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Agenda2020 06 09 (City of Aztec)

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ATTENTION PERSONS WITH DISABILITIES: The meeting room and facilities are fully accessible to persons with
mobility disabilities. If you plan to attend the meeting and will need an auxiliary aid or service, please contact the City
Clerk's Office at 334-7600 prior to the meeting so that arrangements can be made.
Note: A final agenda will be posted 72 hours prior to the meeting. Copies of the agenda may be obtained from City
Hall, 201 W. Chaco, Aztec, NM 87410.
AG E N D A
CITY OF AZTEC
CITY COMMISSION MEETING
June 9, 2020
201 W. Chaco, City Hall
6:00 p.m.
For The Regular Meeting of City of Aztec Commission to be held at
6:00 pm Tuesday, June 9, 2020
it will be streamed live on www.youtube.com City of Aztec
I. CALL TO ORDER
II. INVOCATION AND PLEDGE OF ALLEGIANCE
United States Pledge of Allegiance
New Mexico Pledge of Allegiance
I Salute the Flag of the State of New Mexico and the Zia Symbol of Perfect
Friendship among United Cultures
III. ROLL CALL
IV. PROCLAMATION
LGBTQ Pride Month June 2020
V. APPROVAL OF AGENDA ITEMS
VI. CONSENT AGENDA
A. Commission Special Workshop Meeting Minutes May 21, 2020
B. Commission Meeting Minutes May 26, 2020
C. Commission Special Meeting Minutes June 1, 2010
D. ITB 2020-746 Aztec Airport Runway 8-26 Pavement Rehabilitation
E. ITB 2020-747 Annual Chemical Supply- Water & Wastewater Treatment Plants
F. Resolution 2020-1188 Authorizing Submission of Application to Grant Funds
and Execution of Contract Document: Runway 8-26 Pavement Rehabilitation,
AIP Project No. 3-35-0056-006-2020
G. Resolution 2020-1189 NMDOT Control No C5142088 East Aztec Arterial
Funding Agreement
H. NM Environment Grant Agreement 20-667-2060-0015, Animas River Habitat
Enhancement and Bank Stabilization Project
ATTENTION PERSONS WITH DISABILITIES: The meeting room and facilities are fully accessible to persons with
mobility disabilities. If you plan to attend the meeting and will need an auxiliary aid or service, please contact the City
Clerk's Office at 334-7600 prior to the meeting so that arrangements can be made.
Note: A final agenda will be posted 72 hours prior to the meeting. Copies of the agenda may be obtained from City
Hall, 201 W. Chaco, Aztec, NM 87410.
Items placed on the Consent Agenda will be voted on with one motion. If any item proposed does
not meet the approval of all Commissioners, a Commissioner may request that the item be heard
under “items from Consent Agenda”
VII. ITEMS REMOVED FROM CONSENT AGENDA
VIII. CITIZENS INPUT (3 Minutes Maximum
IX. BUSINESS
None
X. QUASI JUDICIAL HEARINGS (LAND USE)
None
XI. COMMISSIONER, CITY MANAGER, DEPARTMENT REPORTS
XII. ADJOURNMENT
DECLARING THE MONTH OF JUNE 2020 “LGBT MONTH” IN AZTEC, NEW MEXICO
Whereas, Many of the residents, students, city employees, and business owners
within the City of Aztec who contribute to the enrichment of our City are a part of the
lesbian, gay, bisexual, transgender, and questioning community; and
Whereas, LGBT youth make up a disproportionate number of the American
youth who are homeless or who commit suicide; and
Whereas, various advancements have been made with respect to equitable
treatment of lesbians, gay men, bisexual, transgender, and questioning persons
throughout the nation, out there continues to be some opposition against people from
around the world making it important for cities like Aztec to stand up and show support
for our residents who are affected; and
Whereas, June has become a symbolic month in which lesbians, gay men,
bisexual people, transgender, and supporters come together in various celebrations of
pride;
Whereas, the City of Aztec I part of San Juan County, where the Civility First
program was created to promote positive relations and mutual goodwill while extending
a welcoming hand to all who live in or visit the Four Corners region;
Now Therefore, We, the Aztec City Commission do hereby proclaim the month of June
as LGBT Pride Month in the City of Aztec, and invite everyone to reflect on ways we all
can live and work together with a commitment to mutual respect and understanding;
___________________________
Victor Snover, Mayor
CITY OF AZTEC 1
SPECIAL WORKSHOP MEETING MINUTES 2
May 21, 2020 3
4
I. CALL TO ORDER 5
Mayor Snover called the Meeting to order at 5:19 pm. 6
7
8
MEMBERS PRESENT: (Members were on web call) Mayor Snover; 9
Mayor Pro-Tem Fry; Commissioner Austin 10
Randall; Commissioner Mark Lewis; 11
Commissioner Mike Padilla (In Person) 12
13
MEMBERS ABSENT: NONE 14
15
OTHERS PRESENT: City Manager Steve Mueller; IT Director 16
Wallace Begay; City Clerk Karla Sayler 17
18
A. Fiscal year 2021 Budget Workshop 19
20
Mayor Snover opened the workshop and turned it over to City Manager Steve
21
Mueller and Finance Director Kathy Lamb. Kathy apologized about the lateness 22
of the material but numbers keep being revised as new information is coming in. 23
She explained that after tonight’s meeting with additions or subtractions will be 24
recorded into the full budget book and she will get that to Commission on Friday. 25
She mentioned that revenues will dramatically decrease June, July, August and
26
September due to GRT. Having to look at every line item, she is more 27
comfortable with the joint utility fund than the general fund right now because of 28
the slim cash reserve. Whatever budget we adopt will need to be monitored on a 29
monthly basis. 30
• Taking a hard look at personnel; there are no pay increases added in the
31
budget 32
• Health insurance increase by 3% 33
• NM Self Insurers has offered a 1 time premium discount of 50% to the 34
workers comp. and general liability so this will save about $100,000 35
• All vacant positions are not budgeted to be filled until after Jan. 1
st
36
• No new positions budgeted 37
• Retirements that finance is aware of have been added 38
• Positions that are furloughed or laid off are budgeted starting July 1
st
but 39
this will depend on how we are allowed to reopen due to Covid-19 and 40
department requirements 41
• Temporary positions for seasonal purposes have been cut in half pushing 42
out until the 1
st
of the year l 43
• YCC program has been eliminated from the budget which is $25,000 44
annually 45
• Cuts to travel, training, and supply accounts 46
Workshop Meeting Minutes
May 21, 2020
Page 2 of 2
• All capital has been cut for the majority (police cars, parks equipment) 1
2
Commissioner Padilla wanted to add Kokopelli Park pavilion to the capital 3
budget. City Manager mentioned that with the situation right now we will put it in the que 4
for a year or two. Most of the shelters and the pads are at $15,000 or $20,000. Mayor 5
Snover likes the idea of beautifying public spaces when we can. 6
7
• We need to look at habitual expenses and see if they are still valuable to 8
the City 9
• Kathy went over the different types of funds and explained what they can 10
be used for 11
• Kathy explained the reductions in the different revenues 12
• Kathy continued down the list and went over the things that are most 13
needed in the City 14
15
16
II. ADJOURMENT 17
18
Moved by Mayor Snover to adjourn the meeting at 6:45 p.m. 19
20
21
22
23
________________________________ 24
Mayor, Victor C. Snover 25
ATTEST: 26
27
______________________________ 28
Karla Sayler, City Clerk 29
30
MINUTES PREPARED BY: 31
32
______________________________ 33
Sherlynn Morgan, Administrative Assistant 34
35
36
37
38
CITY OF AZTEC 1
