms and phrases, when used in this article, shall have the meanings
ascribed to them in this section, except where the context clearly indicates a different
meaning:
(Code 2007, 19-5)
Aztec Family Center
The Aztec Boys and Girls Club, San Juan College East, Vista Nueva Alternative School,
Aztec Public Library, and all the parking, landscaped and access areas dedicated to the
Family Center located on the corner of South Ash Street and Llano Street, Aztec.
Computer Network
The provided connectivity to the Regional Library System Database, and access to the
internet and Aztec City network.
Cyber Café
This space is an open room with public access to computers and personal laptop
computer use. This area can accommodate up to 32 people including seventeen
computer terminals, twelve Ethernet data ports, and Wi-Fi connectivity. No food or drink
is allowed in this area, Exceptions must be approved by the Library Director.
AZTEC CITY CODE
CHAPTER 19 PUBLIC LIBRARY
2020 MAY
19-4
Library
Any nonprofit corporation of public institution, library, gallery, museum, exhibit, traveling
library, collection, exhibition or other similar educational, scientific, artistic, historical,
charitable or like association open to the public.
Library book, item or equipment
Any book, newspaper, magazine, pamphlet, manuscript, map, print, chart, picture,
portrait, photograph, painting, engraving, statue coin, model, electronic or copy
equipment or any other equipment, apparatus, specimen, film document, file card,
apparatus or other work of art, literature or object of historical significance or of curiosity
whether owned by the library or in the care, custody or control of the library by reason of
loan, bailment, trust or deposit with the library and shall include any furniture, audio
visual equipment or other like equipment customarily used or owned by the library.
Meeting Room A
This room may be reserved by small sized group (10 people maximum). This room
comes equipped with a dry erase board (dry erase markers are not provided). This room
can also accommodate one large table and 8 chairs. It also has an Ethernet data port for
internet access or web casting (Webinar). Wi-fi is also available. Refreshments maybe
served here.
Meeting Room B
This room can seat 10-25 people using up to four tables and 24 chairs. A galley kitchen
with sink, microwave and refrigerator is also available. This room comes equipped with a
dry erase board (dry erase markers are not provided), a digital overhead projection unit,
screen and an Ethernet data port for internet access or web casting (Webinar). Wi-fi is
also available. Refreshments may be served here.
Meeting Room C
This room seats up to 50 people or eight tables and 48 chairs. A galley kitchen with sink,
microwave and refrigerator is also available. This room comes equipped with a dry erase
board (dry erase markers are not provided), a digital overhead projection unit, screen
and an Ethernet data port for internet access or web casting (Webinar). Wi-fi is also
available. Refreshments may be served here.
Tech Lab
This space is also an open room that has nine computers and can accommodate seating
for up to 20 people. Wi-Fi connectivity is also available. No food or drink is allowed in
this area, exceptions must be approved by the Library Director.
Sec. 19-6. Library Fees.
Fees for library room rentals and equipment use is established in Chapter 16 Fee Schedule.
Sec. 19-7 to 19-30. Reserved.
AZTEC CITY CODE
CHAPTER 19 PUBLIC LIBRARY
2020 MAY
19-5
ARTICLE II. USE OF FACILITY
Sec. 19-31. Penalty for Violation.
Any person convicted of a willful violation of this article shall be subject to fine or punishment
as provided in Sections 1-8.
(Code 2007, 19-31)
Sec. 19-32. Persons Permitted Use of Public Libraries.
The public library is open to the general public, but checkout of materials from the library will
be allowed only to current San Juan County Regional Library card holders.
(Code 2007, 19-32)
Sec. 19-33. Liability of Parent or Guardian for Acts of Minor.
The parent or guardian of a minor who willfully and maliciously commits any act within the
scope of this article shall be liable for all damages caused by such minor. The refusal,
without just cause or reasonable excuse, of the parent or guardian of such minor to pay for
any damage done to or retention of library property as provided in this article shall be a
violation of this article.
(Code 2007, 19-33)
Sec. 19-34. Retention, Removal and Destruction of Property, Items or Equipment.
Any person who shall do any of the following acts shall be guilty of a violation of this article:
1. Willfully or intentionally fail to return to a public library any library book, item or
equipment belonging to such library within 15 days after the library director has given
such person notice in writing, as provided in this article, that the time for which such
library book, item or equipment may be kept under library regulations has expired; or
2. Willfully or intentionally remove from the premises of the library any library book, item or
equipment without charging it in accordance with the regulations of the library; or
3. Willfully or wantonly damage, mar, deface, cut, tear, disfigure, soil, obliterate, break,
mutilate or otherwise destroy or injure any library book, item or equipment, whether upon
the library premises or upon loan; or
4. Willfully misuse in any way, any of the library electronic resources
(Code 2007, 19-34)
Sec. 19-35. Notice.
