ATTENTION PERSONS WITH DISABILITIES: The meeting room and facilities are fully accessible to persons with
mobility disabilities. If you plan to attend the meeting and will need an auxiliary aid or service, please contact the City
Clerk's Office at 334-7600 prior to the meeting so that arrangements can be made.
Note: A final agenda will be posted 72 hours prior to the meeting. Copies of the agenda may be obtained from City
Hall, 201 W. Chaco, Aztec, NM 87410.
A G E N D A
CITY OF AZTEC
CITY COMMISSION WORKSHOP
April 9, 2019
201 W. Chaco, City Hall
5:15 p.m.
5:15-6:00 p.m.
Comprehensive Plan Overview
Staff Summary Report
MEETING DATE:
April 09, 2019
AGENDA ITEM:
Comprehensive Plan Overview
AGENDA TITLE:
Comprehensive Plan Overview
ACTION REQUESTED BY:
Community Development Department
SUMMARY BY:
Steven Saavedra CFM
PROJECT DESCRIPTION / FACTS
The City of Aztec’s Comprehensive Plan was adopted in 2002. A comprehensive plan
should be updated every 10 to 15-years.
The Comprehensive Plan includes, but not limited to the future direction of the City, land
use development, affordable housing, neighborhood and subdivision design, aesthetic
design for commercial structures, parks and open space, transportation, etc.
Numerous grant and loan applications refer to a Comprehensive plan for eligibility or
preference.
SUPPORT DOCUMENTS:
Aztec’s 2002 Comprehensive plan
ATTENTION PERSONS WITH DISABILITIES: The meeting room and facilities are fully accessible to persons with
mobility disabilities. If you plan to attend the meeting and will need an auxiliary aid or service, please contact the City
Clerk's Office at 334-7600 prior to the meeting so that arrangements can be made.
Note: A final agenda will be posted 72 hours prior to the meeting. Copies of the agenda may be obtained from City
Hall, 201 W. Chaco, Aztec, NM 87410.
AG E N D A
CITY OF AZTEC
CITY COMMISSION MEETING
April 9, 2019
201 W. Chaco, City Hall
6:00 p.m.
I. CALL TO ORDER
II. INVOCATION
III. PLEDGE OF ALLEGIANCE
IV. NEW MEXICO PLEDGE
I Salute the Flag of the State of New Mexico and the Zia Symbol of Perfect
Friendship among United Cultures
V. ROLL CALL
VI. AGENDA APPROVAL
VII. PRESENTATION
Chamber of Commerce-Sandra Harbor
VIII. CITIZEN RECOGNITION
IX. EMPLOYEE RECOGNITION
X. CITIZENS INPUT (3 Minutes Maximum)
XI. CONSENT AGENDA
A. Commission Workshop Meeting Minutes March 26, 2019
B. Commission Meeting Minutes March 26, 2019
C. Four Corners Economic Development Letter of Support
D. Resolution 2019-1126 Municipal Surplus
E. 2020 Senior Center Funding Application
F. RFP 2017-608 Annual Financial Audit Contract for FY2019
G. FY20 Municipal Fire Protection Fund Distribution Application
H. Airport Maintenance Grant
I. Resolution 2019-1127 USDA Grant Application
J. Resolution 2019-1128 BLM Water Pipeline Right of Way Application and
Signatory Authority
ATTENTION PERSONS WITH DISABILITIES: The meeting room and facilities are fully accessible to persons with
mobility disabilities. If you plan to attend the meeting and will need an auxiliary aid or service, please contact the City
Clerk's Office at 334-7600 prior to the meeting so that arrangements can be made.
Note: A final agenda will be posted 72 hours prior to the meeting. Copies of the agenda may be obtained from City
Hall, 201 W. Chaco, Aztec, NM 87410.
XI. CONSENT AGENDA (continued)
K. Resolution 2019-1129 Authorizing Closing of Time Certificates of Deposit for
City
L. Resolution 2019-1130 Animas River Habitat Enhancement and Bank
Stabilization Grant
Items placed on the Consent Agenda will be voted on with one motion. If any item proposed
does not meet the approval of all Commissioners, a Commissioner may request that the item
be heard under “items from Consent Agenda”
XII. ITEMS FROM CONSENT AGENDA
XIII. BUSINESS ITEMS
A. Intent to Adopt Ordinance 2019-490 Amending Chapter 2, Administration,
Division 6 Municipal Judge
XIV. CITY MANAGER/COMMISSIONERS/ATTORNEY REPORTS
XV. DEPARTMENT REPORTS
(When this item is announced, all Department Heads who wish to give a report will move
to the podium)
XVI. ADJOURNMENT
CITY OF AZTEC 1
WORKSHOP MEETING MINUTES 2
March 26, 2019 3
4
I. CALL TO ORDER 5
6
Mayor Snover called the Workshop to order at 5:30 pm at the Aztec City 7
Commission Room, City Hall, 201 W. Chaco, Aztec, NM. 8
9
MEMBERS PRESENT: Mayor Victor Snover; Mayor Pro-Tem Fry; 10
Commissioner Sherri Sipe; Commissioner, 11
Mark Lewis; Commissioner Randall 12
13
MEMBERS ABSENT: NONE 14
15
OTHERS PRESENT: City Manager Steve Mueller; Finance Director 16
Kathy Lamb; City Attorney Nicci Unsicker; 17
Judge Carlton Gray; Project Manager Ed 18
Kotyk; City Clerk Karla Sayler 19
20
A. Municipal Judge Compensation
21
City Manager Steve Mueller explained that the compensation for the 22
Municipal Judge has not been reexamined since 2003 and in comparison 23
with the rest of the State we are due for an adjustment. This adjustment will 24
not come into effect until after the next election cycle. Judge Carlton Gray 25
reviewed the comparisons of Municipalities of similar sizes to Aztec with
26
Commission. He explained that other judges in the state do not receive the 27
benefit packages like he does but he will qualify for insurance. Compensation 28
for the Judge is set by City ordinance. Commission felt like this is something 29
that will make it current with standard practices throughout the state. 30
31
II. ADJOURMENT 32
33
Moved by Mayor Snover to adjourn the meeting at 5:40 p.m. 34
35
36
37
38
39
40
41
42
43
44
45
46
Workshop Meeting Minutes
March 26, 2019
Page 2 of 2
________________________________ 1
Mayor, Victor C. Snover 2
ATTEST: 3
4
______________________________ 5
Karla Sayler, City Clerk 6
7
MINUTES PREPARED BY: 8
9
______________________________ 10
Sherlynn Morgan, Administrative Assistant 11
CITY OF AZTEC 1
COMMISSION MEETING MINUTES 2
March 26, 2019 3
4
5
I. CALL TO ORDER 6
7
Mayor Victor Snover called the Meeting to order at 6:00 pm at the Aztec City 8
Commission Room, City Hall, 201 W. Chaco, Aztec, NM. 9
10
II. INVOCATION 11
12
The Invocation was led by Mayor Snover 13
14
III. PLEDGE OF ALLEGIANCE 15
16
The Pledge of Allegiance was led by Mayor Snover 17
18
IV. NEW MEXICO PLEDGE 19
20
I Salute The Flag Of The State Of New Mexico And The Zia Symbol Of Perfect 21
Friendship Among United Culture’s. 22
23
The New Mexico pledge was led by Mayor Snover 24
25
V. ROLL CALL 26
27
Members Present: Mayor Victor Snover; Mayor Pro-Tem Fry; 28
Commissioner Sipe; Commissioner Mark 29
Lewis; Commissioner Austin Randall 30
31
Members Absent: NONE 32
33
Others Present: City Manager Steve Mueller; City Attorney Nicci Unsicker; 34
Project Manager Ed Kotyk; City Clerk Karla Sayler (see 35
attendance sheet) 36
37
VI. AGENDA APROVAL 38
39
MOVED by Commissioner Randall to Approve the Agenda as given 40
SECONDED by Mayor Pro-Tem Fry 41
42
All voted Aye: Motion passed five to zero 43
44
45
46
Commission Meeting Minutes
March 26, 2019
Page 2 of 5
VII. CITIZEN RECOGNITION 47
48
Steven Saavedra recognized Michael Smith and Mike Tarassa for their work on 49
the building at the corner of Chaco and Main. 50
51
VIII. EMPLOYEE RECOGNITION 52
53
City Manager Steve Mueller recognized the Public Works Department for all of 54
their efforts within the City. 55
56
IX. CITIZENS INPUT (3 Minutes Maximum) 57
58
Mayor Snover explained to everyone how he was going to conduct Citizens Input 59
and asked for everyone’s cooperation. 60
61
Citizens shared their thoughts and feelings on the Second Amendment to the 62
Commission. 63
64
X. CONSENT AGENDA 65
66
A. Commission Meeting Minutes March 12, 2019 67
B. Resolution 2019-1125 Submittal of Letter to Annex BLM Lands East of 68
Aztec(PULLED) 69
70
Moved by Commissioner Sipe to pull item (B) Resolution 2019-1125 Submittal of 71
Letter to Annex BLM Lands East of Aztec, SECONDED by Commissioner Lewis 72
73
All Voted Aye: Motion Passed Five to Zero 74
75
XI. ITEMS FROM CONSENT AGENDA 76
77
B. Resolution 2019-1125 Submittal of Letter to Annex BLM Lands East of Aztec 78
79
Commissioner Randall asked if there was any other liability to the City. Project 80
Manager Ed Kotyk said that the land would still be owned by BLM. This will just help 81
with recreation in Aztec. 82
Moved by Commissioner Randall, SECONDED by Commissioner Lewis to 83
Approve Resolution 2019-1125 which Allows for the Submittal of a Letter to the Bureau 84
of Land Management. 85
86
All Voted Aye: Motion Passed Five to Zero 87
88
XII. BUSINESS ITEMS 89
90
91
Commission Meeting Minutes
March 26, 2019
Page 3 of 5
A. Resolution 2019-1123 fy2018 Annual Financial Audit Acceptance 92
93
Kathy Lamb Finance Director explained that there is a change in DFA rules and 94
they now require a resolution. Ben Martinez with CRI conducted the audit and 95
presented the findings. The independent auditors report was the best that a municipality 96
can get. The finding on the internal control with the Electric Department Inventory and 97
also a Travel and Per Diem these are repeat findings. He explained that the City is 98
working to fix these issues. He explained that we have a strong position and the debt 99
line has remained steady. Total assets are going up and maintaining a good functioning 100
cash balance. We have a strong positive position in the utilities. The revenues and 101
expenses have been consistent. The general fund is keeping close revenues and 102
expenses every year. Ben explained that working with the City and the Finance 103
Department has been positive. Ben explained that in the next couple of years there will 104
be some more changes to the audit information and processes. 105
106
Moved by Commissioner Randall, SECONDED by Commissioner Sipe to 107
Approve Resolution 2019-1123 Accepting and Approving the FY2018 Audit 108
109
A Roll Call was taken: All Voted Aye: Motion Passed Five to Zero 110
111
B. Resolution 2019-1124 Declaring City of Aztec a Second Amendment 112
Preservation City 113
114
Mayor Snover opened the item up for discussion. He mentioned that there has 115
been an amendment to the resolution.
116
Commissioner Sipe explained that after conversations with legal counsel the 117
resolution has been amended because of concerns in wording by legal counsel. 118
Commissioner Randall mentioned that he had an issue with the fact that a version
119
went out in the packet and web and this is what the citizen’s saw and then today he is 120
handed an amended version of the resolution. He mentioned that he would still like to 121
move ahead with the resolution that was presented to everyone in the agenda packet. 122
City Attorney Nicci Unsicker explained that in the original resolution there are 123
concerns that would open the City up to liability so the amended version is to help 124
reduce the liability and still have the voices heard. 125
Mayor Snover explained several Cities have received a letter from the Attorney 126
General’s Office warning them of the language in the resolutions that have been 127
passed. He stated that every Commissioner supports the Second Amendment and they 128
all swore an oath, but they don’t want to get the City in a situation from a legal 129
standpoint. 130
Commissioner Sipe mentioned that over and over in the Community forums she 131
heard that the citizens wanted the Commission to support the Second Amendment and 132
this new resolution basically states that. 133
Mayor Snover read the amended resolution. 134
The audience started to become unruly and they Mayor gave them several 135
warnings to settle down or the meeting would end. 136
Commission Meeting Minutes
March 26, 2019
Page 4 of 5
Commissioner Sipe mentioned that based on what we have heard from Citizens 137
maybe we should go ahead with the resolution as it is and deal with what comes. 138
139
Moved by Commissioner Randall, SECONDED by Commissioner Sipe to 140
Approve Resolution #2019-1124 declaring the City of Aztec a Second Amendment 141
Preservation City. 142
143
A Roll Call was taken: 2 (Sipe, Randall) Voted Aye: 3 (Snover, Fry, Lewis) Voted 144
Nay: Motion Denied Three to Two 145
146
The Audience became unruly and Captain Troy Morris escorted Commission off 147
of the stage and closed the meeting by asking everyone to leave the 148
building. 149
150
None of the following agenda items were heard.