COMMISSION MEETING MINUTES 2
May 26, 2020 3
4
I. CALL TO ORDER 5
6
Mayor Snover called the Meeting to order at 6:00 pm 7
8
II. INVOCATION AND PLEDGE OF ALLEGIANCE 9
10
A. Invocation (led by Commissioner Randall) 11
B. United States Pledge of Allegiance (led by Mayor Snover) 12
C. New Mexico pledge of Allegiance (led by Mayor Snover) 13
III. ROLL CALL 14
15
Members Present: (Members on web call) Mayor Snover; Mayor Pro-Tem Fry; 16
Commissioner Austin Randall; Commissioner Mark Lewis; 17
Commissioner Mike Padilla (In Person) 18
19
Members Absent: None 20
21
Others Present: City Manager Steve Mueller; City Attorney Tyson Gobble 22
(virtual); City Clerk Karla Sayler (see attendance sheet) 23
24
IV. PROCLAMATION 25
26
NONE 27
28
V. APPROVAL OF AGENDA ITEMS 29
30
MOVED by Commissioner Randall to approve the agenda as given with the 31
exception of business item (G); SECONDED by Commissioner Lewis 32
33
A roll call was taken; All voted Aye: Motion passed five to zero 34
35
VI. CONSENT AGENDA 36
37
A. Commission Meeting Workshop Minutes May 12, 2020 38
B. Commission Meeting Minutes May 12, 2010 39
C. Letter of Support for Northern Area Local Workforce Development Board 40
D. City Clerk Record Destruction 41
E. Resolution 2020-1187: Emergency Ban on Open Fires and Fireworks 42
Commissioner Padilla had a correction to the minutes from last meeting in his report 43
section to change Naval Academy to any Academy. 44
45
Commission Meeting Minutes
May 26, 2020
Page 2 of 6
MOVED by Commissioner Lewis to Approve the Consent Agenda as given with 46
the corrections to the minutes SECONDED by Mayor Pro-Tem Fry 47
48
A roll call was taken; All voted Aye: Motion passed five to zero 49
50
VII. ITEMS REMOVED FROM CONSENT AGENDA 51
52
None 53
54
VIII. CITIZENS INPUT (3 Minutes Maximum) 55
56
NONE 57
58
IX. BUSINESS ITEMS 59
60
A. Final Adoption of Ordinance 2020-502: Amending the Municipal Code of 61
Aztec, New Mexico, Chapter 4, Alcoholic Beverage 62
63
City Manager Steve Mueller mentioned that this refers to the Sunday Alcohol 64
sales that was approved by the citizens at the March Election. He explained the chapter 65
4 relates directly to state statutes chapter 60, we will have a link in our code directly to 66
the state statute so any future amendments by the state legislature would automatically 67
be incorporated into our code. We have received no comments regarding this 68
ordinance. 69
70
MOVED by Mayor Pro-Tem Fry to Approve Final Adoption of Ordinance 2020-71
502: Amending the Municipal Code of Aztec, New Mexico, Chapter 4, Alcoholic 72
Beverage SECONDED by Commissioner Lewis 73
74
A Roll Call was taken all voted Aye; Motion passes 5 to 0 75
76
B. Final Adoption of Ordinance 2020-503: Amending the Municipal Code of 77
Aztec, New Mexico, Chapter 1, Section 12-2-2 Alcohol in Reference to Chapter 4 78
79
City Manager Steve Mueller mentioned that this refers to chapter 4 and it 80
updates the fine schedule and we have not had any comment on this ordinance. 81
82
MOVED by Commissioner Lewis to Approve Final Adoption of Ordinance 2020-83
503: Amending the Municipal Code of Aztec, New Mexico, Chapter 1, Section 12-2-2 84
Alcohol in reference to Chapter 4 SECONDED by Commissioner Randall 85
86
A Roll Call was taken all voted Aye; Motion passes 5 to 0 87
88
C. Final Adoption of Ordinance 2020-504: Amending the Municipal Code of 89
Commission Meeting Minutes
May 26, 2020
Page 3 of 6
Aztec, New Mexico, Chapter 16, to Establish Article XII Fee Schedule for Liquor License 90
Fees 91
92
City Manager Steve Mueller mentioned that this refers to the fees that are in 93
Chapter 16 which the City collects for the appropriate liquor license and to date we have 94
not had any comment on this ordinance. 95
96
MOVED by Commissioner Randall to Approve Final Adoption of Ordinance 2020-97
504: Amending the Municipal Code of Aztec, New Mexico, Chapter 16, to establish 98
Article XII Fee Schedule for Liquor License Fees SECONDED by Mayor Pro-Tem Fry 99
100
A Roll Call was taken all voted Aye; Motion passes 5 to 0 101
102
D. Intent to Adopt Ordinance 2020-505: Amending Chapter 19 - Public Library 103
104
City Manager Steve Mueller mentioned that this refers to chapter 19 referring to 105
the public library, and after a recent review by our Library Director, she wanted to make 106
the changes mentioned. 107
108
MOVED by Commissioner Randall to Approve Intent to Adopt Ordinance 2020-
109
505: Amending Chapter 19 – Public Library SECONDED by Commissioner Lewis 110
111
A Roll Call was taken all voted Aye; Motion passes 5 to 0 112
113
E. Intent to Adopt Ordinance 2020-506: Amending Chapter 16 - Fee Schedule
114
115
City Manager Steve Mueller mentioned that this refers to chapter 16 was looked 116
at by the Library Director and she recommended changes and this is what the intent to
117
adopt is referring to. 118
119
MOVED by Commissioner Lewis to Approve Intent to Adopt Ordinance 2020-120
506: Amending Chapter 16 – Fee Schedule SECONDED by Mayor Pro-Tem Fry 121
122
A Roll Call was taken all voted Aye; Motion passes 5 to 0 123
124
F. Consider FY21 funding of MOU’s for Aztec School District – School 125
Resource Officers (District and High School) 126
127
City Manager Steve Mueller mentioned that we currently have two agreements in 128
place currently that both expire July 31
st
of 2022 with the ability to review annually by 129
June 15
th
which is what we’re doing. He wanted to bring it before Commission for 130
discussion with the pandemic it puts every in a budget situation. The way the SRO’s 131
work is we don’t have one specific officer assigned to the high school or district and that 132
is why we have a number of officers acting as SRO’s at any time. The officers are 133
brought to work at an overtime rate and currently the schools split 50/50 with the City. 134
Commission Meeting Minutes
May 26, 2020
Page 4 of 6
There are a couple of options: continue as is, terminate the agreement and burden the 135
schools for the entire cost, or come up with a different formula. 136
137
Mayor Snover mentioned that it is budgeted for already and if we have the 138
resources to help we should help any way possible. 139
140
Chief Heal mentioned that it is a great program and the Police Department takes 141
pride in the service they are able to give the schools with the program. They are able to 142
get to know the students and it works out great. They pay all of the cost for the officers 143
except for half of the overtime. It’s an important program and to lose it would be 144
devastating. He knows times and budgets are tough. 145
146
School Superintendent Kirk Carpenter echoed what Chief Heal said and he 147
knows with the expenses they recognize what the City does and they don’t take that for 148
granted. He mentioned that the relationships that are built between the students and the
149
officers pays dividends and he appreciates the relationship between the school district 150
and the city and at the same time he understands what the City wants to do with the 151
budget. They will do whatever to keep the program going this is a program that they 152
can’t do without. 153
154
Commissioner Padilla feels like this is a good program and he is glad to hear that 155
it is in the schools budget also. 156
157
Commissioner Randall mentioned that he would like to see us proceed with what 158
we have been doing and wish we could do more and he definitely doesn’t want to see
159
cutbacks. 160
161
Mayor Pro-Tem Fry and Commissioner Lewis also felt it is important.