Notice required by the library director under this article may be given by personal service or
by mailing of a registered or certified letter, return receipt requested, to the last known
address of such person on file with the library. Such notice shall refer to this article and shall
contain a demand that the property be returned.
(Code 2007, 19-35)
AZTEC CITY CODE
CHAPTER 19 PUBLIC LIBRARY
2020 MAY
19-6
Sec. 19-36. Violation of Rules.
1. It shall be unlawful and a violation of this article for any person to willfully disobey any
rule or regulation promulgated by the public library board for use of the public library by
the public, provided, that:
(1) Any such rule or regulation shall have been formulated, approved and adopted by
and filed with the city commission;
(2) A copy of such rule or regulation shall have been filed with the city clerk for
inspection by the public during reasonable business hours; and
(3) Such rule or regulation is prominently posted at the entrance of the public library in
large type so as to be readily visible to all persons entering the public library for
purposes of the use thereof.
2. The public library board shall have authority to exclude any person who willfully violates
library rules and regulations.
(Code 2007, 19-36)
Sec. 19-37. Parking Areas and Building Approaches.
Parking areas and building approach areas shall be a shared security responsibility by the
various parties considered as part of the Aztec Family Center.
(Code 2007, 19-37)
Staff Summary Report
MEETING DATE:
June 23, 2020
AGENDA ITEM:
VIII. BUSINESS ITEM (B)
AGENDA TITLE:
Final Adoption of Ordinance 2020-506: Amending Chapter 16 -
Fee Schedule
ACTION REQUESTED BY:
Library Director
ACTION REQUESTED:
Approve Final Adoption of Ordinance 2020-506: Amending
Chapter 16 - Fee Schedule
SUMMARY BY:
Angela Watkins & Edward Kotyk
PROJECT DESCRIPTION / FACTS
It has been over 12 years since Chapter 19 has been updated and there have been subsequent
changes during this time with different Library Directors.
The current Library Director has reviewed Chapter 19 and has seen the need to completely
update the chapter as the previous version is relatively obsolete. In the process of amending
Chapter 19, it also requires amending Chapter 16 whereby fees were established for the rental
of space and/or equipment at the Public Library.
Intent to Adopt Ordinance 2020-506 was approved at the City Commission on May 26, 2020.
To date no public responses have been received on the ordinance.
PROCUREMENT
None
FISCAL IMPACTS
None
SUPPORT DOCUMENTS:
Ordinance 2020-506
STAFF RECOMMENDATION: Approve
MOTION: Move to approve the Final Adoption of Ordinance 2020-506: Amending Chapter 16 -
Fee Schedule
City of Aztec
ORDINANCE 2020-506
An Ordinance Amending Chapter 16Fee Schedule
WHEREAS, it has been over 12 years since Chapter 19 has been updated; and
WHEREAS, the Library Director has reviewed Chapter 19 and has seen the need to
completely update the chapter as the previous version is relatively
obsolete; and
WHEREAS, in the process of reviewing Chapter 19, it was determined that Chapter 16
Fee Schedule also needed updating.
NOW, THEREFORE, BE IT ORDAINED by the governing body of the City of Aztec has
amended Chapter 16 of the Aztec City Code (as attached).
PASSED, APPROVED, SIGNED AND ADOPTED THIS _______ day of _______ 2020.
By the Aztec City Commission, City of Aztec, New Mexico.
Mayor Victor C. Snover
ATTEST:
Karla Sayler, City Clerk CMC
APPROVE AS TO FORM:
City Attorney
Advertised Date of Final Adoption:
Effective Date of Ordinance:
Chapter 16
FEE SCHEDULE
ARTICLE I. LIBRARY FEES
Sec. 16-1. Definitions.
The following words, terms and phrases when used in this Article shall have the meanings
ascribed to them in this section except where the context clearly indicates a different meaning:
Digital Arts Lab
This space is an open room with computers and software specific for the training in digital
arts technologies and development of digital art products. Use of the facility is by
reservation only and can accommodate up to 16 people. No food or drink is allowed in this
area (Exceptions must be approved by the Library Director).