151
152
153
XIII. LAND USE HEARINGS 154
155
A. Variance 19-01 Setback from Twenty-five Feet to Twenty-One Feet in the 156
R-2 Multiple-Family Dwelling District 157
B. Zone Change 19-01 Request from Mobile Home District To R-2 Multiple 158
Family Zoning District 159
160
XIV. CITY MANAGER/COMMISSIONERS/ATTORNEY REPORTS 161
162
NONE 163
164
XV. DEPARTMENT REPORTS 165
166
NONE 167
168
XVI. ADJOURNMENT 169
170
171
172
________________________________ 173
Mayor, Victor Snover 174
ATTEST: 175
176
______________________________ 177
Karla Sayler, City Clerk 178
179
180
MINUTES PREPARED BY: 181
Commission Meeting Minutes
March 26, 2019
Page 5 of 5
182
_____________________________ 183
Sherlynn Morgan, Administrative Assistant 184
Staff Summary Report
MEETING DATE:
April 9, 2019
AGENDA ITEM:
XI. CONSENT AGENDA (C)
AGENDA TITLE:
Four Corners Economic Development – Rural Economic
Development Innovation Letter of Commitment and Support
ACTION REQUESTED BY:
Devin Scott, Four Corners Economic Development
Administrative Coordinator
ACTION REQUESTED:
Approve Letter of Commitment and Support
SUMMARY BY:
Steve Mueller
PROJECT DESCRIPTION / FACTS
Four Corners Economic Development (4CED) has requested a letter of support from the City of
Aztec for a USDA grant application. 4CED is in the process of putting an application together
for the Rural Economic Development Innovation (REDI) Initiative. One of the main focuses of
the application is to begin Phase 3 of the Future Forum which is to initiate the first three
priorities that were identified at the last regional forum held November 1, 2018;
1. Connectivity/IT infrastructure
2. Four corners marketing
3. Local foods initiative.
PROCUREMENT
None at this time.
FISCAL IMPACTS
None at this time
SUPPORT DOCUMENTS:
REDI Letter of Commitment and Support
DEPARTMENT’S RECOMMENDED MOTION: Move to Approve Four Corners Economic
Development Rural Economic Development Innovation Letter of Commitment and Support
Mayor
Victor C. Snover
Mayor Pro-Tem
Rosalyn A. Fry
Commissioners
Austin R. Randall
Sherri A. Sipe
Mark E. Lewis
A desirable place to live, work and play; rich in history and small town values!
201 W. Chaco St. Aztec, New Mexico 87410 (505) 334-7600 Fax: (505) 334-7609
www.aztecnm.gov Winner All American City Award www.aztecnm.com
April 9, 2019
USDA Rural Development Innovation Center
Rural Economic Development Innovation (REDI)
Letter of Commitment and Support
Dear Evaluators,
I respectively submit this letter of commitment and support on behalf of the City of Aztec
located in San Juan County, NM as a part of the Four Corners Economic Development, Inc.
(4CED) application for the planning grant offered through the Rural Economic Development
Innovation (REDI) initiative. With the dramatic changes we are witnessing in the energy sector
in the Four Corners region, we are aligned with 4CED's goal of promoting the interaction of our
diverse rural communities in finding solutions and building collaborative efforts to begin to
diversify our regional economy.
We have participated with 4CED and other entities in initiating a 4-state collaborative effort
known as the 4C Future Forum. Two forums were successfully executed in the last two
consecutive years with participation from the 4-state regions: NW New Mexico, SW Colorado,
NE Arizona, and SE Utah with representatives from the Navajo Nation, Ute Mountain Ute Tribe,
Hopi Tribe, and Laguna Pueblo. Six priority areas have been identified through this process and
action teams will be established in this next phase to address the first three priorities:
Connectivity/IT Infrastructure; 4C Marketing, and Local Foods Initiative.
The City of Aztec supports this program because we believe it will benefit Aztec and the region
to continue the efforts already initiated to promote the four corners region with regional
economic diversity being a primary focus. We see tremendous opportunity in working with
4CED to expand and diversify the economy in the Four Corners Region. If you have questions or
comments, please do not hesitate to contact us.
Sincerely,
Victor C. Snover
Mayor
City of Aztec, New Mexico
Staff Summary Report
MEETING DATE:
April 9, 2019
AGENDA ITEM:
XI. CONSENT AGENDA (D)
AGENDA TITLE:
Resolution 2019-1126 Municipal Surplus
ACTION REQUESTED BY:
Library and General Services
ACTION REQUESTED:
Approval of Resolution 2019-1126 Municipal Surplus
SUMMARY BY:
Kathy Lamb
PROJECT DESCRIPTION / FACTS
The General Services Department has identified items no longer necessary to daily
operations and request commission approval to sell or otherwise dispose of the
equipment.
The Library, during the normal course of operations, reviews circulation of all materials.
Materials which are not circulating or are out of date are pulled from the shelves and
become surplus material. These items would have been purchased with city or state
library funds or donated to the library. Materials pulled include a large collection of adult
and youth books, several DVDs and music CDs.
Approved library surplus items will be disposed of in a variety of ways to best serve the
library and the community. Materials which may have use to Good Sam’s, local schools,
and/or veteran’s programs will be donated. Materials which may have public interest will
be packaged and available for sale at the library. Other materials may be packaged and
sent to book outlets at no cost to the city. The Public Surplus website has not resulted in
interest for library materials, although it will continue to be utilized as well.
If the items are not sold they will be donated or disposed of according to NM Statute
Sections 3-54-2 and 13-6-1. Disposition of obsolete, worn-out or unusable tangible
personal property.
PROCUREMENT
N/A
FISCAL IMPACTS
Revenues from sale of surplus items will be applied to General Fund / Joint Utility Fund
SUPPORT DOCUMENTS:
Resolution 2019-1126
Surplus List
DEPARTMENT’S RECOMMENDED MOTION: Move to Approve Resolution 2019-1126
Declaring Certain Municipal Property Not Essential For Municipal Purpose and Directing It Be
Sold or Disposed.
CITY OF AZTEC
RESOLUTION 2019-1126
A RESOLUTION DECLARING CERTAIN MUNICIPAL PROPERTY NOT ESSENTIAL FOR
MUNICIPAL PURPOSE AND DIRECTING IT BE SOLD, OR IF THE PROPERTY HAS NO
VALUE, DONATE THE PROPERTY TO ANY ORGANIZATION DESCRIBED IN SECTION
501(c)3 OF THE INTERNAL REVENUE CODE OF 1986 OR DISPOSED.
WHEREAS, Sections 3-54-2 and 13-6-1 of NMSA, 1978 Compilation authorizes municipalities to sell
personal property which is not essential for a municipal purpose or if the property has no
value, donate the property to any organization described in Section 501(c)3 of the
Internal Revenue Code of 1986; and
WHEREAS, the City of Aztec owns certain personal property which is obsolete and/or surplus and no
longer needed or useful to the City; and
WHEREAS, the Governing Body wishes to declare this property not essential for a municipal purpose
so that it can be sold or donated according to statute.
NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY of the City of Aztec, New Mexico
that the personal property described on the attached list which is owned by the City is surplus and not
essential for a municipal purpose.
PASSED, APPROVED AND SIGNED this 9th day of April 2019.
____________________________________
VICTOR C. SNOVER, MAYOR
ATTEST:
____________________________________
CITY CLERK KARLA SAYLER
CITY OF AZTEC
RESOLUTION 2019-1126
April 9, 2019
MUNICIPAL SURPLUS
LIBRARY SURPLUS
TITLE
AUTHOR
Everything you need to know about compulsive sexual behavior
Laura GilbertT
Eating disorder survivors tell their stories
Christina Chiu
What's real, what's ideal : overcoming a negative body image
Brangien Davis
Coping with self-mutilation : a helping book for teens who hurt themselves
Alicia Clarke
Mad cow disease : bovine spongiform encephalopathy
Tom Ridgway
Drug therapy and cognitive disorders
Sherry Bonnice and
Carolyn Hoard
Migraine : take control of your health naturally
Ann Redfearn
Healing the addicted brain : the revolutionary, science-based alcoholism and
addiction recovery program
Harold C. Urschel
The healing path : a soul approach to illness
Marc Ian Barasch
The truth about inhalants
Overcoming bulimia nervosa and binge-eating : a self-help guide using
cognitive behavioral techniques
Peter J. Cooper
How genetics and environment shape us : the destined body
William Hunter
The neti pot for better health
Warren Jefferson
Heal your heart with wine and chocolate and 99 other ways women can
protect their hearts
Debora Yost,
Sharonne Hayes
Everything you need to know to feel good
Candace B. Pert
The boy in the moon: a father's journey to understand his extraordinary son
Stem cells for dummies
Lawrence S.B.
Goldstein and Meg
Schneider
Mystic healers & medicine shows : blazing trails to wellness in the Old West
and beyond
Gene Fowler
Baby touch : massage & reflexology for babies and children
Wendy Kavanagh
Diet drugs
Hal Marcovitz
Emerging epidemics : the menace of new infections
Madeline Drexler
New choices in natural healing : over 1,800 of the best self-help remedies
from the world of alternative medicine
Doug Dollemore
Talking back to prozac : what doctors won't tell you about today's most
controversial drug
Peter R. Breggin and
Ginger Ross Breggin
The emperor of all maladies: a biography of cancer
An American plague : the true and terrifying story of the yellow fever
epidemic of 1793
Jim Murphy
Broken glass : a family's journey through mental illness
Robert V. Hine
CITY OF AZTEC
RESOLUTION 2019-1126
April 9, 2019
MUNICIPAL SURPLUS
LIBRARY SURPLUS
TITLE
AUTHOR
Germ proof your kids : the complete guide to protecting (without
overprotecting) your family from infections
Harley A. Rotbart
The whole life prostate book: everything that every man-at every age-needs
to know about maintaining optimal prostate health
AIDS/HIV
The breast cancer companion : a guide for the newly diagnosed
Nancy Sokolowski,
Valerie Rossi
Crohn's disease & ulcerative colitis : everything you need to know
Fred Saibil
Candida albicans : could yeast be your problem?
Leon Chaitow
Diseases and disabilities caused by weight problems : the overloaded body
Jean Ford
Managing multiple sclerosis naturally : a self-help guide to living with MS
Judy Graham
The first year-- hepatitis B : an essential guide for the newly diagnosed
William Finley Green
Against medical advice : a true story
James Patterson and
Hal Friedman
Front of the class : how Tourette syndrome made me the teacher I never
had
Brad Cohen
The game of my life : a true story of challenge, triumph, and growing up
autistic
Jason "J-Mac"
McElwain
Vibrational medicine : the #1 handbook of subtle-energy therapies
Richard Gerber
The encyclopedia of Bach flower therapy
Mechthild Scheffer
Flower essence repertory : a comprehensive guide to North American and
English flower essences for emotional and spiritual well-being
Patricia Kaminski and
Richard Katz
Livestrong : resource for cancer survivors : survivorship notebook /
Lance Armstrong
Foundation
The hot zone
Richard Preston
The lost boy: a foster child's search for the love of a family
A distance of ground : a western story
Fred Grove
Strange facts about the most used and abused drugs from alcohol to Ecstasy
Cynthia Kuhn
The Count of Monte Cristo
Alexandre Dumas
Dinosaur Santa
Bob Shea
Chilton book company repair & tune-up guide. Jeep, 1945 to 1987 : all U.S.
and Canadian models of CJ-2A, CJ-3A, CJ-3B, CJ-5, CJ-6, CJ-7, Scrambler,
Wrangler Kerry A.