162
163
MOVED by Commissioner Padilla to Approve FY21 funding of MOU’s for Aztec 164
School District – School Resource Officers (District and High School) SECONDED by 165
Commissioner Lewis 166
167
A Roll Call was taken all voted Aye; Motion passes 5 to 0 168
169
G. FY21 Preliminary Budget Approval (PULLED) 170
171
X. QUASI JUDICIAL HEARINGS (Land Use) 172
173
NONE 174
175
XI. COMMISSIONER, CITY MANAGER, DEPARTMENT REPORTS 176
177
City Manager Steve Mueller mentioned that we are monitoring the drought 178
conditions, we are currently at stage 1 which is voluntary compliance and if we see a 179
Commission Meeting Minutes
May 26, 2020
Page 5 of 6
need to move to stage 2 they will let everyone know. The Budget workshop that was 180
scheduled for tonight will be rescheduled for Monday, June 1
st
at 5:15 with a special 181
meeting after to approve the preliminary budget and get that submitted. 182
183
Commissioner Padilla attended the EDAB board meeting it was very informative. 184
He was excited to hear that the barbecue building on Ash Street will be occupied with a 185
long time lease by USDA . 186
187
Commissioner Randall asked that since we passed the fire restrictions that on the 188
main page of the website that we have listed very clearly what is and what isn’t allowed; 189
he doesn’t want there to be any question on what’s allowed. He attended the LTAB 190
meeting last Monday and one of the big concerns was the letter that Commission 191
approved to send to the State about readdressing the statute on what lodger’s tax can 192
be used for; this was construed as being a bailout for the hotel industry and no other 193
businesses. He apologized and explained it at the meeting. LTAB was also upset
194
because the letter didn’t go before them first. He told them that it was not a bailout it 195
was just a letter asking them to look at loosening up the lodger’s tax statute on how 196
money can be spent. He mentioned that we need to be sensitive and mindful to the 197
other industries and business owners because everyone is very touch right now and in 198
a hard place.
199
200
Mayor Pro-Tem Fry mentioned she attended San Juan County Partnership and 201
they have transitioned into a new director her name is Anna Kreski. They have been 202
able to tap into some of the funding that the Federal Government made available to 203
support their prevention programs. She attended the MPO technical committee meeting
204
and it was informative and helpful. She will attend the MPO policy committee on 205
Thursday. She attended EDAB; lots of concerns about business being affected by the 206
pandemic. Sandy Waybourn made the presentation on our piano project and the 1
st
207
piano will be placed this week by Soaps on Main. 208
209
Mayor Snover mentioned that he attended a 4CED executive board meeting last 210
week and was able to get reacquainted with some folks. He has an ECHO board 211
meeting tomorrow evening at 5:30. He congratulated the graduating class of 2020, it’s 212
been an emotional couple of years topped off with a very unconventional graduation 213
ceremony and they are going to have an interesting story to tell their kids. They are very 214
resilient kids and they are going to come out as better young adults from this 215
experience. He thanked the City and School District for all the support. He thanked City 216
staff for plugging away and doing extraordinary things in challenging times and they are 217
keeping the City services going and also mindful of budget and all the things with the 218
health order and he told City Manager Steve Mueller that he appreciates his leadership 219
through all of this. 220
221
Chief Heal mentioned that the graduation went wonderful and it was fun honoring 222
the graduates and it was definitely unique and they will remember it forever. 223
224
Commission Meeting Minutes
May 26, 2020
Page 6 of 6
General Services Director Jeff Blackburn mentioned that he will reach out to Laci 225
Phillips and get the posters of the graduates to her. Also over the weekend someone 226
turned the power off at Riverside Park so if you get calls about how the Park is looking, 227
they are working on that. 228
229
XIII. ADJOURNMENT 230
231
Mayor Snover moved to adjourn the meeting at 6:44 pm SECONDED by 232
Commissioner Lewis 233
234
235
________________________________ 236
Mayor, Victor Snover 237
ATTEST: 238
239
______________________________ 240
Karla Sayler, City Clerk 241
242
243
MINUTES PREPARED BY: 244
245
_____________________________ 246
Sherlynn Morgan, Administrative Assistant 247
248
249
250
251
CITY OF AZTEC 1
SPECIAL COMMISSION MEETING MINUTES 2
June 1, 2020 3
4
I. CALL TO ORDER 5
6
Mayor Snover called the Meeting to order at 5:15 pm 7
8
II. INVOCATION AND PLEDGE OF ALLEGIANCE 9
10
A. Invocation (led by Mayor Pro-Tem Fry) 11
B. United States Pledge of Allegiance (led by Commissioner Lewis) 12
C. New Mexico pledge of Allegiance (led by Commissioner Lewis) 13
III. ROLL CALL 14
15
Members Present: (Members were on web call) Mayor Snover; Mayor Pro-Tem 16
Fry; Commissioner Austin Randall; Commissioner Mark 17
Lewis; Commissioner Mike Padilla (In Person) 18
19
Members Absent: None 20
21
Others Present: City Manager Steve Mueller; City Attorney Tyson Gobble 22
(virtual); City Clerk Karla Sayler (see attendance sheet) 23
24
IV. APPROVAL OF AGENDA ITEMS 25
26
MOVED by Commissioner Randall to approve the agenda as given; SECONDED 27
by Commissioner Lewis 28
29
All voted Aye: Motion passed five to zero 30
31
V. BUSINESS ITEMS 32
33
A. Approval of Preliminary Fiscal year 2021 Budget 34
35
City Manager Steve Mueller mentioned that we have the preliminary budget 36
before us tonight and we have had several budget workshops. He stated that as of 37
Friday we have had one new addition dealing with the North West New Mexico Seniors. 38
Kathy has added some numbers that will impact the budget for FY21. 39
40
Finance Director Kathy Lamb said what may happen with the senior food 41
program is with NWNM seniors backing away from the administrative and fiscal role. It 42
appears at this point that City of Farmington will be taking on the fiscal portion of the 43
program but we just have very basic information at this point. July 1
st
happens in the 44
middle of the week we need to have a budget in place so that the program continues 45
seamlessly for our seniors. With basic information she just provided salaries for 2 46
Special Commission Meeting Minutes
June 1, 2020
Page 2 of 3
drivers and a kitchen aid and also with the city purchasing the food and any supplies 47
associated. This may change as we progress in developing how this actually looks. 48
49
Commission thanked Kathy and the finance staff for putting the budget book 50
together and mentioned that it is very useful the way it is presented. 51
52
MOVED by Commissioner Randall to Approve the submittal of the Fiscal Year 53
2021 Preliminary Operating Budget to NM Department of Finance and Local 54
Government Division SECONDED by Commissioner Lewis 55
56
A Roll Call was taken all voted Aye; Motion passes 5 to 0 57
58
B. Temporary Use Permit for Outdoor and patio Service for Restaurants and Sign 59
Requirements for Businesses 60
61
City Manager Steve Mueller explained that what staff is looking to do with this 62
Temporary Use Permit is assist the local businesses and restaurants in any way 63
possible during this current economic crisis and think outside the box to use existing 64
public space in close proximity to the business, temporarily relax some of the sign
65
codes to help how we can to get these businesses back on their feet. The duration 66
would be from June 1
st
, 2020 through January 5
th
, 2021. 67
68
All Commissioners were in support of this in order to help businesses. 69
70
MOVED by Mayor Pro-Tem Fry to Approve the Temporary Use Permit for 71
Outdoor and Patio Service for Restaurants and Sign Requirements for Businesses 72
SECONDED by Commissioner Lewis 73
74
A Roll Call was taken all voted Aye; Motion passes 5 to 0
75
76
77
VI. ADJOURNMENT
78
79
Mayor Snover moved to adjourn the meeting at 4:44 pm SECONDED by 80
Commissioner Lewis 81
82
83
84
________________________________ 85
Mayor, Victor Snover 86
ATTEST: 87
88
______________________________ 89
Karla Sayler, City Clerk 90
91
Special Commission Meeting Minutes
June 1, 2020
Page 3 of 3
92
93
MINUTES PREPARED BY: 94
95
_____________________________ 96
Sherlynn Morgan, Administrative Assistant 97
98
99
100
Staff Summary Report
MEETING DATE:
June 9, 2020
AGENDA ITEM:
VI. CONSENT AGENDA (D)
AGENDA TITLE:
ITB 2020-746 Aztec Airport Runway 8-26 Pavement
Rehabilitation
ACTION REQUESTED BY:
Finance
ACTION REQUESTED:
Award of Bid Contingent Upon Secured Project Funding
SUMMARY BY:
Kathy Lamb
PROJECT DESCRIPTION / FACTS
• The City requested bids for pavement rehabilitation for Runway 8-26. The runway was
reconstructed in 2011 and this will be the first major maintenance project performed on
the runway surface.