(Ord. 2008-360, eff. 2008-Nov-01)
Meeting Room A
This room may be reserved by small sized group (10 people maximum). This room comes
equipped with a dry erase board (dry erase markers are not provided). This room can also
accommodate one large table and 8 chairs. It also has an Ethernet data port for internet
access or web casting (Webinar). Wi-fi is also available. A Poly-com unit is available with an
additional charge. Refreshments maybe served here.
Meeting Room B
This room can seat 10-25 people using up to four tables and 24 chairs. A galley kitchen with
sink, microwave and refrigerator is also available. This room comes equipped with a dry
erase board (dry erase markers are not provided), a digital overhead projection unit, screen
and an Ethernet data port for internet access or web casting (Webinar). Wi-fi is also
available. A Poly-com unit is available with an additional charge. Refreshments may be
served here.
Meeting Room C
This room seats up to 50 people or eight tables and 48 chairs. A galley kitchen with sink,
microwave and refrigerator is also available. This room comes equipped with a dry erase
board (dry erase markers are not provided), a digital overhead projection unit, screen and
an Ethernet data port for internet access or web casting (Webinar). Wi-fi is also available. A
Poly-com unit is available with an additional charge. Refreshments may be served here.
The Cy
ber Cafe
This space is an open room with public access to computers and personal laptop computer
use. This area can accommodate up to 32 people including twelve computer terminals,
twelve Ethernet data ports, and Wi-Fi connectivity. No food or drink is allowed in this area
(Exceptions must be approved by the Library Director).
Tech Lab
This space is also an open room that has ten computers and can accommodate seating for
up to 20 people. Wi-Fi connectivity is also available. No food or drink is allowed in this area
(Exceptions must be approved by the Library Director).
Sec. 16-1. Fees.
1. Location Fees.
Location Status Public Use Non-Profit For-Profit
Meeting Room A
San Juan County, NM No charge No charge
$25.
00
Outside SJ Cnty NM No charge
$25.
00
$35.
00
Meeting Room B
San Juan County, NM No charge No charge
$25.
00
Outside SJ County NM No charge
$25.
00
$35.
00
Meeting Room C
San Juan County, NM
No charge
No charge
$50.
00
Outside SJ County NM No charge
$35.
00
$75.
00
Cyber Café
San Juan County, NM
No charge for
single computer
use
$50.
00
$100.
00
Outside SJ County NM
No charge for
single computer
use
$75.
00
$125.
00
Tech Lab
San Juan County, NM
No charge for
single computer
use
$50.
00
$100.
00
Outside SJ County NM
No charge for
single computer
use
$75.
00
$125.
00
Digital Arts Lab
(1-4 Computers for
half a day)
San Juan County, NM
$10.
00
annual fee $100.
00
$200.
00
Outside SJ County NM
$15.
00
annual fee $150.
00
$250.
00
(Ord. 2008-360, eff. 2008-Nov-01)
2. Equipment Fees.
Equipment Security Deposit
Usage Fee
(if checked out of
Library)
Poly-Com Digital Conferencing Unit $50.
00
$25.
00
Portable Digital Projection Unit $50.
00
$15.
00
DVD Player w/ Monitor Valid Driver’s License $15.
00
VCR w/ Monitor Valid Driver’s License $15.
00
Building Key $50.
00
No charge
Digital Camera Not available for public check out
Digital Camcorder Not available for public check out
Digital Storage Not available for public check out
Projector Screen Not available for public check out
(Ord. 2008-360, eff. 2008-Nov-01)
3. Training Fees.
Training Instructor Fee
Community Workshops
Fee dependent on course content; non CTC or Digital
Arts Lab related
CTC Instruction $25.00/hour Basic Microsoft Application Instruction
Digital Arts Lab Fee dependent on course content.
(Ord. 2008-360, eff. 2008-Nov-01)
4. Library Fees.
Description Fee
Fines: Materials 10¢ per item per day
Fines: Equipment $5.
00
per item per day
Lost Card Replacement $2.
00
each
Lost/Damaged Materials
Replacement cost plus $3.
00
processing fee;
Non-Refundable
Lost/Damaged Equipment Replacement cost; Non-Refundable
CDs $1.
00
each
Book Sales Varies; dependent on item
Promotional Items Varies; dependent on item
Copies/Printing: Public 10¢ black and white; 50¢ color
Copies/Printing: City Agency 7¢ black and white; 35¢ color
Fax Service $1.
00
per page
(Ord. 2008-360, eff. 2008-Nov-01)
Secs 16-2 to 16-10. Reserved.