Freeman
How to keep your Datsun/Nissan L-series, Z-series, alive : for 1968-1986,
510, 610, 710, 521, 620, 720, cars & trucks
Colin Messer
The Mayo Clinic breast cancer book
Allergy free : and alternative medicine definitive guide
Konrad Kail and Bobbi
Lawrence
The four loves
C.S. Lewis
CITY OF AZTEC
RESOLUTION 2019-1126
April 9, 2019
MUNICIPAL SURPLUS
LIBRARY SURPLUS
TITLE
AUTHOR
Women's bodies, women's wisdom : creating physical and emotional health
and healing
Christiane Northrup
Coping with the dangers of tattooing, body piercing, and branding
Beth Wilkinson
Is it hot in here? Or is it me? : the complete guide to menopause
Pat Wingert and
Barbara Kantrowitz
Arms wide open: a midwife's journey
Eating for two : recipes for pregnant and breastfeeding women
Robin Lim
The Christian childbirth handbook
Jennifer Vanderlaan
Louder than words : a mother's journey in healing autism
Jenny McCarthy
The ADD answer : how to help your child now
Frank Lawlis
Exercise after pregnancy : how to look and feel your best
Helene Byrne
Clay : the history and evolution of humankind's relationship with Earth's
most primal element
Suzanne Staubach
In the name of science : a history of secret programs, medical research, and
human experimentation
Andrew Goliszek
The adaptive optics revolution : a history
Robert W. Duffner
U.S. national debate topic 2011-2012: American space exploration and
development
Electronic projects for the 21st century
John Iovine
Steve Jobs
The renewable energy handbook : a guide to rural independence, off-grid
and sustainable living
William H. Kemp
IWoz : computer geek to cult icon : how I invented the personal computer,
co-founded Apple, and had fun doing it
Steve Wozniak with
Gina Smith
My tank is fight
Zack Parsons
Wonders of nuclear fusion: creating an ultimate energy source
Seize the sky: a builder's guide to model rocketry
The down syndrome transition handbook : charting your child's course to
adulthood
Jo Ann Simons
Chilton's guide to air conditioning repair and service
Richard J. Rivele
Traveling with your pet : the AAA petbook
Fowl weather
The road to Utopia : how Kinky, Tony, & I saved more animals than Noah
Nancy Parker-Simons
The weekend garden guide : work-saving ways to a beautiful backyard
Susan A. Roth
Sugar : a bittersweet history
Elizabeth Abbott
The vertical farm : feeding the world in the 21st century
Dickson Despommier
Corporate crops: biotechnology, agriculture, and the struggle for control
CITY OF AZTEC
RESOLUTION 2019-1126
April 9, 2019
MUNICIPAL SURPLUS
LIBRARY SURPLUS
TITLE
AUTHOR
In fire's way : a practical guide to life in the wildfire danger zone
Thomas J. Wolf
Suzy Bales' down-to-earth gardener : let nature guide you to success in your
garden
Suzy Bales
Beautiful madness : one man's journey through other people's gardens
James Dodson
The complete book of edible landscaping
Rosalind Creasy
Gardening naturally : a guide to growing chemical-free flowers, vegetables,
and herbs
Ann Reilly
Practical gardening
Peter McHoy
Growing Chinese vegetables in your own backyard : grow 40 vegetables and
herbs in gardens and pots
Geri Harrington
Gardening in a small space
Lance Hattatt
P. Allen Smith's living in the garden home : connecting the seasons with
containers, crafts, and celebrations
P. Allen Smith
Passionate gardening : good advice for challenging climates
Lauren Springer & Rob
Proctor
Gardening weekends : strategies for the busy gardener
Olwen Woodier
Rodale's all-new encyclopedia of organic gardening : the indispensable
resource for every gardener
Fern Marshall Bradley
and Barbara W. Ellis
American grown: the story of the White House kitchen garden and gardens
across America
Trail of trees: one family's journey crisscrossing the USA planting trees and
creating a living legacy
Annuals : the gardener* s collection
The glory of roses
Allen Lacy
The wildflower gardener's guide. California, Desert Southwest, and northern
Mexico edition
Henry W. Art
Jerry Baker's flowering garden
Jerry Baker
Roses
Eleanore Lewis
Water-conserving gardens and landscapes : water-saving ideas, plant
selection list, home drip irrigation guide, easy-care landscapes, all-region
zone maps
John M. O'Keefe
Antique flowers : a guide to using old-fashioned species in contemporary
gardens
Katherine Whiteside
How to grow fresh air : 50 houseplants that purify your home or office
B.C. Wolverton
The undaunted garden : planting for weather-resilient beauty
Lauren Springer
Jerry Baker's green grass magic : tips, tricks, and tonics for growing the toe-
ticklinest turf in town!
Jerry Baker
CITY OF AZTEC
RESOLUTION 2019-1126
April 9, 2019
MUNICIPAL SURPLUS
LIBRARY SURPLUS
TITLE
AUTHOR
Livestock showman's handbook : a guide for raising animals for junior
livestock shows
Roger Pond
Lawns and landscaping-- : 1,001 gardening questions answered Garden Way
Publishing
Gardeners guide to water gardens
Terraforming : the creating of habitable worlds
Martin Beech
Space exploration. Primary sources
Peggy Saari
Space exploration: triumphs and tragedies
Liftoff : the story of America's adventure in space
Michael Collins
Chilton's guide to diesel cars and trucks
James Joseph
Voyage to Mars : NASA's search for life beyond Earth
Laurence Bergreen
Magnificent desolation : the long journey home from the moon
Buzz Aldrin
The making of the atomic bomb
Richard Rhodes
The car and its future
Kaitlen Jay Exum and
Lynn M. Messina
Balloon flying handbook
Federal Aviation
Administration
Small-block Chevy marine performance : engine modifications for maximum
boating performance
Dennis Moore
100 fast & easy boat improvements
Don Casey
The Harley-Davidson reader
Jean Davidson
Chilton's guide to brakes, steering, and suspension, 1980-87
senior editor, Richard
J. Rivele
Barron's CDL commercial driver's license truck driver's test
Mike Byrnes and
Associates, Inc
Barron's CDL commercial driver's license truck driver's test
Mike Byrnes and
Associates, Inc
Carsmart : save hundreds on car repairs and avoid ripoffs
Ron Coleman
Chilton's Hyundai--Elantra, Excel, Scoupe, Sonata 1986-93 repair manual
Dean F. Morgantini
Chilton's easy car care
Kerry A. Freeman,
General Motors Chevrolet Lumina APV, Oldsmobile Silhouette, Pontiac
Trans Sport automotive repair manual
J.J. Haynes and John
H. Haynes
The Backyard builder's book of outdoor building projects
National Geographic encyclopedia of space
Linda K. Glover
Gun digest 2011
Dan Shideler
Chilton's auto repair manual, 1940-1953
CITY OF AZTEC
RESOLUTION 2019-1126
April 9, 2019
MUNICIPAL SURPLUS
LIBRARY SURPLUS
TITLE
AUTHOR
The new basics cookbook
Julee Rosso & Sheila
Lukins
Arthur Schwartz's Jewish home cooking
Ben Fink
Southern but lite
Avis and Ward
Nutrition Associates
Weight Watchers favorite homestyle recipes
Barefoot Contessa parties!
Ina Garten
Build your harvest kitchen
Keith Heberling
The woman's hands-on home repair guide
Lyn Herrick
A guide to raising llamas
Gale Birutta
Beagles
Eve Adamson
Making great cheese at home
Barbara Ciletti
The goldfish
Carlo De Vito with
Gregory Skomal
Goat song: a seasonal life, a short history of herding, and the art of making
cheese
Cooking for a healthy heart
Virginia Defendorf
Flat belly diet! cookbook
Liz Vaccariello
Recipes for dairy-free living
Denise Jardine
The everything college cookbook
Rhonda Lauret
Parkinson
The new Thanksgiving table
Diane Morgan
Butter busters
Pam Mycoskie
The Hamptons diet
Fred Pescatore
Good Housekeeping 100 best chicken recipes
Cooked: a natural history of transformation
Simply shellfish
Leslie Glover
Pendleton
The backyard bartender
Nicole Aloni
Successful cold buffets
Grill pan cooking
Elsa petersen-
schepelern
Sizzling barbecue recipes
The complete book of pastry, sweet and savory
Tom Stoerrle
Al forno
Maxine Clark
Cakes : delicious new low-fat recipes
Donna Deane &
Minnie Bernardino
CITY OF AZTEC
RESOLUTION 2019-1126
April 9, 2019
MUNICIPAL SURPLUS
LIBRARY SURPLUS
TITLE
AUTHOR
Simply delicious recipes for diabetics
Christine Roberts,
Jennifer McDonald,
Margaret Cox
Steven Raichlen's high-flavor, low-fat cooking
Steven Raichlen
Sauces
James Peterson
Good Housekeeping : 100 best one-dish meals
50 chowders
Jasper White
People's Pops: 55 recipes for ice pops, shave ice, and boozy pops from
Brooklyn's coolest pop shop
Complete guide to fishing.
Anders Walberg
The international spud
Mara Reid Rogers
The Perdue chicken cookbook
Mitzi Perdue
Oaxaca al gusto, an infinite gastronomy
Raichlen's indoor! grilling
Steven Raichlen
The art of American Indian cooking
Yeffe Kimball and Jean
Anderson
The complete book of Japanese cooking
Elisabeth Lambert
Ortiz, with Mitsuko
Endo
Polish cooking
Betty Crocker's casual country cooking
Down home with the Neelys
Patrick Neely and Gina
Neely
5 a day : the better health cookbook
Elizabeth Pivonka,
Barbara Berry
The berry bible
Janie Hibler
A home-baked Christmas: 56 delicious cookies, cakes & gifts from your
kitchen
Weight watchers slim ways : Mexican
The healthy kitchen
Andrew Weil and
Rosie Daley
The dinner doctor
Anne Byrn
Ainsley Harriott's meals in minutes
Ainsley Harriott
Jamie's food revolution
Jamie Oliver
Cooking from quilt country
Marcia Adams
The master your metabolism cookbook
Jillian Michaels
Simple food for the good life
Helen Nearing
CITY OF AZTEC
RESOLUTION 2019-1126
April 9, 2019
MUNICIPAL SURPLUS
LIBRARY SURPLUS
TITLE
AUTHOR
Gifts of good taste
Christmas with Paula Deen
Paula Deen
A country music Christmas
Edie Hand & Buddy
Killen
GENERAL SERVICES DEPARTMENT SURPLUS
Department
Item/Model
GS
Jiffy Model 5000
Walk behind paint striper
Unit #: 017-003
Acquisition Date: 1999
Reason for Surplus: Replaced
Condition: Poor
Staff Summary Report
MEETING DATE:
April 9, 2019
AGENDA ITEM:
XI. CONSENT AGENDA (E)
AGENDA TITLE:
2020 Senior Center Funding Application
ACTION REQUESTED BY:
Senior/Community Center, General Services Department
ACTION REQUESTED:
Approval of 2020 Senior Center Funding Application
SUMMARY BY:
Kathy Lamb
PROJECT DESCRIPTION / FACTS
NM Aging and Long-Term Services Department (ALTSD) administers programs and
services designed to meet the needs of older adults and adults living with disabilities.
ALTSD held workshops throughout the state in January to advise local programs and
providers of changes to the Capital Outlay request process.
o Capital Outlay Requests are due to ALTSD no later than April 12, 2019
o Requests should be supported with architect drawings, evaluations, quotes, etc.
depending on the specific request(s).
o Asset inventory and assessments are required documentation.
o Program assessments are required documentation.
o Funding request items must be included in ICIP
o Applications are required to be approved by governing body.
The FY20 Capital Outlay Request for the Aztec Senior Center, if recommended for
funding by ALTSD, would be included for consideration during the 2020 legislative
session for General Obligation Bond Capital Outlay. If approved by the legislature and
governor, the project(s) would be included on the November 2020 ballot for voter
approval. Funds would not be available until spring of 2021.
General Services Department and Senior Center have identified the following for the
2020 application (all were included in the Senior Center ICIP approved by the City
Commission in September 2018):
o HVAC System Replacement $166,000
o Flooring Replacement in Main Room $ 47,000
o Kitchen and Serving Area Remodel $150,000
Total amount of funding requested is $363,000 based on estimates received in the past
two weeks. For the application, the quotes have been increased to include 25%
contingency, 10% annual inflation and tax. Professional services (architect) have also
been included for the kitchen remodel project. Actual amounts expended which exceed
the funds granted would be the responsibility of the City.