PROCUREMENT / PURCHASING (if applicable)
• The Invitation to Bid (ITB) was published on the city website and Vendor Registry as well
as published in the Daily Times on Wednesday, May 13, 2020. Bids were submitted
electronically by June 1, 2020, 3:00 and were opened on the same date at 4:00 PM
• Two bids were received:
• American Airport Maintenance (Tucson, AZ) $138,000.00
• Maxwell Asphalt, Inc. (Salt Lake City, UT) $155,760.00
• Project engineer (Bohannan Huston, Inc.) project estimate is $235,750.00 (without tax).
• Bohannan Huston, Inc. has reviewed the bids submitted for accuracy and compliance
with Federal Aviation Administration requirements and recommends award of ITB 2020-
746 to American Airport Maintenance.
FISCAL INPUT / FINANCE DEPARTMENT (if applicable)
• The Aztec Municipal Airport is eligible for $150,000 annual appropriation through the
FAA Airport Improvement Program. These funds may accumulate for a maximum of four
years, or $600,000. If the funds are not obligated by the beginning of the next federal
fiscal year (October 1), one year of funding is lost and the new fiscal year funding
becomes available (if Congress has appropriated funds).
• The FAA Airport Improvement Program provides 90% of the project funding and the
March 2020 CARES Act provides remaining 10% federal funding for this project (no
state or city match requirement) with a deadline for grant application to be submitted by
June 15, 2020.
• This project and secured project funding will be included in the FY21 Adopted Budget on
July 28, 2020 (or may require a special budget resolution if is finalized late June or early
July)
SUPPORT DOCUMENTS:
ITB 2020-746 Tabulation
Bohnannan Huston Inc Award Recommendation
DEPARTMENT’S RECOMMENDED MOTION: Move to Award ITB 2020-746 Runway 8-26
Pavement Rehabilitation to American Airport Maintenance contingent upon secured funding
through FAA and authorize the City Manager to execute the construction agreement.
\\a-abq-fs2\projects\20210036\TRANS\AVI Documents\7-bidding\bids\N19 Award recommendation-v5.docx
June 2, 2020
Ms. Kathy Lamb
City of Aztec
301 W. Chaco
Aztec, NM 87410
RE: Aztec Airport Improvements 2020
Runway 8-26 Pavement Rehabilitation
AIP Project No. 3-35-0056-006-2020
Sponsor Bid No. ITB 2020-746
Dear Ms. Lamb:
Two sealed bids were received, opened, and read aloud on June 1, 2020, at 4:00 pm in an on-
line Go To Meeting due to the Covid-19 Public Heath Order.
The bids are summarized below:
ENGINEER'S
ESTIMATE
American Road
Maintenance dba
American Airport
Maintenance
Maxwell Asphalt,
Inc.
4554 E Eco
Industrial Pl
650 South Delong
Street
Tucson, AZ 85756
Salt Lake City, UT
84101
480-309-7102
801-972-2097
TOTAL BASE BID
$235,750.00
$138,000.00
$155,760.00
BASE BID
NMGRT @ 8.5%
$19,449.38
$11,385.00
$12,850.20
TOTAL BASE BID
with NMGRT
$255,199.38
$149,385.00
$168,610.20
The bids have been evaluated and are shown on the attached bid abstract.
All required documents were submitted with the bids. The required bid bonds were submitted.
The bids appear to be reasonable for the work anticipated. The two prime contractors have
current registration with the Labor Enforcement Fund. None of the listed subcontractors meet the
criteria for registration with the Labor Enforcement Fund.
The certification for Contract Documents, Specifications and Drawings in electronic form was
provided.
Ms. Kathy Lamb
City of Aztec
June 2, 2020
Page 2 of 2
\\a-abq-fs2\projects\20210036\TRANS\AVI Documents\7-bidding\bids\N19 Award recommendation-v5.docx
Both contractors said they would meet the Disadvantaged Business Enterprise (DBE) goals for
this project.
The bid contained a Base Bid only
The contractor evaluation is attached.
The qualified low bidder, American Road Maintenance. holds a correct and current New Mexico
Contractors license as verified via the State CID web site. Registration with the Labor
Enforcement Fund for the prime contractor was verified. The contractor is not on the Federal
suspended or disbarred contractor listing, nor is on the State list of suspended or debarred
contractors. The Bid Bond was issued by a company listed in Federal Register Circular 570.
The listed Disadvantaged Business Enterprise (DBE) firm is currently listed as a New Mexico
Department of Transpiration DBE, but is shown as a decertified DBE on the U.S. Department of
Transportation web site. In discussion with your FAA Program Manager, as the AIP grant is
under $250,000, the DBE requirements are not applicable.
All other bidding requirements appear to be in compliance with the bidding documents. The
contractor bid evaluation is attached.
BHI has consulted with the FAA on funding available for this project. Based on these
consultations, it appears that funding is available to Award the Construction Contract Base Bid.
Based on this we recommend the City of Aztec accept the bid for the Aztec Municipal Airport –
Runway 8-26 Pavement Rehabilitation from American Road Maintenance dba American Airport
Maintenance subject to the concurrence of the Federal Aviation Administration and receipt of the
actual grants; award a contract for the Base Bid in the amount of $ 138,000.00 excluding
NMGRT.
NMGRT at the current City rate of 8.25% should be included in the project budget for an overall
construction budget amount of $ 149,385.00.
Should you have any questions concerning this please contact Mark Huntzinger or me at your or
staff’s convenience. We are looking forward to assisting the City on this important project for the
airport.
Sincerely,
Dumas Slade
Aviation Manager
MH/jma
Attachment (1)
1. Bid Abstract
2. Contractor Evaluation
cc:
Richard Tollefson, FAA
Dan Moran, NMAD
AZTEC MUNICIPAL AIRPORT TABULATION OF BIDS RECEIVED ON:
RUNWAY 8-26 PAVEMENT REHABILITATION
AIP 3-35-006-2020
ENGINEER'S ESTIMATE
BID SPECIFICATION ITEM
ITEM ITEM DESCRIPTION UNIT ESTIMATED UNIT ESTIMATED BID UNIT BID BID UNITBID
NO. NUMBER TYPE QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT
BASE BID
1
A-101-5.1
Construction Surveying by Contractor
LS 1 5,000.00$ 5,000.00$ 8,500.00$ 8,500.00$ 2,500.00$ 2,500.00$
2
C-105-6.1
Mobilization
LS 1 22,000.00$ 22,000.00$ 12,500.00$ 12,500.00$ 15,000.00$ 15,000.00$
3
SP-1
Safety Plan Compliance
LS 1 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 2,000.00$ 2,000.00$
4 P-101-5.1
Markin
g
Removal SF 16,300 3.00$ 48,900.00$ 1.00$ 16,300.00$ 1.45$ 23,635.00$
5 P-608R-8.1
As
p
halt Surface Treatment S
Y
34,500 3.50$ 120,750.00$ 2.00$ 69,000.00$ 2.25$ 77,625.00$
6 P-608R-8.2
Runway and High Speed Exit Taxiway
Friction Testin
g
LS1 7,500.00$ 7,500.00$ 5,000.00$ 5,000.00$ 8,000.00$ 8,000.00$
7 P-620-5.1b
Markin
g
SF 8,200 3.00$ 24,600.00$ 2.50$ 20,500.00$ 3.00$ 24,600.00$
8 P-620-5.1c
Reflective Media LB 800 2.50$ 2,000.00$ 1.50$ 1,200.00$ 3.00$ 2,400.00$
TOTAL BASE BID ITEMS 1 - 20 $235,750.00 $138,000.00 $155,760.00
TOTAL BASE BID
$235,750.00 $138,000.00 $155,760.00
NMGRT Rate 8.25% BASE BID NMGRT
$19,449.38 $11,385.00 $12,850.20
TOTAL BASE BID with NMGRT
$255,199.38 $149,385.00 $168,610.20
Certification of Bid Tabulation:
4554 E Eco Industrial Pl
Tucson, AZ 85756
480-309-7102
Maxwell Asphalt, Inc.
650 South Delong Street
Salt Lake City, UT 84101
801-972-2097
Monday, June 1, 2020
American Road Maintenance dba
American Air
p
ort Maintenance
airport/project BP-3
Bid Proposal
Staff Summary Report
MEETING DATE:
June 9, 2020
AGENDA ITEM:
VI. CONSENT AGENDA (E)
AGENDA TITLE:
ITB 2020-747 Annual Chemical Supply – Water & Wastewater
Treatment Plants
ACTION REQUESTED BY:
Water & Wastewater Treatment Plants
ACTION REQUESTED:
Award of Bid
SUMMARY BY:
Kathy Lamb & Amanda Williams
PROJECT DESCRIPTION / FACTS
• Chemicals used in the treatment process of water and wastewater are bid annually.
• Annual usage is based on previous year usage and Plant operational changes.
PROCUREMENT
• ITB 2020-747 Annual Chemical Supply, published May 17, 2020, bids due June 2, 2020
3:00 PM & opened on same date at 4:00 PM. The bid request did not require bidders to
bid on all chemicals included in the bid.
• Four (4) bids were received. All companies bidding have provided chemicals to the City
in previous years. No bids were evaluated with the NM Residential Preference.
• A breakdown of the bids (per item) is shown on the attached Bid Tabulation Form. Multi
bids received for the liquid aluminum sulfate (water treatment) & ferric chloride
(wastewater plant), one bid was received for each of the chemicals (all different
vendors).
• Comparison to FY20 bids:
Chemical
FY20
FY21
Unit Cost
Annual Est
Unit Cost
Annual Est
Aluminum Sulfate **
$212.38
$21,238
$210.98
$27,428
Ferric Chloride **
$1,020.00
$15,300
$1,005.00
$19,095
Clarifloc
$625.50
$5,004
$648.00
$5,184
Methanol
$893.75
$20,556
$981.75
$10,800
Sodium Hypochlorite 10% **
$1.45
$14,500
$1.55
$18,600
** Annual costs for FY21 include increased quantities and account for the majority of
the increase in the annual costs in comparison to FY20.
FISCAL IMPACTS
• FY2020-21 Estimated costs based on estimated usage:
Item
Estimated
Usage
Bid Price
Annual Cost
Est.
Water
Treatment
1. Liquid Aluminum Sulfate
130 tons
$210.98/ton
$27,428
2. Sodium Hypochlorite
10%
12,000 gal $1.55/bulk gal $18,600
Water Treatment Total:
$46,028
Wastewater
Treatment
3. Ferric Chloride
19 totes
$1,005.00/tote
$19,095
4. Clarifloc
8 drums
$648.00/drum
$5,184
5. Methanol
11 totes
$981.75/tote
$10,800
Wastewater Treatment Total:
$35,079
• The FY2020-21 Preliminary Budget includes $52,500 for water treatment chemicals and
$65,000 for wastewater treatment chemicals (including other various chemicals not on
this bid).
SUPPORT DOCUMENTS:
ITB 2020-747 Bid Tabulation
DEPARTMENT’S RECOMMENDED MOTION: Move to Approve ITB 2020-747 Annual
Chemical Supply to the following:
Item 1 to Chemtrade in the amount of $210.98 / liquid ton
Item 2 to DPC Industries in the amount of $1.55 / bulk gallon
Item 3 to DPC Industries in the amount of $1,005.00 / 270 gallon tote
Item 4 to SNF (Polydyne) Inc. in the amount of $648.00 / drum
Item 5 to Thatcher in the amount of $981.75 / tote
LiquidAluminumSulfate
48%(bulk‐truckload)
SodiumHypochlorite–
10%solution
FerricChloride– UN2582
40%SolutionStrength
ClariflocC4266Or
equivalent(polymer)
Methanol
LIQUIDTON BULKGALLONS 270GALLONTOTE 55GALLONDRUM 345GALLONTOTE
BID C OMPANY BIDITEM#1 BIDITEM#2 BIDITEM#3 BIDITEM#4 BIDITEM#5
1CHEMTRADE
$210.98/liquidton
($435/dryton)
NoBid NoBid NoBid NoBid
2DPCINDU
S
TRIES NoBid $1.55/bulk
g
allon $1,005/tote NoBid NoBid
ANNUALCHEMICAL SUPPLY‐ TREATMENTPLANTS
BID#2020‐747
BIDDATE:JUNE2,20204:00PM
SCHEDULEAWARDDATE:JUNE9,2020
BidawardrecommendationstoCityCommission:
REVISED:ChemtradeBidItem#1;DPCIndustriesBidItems#2SNFIncBidItem#4;Thatcher BidItem#5
g
,
4SNFINC/POLYDYNEINC. NoBid NoBid NoBid
$648.00/drum($1.44/lb
*450lbs/drum)
NoBid
6 THATCHERCOMPANY $217.99/liquidton NoBid
1166.40/tote
(275gallontotes/1188.00)
NoBid 981.75/tote
7UNIVARUSA NoBid NoBid NoBid NoBid NoBid
Staff Summary Report
MEETING DATE:
June 9, 2020
AGENDA ITEM:
VI. CONSENT AGENDA (F)
AGENDA TITLE:
Resolution 2020-1188 Authorizing Submission of Application to
the Federal Aviation Administration, Authorize Acceptance of
Grant Funds and Execution of Contract Documents : Runway
8-26 Pavement Rehabilitation, AIP Project No. 3-35-0056-006-
2020
ACTION REQUESTED BY:
Finance Department
ACTION REQUESTED:
Approval to Submit FAA Grant Application
SUMMARY BY:
Kathy Lamb
PROJECT DESCRIPTION / FACTS
Acronyms:
FAA – Federal Aviation Administration
AIP – Airport Improvement Program
NMAD – New Mexico Aviation Division
CIP – Capital Improvement Plan
Background:
• The Aztec Municipal Airport (N19) is eligible for AIP funds in the amount of $150,000
annually. These funds may be accumulated for four years or a maximum of $600,000
for larger projects or used annually for smaller projects. The AIP funding requires a 10%
match which is typically split equally between NMAD and the City. Funding availability is
also constrained by the federal budget process – continuing resolutions may only
provide partial funding throughout a federal fiscal year.
• In March 2020, the CARES Act provided additional federal funding for airport projects
which will replace the state and city match requirement.
• Funding may only be used for projects which have been identified through the Aviation
CIP submitted to both FAA and NMAD. Projects are submitted after consultation with
the City, its engineering representative, NMAD and FAA. Projects may be split into
multiple phases to meet both funding availability and phase duration. For example, a
project may be split into environmental, design and construction phases or one phase
which includes design and environmental.
• While funds may be appropriated to the airport, an application process is required. The
process includes a resolution by which the governing body authorizes the submittal of
the federal application and authorizes the City Manager to accept funding on behalf of
the City and to execute documents related to the project.