The application included with the agenda is a draft. Senior center statistics are in the
process of being compiled for inclusion in the application document. Final document will
be available prior to the Tuesday, April 9, 2019, commission meeting.
PROCUREMENT / FISCAL IMPACTS
Purchases will be made in accordance with state statute and city procurement policy.
If funding is authorized, this project would be included in the FY21 Annual budget.
SUPPORT DOCUMENTS:
2020 ALTSD Capital Request
DEPARTMENT’S RECOMMENDED MOTION: Move to Approve Submittal of 2020 Senior
Center Funding Application
1
GENERAL OBLIGATION BOND
CAPITAL OUTLAY REQUEST
APPLICATION
The Aging and Long Term Services Department will consider applications to fund
capital projects statewide in support of the agency programs and services designed to
meet the needs of older adults and adults with disabilities as authorized under the
Older Americans Act. Applications will be accepted for code compliance, renovations,
meals equipment/other equipment, vehicles, new constructions/major additions, and
plan and design projects.
Application Checklist
Required Capital Outlay Forms and Attachments:
Applicant Contact Information, Executive Order Compliance and Certification Form
Facility Information Form
A-1: Code Compliance Project Request Form
A-2: Renovation Project Request Form
A-3: Meals Equipment/Other Equipment Project Request Form
A-4: Vehicle Purchase Project Request Form
A-5: New Construction/Major Addition Project Request Form
A-6: Plan and Design Project Request Form
Asset Management Meals Equipment Inventory Listing
Asset Management Vehicle Inventory Listing
Asset Management Facility/Fixture Inventory Listing
Project Evaluation-Subject Matter Expert Certification
Infrastructure Capital Improvement Plan (ICIP 2020-2024)
Quotes and/or Cost Estimates for the Proposed Project(s)
Schematic Designs (applicable to construction related projects)
Operating and Use Agreement (applicable to non-profit providers)
2020
DEADLINE:
APRIL 12, 2019
5:00 PM
2
APPLICANT CONTACT INFORMATION
(Information of person to contact regarding content of the application.)
Name/Title:
Facility:
(aka):
Address:
Phone:
Fax:
Email Address:
Check here if the local government does not wish to submit a 2020
Capital Outlay Request Application for the facility, obtain the appropriate
signature in Certification section below and submit to ALTSD.
Executive Order 13-006 Requirement: - State agencies must determine whether a grantee has
adequate accounting methods and procedures to expend state grant funds in accordance with
applicable law and account for and safeguard grant funds and assets acquired by grant funds [EO
¶2(A)(3)(a)].
Applicant’s annual audit current and filed with the state auditor’s office. http://www.saonm.org
Yes, for FY_ No
Applicant’s current fiscal operating budget has been approved by the DFA Budget and Finance
Bureau of the Local Government Division. http://www.nmdfa.state.nm.us/budget-financial-and-
audit-status.aspx
□ Yes Date: No
Applicant has submitted financial quarterly/monthly reports to the DFA Budget and Finance Bureau
of the Local Government Division: http://www.nmdfa.state.nm.us/budget-financial-and-audit-
status.aspx
□ Yes Date: No
Infrastructure Capital Improvement Plan - Local infrastructure capital improvement plan (ICIP) is a
plan that establishes priorities for anticipated capital projects. The state-coordinated ICIP process
encourages entities to plan for the development of capital improvements at a pace that sustains their
activities. Is the proposed project a documented priority (1 through 5) on the most recently submitted
Senior Facility ICIP?
The current 2020-2024 ICIP Plan is attached.
Certification
I, the undersigned chief official of the local government (municipality, county, tribal), certify that the
attached application is supported by the governing body of the applicant and I have been authorized to
file this application for assistance from the State of New Mexico. I further certify that the information
contained herein is true and complete to the best of my knowledge and belief.
Chief Official Signature: Date:
Print Name and Title:
Kathy Lamb, Finance Director
City of Aztec Senior Center
Aztec Senior Community Center
201 W Chaco, Aztec NM 87410
505-334-7653
505-334-7649
klamb@aztecnm.gov
2018
08/09/18
12/30/18
Victor C. Snover, Mayor
3
FACILITY INFORMATION (Complete 1 form per Facility/Meal Site)
Facility ___________________
_____________ (aka) _________________________________________
Contact Name: _________________
Phone: ______________
Email:___________________________
Instructions Describe the facility including ownership, current condition, age, documented repairs,
services, and number of congregate meals and home delivered meals provided.
PART I: FACILITY DATA
1. Who owns the facility?
City, County, Town, Village, Tribe, Nation, or Pueblo
Privately Owned (For-Profit or Non-Profit) – If this box is selected, contact ALTSD staff.
NOTE: Private entities, including non-profits, must provide a copy of a lease, operating agreement,
or user agreement to assure fair market value trade. Applications will not be considered without
these documents.
2. If the applicant is a non-profit organization, is a license to use agreement (for equipment or
vehicles) or operating agreement (for real property) in place?
Yes; Copy of Agreement is provided.
No; explain:
Not applicable.
3. What is the age of the facility?
4. What sources of funding were used to construct or improve the facility within the past
five (5) years?
Funding Source Amount $ Date:
Funding
Source
Amount $ Date:
Funding
Source _______________________________
Amount $ ______Date: ____________
5. Current Condition – as described in the Asset Management: Facility/Fixture Inventory Listing.
Outstanding – Facility is in excellent condition.
Good – Facility has desirable and favorable conditions.
Satisfactory – Facility is acceptable.
Marginal -- Potential threat exists.
Poor – Facility’s condition is not acceptable and poses a threat to the health and safety of clients;
needs immediate attention.
6. How often is the Facility/Fixture Inventory Listing updated?
□ Monthly □ Quarterly □ Annually
□ Asset Management Facilities/Fixtures Inventory Listing is attached.
□ No; explain:
7. What repairs/improvements have been made to the facility, and when?
Roof Date:
Structural
Date:
Floor Date:
HVAC Date:
Parking Lot Date:
Other (describe): Date:
City of Aztec Senior Center
Aztec Senior Community Center
Kathy Lamb
505-334-7653
klamb@aztecnm.gov
City owns and operates facility
44 years
NM ALTSD A16A5061
53100
3/2018
NM ALTSD 14-1206
16900
8/2016
2018,2017,2012
2014,2003
2018,2012
2016, 2015, 2014
2001
EXTERIOR STUCCO
2013
4
PART II: USES
8. What is the size of the facility (in square feet)?
9. Is the facility sufficient in size? (15 square feet/person)? This determination must be based on
the number of clients that use the facility on a daily basis.
Yes.
No; Explain:
Participation has increased during the past year (percentage increase).
Do you have a waiting list for services? Yes; Service ______________________________
No
10. Is the location of the facility easily accessible to all those served?
Yes.
No; Explain:
11. How close is the nearest senior center facility/meal site? (distance in miles)
12. If facility is a multipurpose/intergenerational center, identify the square footage allocated solely
for senior services: Size of facility ___________ sq. ft./Size of Senior Center ____________ sq. ft.
13. What are the hours and days of operation?
Hours:____________________
Days: ____________________________________________
PART III: COST BENEFIT
14. How many seniors attend the facility daily? (average)
15. What services are provided at the facility and daily counts? (Check all that apply)
Fitness/education activities daily count: ____________
Case management daily count: ____________
Information and assistance daily count: ____________
Outreach/client finding daily count:
Transportation daily count: ____________
Congregate meals daily count:
Home delivered meals daily count: ___
Other services; specify daily count: ___________
16. How many transportation services are provided daily and what types of vehicle are utilized?
□ Client Transportation: # of Vehicles in Fleet Miles/day #of 4x4 Vehicles
Meal Delivery: # of Vehicles in Fleet Miles/day #of 4x4 Vehicles
□ Handicap-accessible: # of Vehicles in Fleet Miles/day #of 4x4 Vehicles
□ Other vehicle types: # Describe:
PART IV: OPERATION AND MAINTENANCE
17. Does a local government provide operating staff?
Yes (Hours per day): # of employees # of volunteers
No; Explain:
Facility is used for a community center; however, senior services and activities have priority in the use of all areas of the facility.
* Multiple platforms for outreach are utilitized;
however no count is available
Facebook - updated periodically for events;
Web page - updated monthly;
Pamphlets & Brochures and word of mouth
13,500
8
13500
13500
8-6 (M-Th) 8-2 (F)
Monday through Friday
50-80
6-10
6
unknown *
6
50-80
Referrals, Taxes, Cust Service, etc.
5
3
0
0
0
31
2.5
20 (6/day)
10-20
90
5
5
18. List all other sources of program funding and the status of each source.
AAA-source: $ ________
Local-source: $ ________
In-Kind-source: $ ____________
Other-source: $ ____________
19. What is the average monthly operational cost for the following expenses at this facility?
Who pays for these costs?
Gas $ Service Provider Local Government
Electricity $
Service Provider Local Government
Water $ Service Provider Local Government
Refuse $ Service Provider Local Government
Sewer
$ Service Provider Local Government
Maintenance $ Service Provider Local Government
NWNM Seniors (food, personnel) FY19 Budget
City of Aztec General Fund (FY18 Actual)
NM ALTSD, Reimbursement, Facility Fees
500
580
137
121
58
500
132,550
191,628
110,780
9
A-2 RENOVATION PROJECT REQUEST FORM (Complete 1 form per Facility/Site)
Facility: Project Title:
Contact Name: Phone: Email:__________________________
Renovation Project restoring a current facility to an earlier condition by repairing or remodeling for
health and safety issues.
Project Summary
The project summary should be at least 50 words and must include the amount of funding being
requested. Please give a general description of how the funds will be used.
Total Project Cost: $
Funds Committed: $
Amount of Request: $
Background
The background narrative section must provide the reviewer with an explanation of the problem that has
created the need for the capital outlay funds that are being requested in this application. It should provide
evidence that the problem exists as well as information on how the proposed project will contribute to a
solution to the problem. Provide justification through local government documents or media publications
discussing that the problem is a high priority and that the proposed solution is one that decision-makers
support. It is important that the reader who reviews this application understands why your project should be
funded over others.
1. Are additional funds committed for this project such as match, or leverage or received prior
year funding (i.e. CDBG, NMDOT 5310 Program, NMFA, or TIF)?
If yes; provide the following:
Source Grant # (if applicable)
Amount $ Date Available:
No; explain:
2. Will plan and design be required for the proposed code compliance project?
Yes; describe:
Do you have a schematic design? If yes, provide it as an attachment to the application.
No; explain:
3. Does the project address a health, safety, risk or hazard to the public that immediately
endangers occupants of the facility?
Tripping hazard, explain:
ADA compliance issue, explain:
Structural damage, explain:
Sanitary issue, explain:
Other, explain:
replacement and costs exceeding funding availability
City of Aztec Senior Center
Facility Improvements
Kathy Lamb
505-334-7653
The facility improvements project is composed of three components including: A. replacement of 4 HVAC units
(including electric, gas, duct and roof modifications) ($166,000); B. upgrade and expand kitchen and serving area,
modify exterior receiving dock for safety & convenience, and upgrade self serve beverage bar ($150,000); and C.
replace tile flooring in main area, north and south foray areas ($47,000), for total improvement cost of $363,000.
363,000
-0-
363,000
A. HVAC units: 4 on the North Side of the building are in need of replacement due to age, weather damage, and
continuing repair requirements. B. Upgrade and expansion of the existing kitchen and serving area - kitchen
area is lacking in space for food preparation, storage needs expanding for better inventory control and rotation of
stock, increase # of hand washing sinks for improved sanitary food preparation; modification of the exterior
receiving dock for safety and convenience; upgrade of the current self serve beverage area, and construction of
additional storage space specifically for chair storage. C. Consists of replacing tile in the main area, the tile in the
north and south foray areas due to wear and damage that have been sustained by regular use to the flooring.
Please refer to attached document for additional detail on each project.