Project:
• Federal funding assistance is being requested for Runway 8-26 Pavement
Rehabilitation (ITB 2020-746, Consent Item C).
• Runway 8-26 was reconstructed in 2011 and this will be the first major maintenance
project since reconstruction was completed.
• It is anticipated this project will begin in July 2020 and be complete by September 2020.
Federal Funding
• Federal funding requires a series of documents to be included in the funding application.
These documents include (not a complete list) a resolution authorization the submittal of
the application and the appointment of a position to accept the funding offer and execute
any documents regarding the acceptance, sponsor certifications (form 5100-100), and
SF424 federal funding application.
• Resolution 2020-1188 authorizes the Mayor to execute the federal funding application
and authorizes the City Manager to accept the grant offer and execute additional
documents which may be required.
• Form 5100-100 and SF424 are standard for federally funded airport project.
• The SF-424 application, pg 3, identifies applicant and state funding; however, as
previously noted, the March 2020 CARES Act appropriated additional federal funding
which replaces the local and state funding match requirements. This is also noted on
Form 5100-100 pg 6 of 7, item 25 and section E – remarks (page 9 of total application
package).
PROCUREMENT
• N/A to the application process
FISCAL IMPACTS
• The City is unable to fund the improvements to the airport without the federal funding.
The FY21 Adopted Annual Budget will include this project.
SUPPORT DOCUMENTS:
Resolution 2020-1188
Funding Application including SF-424 (application) and Form
5100-100 (certifications)
DEPARTMENT’S RECOMMENDED MOTION: Move to Approve Resolution 2020-1188
Authorizing Submission of Application to the Federal Aviation Administration, Acceptance of
Grant Funds and Execution of Contract Documents : Runway 8-26 Pavement Rehabilitation,
AIP Project No. 3-35-0056-006-2020,
click to sign
signature
click to edit
CITY OF AZTEC
RESOLUTION NO. 2020-1188
A resolution authorizing submission of an Application for Airport Aid to the Federal Aviation
Administration (FAA) and authorization to accept the resulting Grant offers and the execution of
contract documents for the following project: Runway 8-26 Pavement Rehabilitation,
AIP Project No. 3-35-0056-006-2020
WHEREAS the governing body of the City of Aztec, New Mexico is applying to the Federal Aviation
Administration for 90 percent assistance through the Airport Improvement Program
(AIP) and 10% through the CARES Act which FAA commitment cannot be formally made
until a grant offer is made and accepted; and
WHEREAS the City of Aztec, New Mexico is the owner of the Aztec Municipal Airport, the project is
within the City jurisdiction, and is necessary for the public good and convenience and is
to serve the users of the Aztec Municipal Airport; and
WHEREAS the Mayor of the City of Aztec is authorized to execute funding application documents;
and
WHEREAS the City Manager of the City of Aztec is authorized to accept and execute funding
agreements.
NOW, THEREFORE be it resolved that the governing body of the City of Aztec, New Mexico hereby
adopts and approves this resolution and directs staff to take actions necessary to implement this
resolution.
Passed, Adopted and Approved this 9
th
day of June 2020.
_____________________________________
Victor C. Snover, Mayor
Attest:
Karla Sayler, City Clerk
OMB Number: 4040-0004
Expiration Date: 12/31/2022
* 1. Type of Submission: * 2. Type of Application:
* 3. Date Received:
4. Applicant Identifier:
5a. Federal Entity Identifier: 5b. Federal Award Identifier:
6. Date Received by State: 7. State Application Identifier:
* a. Legal Name:
* b. Employer/Taxpayer Identification Number (EIN/TIN): * c. Organizational DUNS:
* Street1:
Street2:
* City:
County/Parish:
* State:
Province:
* Country:
* Zip / Postal Code:
Department Name: Division Name:
Prefix: * First Name:
Middle Name:
* Last Name:
Suffix:
Title:
Organizational Affiliation:
* Telephone Number: Fax Number:
* Email:
* If Revision, select appropriate letter(s):
* Other (Specify):
State Use Only:
8. APPLICANT INFORMATION:
d. Address:
e. Organizational Unit:
f. Name and contact information of person to be contacted on matters involving this application:
Application for Federal Assistance SF-424
Preapplication
Application
Changed/Corrected Application
New
Continuation
Revision
N19
3-35-0056-006-2020
City of Aztec, New Mexico
85-6000105 0383059910000
201 West Chaco
Aztec
San Juan County
NM: New Mexico
USA: UNITED STATES
87410-0000
Airport
Ms.
Kathy
Lamb
Finance Director
505-334-7653
505-334-7679
klamb@aztecnm.gov
* 9. Type of Applicant 1: Select Applicant Type:
Type of Applicant 2: Select Applicant Type:
Type of Applicant 3: Select Applicant Type:
* Other (specify):
* 10. Name of Federal Agency:
11. Catalog of Federal Domestic Assistance Number:
CFDA Title:
* 12. Funding Opportunity Number:
* Title:
13. Competition Identification Number:
Title:
14. Areas Affected by Project (Cities, Counties, States, etc.):
* 15. Descriptive Title of Applicant's Project:
Attach supporting documents as specified in agency instructions.
Application for Federal Assistance SF-424
C: City or Township Government
Federal Aviation Administration
20.106
Airport Improvement Program
N/A
N/A
Runway 8-26 Pavement Rehabilitation
View AttachmentsDelete AttachmentsAdd Attachments
View AttachmentDelete AttachmentAdd Attachment
* a. Federal
* b. Applicant
* c. State
* d. Local
* e. Other
* f. Program Income
* g. TOTAL
.
Prefix: * First Name:
Middle Name:
* Last Name:
Suffix:
* Title:
* Telephone Number:
* Email:
Fax Number:
* Signature of Authorized Representative: * Date Signed:
18. Estimated Funding ($):
21. *By signing this application, I certify (1) to the statements contained in the list of certifications** and (2) that the statements
herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to
comply with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may
subject me to criminal, civil, or administrative penalties. (U.S. Code, Title 218, Section 1001)
** The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcement or agency
specific instructions.
Authorized Representative:
Application for Federal Assistance SF-424
* a. Applicant
Attach an additional list of Program/Project Congressional Districts if needed.
* b. Program/Project
* a. Start Date: * b. End Date:
16. Congressional Districts Of:
17. Proposed Project:
03 03
Add Attachment Delete Attachment View Attachment
08/28/202005/01/2020
173,489.00
9,639.00
9,638.00
0.00
0.00
192,766.00
a. This application was made available to the State under the Executive Order 12372 Process for review on
b. Program is subject to E.O. 12372 but has not been selected by the State for review.
c. Program is not covered by E.O. 12372.
Yes No
Add Attachment Delete Attachment View Attachment
** I AGREE
Mr.
Victor
Snover
Mayor
505-334-7602
505-334-7609
vsnover@aztecnm.gov
* 20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes," provide explanation in attachment.)
* 19. Is Application Subject to Review By State Under Executive Order 12372 Process?
If "Yes", provide explanation and attach
FAA Form 5100-100 (3/16) SUPERSEDES PREVIOUS EDITION Page 1 of 7
U.S. Department of Transportation
Federal Aviation Administration
OMB CONTROL NUMBER: 2120-0569
EXPIRATION DATE: 8/31/2019
Application for Federal Assistance (Development and Equipment Projects)
PART II – PROJECT APPROVAL INFORMATION
Part II - SECTION A
The term “Sponsor” refers to the applicant name provided in box 8 of the associated SF-424 form.
Item 1.
Does Sponsor maintain an active registration in the System for Award Management
(www.SAM.gov)?
Yes No
Item 2.
Can Sponsor commence the work identified in the application in the fiscal year the
grant is made or within six months after the grant is made, whichever is later?
Yes No N/A
Item 3.
Are there any foreseeable events that would delay completion of the project? If yes,
provide attachment to this form that lists the events.