The City will review budget availability in FY21 to supplement funding for equipment
Kitchen remodel - architectural services; flooring & hvac - not required
Flooring in main room has deteriorated; creating trip hazards
HVAC units (2) poor condition; creating uncomfortable & inconsistent heating & cooling
klamb@aztecnm.gov
10
4. Describe how the proposed project will alleviate a risk or a health and safety issue?
5. Is corrective action urgent and unavoidable?
Yes; explain:
No; explain:
Project Description
The project description narrative must provide the reviewer a detailed step by step description of the
project. This description should explain the goals of the project, how the goals will be achieved, the
length of time required to complete the project, how successes will be measured, what improved
services will be delivered as a result of the project, and to what population.
6. Is the project ready to proceed (i.e. the site is prepared, plans are complete, infrastructure
is in place, the property or land has been secured)? Check all that apply.
Yes; describe
No; explain
Do the requested funds complete a fully functional phase of the project? □ Yes No
Explain:
Property secured; Right of way easements obtained on: (date)
Plan/design completed by (name of contractor & date) :
Construction plan and specs completed by (name of contractor & date):
Vendor selected (name of vendor & date):
Cost estimates/quotes are provided. Yes No
Can the project be completed within 24 months? Yes No
Other, describe:
7. After the completion of the project will you incur additional operating and maintenance costs?
Yes; Explain _____________________________________________________________________
No; Explain _____________________________________________________________________
8. Will there be cost savings?
Yes; Explain ____________________________________________________________________
No; Explain ____________________________________________________________________
9. Has an evaluation for the proposed project been documented by a subject matter expert to clearly
establish the criticality of need for the project?
Yes Date: Project Evaluation is attached (required).
No; explain:
service to public
Flooring replacement will eliminate trip hazards and HVAC will provide a consistent environment for the
public
The goals of this effort are a) Efficiency and productivity. Reduce heating and cooling costs by adding modern
and efficient HVAC units and facility improvements. Also add to the comfort of the Senior Center patrons, by
providing consistent heating and cooling. Increase kitchen functionality by adding more space for preparation
and service; upgrading and adding more storage; adding additional sinks for sanitation; adding the aesthetics
of the main room by closing the dish room and storage areas; b) Reduction of safety risk. Make receiving dock
more accessible and safer for delivery drivers and the kitchen staff. Flooring replacement will reduce tripping
hazards in public areas improving safety for senior participants and c) Visibility and accessibility. The project
location experiences high usage by the public. New flooring will give the area a needed face lift. The increased
functionality of the facility will benefit the daily users, workers and the community as whole.
Anticipated time line for project components: A. HVAC replacement - 6 months; B. Kitchen, serving, loading
dock improvements - 12 to 18 months; C. Flooring replacement - 6 months.
Flooring & HVAC replacement will proceed with funding availability
Kitchen remodel requires architect services
Selection will follow procurement requirements
Kitchen remodel will include materials for commercial kitchen; improve staff efficiency and
11
10. During the evaluation, what findings and issues were identified by the subject matter expert?
11. Describe the outcome of not receiving this funding. Why is this funding necessary?
(Include the number of clients that will not get served or type of service that cannot be provided)
12. Project Budget
Using your Project Description narrative, provide a budget breakdown that outlines projected expenses.
Also include information about when the requested funds will be spent to support each activity.
Expenditure
Category
GOB Funds
Requested
Funds From
Other Sources
Total
Architectural & Engineering*
Construction
Equipment Purchase
Delivery/install
Totals
*A&E Fees should not exceed 10-15% of the total construction budget.
13. Describe the oversight process that would ensure timely construction and completion of the
project. Provide information about the local government or other staff who will work on the project,
include their experience and qualifications to perform the activities that will be funded.
(i.e. John Doe – Engineer - 12 years of experience; John Doe – Public Works Director – 12 years of experience)
14. Project Timeline insert activities specific to the proposed project.
Project Timeline (Insert milestones/activities
specific to the proposed project.)
Upon full execution of the
Grant Agreement the
following tasks will
commence to meet the
timeline/milestones.
(i.e. Months 1 -2 )
Oversight/Responsible Staff
(i.e. Name, Title)
Advertise for Bids
Months
Pre-Bid Meeting & Bid Opening
Months
Bid Award to Contractor
Months
Preconstruction Meeting and Notice to Proceed
Months
Contract Administration
Months
Substantial Completion
Months
Certificate of Occupancy
Months
Submit Exhibit 1 Monthly / Final Report Form & Request
for Payment according to contractual requirements as
set
forth in Articles Grant Agreement including
Months
Attach Asset Management Facility/Fixture Inventory Listing
The local economy struggles to recover from the downturn in the energy industry reducing the City's
ability to fund these improvements. Flooring and HVAC would continue to deteriorate despite ongoing
maintenance jeopardizing the safety of all users of the facility
Staff Summary Report
MEETING DATE:
April 9, 2019
AGENDA ITEM:
XI. CONSENT AGENDA (F)
AGENDA TITLE:
RFP # 2017-608 Annual Financial Audit Contract for FY2019
ACTION REQUESTED BY:
Finance Department
ACTION REQUESTED:
Approval of RFP #2017-608 Annual Audit Contract for FY2019
SUMMARY BY:
Kathy Lamb
PROJECT DESCRIPTION / FACTS
Acronyms Used:
RFP Request For Proposals
NM OSA New Mexico Office of the State Auditor
The recommendation for an annual audit contract for services is required to be
submitted to OSA for approval by May 15, 2019.
Although the City’s cost for annual financial audit services is below the $60,000 limit to
require the formal RFP or bid, the State Audit rule
(https://www.saonm.org/state_auditor_rule) encourages government entities to request
proposals for audit services and enter into a multi-year agreement. A single firm (or
same individuals associated with another firm) may perform audit services for six years
consecutively before the City is required to change firms. Under New Mexico
procurement, the maximum term for professional services is four years (based on total
value of contract).
RFP 2017-608 for audit services was awarded to RPC CPAs + Consultants LLP in April
2017. Audit costs for FY17, FY18 and FY19 were established in the RFP award.
RPC CPAs + Consultants, LLP merged with accounting firm Carr, Riggs & Ingram, LLC
in 2017 after the award of RFP 2017-608. As of March 28, 2019, Carr, Riggs & Ingram,
LLC is an approved audit firm by the NM OSA.
If the Commission approves continuing with Carr, Riggs & Ingram for the FY19 annual
audit, the recommendation will be submitted to the NM OSA for approval. Upon
approval, a contract will be generated for signatures (City and audit firm) and submitted
to the OSA electronically.
PROCUREMENT / PURCHASING
Five qualified proposals were received in response to RFP 2017-608. The evaluation
committee independently reviewed and scored each proposal on the criteria established
in the RFP. The committee recommended RPC CPAs + Consultants LLP (aka Carr,
Riggs & Ingram, LLC) be retained for annual audit services for the City.
FISCAL INPUT / FINANCE DEPARTMENT
The FY20 Preliminary Budget includes:
General Fund Finance Department specific to FY19 annual audit: $45,000.00 plus tax
If the City Commission approves the 3
rd
year proposal for Carr, Riggs & Ingram, LLC to
perform the FY2019 annual audit, the audit contract request will be submitted
electronically to NM OSA for approval. Upon NM OSA approval, the contract will be
signed a representative for Carr, Riggs & Ingram LLC and the Mayor (final contract will
not be presented to City Commission for approval).
SUPPORT DOCUMENTS:
FY2019 Audit Contract Information
DEPARTMENT’S RECOMMENDED MOTION: Move to Approve RFP #2017-608 Annual
Audit Contract for FY2019 and authorize Mayor to sign Audit Contract upon approval by NM
OSA.
Contract Data Form for Audits
Please enter all contract information below. If not applicable, please put N/A in the field.
I. Agency Contact Information
Agency Head Contact Information
Agency Contact Information
Note: Please fill out e-mail address of contact person. All fully executed contracts will be sent via e-mail.
II. Recommended Independent Public Accountant (IPA) Information
As required by the Audit Rule, Section 2.2.2.8.E(3), an IPA subject to contract restriction is responsible for informing this agency whether it is eligible to
engage in this proposed contract. By signing the signature page, I am verifying herein that the IPA has certified its eligibility to engage in this proposed
contract
Agency Type
Local Public Body (LPB) - Do Not Qualify For Tiered System
Name Of Agency Address Of Agency
Phone # Of Agency Fax # Of Agency Optional
City
State
NM
Zip Web Site Address Optional
Name Of Agency Head Title Of Agency Head
Email Address Of Agency Head
Name Of Agency Contact Title Of Agency Contact
Phone # Of Agency Contact Fax # Of Agency Contact Optional
Email Address Of Agency Contact
City of Aztec
201 W. Chaco
(505) 334-7653
(505) 334-7649
Aztec
87410-1915
www.aztecnm.gov
Steve Mueller
City Manager
smueller@aztecnm.gov
Kathy Lamb
Finance Director
(505) 334-7653
klamb@aztecnm.gov
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III. Important Dates
IV.Single Audit Requirement
Please check the box below that applies to your agency (a Single Audit should have been included in the procurement if the agency expended $750,000 or
more of federal funds):
V. Multi Year Certification
Please check the appropriate box below:
VI. Fee and Hour Breakdown
Do not use commas - numbers only
Category [Year 1]
Hours
[Year 1]
Cost
[Year 2]
Hours
[Year 2]
Cost
[Year 3]
Hours
[Year 3]
Cost
Financial Statement
Audit
Financial Statement
Preparation
On-Site Manager Name Name Of IPA Firm
Phone # Fax # Optional
E-Mail Address
For Which Fiscal Year (FY) Is This Recommendation Being Made:
What Is Your Agency's Exact Fiscal Year End Date?:
Estimated Audit Start Date Estimated Completion Date
My agency procured an annual financial and compliance audit without a Single
Audit.
My agency procured an annual financial and compliance audit with a Single Audit.
This is a multi-year award.
This is a one year procurement award for only the fiscal year indicated in Section
III.
This request applies to the chosen year of a multi-year proposal:
Year 1 Year 2 Year 3
Benjamin A. Martinez
Carr, Riggs & Ingram, LLC
505-883-2727
505-884-6719
bmartinez@cricpa.com
2015
06/30/2019
06/24/2019
12/09/2019
360
$31,000.00
360
$36,000.00
360
$36,000.00
50
$5,000.00
50
$5,000.00
50
$5,000.00
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Category [Year 1]
Hours
[Year 1]
Cost
[Year 2]
Hours
[Year 2]
Cost
[Year 3]
Hours
[Year 3]
Cost
Federal Single
Audit
Other allowed non-
audit services
Component Units
Other
Gross Receipts Tax
TOTAL
450 [$] 43,000.00 474 [$] 51,132.75 450 [$]48,543.75
Additional Information
This Contract is made effective as of the date of the signature of the Office of the State Auditor.
Agency
Name:
By:
Title:
Date:
Contractor
Name:
By:
Title:
Date:
This Contract has been approved by: Office of the State Auditor
By:
Title: Deputy State Auditor
For The Current Fiscal Year, Total Amount Payable Including Applicable Gross Receipts Tax, Shall Not Exceed:
Agency Contract Reference Number Optional
Number Of Copies To Be Delivered By The Contractor To The Agency
Other Provisions Optional
40
$4,000.00
40
$4,000.00
40
$4,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
24
$2,400.00
$0.00
$3,000.00
$3,732.75
$3,543.75
$48,543.75
RFP 2017-608
1
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Date:
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Staff Summary Report
MEETING DATE:
April 9, 2019
AGENDA ITEM:
X. CONSENT AGENDA (G)
AGENDA TITLE:
FY20 Municipal Fire Protection Fund Distribution Application
ACTION REQUESTED BY:
Kevin Simpson, Fire Chief
ACTION REQUESTED:
Approval of FY20 Municipal Fire Protection Fund Distribution
Application
SUMMARY BY:
Kathy Lamb
PROJECT DESCRIPTION / FACTS
This application is required to participate in the distribution of the Municipal Fire Protection Fund
for the 2020 fiscal year and is due to the State on or before April 30, 2019.
PROCUREMENT
N/A
FISCAL IMPACTS
This Municipal Fire Protection Fund is identified as the State Fire Fund in the City’s financial
structure. The funds distributed to the City are restricted in their use and provide for operations
of the Fire Department as well as for capital purchases of fire equipment.
Preliminary Information provided by the State Fire Marshal office is the FY20 annual distribution
is $154,169.
SUPPORT DOCUMENTS:
FY2020 Municipal Fire Protection Fund Distribution Application
DEPARTMENT’S RECOMMENDED MOTION: Move to Approve the New Mexico State Fire
Marshal’s Office Fiscal Year 2020 Municipal Fire Protection Fund Distribution Application
Aztec
4
This application is required to participate in the distribution of the Fire Protection Fund for the 2020 fiscal year.
The application is due in the State Fire Marshal Division
NEW MEXICO STATE FIRE MARSHAL DIVISION
FISCAL YEAR 2020 MUNICIPAL FIRE PROTECTION FUND DISTRIBUTION
201 West Chaco, Aztec, NM 87410
ISO CLASSIFICATION:
FIRE DEPARTMENT
FIRE DEPARTMENT ADDRESS:
on or before April 30, 2019.
NEW MEXICO PUBLIC REGULATION COMMISSION
COMMISSIONERS
DISTRICT 1 CYNTHIA B. HALL
DISTRICT 2 JEFFERSON L. BYRD
DISTRICT 3 VALERIE ESPINOZA, VICE CHAIR
DISTRICT 4 THERESA
BECENTI-
AGUILAR, CHAIR
DISTRICT 5 STEPHEN FISCHMANN
INTERIM CHIEF OF STAFF
Jason N. Montoya, P.E.
P.O. Box 1269
1120 Paseo de Peralta
Santa Fe, NM 87504-
1269
STATE FIRE MARSHAL DIVISION
Don
Shainin, State Fire Marshal
Phone (505) 476-
0160
Fax (505)476-
0100
$154,169
The projected minimum amount for fire fund distribution, based on the above information, is _______________.
This does not include any additional amounts that may be calculated from growth in the fund.
Provide current balance of the fire department's total Fire Protection Fund account to date: $__________________
An official written request for authorization to rollover and accumulate Fire Protection Fund monies shall be
submitted to this Office no later than August 31, 2019. The request shall identify the intended purpose and
exact amount of money to be rolled over into the FY 2020 balance.
If you contend the above ISO Class or station information is incorrect, please attach a list of your claim of
main and substations and sign here: __________________________________________
10.25.10.9 ACCUMULATION OF FUNDS:
A. FPF funds cannot be accumulated when the money is not required to accomplish the purpose of the Fire Protection Fund Act or
any associated rules promulgated by the fire marshal.
B. FPF funds may be rolled over to subsequent fiscal years for the purpose of accumulating money to procure items or services for
use in the operation, maintenance and betterment of the fire department. A request for authorization to rollover and accumulate FPF
funds shall accompany the application to participate in distribution. The request must include a detailed description of the intended
use of the accumulated money.
C. If the item to be purchased requires rollover and accumulation of FPF funds for more than one-year, only one request and
subsequent authorization to accumulate funds is needed. If the item to be purchased changes, a new request for authorization to
rollover and accumulate FPF funds shall be submitted to the fire marshal.
Provide anticipated rollover amount $_______________; include a detailed description of the intended use of
the accumulated funds: (attach additional page if needed)_____________________________________________
Approved number of Sub Stations is 1
Station 3
2435 W. Aztec Blvd.
Aztec
NM
87410
Approved number of Main Stations is 2
Station 2
800 Airport Drive
Aztec
NM
87410
Same As Above
$305,288
$253,375
Accumulating funds for purchase of new fire truck and
training equipment
Signed and submitted on this ________ day of ___________________________2019.
Signature of Fire Chief
Fire Chief Printed Name
Mayor Printed Name Signature of Mayor
/S
/S
The information contained in this application is true and correct to the best of our knowledge. It may be used to verify legal
requirements and is subject to audit.
Please provide updated contact information for a minimum of two primary users of the NFIRS program for your
department. (Please print legible)
Name: Email: Phone:
1.
2.
The Fire Service Support Bureau of the State Fire Marshal Division continues to strive toward achieving 100%
compliance with the monthly reporting requirements as established in Article 59A-52 the “Fire Marshal Act,” Article
59A-53 “The Fire Protection Fund” and NMSA 10.25.10 “The Fire Protection Fund.”
State Law, NMSA 10.25.10, requires all fire departments participating in the distribution of the Fire Protection Fund
submit a detailed fire report of the departments activity on or before the 10th of each month for the previous months
activity.
The Fire Service Support Bureau reviews all reporting activity on a monthly basis to determine compliance with the
reporting requirement. When this Office determines that your fire department is out of compliance, the Fire Chief will be
notified of the department’s status, if your fire department fails to achieve compliance a letter identifying restrictions on
the use of the Fire Protection Funds will be forwarded to the head of local government.
This Office will continue to offer technical support and training on the proper uses of the NFIRS program. If you have
issues with the system or require training you may submit your request via e-mail at georgia.mcgovern@state.nm.us
Kevin Simpson ksimpson@aztecnm.gov 505-320-4687
Theresa Simpson tsimpson@aztecnm.gov 505-330-7176
9th
April
Victor C. Snover
Kevin Simpson
Staff Summary Report
MEETING DATE:
April 9, 2019
AGENDA ITEM:
IX. CONSENT (H)
AGENDA TITLE:
Airport Maintenance Grant
ACTION REQUESTED BY:
Finance Department
ACTION REQUESTED:
Approval
SUMMARY BY:
Kathy Lamb
PROJECT DESCRIPTION / FACTS
Maintenance Grant
o NMDOT Aviation Division provides funds for maintenance materials and
supplies. The funding is now a two year agreement (previously an annual
agreement) with a maximum available amount of $20,000. The City is required
to provide a 10% match for the funding.
o This funding application includes weed control (chemicals only), paint for runway
and apron markings and wind socks for a total funding request of $8,817.
FISCAL INPUT / FINANCE DEPARTMENT (if applicable)
Maintenance Grant
o The FY19 Adopted Budget, Airport Fund, includes sufficient funds to meet the
match requirement of the maintenance grant at the maximum funds available
through the State.
SUPPORT DOCUMENTS:
NM State Aviation Grant Application
DEPARTMENT’S RECOMMENDED MOTION: Move to Approve the submittal of Airport
Maintenance Grant and authorize the City Manager to sign the funding agreement on behalf of
the City.
EXHIBITB
Annualairfieldmaintenance/expendablematerials
FY
Airport
Item unitsrequested UnitPrice Total
0 $0.00 $0.00
Windsock,18" 12 $38.95 $467.40
Windsock,24" 0 $0.00 $0.00
Windsock,36" 6 $114.95 $689.70
lightfixturepartswindsock 0 $0.00 $0.00
Runwaylights,45watt 0 $0.00 $0.00
RunwayParts‐Refractors 0 $0.00 $0.00
RunwayParts‐Fuses 0 $0.00 $0.00
RunwayParts‐Fuses 0 $0.00 $0.00
Lightfixture‐Sockets 0 $0.00 $0.00
Lightfixturedome/lens(insertcolor) 0 $0.00 $0.00
thresholdlights,100watt 0 $0.00 $0.00
Isolationxformers,XXXwatt 0 $0.00 $0.00
Isolationxformers,XXXwatt 0 $0.00 $0.00
PAPIlights 0 $0.00 $0.00
PAPIlights
0
$0.00 $0.00
PAPIparts‐bulbs 0 $0.00 $0.00
PLASIlights,filters,parts(describe) 0 $0.00 $0.00
VASIlights 0 $0.00 $0.00
REILlights 0 $0.00 $0.00
Approachlights 0 $0.00 $0.00
Guidancesignlights 0 $0.00 $0.00
Guidancesignspareparts(describe) 0 $0.00 $0.00
Frangiblecouplings 0 $0.00 $0.00
Primarycableconnectorkits 0 $0.00 $0.00
Fixtureleads 0 $0.00 $0.00
Secondaryconnectorkits 0 $0.00 $0.00
Heatshrinkkits 0 $0.00 $0.00
Beaconbulbs 0 $0.00 $0.00
Beaconspareparts(describe) 0 $0.00 $0.00
Herbicide/Pesticide 2 $3,500.00 $7,000.00
Crackfillingmaterial 0 $0.00 $0.00
Pavementmarkingsupplies 60 $11.00 $660.00
ASOS/AWOSmaintenance(quarterly) 0 $0.00 $0.00
ASOS/AWOSmaintenance(Annual) 0 $0.00 $0.00
Obstructionlights 0 $0.00 $0.00
Other‐ARFFChemgaurd 0 $0.00 $0.00
Other‐AnsukPurpleK
0
$0.00 $0.00
Estimatedcost $8,817
Sponsorshare 10% $882
AviationDivisionshare 90% $7,935
AztecMunicipalAirport
Staff Summary Report
MEETING DATE:
April 09, 2019
AGENDA ITEM:
XI. CONSENT AGENDA (I)
AGENDA TITLE:
Resolution 2019-1127 USDA Grant Application
ACTION REQUESTED BY:
Community Development Department
ACTION REQUESTED:
Approve Resolution 2019-1127 USDA Grant Application
SUMMARY BY:
Steven Saavedra CFM
PROJECT DESCRIPTION / FACTS
The USDA solicited applications for rural development grants and loans for the fiscal year
2020. This is an annual request for which the USDA has limited funds available.
The USDA Rural Development Grant funds projects ranging of $50,000 to $500,000.
The City applied to the United States Department of Agriculture rural development grant
application on behalf of Mr. Michael Smith.
The grant is to assist in the rehabilitation and remodel of property located at 204 N. Main
Ave,(former Kiddie Kamp Day Care building); the remodel consist of commercial lease
space on the first floor and residential dwelling units on the second floor of the building.
This grant application did not require match funds from the City of Aztec.
FISCAL INPUT / FINANCE DEPARTMENT
No match funds from the City of Aztec where submitted on behalf of the application.
SUPPORT DOCUMENTS:
Resolution 2019-1127
DEPARTMENT’S RECOMMENDED MOTION: Move to Approve Resolution 2019-1127
USDA Grant Application
CITY OF AZTEC
Resolution 2019-1127
A Resolution Supporting An Application For Funding Through The
United States Department Of Agriculture (USDA) Rural Development
Grant For The Rehabilitation Of 204 N. Main Ave.
WHEREAS, the City applied to the United States Department of
Agriculture rural development grant on behalf of Mr. Michael Smith to
assist in the rehabilitation and remodel of property located at 204 N. Main
Ave, Aztec, NM 87410;
WHEREAS, if awarded Mr. Smith plans to reclaim the property and
remodel the vacant building;
WHEREAS, the remodel consist of commercial lease space on the
first floor and residential dwelling units on the second floor of the building;
WHEREAS, this project does not require a match from the City of
Aztec;
NOW, THEREFORE, be it resolved by the Governing Body of the
City of Aztec, New Mexico that the United States Department of Agriculture
(USDA) is hereby assured that the City supports this project for
rehabilitation of property located at 204 N. Main Ave, Aztec, NM 87410.
ADOPTED and APPROVED this 9th day of April 2019.
______________________________
Victor Snover, Mayor
ATTEST:
_____________________________
Karla Sayler, CMC City Clerk
Staff Summary Report
MEETING DATE:
April 9, 2019
AGENDA ITEM:
XI. CONSENT AGENDA (J)
AGENDA TITLE:
Resolution 2019-1128 BLM Water Pipeline Right of Way
Application and Signatory Authority
ACTION REQUESTED BY:
Finance Department
ACTION REQUESTED:
Approval of Resolution 2019-1128 BLM Water Pipeline Right of
Way Application and Signatory Authority
SUMMARY BY:
Kathy Lamb
PROJECT DESCRIPTION / FACTS
The East Aztec Arterial, phase 2, will be constructed across BLM lands. BLM requires
right of way agreements for surface, underground and overhead infrastructure. The
surface right of way for the roadway has been secured. The City must make separate
applications for each of the utilities which may be installed.
Current plans are to construct the waterline infrastructure concurrently with the roadway
construction. Wastewater and electric infrastructure would be expanded in the future
and will require additional right of way agreements.
The application process requires governing body authorization to submit an application
and identify signatory authority for the process on behalf of the City. The resolution
assigns signatory authority to the City Manager.
PROCUREMENT / PURCHASING (if applicable)
None
FISCAL INPUT / FINANCE DEPARTMENT (if applicable)
BLM advises there may be fees associated with this right of way process. However,
until the application is submitted and reviewed, the agency is unable to provide
additional information.