Yes No N/A
Item 4.
Will the project(s) covered by this request have impacts or effects on the
environment that require mitigating measures? If yes, attach a summary listing of
mitigating measures to this application and identify the name and date of the
environmental document(s).
Yes No N/A
Item 5.
Is the project covered by this request included in an approved Passenger Facility
Charge (PFC) application or other Federal assistance program? If yes, please
identify other funding sources by checking all applicable boxes.
Yes No N/A
The project is included in an approved PFC application.
If included in an approved PFC application,
does the application only address AIP matching share?
Yes No
The project is included in another Federal Assistance program. Its CFDA number is below.
Item 6.
Will the requested Federal assistance include Sponsor indirect costs as described in
2 CFR Appendix VII to Part 200, States and Local Government and Indian Tribe
Indirect Cost Proposals?
Yes No N/A
If the request for Federal assistance includes a claim for allowable indirect costs, select the applicable indirect cost rate
the Sponsor proposes to apply:
De Minimis rate of 10% as permitted by 2 CFR § 200.414.
Negotiated Rate equal to % as approved by (the Cognizant Agency)
on (Date) (2 CFR part 200, appendix VII).
Note: Refer to the instructions for limitations of application associated with claiming Sponsor indirect costs.
20.106
OMB CONTROL NUMBER: 2120-0569
OMB EXPIRATION DATE: 8/31/2019
FAA Form 5100-100 (3/16) SUPERSEDES PREVIOUS EDITION Page 2 of 7
PART II - SECTION B
Certification Regarding Lobbying
The declarations made on this page are under the signature of the authorized representative as identified in box 21 of
form SF-424, to which this form is attached. The term “Sponsor” refers to the applicant name provided in box 8 of the
associated SF-424 form.
The Authorized Representative certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the Sponsor, to any person
for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer
or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any
Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any
cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal
contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer
or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract,
grant, loan, or cooperative agreement, the Authorized Representative shall complete and submit Standard
Form-LLL, ‘‘Disclosure Form to Report Lobbying,’’ in accordance with its instructions.
(3) The Authorized Representative shall require that the language of this certification be included in the award
documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts under grants, loans,
and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was
made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification
shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
OMB CONTROL NUMBER: 2120-0569
OMB EXPIRATION DATE: 8/31/2019
FAA Form 5100-100 (3/16) SUPERSEDES PREVIOUS EDITION Page 3 of 7
PART II – SECTION C
The Sponsor hereby represents and certifies as follows:
1. Compatible Land Use – The Sponsor has taken the following actions to assure compatible usage of land adjacent
to or in the vicinity of the airport:
2. Defaults – The Sponsor is not in default on any obligation to the United States or any agency of the United States
Government relative to the development, operation, or maintenance of any airport, except as stated herewith:
3. Possible Disabilities – There are no facts or circumstances (including the existence of effective or proposed leases,
use agreements or other legal instruments affecting use of the Airport or the existence of pending litigation or other
legal proceedings) which in reasonable probability might make it impossible for the Sponsor to carry out and complete
the Project or carry out the provisions of the Grant Assurances, either by limiting its legal or financial ability or
otherwise, except as follows:
4. Consistency with Local Plans – The project is reasonably consistent with plans existing at the time of submission
of this application) of public agencies that are authorized by the State in which the project is located to plan for the
development of the area surrounding the airport.
5. Consideration of Local Interest – It has given fair consideration to the interest of communities in or near where the
project may be located.
6. Consultation with Users – In making a decision to undertake an airport development project under Title 49, United
States Code, it has consulted with airport users that will potentially be affected by the project (§ 47105(a)(2)).
7. Public Hearings – In projects involving the location of an airport, an airport runway or a major runway extension, it
has afforded the opportunity for public hearings for the purpose of considering the economic, social, and environmental
effects of the airport or runway location and its consistency with goals and objectives of such planning as has been
carried out by the community and it shall, when requested by the Secretary, submit a copy of the transcript of such
hearings to the Secretary. Further, for such projects, it has on its management board either voting representation from
the communities where the project is located or has advised the communities that they have the right to petition the
Secretary concerning a proposed project.
8. Air and Water Quality Standards – In projects involving airport location, a major runway extension, or runway
location it will provide for the Governor of the state in which the project is located to certify in writing to the Secretary
that the project will be located, designed, constructed, and operated so as to comply with applicable and air and water
quality standards. In any case where such standards have not been approved and where applicable air and water
quality standards have been promulgated by the Administrator of the Environmental Protection Agency, certification
shall be obtained from such Administrator. Notice of certification or refusal to certify shall be provided within sixty days
after the project application has been received by the Secretary.
Airport zoning ordinance governing airport area height and land use
None
No exceptions - ongoing long term land lease rom BLM
Yes
Yes
Yes
N/A
N/A
OMB CONTROL NUMBER: 2120-0569
OMB EXPIRATION DATE: 8/31/2019
FAA Form 5100-100 (3/16) SUPERSEDES PREVIOUS EDITION Page 4 of 7
PART II – SECTION C (Continued)
9. Exclusive Rights – There is no grant of an exclusive right for the conduct of any aeronautical activity at any airport
owned or controlled by the Sponsor except as follows:
10. Land – (a) The sponsor holds the following property interest in the following areas of land, which are to be developed
or used as part of or in connection with the Airport subject to the following exceptions, encumbrances, and adverse
interests, all of which areas are identified on the aforementioned property map designated as Exhibit “A”. [1]
The Sponsor further certifies that the above is based on a title examination by a qualified attorney or title company and
that such attorney or title company has determined that the Sponsor holds the above property interests.
(b) The Sponsor will acquire within a reasonable time, but in any event prior to the start of any construction work
under the Project, the following property interest in the following areas of land on which such construction work is to be
performed, all of which areas are identified on the aforementioned property map designated as Exhibit “A”. [1]
(c) The Sponsor will acquire within a reasonable time, and if feasible prior to the completion of all construction
work under the Project, the following property interest in the following areas of land which are to be developed or used
as part of or in connection with the Airport as it will be upon completion of the Project, all of which areas are identified on
the aforementioned property map designated as Exhibit “A”. [1]
1
State the character of property interest in each area and list and identify for each all exceptions, encumbrances, and adverse
interests of every kind and nature, including liens, easements, leases, etc. The separate areas of land need only be identified here by
the area numbers shown on the property map.
No exceptions
See attached Exhibit A
None
OMB CONTROL NUMBER: 2120-0569
OMB EXPIRATION DATE: 8/31/2019
FAA Form 5100-100 (3/16) SUPERSEDES PREVIOUS EDITION Page 5 of 7
PART III – BUDGET INFORMATION – CONSTRUCTION
SECTION A – GENERAL
1. Federal Domestic Assistance Catalog Number:
2. Functional or Other Breakout:
SECTION B – CALCULATION OF FEDERAL GRANT
Cost Classification
Latest Approved
Amount
(Use only for
revisions)
Adjustment
+ or (-) Amount
(Use only for
revisions)
Total
Amount
Required
1. Administration expense
2. Preliminary expense
3. Land, structures, right-of-way
4. Architectural engineering basic fees
5. Other Architectural engineering fees
6. Project inspection fees
7. Land development
8. Relocation Expenses
9. Relocation payments to Individuals and Businesses
10. Demolition and removal
11. Construction and project improvement
12. Equipment
13. Miscellaneous
14. Subtotal (Lines 1 through 13)
15. Estimated Income (if applicable)
16. Net Project Amount (Line 14 minus 15)
17.
Less: Ineligible Exclusions (Section C, line 23 g.)