SUPPORT DOCUMENTS:
Resolution 2019-1128
DEPARTMENT’S RECOMMENDED MOTION: Move to Approve Resolution 2019-1128 BLM
Water Pipeline Right of Way Application and Signatory Authority
CITY OF AZTEC
Resolution 2019-1128
A Resolution Authorizing Application to Bureau of Land Management for Water
Pipeline Right of Way and Signatory Authority
WHEREAS, the City of Aztec is developing the East Aztec Arterial to provide traffic relief
around the downtown area of Aztec connecting to US Highway 550 on the
south side of Aztec, proceeding in an northeasterly direction to intersect with
NM173; and
WHEREAS, the East Aztec Arterial will provide economic development opportunities
benefiting the City, San Juan County and the State of New Mexico; and
WHEREAS, extending water pipeline infrastructure along the East Aztec Arterial will
enhance economic development opportunities; and
NOW, THEREFORE, be it resolved, as follows:
1. Staff is instructed to pursue a waterline right of way with the Bureau of Land Management
specific to the land previously leased to the City.
2. The City Manager is authorized to execute the application and any
documents necessary to process the right of way to the City of Aztec.
ADOPTED and APPROVED this 9
th
day of April 2019.
_________________________________
Mayor Victor C. Snover
ATTEST:
__________________________________
City Clerk Karla Sayler
Staff Summary Report
MEETING DATE:
April 9, 2019
AGENDA ITEM:
XI. CONSENT AGENDA (K)
AGENDA TITLE:
Resolution 2019-1129 Authorizing Closing of Time Certificates
of Deposit for City
ACTION REQUESTED BY:
Finance Department
ACTION REQUESTED:
Approve Resolution 2019-1129 Authorizing Closing of Time
Certificates of Deposit for City
SUMMARY BY:
Kris Farmer
PROJECT DESCRIPTION / FACTS
The banks and independent auditors have asked that formal action be taken to open and
close investments.
This resolution requests the closing of Time Certificate of Deposit 0235659727, in the
amount of $1,000,000.00, interest rate of 1.65% for 12 months, maturing April 24, 2019,
at Citizens Bank, Aztec, New Mexico.
SUPPORT DOCUMENTS:
Resolution 2019-1129
DEPARTMENT’S RECOMMENDED MOTION: Move to Approve Resolution 2019-1129
Authorizing Closing of Time Certificates of Deposit for City
CITY OF AZTEC
RESOLUTION 2019-1129
AUTHORIZING CLOSING OF TIME CERTIFICATES OF DEPOSIT FOR CITY
WHEREAS, the City Commission of the City of Aztec, New Mexico, is the authorized
Board of Finance of said City of Aztec, and as such has control of the
manner and method that monies belonging to the City shall be handled;
and
WHEREAS, the City Commission of the City of Aztec, New Mexico, passed, approved
and adopted Resolution 2018-1095 Authorizing signatures for city
accounts on August 14, 2018 and identified approved depositories for city
funds; and
WHEREAS, time certificate of deposit 0235659727, in the amount of $1,000,000.00,
interest rate of 1.65% for 12 months is expiring April 24 2019, at Citizens
Bank, Aztec NM.
NOW THEREFORE BE IT RESOLVED BY THE GOVERNING BODY of the City of
Aztec, New Mexico, to close time certificate of deposit 0235659727 in the amount of
$1,000,000 at Citizens Bank, Aztec, New Mexico.
PASSED, APPROVED, SIGNED AND ADOPTED this 9
th
day of April 2019, by the
Aztec City Commission, City of Aztec, New Mexico
____________________________
Mayor Victor C. Snover
ATTEST:
____________________________
Karla Sayler, City Clerk CMC
Staff Summary Report
MEETING DATE:
April 09, 2019
AGENDA ITEM:
XI. CONSENT AGENDA (L)
AGENDA TITLE:
Resolution 2019-1130 Animas River Habitat
Enhancement and Bank Stabilization Grant
ACTION REQUESTED
BY:
Jeff Blackburn
ACTION REQUESTED:
Approval of Resolution 2019-1130 Animas River Habitat
Enhancement and Bank Stabilization Grant
SUMMARY BY:
City Staff
PROJECT DESCRIPTION / FACTS
The project scope will focus on the Animas River in Rio de Animas Park, and in
Riverside Park in Aztec. The site has been identified by the City of Aztec as a target for
enhancing riparian habitat, establishing quality in-stream habitat, bank stabilization, and
improved recreation access with the goal of a healthy, functional ecosystem along the
Animas River that benefits natural and human uses alike.
Previous attempts to control the river in these parks with concrete block, car bodies,
etc., have made the river unsafe in areas where we are inviting human use, as well as,
creating ecological liabilities. These issues have been know by the City for some time,
but were most apparent during the drought last year, when the Animas River was at its
lowest level in quite some time.
The goal of the project is to provide a safe river corridor for waders, floaters, boaters
and fisherman from Rio de Animas park to Townsend Property, and to preserve the
bank along the river. This is our first step towards that goal. The project will also tie in
with the Outdoor Recreation Industry Initiative and the North Main Expansion projects.
In Riverside Park where we have constructed a concrete walking path on south end of
the park, our goal is to slow erosion which now threatens the integrity of the path. In Rio
de Animas Park our goal is to remove "junk" near the current raft launch and make the
area safer for river access. The project will also preserve mature cottonwoods along the
bank, decrease invasive plant species, increase channel depth, and help preserve
adjacent stream banks. In the process, the aquatic and riparian ecosystem will be
improved.
Both phases will be coordinated with: the City of Aztec; San Juan Soil and Water
Conservation District (SJSWCD); Basin Hydrology; and Cottonwood Consulting.
General Services/Parks Director Jeff Blackburn will serve as the Project Manager.
SJSWCD, Field Representative, Kurt Imhoff will serve as the Assistant Project Director.
If funding is awarded, it is anticipated the project will be scheduled for fall of 2019.
No procurement requirements specific to the funding application submittal. If funding is
approved, there will be various levels of procurement to be completed in compliance
with state statute and city policy.
FISCAL INPUT / FINANCE DEPARTMENT
The application includes a commitment of $31,260 In-Kind match provided by the City of
Aztec. These costs are included in the FY20 preliminary budget in the form of existing
personnel and equipment costs.
SUPPORT DOCUMENTS:
Resolution 2019-1130;
River Stewardship Program Grant Proposal;
Cost Response Form;
Pictures of the Animas River along the banks in
Riverside Park and Rio de Animas Park
DEPARTMENT’S RECOMMENDED MOTION: Move to Approve Resolution 2019-
1130 Animas River Habitat Enhancement and Bank Stabilization Grant
PROCUREMENT
Anima River Parks
River Junk 2019
Rail from railroad track located in Riverside park
Car body and concrete slabs in Rio de Animas
Rake head imbedded in concrete debris Rio de Animas
Equipment tire imbedded in concrete weir Riverside Park
Animas River Habitat Enhancement and
Bank Stabilization Project
2019 River Stewardship Program Grant Proposal
Prepared for:
New Mexico Environment Department
Surface Water Quality Bureau
Prepared by:
City of Aztec
DRAFT
ANIMAS RIVER HABITAT ENHANCEMENT AND BANK STABILIZATION PROJECT - NMED STEWARDSHIP PROGRAM
MARCH 2019 I
Table of Contents
1. PROJECT AREA ............................................................................................................................2
1.1 Project Area Selection Rationale................................................................................................... 3
2. PROBLEM STATEMENT ................................................................................................................4
2.1 Restoration Need on the Animas River ......................................................................................... 4
2.2 Project Area Background / Previous Projects ............................................................................... 5
3. PLANNING / PERMITTING ...........................................................................................................6
3.1 Planning Documents ..................................................................................................................... 6
3.2 Permits, Clearances, and Surveys Required .................................................................................. 7
4. PROJECT GOALS, METHODS, AND IMPLEMENTATION ..................................................................7
4.1 Project Goals ................................................................................................................................. 7
4.2 Project Methods ........................................................................................................................... 8
4.3 Project Implementation ................................................................................................................ 9
5. MEASURES OF SUCCESS ............................................................................................................ 10
6. STAKEHOLDER SUPPORT ........................................................................................................... 10
7. MAJOR PARTICIPATING ORGANIZATIONS AND KEY PERSONS .................................................... 11
7.1 Major Participating Organizations .............................................................................................. 11
7.2 Key Persons and Coordination, Roles, and Responsibilities ....................................................... 12
8. RELEVANT PROJECT TEAMP EXPERIENCE ................................................................................... 13
9. BUSINESS STATUS ..................................................................................................................... 13
Appendix A: References and Resources ............................................................................................ 14
Appendix B: Maps .................................................................................... Error! Bookmark not defined.
Appendix C: Photographs ......................................................................... Error! Bookmark not defined.
Appendix D: Planning Document Alignment ............................................. Error! Bookmark not defined.
DRAFT
ANIMAS RIVER HABITAT ENHANCEMENT AND BANK STABILIZATION PROJECT - NMED STEWARDSHIP PROGRAM
JANUARY 2016 2
1. PROJECT AREA
This proposed work effort occurs within the incorporated boundaries of the City of
Aztec, New Mexico on property owned and managed by the city. The project is
composed of two geographically-distinct components within the city, with both
components occurring along the Animas River within Sections 8 and 9, Township 30N,
Range 11W. This corresponds to the Animas River Hydrologic Unit Codes (HUC)
140801041004 and 140801041005. The location of the two project components are
immediately upstream and downstream of the HUC boundary.
The first project component, hereafter referred to as Rio de Animas, is located
approximately 0.49 miles upstream of West Aztec Boulevard. Rio de Animas contains
approximately 550 feet of river frontage on the project site. Adjacent property to the Rio
de Animas project site is owned by private landowners and the National Park Service
(Aztec Ruins National Monument). The corresponding HUC code is 140801041004. GIS
coordinates are provided in Table 1, and maps of the project area are included in
Appendix B.
Table 1: GIS coordinates for the Rio de las Animas project component.
NAD 1983 Coordinate System (Decimal deg)
Vertex Latitude Longitude
NW
36.83205
107.99589
NE
38.83219
107.99555
SW
36.83048
107.99606
SE 36.83047 107.99533
The second project component, hereafter referred to as Riverside, is located in Riverside
Park, approximately 0.62 miles downstream of West Aztec Boulevard. Riverside
contains approximately 650 feet of river frontage. The river bank opposite the project
area is also owned by the city. The corresponding HUC code is 140801041005. GIS
coordinates for the Riverside component are provided in Table 2, along with project
area maps in Appendix B.
DRAFT
ANIMAS RIVER HABITAT ENHANCEMENT AND BANK STABILIZATION PROJECT - NMED STEWARDSHIP PROGRAM
JANUARY 2016 3
Table 2: GIS coordinates for the Riverside project component.
NAD 1983 Coordinate System (Decimal deg)
Vertex
Latitude
Longitude
NW
36.82146
108.00962
NE
36.82044
108.00785
SW
36.82048
108.00962
SE
36.81985
108.00850
1.1 PROJECT AREA SELECTION RATIONALE
The City of Aztec’s long-term vision for the Animas River involves interconnected
public parcels that promote streamside recreation, improve water quality, and enhance
riparian plant communities, aquatic habitat, and ecologic function. This end goal is
centered on the river being safe, accessible, and an example of functional riparian and
aquatic habitat. The project components proposed in this application are the first step
towards realizing this goal, and were carefully selected for this purpose. The rationale
for these specific components’ selection over others includes:
High likelihood of success. The positive working relationships between and
prior experience of the applicants, as well as the selection of project
components that can stand alone until additional project components are built,
increases the likelihood of project success in both the short and the long term.
Ecological impairment. The banks of the Animas within the project are denuded
of native vegetation, colonized by invasive plants, structurally failing, and
contributing to water quality issues in the river. Restoration done here would
provide significant improvement relative to expenditure.
Structural risk. Erosive risk to existing infrastructure on city property
necessitates action on a shorter timescale than at other potential project sites in
the area.
Visibility and accessibility. The project location experiences high usage by the
public, and is easy to access for construction and monitoring relative to other
potential project areas. The presence of a highly-visible, functional project in
Aztec will facilitate community support for future riverside projects on private
and public property.