18. Subtotal (Lines 16 through 17)
19. Federal Share requested of Line 18
20. Grantee share
21. Other shares
22. TOTAL PROJECT (Lines 19, 20 & 21)
20.106
$ 3,248
40,133
149,385
$ 192,766
192,766
$ 192,766
173,489
19,277
$ 192,766
OMB CONTROL NUMBER: 2120-0569
OMB EXPIRATION DATE: 8/31/2019
FAA Form 5100-100 (3/16) SUPERSEDES PREVIOUS EDITION Page 6 of 7
SECTION C – EXCLUSIONS
23. Classification (Description of non-participating work)
Amount Ineligible for
Participation
a.
b.
c.
d.
e.
f.
g. Total
SECTION D – PROPOSED METHOD OF FINANCING NON-FEDERAL SHARE
24. Grantee Share – Fund Categories
Amount
a. Securities
b. Mortgages
c. Appropriations (by Applicant)
d. Bonds
e. Tax Levies
f. Non-Cash
g. Other (Explain):
h. TOTAL - Grantee share
25. Other Shares
a. State
b. Other
c. TOTAL - Other Shares
26. TOTAL NON-FEDERAL FINANCING
SECTION E – REMARKS
(Attach sheets if additional space is required)
Amount
19,277
$ 19,277
$ 19,277
Airport Layout Plan on file with FAA, No changes since last ALP submittal
City and BLM/Farmington, NM Field Office are coordinating land lease areas, Exhibit A will be updated once lease areas
are finalized.
Section B line 21 CARES Act
Section D line 25b CARES Act
OMB CONTROL NUMBER: 2120-0569
OMB EXPIRATION DATE: 8/31/2019
FAA Form 5100-100 (3/16) SUPERSEDES PREVIOUS EDITION Page 7 of 7
PART IV – PROGRAM NARRATIVE
(Suggested Format)
PROJECT:
AIRPORT:
1. Objective:
2. Benefits Anticipated:
3. Approach: (See approved Scope of Work in Final Application)
4. Geographic Location:
5. If Applicable, Provide Additional Information:
6. Sponsor’s Representative: (include address & telephone number)
Runway 8-26 Pavement Rehabilitation
Aztec NM, Municipal (N19)
Sealcoat and re-mark Runway 8-26 to prevent pavement surface oxidation and restore pavement markings
Extend pavement life by reducing pavement damage from UV and rejuvenate the pavement. New pavement
markings to include designations, centerline and threshold markings. Pavement is approximately 8 years old.
Traditional design/bid/ build process using FAA Standard specifications and processes. Seal coat material will utilize
FAA Standard P-608R.
Aztec Municipal Airport approximately 2 miles west of the central business district of Aztec, New Mexico
Ms. Kathy Lamb, Finance Director, 201 West Chaco, Aztec, NM 87410
505-334-7653
klamb@aztecnm.gov
Staff Summary Report
MEETING DATE:
June 9, 2020
AGENDA ITEM:
VI. CONSENT AGENDA (G)
AGENDA TITLE:
Resolution 2020-1189 NMDOT Control No. C5142088 East
Aztec Arterial Funding Agreement
ACTION REQUESTED BY:
Approval of Resolution and Agreement
ACTION REQUESTED:
Finance Department
SUMMARY BY:
Kathy Lamb
PROJECT DESCRIPTION / FACTS
• The 2014 New Mexico Legislative Session approved the Capital Outlay HB55 which
included $3,819,775 for the East Aztec Arterial. This funding was re-appropriated in
2018 and again in 2020.
• The balance of funding re-appropriated is $3,525,703 (amount unexpended from original
appropriation), use of funding has been expanded to include plan and design in addition
to construction and funding terminates on June 30, 2022.
• NM Department of Transportation (NMDOT) will administer the funding for the capital
appropriation.
PROCUREMENT / PURCHASING (if applicable)
• Not Applicable to this item.
FISCAL INPUT / FINANCE DEPARTMENT (if applicable)
• The FY21 Adopted Annual Budget will include this funding specific to the East Aztec
Arterial Phase 2.
SUPPORT DOCUMENTS:
Resolution 2020-1189
NMDOT Contract Number D17022/1, Control Number
C5142088, First Amendment to Fund 89200 Capital
Appropriation Project
DEPARTMENT’S RECOMMENDED MOTION: Move to Approve Resolution 2020-1189 and
NMDOT Contract Number D17022/1, Control Number C5142088 specific to the East Aztec
Arterial Project
SEE ATTACHED SIGNATURE PAGE FOR CITY OF AZTEC
CITY OF AZTEC
Resolution 2020-1189
A Resolution Defining Project Scope and Support For Funding Through The New
Mexico Department of Transportation for the East Aztec Arterial, Project Control No. C5142088
WHEREAS, the City of Aztec was appropriated funding through the New Mexico Department of
Transportation, Capital Appropriation, Laws of 2018 HB245, Chapter 68, Section 98, Sub
Section 63 in the amount of $3,525,703 to construct the east Aztec arterial route in San
Juan County; and
WHEREAS, the City of Aztec was re-appropriated funding through the 2020 Legislature, Laws of
2020, Chapter 1, HB355, Section 70 to extend the time of expenditure to June 30, 2022
and to expand the purpose of the funding to include planning and design; and
WHEREAS, the New Mexico Department of Transportation (NM DOT) will administer these
funds and has assigned this project the Control Number C5142088; and
WHEREAS, the City of Aztec agrees to assume responsibility for the scope of this project; and
WHEREAS, the project shall be owned by the City of Aztec and will assume liability for the
roadway, as well as the responsibility for the maintenance of the roadway; and
WHEREAS, the City of Aztec FY2021 Adopted Annual Budget will include funding for this project;
and
NOW, THEREFORE, be it resolved that the Aztec City Commission adopts this Resolution as
formal acceptance of the funding for Control Number C5142088 through the New Mexico
Department of Transportation.
ADOPTED AND APPROVED this 9
th
day of June 2020.
____________________________________________
Mayor Victor C. Snover
ATTEST:
_________________________________________
City Clerk Karla Sayler
Staff Summary Report
MEETING DATE:
June 9, 2020
AGENDA ITEM:
VI. CONSENT AGENDA (H)
AGENDA TITLE:
NM Environment Department Grant Agreement 20-667-2060-
0015, Animas River Habitat Enhancement and Bank
Stabilization Project.
ACTION REQUESTED BY:
Approval of Grant Agreement
ACTION REQUESTED:
General Services & Finance Departments
SUMMARY BY:
Kathy Lamb & Jeff Blackburn
PROJECT DESCRIPTION / FACTS
• In April 2019, the City Commission approved Resolution 2019-1130 supporting a grant
application to New Mexico Environment Department (NMED) for the Animas River
Habitat Enhancement and Bank Stabilization Project.
• The City was advised that our application was successful and the grant agreement was
emailed to the City in May 2020.
• This will be a multi-phased project and will be coordinated with San Juan Soil and Water
Conservation District. The City has committed a match of $31,260 which will include city
personnel and equipment costs to complete the project.
• Total grant funding is $138,324.40, requires the City to expend 5% ($7,000) within six
months of the agreement and 85% within 30 months. The agreement expires on June
30, 2023.
• The project includes a geomorphic river survey, cultural survey and biological survey. It
is anticipated the consultant(s) for the surveys will be selected this summer and will
allow the City to meet its 5% commitment by December 2020.
PROCUREMENT / PURCHASING (if applicable)
• Not Applicable to this item.
FISCAL INPUT / FINANCE DEPARTMENT (if applicable)
• The FY21 Adopted Annual Budget will include this project and grant funding.
SUPPORT DOCUMENTS:
NMED Grant Agreement 20-667-2060-0015 with project
narrative
DEPARTMENT’S RECOMMENDED MOTION: Move to Approve New Mexico Environment
Department Grant Agreement 20-667-2060-0015, Animas River Habitant Enhancement and
Bank Stabilization Project.
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Agenda2020 06 09 (City of Aztec)

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Completed 14 July 2020

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