DRAFT
ANIMAS RIVER HABITAT ENHANCEMENT AND BANK STABILIZATION PROJECT - NMED STEWARDSHIP PROGRAM
JANUARY 2016 4
2. PROBLEM STATEMENT
The project reach extends along the Animas River from Rio de Animas Park
downstream to Riverside Park in Aztec, New Mexico. This site is part of both the ‘San
Juan River to Estes Arroyo’ and ‘Estes Arroyo to Southern Ute Indian Tribe Boundary’
reaches of the Animas River Watershed, which have been identified as impaired
(Categories 4A and 5/5B, respectively) on the Integrated §303(d)/ §305(b) List of
Assessed Surface Waters (State of NM Water Quality Control Commission, 2016). The
site has been identified by the City of Aztec as a target for enhancing riparian habitat,
establishing quality in-stream habitat, bank stabilization, and improved recreation
access with the goal of a healthy, functional ecosystem along the Animas River that
benefits natural and human uses alike.
2.1 RESTORATION NEED ON THE ANIMAS RIVER
The Animas River, typical of semi-arid streams in the region, has historically exhibited a
weakly-bimodal flow regime. In late spring, annual snowmelt runoff caused a high-
flow event that would last for a period of days to weeks, mobilizing sediment and
spilling onto adjacent floodplain surfaces. This regularly-occurring event was paired
with the spatiotemporally-variable occurrences of monsoon rains, which would cause
high-flow events during the summer months. While the duration and intensity of these
two flow event types differed, they served similar functions excess wood, sediment,
and organic material were flushed; seeds were dispersed and established; and a variety
of in-channel and riparian habitats were sustained, to the benefit of native flora and
fauna.
With the onset of Euroamerican settlement in the region, land-use changes began to
have consequences on riverine and floodplain function in the region. Regulation and
diversion of in-stream water altered the timing, magnitude, and duration of floods in
the Animas River. Appropriation of floodplains for residential and agricultural uses
often involving levee construction and draining/ditching practices resulted in large
scale separation of active channels from adjacent floodplains, wetlands, and off-channel
features (Levick et al., 2008). Thirdly, altered surface runoff from development and
agricultural practices forced hydrologic changes in the river itself. These effects forced
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the Animas to adjust its morphology to the post-development flow and sediment
regime (Zeedyk and Clothier, 2009).
The effects of this adjustment on water quality and habitat has been considerable.
Channel narrowing and flow/sediment imbalances have greatly reduced habitat
diversity of in-stream and riparian areas on the Animas. Furthermore, recruitment of
native riparian species has suffered in the altered hydrologic regime, promoting the
establishment and continued expansion of non-native invasive species (Shah et al.,
2007). Over time, the Animas has narrowed, incised, disconnected from its floodplain,
lost a high percentage of stabilizing riparian cover, and contributed ever-increasing
sediment loads as adjustment goes on and banks continue to erode.
These issues will continue to worsen in the absence of treatment. Recruitment of native
riparian plant species is practically nonexistent, and invasives such as Russian Olive
(Elaeagnus angustifolia) are well-established. What cover exists is often eroded as the
river adjusts its bed and banks to the new regime. Attempts to address bank erosion
have actually exacerbated the problem - concrete blocks, erodible rock, and debris (e.g.,
car bodies) are failing, exposing banks denuded of vegetation and contributing large
amounts of sediment. These bank features, as currently constructed, are ecological
liabilities and dangerous for members of the public accessing the river. Existing bank
stabilization measures have also had the effect of furthering channel constriction, which
limits habitat diversity by promoting the development of a single-thread glide. As the
banks continue to fail, water quality, riparian community composition, and public
access and safety suffers with it. The various issues faced in the project area have long
been known to public entities in the area, and were included in planning documents
such as the Lower Animas River Watershed Based Plan (LAWBP, 2016).
2.2 PROJECT AREA BACKGROUND / PREVIOUS PROJECTS
At Rio de Animas park, the City has to date only undergone minor development, and
has identified bank erosion, vegetation, and safety issues to address there. At present,
the majority of the downstream-most 200 feet of the river bank is composed of concrete,
metal, and debris, which is failing and contributing debris to the river. The metal,
concrete, and debris in this bank also serves as a river user hazard. Vegetation along
this bank is a mixture of mature cottonwood and Russian Olive. The City’s long-term
goal for Rio de Animas is the restoration and stabilization of this bank, along with the
establishment of a boat ramp and river access here. Given that it is the furthest
upstream parcel owned by the City on the Animas River, the goal is to provide a safe
put-in site for floaters, boaters, and fishermen.
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Similar conditions prevail at Riverside park. Within the project area, the city has already
established a concrete walking path that parallels the river-right bank. At present, this
path is imperiled in several locations by the rapidly-eroding bank, part of which is
composed of failing rock structures and rock gabions (Appendix C). Mature
cottonwoods along this project component are also at risk due to the ongoing erosion.
Riparian vegetation is almost completely absent, but heavily consists of Russian Olive.
In the past, the City has conducted Russian Olive removal to address non-native
expansion in the reach, but little native planting occurred during this process and there
remains much Russian Olive to treat.
At both project components, the channel and adjacent streambanks would benefit from
well-planned, geomorphically-viable stabilization efforts that include (rather than
preclude) native plant establishment. In the process, aquatic and riparian ecosystem
function could be drastically improved, while improving water quality and rendering
the area safe for users. This would ultimately serve the City’s interests in improving this
park for the benefit of citizens and wildlife alike.
Photos of the project area are located in Appendix C.
3. PLANNING / PERMITTING
3.1 PLANNING DOCUMENTS
The issues and proposed improvements behind this project are outlined in the San Juan
Soil and Water Conservation District’s Lower Animas River Watershed Based Plan
(LAWBP, 2016). Additional documents aligning with the access, habitat, and water
quality improvements proposed here are:
New Mexico’s Non-Native Phreatophyte/Watershed Management Plan
The Comprehensive Wildlife Conservation Strategy for New Mexico
The New Mexico State Water Plan
The State of New Mexico’s Clean Water Act Section 303(d)/Section 305(b)
Integrated Report
San Juan Basin Community Wildfire Protection Plan
Additional information on the alignment between this proposed work and the planning
materials listed above may be found in Appendix D.
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3.2 PERMITS, CLEARANCES, AND SURVEYS REQUIRED
The following permits, clearances, and surveys will be required to implement this
project:
Biological Evaluation. An assessment to confirm the presence or absence of state
and federally-listed species under the Endangered Species Act. Though
voluntary, this process would help avoid future litigation or interruption of the
project.
In-Stream Construction. US Army Corps of Engineers (USACE) permits under
Section 404 (discharge of fill material) will be obtained from the New Mexico
Environmental Department (NMED) and USACE. Initial conversation with the
USACE Durango Regulatory Office has occurred.
4. PROJECT GOALS, METHODS, AND IMPLEMENTATION
4.1 PROJECT GOALS
The goals and component objectives of this effort are as follows:
Goal 1) Stabilize eroding banks to protect infrastructure and improve water quality
Objective 1a: Remove failing stabilization and armoring material. Rock, metal,
and debris will be transferred off-site to a safe and legal dumping area by the
City of Aztec.
Objective 1b: Construct bank stabilization/erosion control structures in a manner
that redirects flow and dissipates energy along eroding banks and adjacent
infrastructure. Photo documentation and monitoring of the stabilization
structures will be conducted to ascertain project success.
Goal 2) Enhance riparian and aquatic habitat within the project area
Objective 2a: Remove noxious weeds and woody plants from the project area
using mechanical and/or herbicidal methods. Measure pre- and post-treatment
coverage of riparian plant species using greenline transects.
Objective 2b: Improve coverage and density of native riparian plant species
through seeding and transplant efforts on newly-shaped banks and other
appropriate surfaces. Protect newly-planted vegetation with fencing, and
measure pre- and post-project coverage through greenline transects. Monitor
post-project survivorship (%) after a period of 1 year.
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Goal 3) Improve accessibility and safety of riparian and riverine areas to the public
Objective 3a: Remove dangerous materials such as metal, concrete, and debris
from in-stream and riparian sections of the project area. A pre-project survey of
hazardous material will be conducted, and project construction will include the
removal and disposal of identified hazardous material. A post-construction
survey will be conducted to ensure that all hazardous materials were removed.
Objective 3b: In concert with bank stabilization structures, step-down terraces of
rock will be installed that allow public access and recreation along the river,
while allowing for the habitat, bank stabilization, and water quality aspects of
constructed banks to continue functioning.
4.2 PROJECT METHODS
To achieve Goal 1, the following methods will be employed. To address failing bank
stabilization measures, the existing rock, rock gabions, concrete, metal, and other debris
will be mechanically removed from the bank. Banks will be sloped back and/or armored
with rock, according to geomorphic position and site-specific processes ongoing at the
two project component sites. Additionally, rock structures will be constructed to deflect
in-channel flow and promote scour and side-channel pocket habitat. These structures
are likely to be J-hooks, but the location and specific design elements of these structures
will need to be determined as part of the design process. Construction will be
performed using heavy mechanical equipment and operators with experience working
in rivers on restoration projects. The newly-stabilized banks will be planted with seed
and woody transplants to further stabilize the site. Seeding will also occur on adjacent
bank areas that did not require mechanical stabilization, where suitable. Further
information regarding native plantings is discussed in the methods section for Goal 2.
To achieve Goal 2, noxious weeds and woody vegetation will be removed from the
project site’s riparian areas using mechanical and/or herbicidal methods, according to
the position, age class, and the species that is being removed. The removal of these
plants will aid in the establishment of currently outcompeted natives, and promote
ecosystem resiliency in the project area. The primary targeted noxious species in this
project area is Russian Olive (Elaeagnus angustifolia), though other invasives will be
treated as encountered, as able. The native plants seeded along the newly-stabilized
banks will be composed of a variety of grasses, forbs, shrubs, and trees, including
Coyote willow (Salix exigua), and Narrowleaf cottonwood (Populus angustifolia).
Cuttings, transplants, and seed will be dispersed in a way to diversity native plant
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cover and age classes. The revegetation achieved will provide a variety of cover types to
be utilized by native fauna and enjoyed by river and riparian area users.
To achieve Goal 3, the process of removing failed stabilization measures will include a
general removal of hazardous debris from the project area. At present, the banks are
steep, eroding, and contain numerous materials that present a risk for bodily injury for
members of the general public. This includes metal rebar, car parts, broken concrete,
and other materials that present a risk of bodily harm to users in the river or along the
banks. As construction of stabilization measures occurs, additional debris that is
encountered in the river will be removed. All harmful material that is removed will be
disposed of at the landfill. The process of bank stabilization will include stepped rock
structures that allow for easy, safe access to the water by river users this will be a
greatly improved situation compared to the existing site conditions.
4.3 PROJECT IMPLEMENTATION
The table below lists tasks, responsible parties, and deliverable timelines as they
correspond to this effort.
Table 3: Tasks and objective implementation strategy.
Task
Responsible
Party
Deliverable Timeline
Administration, preparation of progress reports,
invoicing, coordination, meetings, etc.
COA / SJSWCD Semi-annual progress reports;
regular submission of invoices
Preparation and submission of 404 permit
request to USACE
BH
Summer 2019
Conduct biological survey and submit report CC Summer 2019
Monitoring of pre- and post-project site
conditions
SJSWCD / BH
Pre-Fall 2019 to Post-Fall 2020
Manage construction of bank stabilization
structures
BH
Continuous
Design & Implementation of Project Objectives
1a: Remove failing bank stabilization material
COA
Fall 2019
1b: Construct bank stabilization/erosion control
structures
BH and
Construction
subcontractor
Fall 2019 or Spring 2020
2a: Remove noxious vegetation species
SJSWCD
Fall 2019
2b: Plant/seed native vegetation species
SJSWCD / BH
Spring 2020
3a: Remove hazardous materials from project site
Project Manager
Fall 2019 to Spring 2020
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3b: Enhance access to riparian and river areas
BH and
Construction
Subcontractor
Fall 2019 or Spring 2020
*BH: Basin Hydrology; CC: Cottonwood Consulting; USACE: U.S. Army Corps of Engineers; COA: City of Aztec
5. MEASURES OF SUCCESS
The goals of this effort, with associated objectives that will be implemented to
accomplish these goals, are as follows:
Goal 1) Stabilize eroding banks to protect infrastructure and improve water quality
Indicators of project success for Goal 1 will be as follows:
Photo documentation of existing bank conditions and subsequent documentation
of stabilization and erosion control structures from time of construction
completion to the end of 2020.
Goal 2) Enhance riparian and aquatic habitat within the project area
Indicators of project success for Goal 2 will be as follows: