ATTENTION PERSONS WITH DISABILITIES: The meeting room and facilities are fully accessible to persons with
mobility disabilities. If you plan to attend the meeting and will need an auxiliary aid or service, please contact the City
Clerk's Office at 334-7600 prior to the meeting so that arrangements can be made.
Note: A final agenda will be posted 72 hours prior to the meeting. Copies of the agenda may be obtained from City
Hall, 201 W. Chaco, Aztec, NM 87410.
A G E N D A
CITY OF AZTEC
CITY COMMISSION WORKSHOP
May 8, 2018
201 W. Chaco, City Hall
5:15 p.m.
5:15-6:00 p.m.
Water Conservation Plan
Staff Summary Report
MEETING DATE:
May 8, 2018
AGENDA ITEM:
Workshop
AGENDA TITLE:
Water Conservation Plan
ACTION REQUESTED BY:
Staff
ACTION REQUESTED:
Discussion on Water Conservation Plan Update
SUMMARY BY:
City Staff
PROJECT DESCRIPTION / FACTS
As the City approaches a drought condition, staff has reviewed the Water Conservation Plan.
This plan was originally created and adopted by the City Commission when the 2002 drought
occurred and the City was required to undertake conservation measures due to water shortage.
Significant things have changed since that drought such as hanging plant baskets along Main
Ave, construction of a Splash Park, and additional landscape areas (e.g., some medians with
grass and tree plantings).
Staff has reviewed the Water Conservation Plan and have made some changes to
accommodate the changes since the last enactment of the Water Conservation Plan. The most
significant change has to been to make Stage 1 voluntary without penalties and keep Stages 2,
3, and 4 mandatory with penalties.
If the City Commission is satisfied with the current Water Conservation Plan, then they will be
asked to approve an ordinance to adopt the revised Water Conservation Plan.
SUPPORT DOCUMENTS:
Water Conservation Plan
DEPARTMENT’S RECOMMENDED MOTION: Discussion Only
WATER CONSERVATION PLAN
2018
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TABLE OF CONTENTS
Page
Section 1. Purpose ........................................................................................................ 3
Section 2. Public Notice ................................................................................................ 4
Section 3. Signage and Literature Distribution .......................................................... 5
Section 4. Indoor Water Conservation ........................................................................ 6
Section 5. Irrigation and Other Outdoor Uses ............................................................ 7
Section 6. Exceptions ................................................................................................... 8
Section 7. Drought Condition Measures ..................................................................... 9
Stage 1 ........................................................................................................................ 9
Stage 2 ...................................................................................................................... 10
Stage 3 ...................................................................................................................... 11
Stage 4 ...................................................................................................................... 13
Section 8. Special Use and Restrictions ................................................................... 14
Section 9. Enforcement .............................................................................................. 15
Section 10. Violations and Penalties ......................................................................... 16
Section 11. Definitions ................................................................................................ 17
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Section 1. Purpose
A plan pertaining to the regulation, conservation and restriction of the use of water from
the City of Aztec, New Mexico water system and establishing a water conservation plan
applicable to all citizens, businesses, industrial and governmental customers serviced
by the city’s water system.
The City deems it necessary to create a water conservation program to conserve on the
amount of water used by citizens, businesses, industrial, and governmental customers
serviced by the City’s Water System and thereby implements water conservation
measures to establish attainable benefits.
1. A reduction of water use resulting in decreased demand, decreases in customers
water bills, and a reduction in per capita water consumption.
2. Conservation and preservation of the current water supplies while additional
sources of water are identified and brought into production thus preserving the
quality of life and general welfare of the citizens of the City.
3. Establishing and implement policies that create best water use practices for City
water customers in a semi-arid area.
4. Creating opportunities for customers to realize economic benefits through the
conservative use of water.
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Section 2. Public Notice
1. Public notice of “Potential Water Shortage” shall be in effect, no later than May
informing when the Water Chief Operator has identified average water content
amounts at the City’s diversion point(s). Public notices may occur at any time during
the aforementioned period.
2. The City’s Water Chief Operator shall report information to the City Manager
describing average daily river flows, daily water consumption and current reservoir
storage as well as average snow water equivalent. Said information will be provided
throughout the entire year. Public announcements may occur at any time.
3. The City Manager and Staff shall inform the general public through local news media
or other public forums the implementation of Drought Condition Stages and provide
information and resources on how to conserve water. Furthermore, the City Utility
Billing Department shall provide a notice to Water Customers about the
implementation of “STAGES” through the Customer Utility Bills.
4. The Water Chief Operator and/or the City Manager shall consult with the Office of
the State Engineer and other appropriate agencies, including ditch officials, water
districts and other pertinent organizations to maximize the effectiveness of City
water conservation policies.
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Section 3. Signage and Literature Distribution
1. Notifications and Postings
The City will notify all entities through utility billing, social media, and the City’s web
site (www.aztecnm.gov). The size of postings shall not be less than 8.5 by 11
inches. Entities shall display a water conservation sign which will reference Section
25-86 of the City Code which establishes the City’s Water Conservation Plan.
Postings shall be displayed in a visible location.
2. Public, Semi-Public, and Governmental Restroom and Shower Facilities
These facilities shall post at least one water conservation sign at each restroom or
shower room or room(s) adjacent thereto.
3. Hotels, Motels, Beds and Breakfasts, and Lodging Facilities
These facilities shall include a water conservation informational card or brochure in a
visible location in each guest room. Lodging facilities are strongly encouraged to
offer their guests the option of not having daily linen and towel changes for multiple
night stays.
4. Retail Plant Nurseries
Retail plant nurseries shall provide their “end use customers” with low-water use
landscape literature and water efficient irrigation guidelines at the time of sale of any
outdoor perennial plants. An “end-use customer” is the person or persons who will
ultimately own the plant material. A landscape contractor or architect is not an end-
use customer. In order to facilitate the purchasing of low water use plants, nurseries
are strongly encouraged to tag or sign their low-water use plants.
5. Landscape Contractors and Architects
Landscape contractors and architects shall provide their prospective clients with low-
water use landscape literature and water efficient irrigation guidelines at the time of
presenting a service contract to the prospective client. Landscape professionals are
strongly encouraged to educate their customers regarding the operation of their
timed irrigation systems.
6. Realtors, Title Companies, Attorneys, Banks, and Other Closing Real Estate
Transactions
These individuals and/or entities shall provide the party purchasing a home,
business, or property with indoor and outdoor water conservation literature at the
time of closing.
7. City Departments
The City shall provide indoor and outdoor conservation literature or resources for
such information to all customers and entities initiating new water service from the
City of Aztec. Information will be available in the Administration, Planning, Public
Works, Public Library, and Utility Departments.
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Section 4. Indoor Water Conservation
1. Water System Leaks from Private Water Lines
Leaks shall be repaired by the owner or property manager within 15 days of initial
notification by the water utility. Proof of repair shall be provided to the water utility
upon completion of the repair.
2. Water Conservation Plumbing
All new and remodeling construction shall meet the following standards and
notification will be provided by the Authority having jurisdiction.
(1) Restrooms. Restrooms, either flush tank, flushometer tank, or flushometer valve
operated, shall have an average consumption of not more than 1.6 gallons (6.1
liters) of water per flush.
(2) Urinals. Urinals shall have an average water consumption of not more than 1.03
gallons (3.8 liters) per flush
(3) Non-Metered Faucets. Lavatory and kitchen faucets shall be equipped with
aerators and shall be designed and manufactured so that they will not exceed a
water flow rate of 2.5 gallons (9.5 liters) per minute.
(4) Metered Faucets. Self-closing metering faucets shall be installed on lavatories
intended to serve the transient public, such as those in, but not limited to,
service stations, airports, restaurants, and convention halls. Metered faucets
shall deliver not more 1.5 gallons (5.7 liters) per use.
(5) Shower Heads. Shower heads shall be designed and manufactured so that they
will not exceed a water supply flow rate of 2.5 gallons (9.5) liters per minute.
Emergency safety showers are exempted from this provision.
(6) Installation. Water-conserving fixtures shall be installed in strict accordance with
the manufacturers’ instructions to maintain rated performance.
(7) Washing Machines. High efficiency front loader washing machines are highly
recommended and shall be promptly installed, except where representatives
agree that installation not economically feasible.
3. Eating Establishments
All public and private eating establishments shall provide water only upon request.
Catering and banquet operations are exempt from this requirement.
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Section 5. Irrigation and Other Outdoor Uses
If utilizing City provided water for irrigation purposes and unless otherwise specified
differently in Section 8, the following outdoor water irrigation conservation measures
shall be observed at all times during announced water shortages:
1. Irrigation of lawns, trees bushes, shrubs, gardens, flowers, and all types of
vegetative matter shall occur only during the early morning from 4:00 a.m. to
10:00 a.m. or late evening from 6:00 p.m. to 10:00 p.m. No watering is allowed if
winds are moderate breezy conditions (13-18 mph as defined by Beaufort Wind
Scale) or greater. Sprinklers shall be shut off when it is raining.
2. Irrigation shall be permitted on “even” numbered calendar days at locations with
even numbered street addresses and “odd” numbered calendar days at locations
with odd numbered addresses. These restrictions shall apply to all residents and
all businesses, institutions and industrial facilities, using City provided water,
possessing lawns, golf courses, gardens, trees or shrubs and shall also apply to
all public parks, medians and public and private properties owned by the City,
County, and State. These restrictions shall also apply to any person, firm or
corporation engaged in the business of growing or selling plants.
3. A customer shall not let water leave the customer’s property by drainage onto
adjacent properties or public or private roadways or streets due to excessive
irrigation and/or uncorrected leaks.
4. Shut off nozzles shall be required on all hoses used for hand watering, washing
of vehicles, or any other type of outdoor water use.
5. Homes, commercial establishments, and governmental entities that have large
landscaped areas where daily active use, water pressure limitations, or
inadequate irrigation equipment that restricts the owner’s ability to irrigate within
the time limits of Section A and Section B above, may designate a portion of its
landscape area as “even” and a portion as “odd”. The Water Department or
Manager’s office shall be advised of this designation prior to irrigating. The owner
shall submit an irrigation plan with a detailed map showing “even” and “odd”
irrigation areas.
6. Individuals or entities that own ditch rights for irrigating lands also served by City
water shall use ditch supplies thereon, to the extent available, prior to the use of
City water. Likewise, owners of private wells authorized for such use will pump
such wells for outdoor irrigation prior to, and in lieu of use of City water thereon,
to the extent such well-water is available.
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Section 6. Exceptions
Unless otherwise specified differently in Section 8, the following irrigation methods and
types of uses are exempt from Section 5.
1. Sod and Landscaping
Newly installed sod and landscaping, prior to Stage 1 or 2. Due to the need of newly
installed sod and landscaping to establish a root system, a sixty (60) day exemption
period may be allowed. Residents, commercial establishments, and all other entities
shall apply for said sixty (60) day exemption by advising the Utility Billing Office
(during regular business hours, Monday through Thursday) and if approved,
providing a copy of a proper bill of sale. The sixty (60) day exemption shall be
effective beginning the day of the date of the bill of sale. Violators will be subject to
Section 10, wherever ditch rights, water district/association rights or private wells are
lawfully available for this purpose; such waivers shall not be granted, in whole or in
part. The exemption is for newly installed turf sod or landscaping only and not for
other new or existing landscaping (trees or shrubs). Nursery Stock-Plants being
irrigated for retail or wholesale are exempt.
2. Irrigation Using Treated Effluent
Prior to the application of treated effluent, under written agreement with the City, the
proper notice of intent from seeking approval from the New Mexico Environment
Department must be completed. Copies of the completed form and of the Notice of
Approval shall be provided to the Utility Billing Office (during regular business hours,
Monday through Thursday) prior to the use of treated effluent.
3. Timed Irrigation Systems
Landscape companies, property owners, licensed plumbers or individuals setting
timed irrigation systems shall ensure that systems comply with time and day
restrictions. Ultimate responsibility for compliance lies with the property owner.
4. Water Treatment and Waste Water Treatment Plants
The City of Aztec Water Treatment and Waste Water Treatment Plants are exempt
from the ordinance in its maintenance practices of washing down and back flushing
of equipment using treated water.
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Section 7. Drought Condition Measures
The City Manager, upon consultation with the City Commission and the Water Chief
Operator, shall determine when each stage is to be implemented based on operational
requirements and predicted/actual water supply limitations. Implementation of stages
may not be sequential and the duration will be determined by the City Manager, upon
consultation with the City Commission and the Water Chief Operator. The following
stages of water conservation measures will be implemented when conditions are
warranted.
Stage 1
Stage 1 Water Conservation is voluntary and the following subsections are
recommendations to the public with respect to water use and conservation.
(1) No Customers shall using any city provided water to irrigate any lawn, garden,
tree or shrub should use water except between the hours of 4:00 a.m. and 10:00
a.m. and/or between the hours of 6:00 p.m. and 10:00 p.m. of any day on which
irrigation is permitted scheduled. No watering will be allowed Watering should
not be done if windy conditions greater than 12 mph exist.
Address Water On Times Permitted
Even Numbered Even Numbered Days
4:00 a.m. and 10:00 a.m.
AND/OR
6:00 p.m. and 10:00 p.m.
Odd Numbered Odd Numbered Days
4:00 a.m. and 10:00 a.m.
AND/OR
6:00 p.m. and 10:00 p.m.
These restrictions shall are recommended apply to all residents, businesses,
institutions and industrial facilities, irrigating with City provided water possessing
lawns, gardens, trees or shrubs and shall also apply to all parks and properties
owned by the City, County and State. These restrictions shall not apply to a
person, firm, or corporation engaging in business of growing or selling plants. To
avoid conflicting with publicly scheduled water usage and to minimize impacts to
reserves at the water plant facility, an alternate schedule for City parks may be
authorized by the City Manager when provided by the General Services
Department.
(2) Concrete, cement, asphalt, or other impervious surfaces shall should not be
washed down with City provided water through a hose unless there is a hazard
to be removed. Washing down of impervious surfaces is permissible if water has
been transported. The Water Department, Public Works and the Fire
Department shall be advised of said hazard. Surfaces include, but are not
limited to, sidewalks, parking lots, ramps and loading docks.
(3) Swimming pools and spas/hot tubs filled prior to the implementation of Stage 1
and utilizing city treated water shall should not add water to make up losses
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through evaporation of splashing, through draining or through leaks while Stage
1 is in effect. Unless the water is transported in from another source or means,
swimming pools and spas/hot tubs cannot should not be filled with city provided
water once Stage 1 or any other subsequent stage has been implemented. Any
enclosed swimming pool owned by the municipality or public school is exempt.
(4) All restaurants are prohibited from serving water to their customers except when
specifically requested by the customer(s).
(5) Ornamental fountains Water features may operate if they re-circulate water but
not when winds exceed 12 mph. Ornamental fountains that do not re-circulate
water are prohibited.
(6) Use of water from fire hydrants shall be limited to fire fighting, related activities
or other activities necessary to maintain the health, safety, and welfare of the
citizens served by the municipal water system. Metered use of hydrants may be
allowed at the Water Chief Operator discretion. The Fire Chief shall restrict floor
washing at fire stations to when absolutely necessary.
(7) No water shall be used to wash vehicles except at places of businesses whose
service include the washing of vehicles where high pressure wash is utilized
either by self service or fully automated process or vehicle dealerships which
utilize high pressure wash equipment. Washing of vehicles at such businesses
is permitted for the entire week.
Stage 2
Stage 2 Water Conservation is mandatory and warnings will be given. Citations or
penalties will be issued for repeat offenders.
(1) No customer shall use any city provided water to irrigate any lawn, garden, tree
or shrub except between the hours of 4:00 a.m. to 10:00 a.m. or
between the
hours of 6:00 p.m. to 10:00 p.m. of any day on which irrigation is permitted. No
watering will be allowed if windy conditions greater than 12 mph exist.
Address Water On Times Permitted
Even Numbered Wednesdays & Saturdays Only
4:00 a.m. and 10:00 a.m.
OR
6:00 p.m. and 10:00 p.m.
Odd Numbered Thursdays & Sundays Only
4:00 a.m. and 10:00 a.m.
OR
6:00 p.m. and 10:00 p.m.
These restrictions shall apply to all residents, businesses, institutions and
industrial facilities, irrigating with City provided water possessing lawns,
gardens, trees, or shrubs and shall also apply to all parks and properties owned
by the City, County and State. These restrictions shall not apply to a person,
firm or corporation engaging in the business growing or selling plants. Persons
or businesses growing or selling plants shall only use City provided water. To
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avoid conflicting with publicly scheduled water usage and to minimize impacts to
reserves at the water plant facility, an alternate schedule for City parks may be
authorized by the City Manager when provided by the General Services
Department.
(2) Concrete, cement, asphalt, or other impervious surfaces shall not can be
washed down with a hose or other means of transported water, unless there is a
hazard to be removed only on Tuesdays, Thursdays, and Saturdays. Washing
of such impervious surfaces can only be done on other days if a health hazard
exists. The Water Department, Public Works and the Fire Department shall be
advised of said hazard. Surfaces include, but are not limited to, sidewalks,
parking lots, ramps and loading docks.
(3) No swimming pools or spas/hot tubs will be filled and no City provided water
shall be added to any swimming pool or spa/hot tub, unless the water is
transported in from another source or means. Any enclosed swimming pool
owned by the municipality or public school is exempt.
(4) All restaurants are prohibited from serving water to their customers except when
specifically requested by the customer(s).
(5) Ornamental fountains Water features may operate if they re-circulate water, but
not when windy conditions exceeding 12 mph exist. Ornamental fountains Water
features that do not re-circulate water are prohibited from operation. Refilling
with City supplied water is prohibited.
(6) Use of water from fire hydrants shall be limited to fire fighting, related activities
or other activities necessary to maintain the health, safety, and welfare of the
citizens served by the municipal water system. Metered use of hydrants may be
allowed at the Water Chief Operator discretion. The Fire Chief shall restrict floor
washing at fire stations to when absolutely necessary.
(7) No water shall be used to wash vehicles except at places of businesses whose
service include the washing of vehicles where high pressure wash is utilized
either by self service or fully automated process or vehicle dealerships which
utilize high pressure wash equipment. Washing of vehicles at such businesses
is permitted for the entire week.
(8) The City’s Splash Park at Minium Park will be open only on Tuesdays,
Thursdays, and Saturdays.
Stage 3
Stage 3 Water Conservation is mandatory and citations or penalties will be issued upon
first notice.
(1) No customer shall use any city provided water to irrigate any lawn, garden, tree
or shrub except between the hours of 4:00 a.m. to 10:00 a.m. or between the
hours of 6:00 p.m. to 10:00 p.m. of any day on which irrigation is permitted. No
watering will be allowed if windy conditions greater than 12 mph exist.
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Address Water On Times Permitted
Even Numbered Wednesdays Only
4:00 a.m. and 10:00 a.m.
OR
6:00 p.m. and 10:00
Odd Numbered Thursdays Only
4:00 a.m. and 10:00 a.m.
OR
6:00 p.m. and 10:00
These restrictions shall apply to all residents, businesses, institutions and
industrial facilities, irrigating with City provided water possessing lawns,
gardens, trees, or shrubs and shall also apply to all parks and properties owned
by the City, County and State. To avoid conflicting with publicly scheduled water
usage and to minimize impacts to reserves at the water plant facility, an
alternate schedule for City parks may be authorized by the City Manager when
provided by the General Services Department.
(2) Concrete, cement, asphalt, or other impervious surfaces shall not be washed
down with a hose or other means of transported water, unless there is a hazard
to be removed. The Water Department, Public Works and the Fire Department
shall be advised of said hazard. Surfaces include, but are not limited to,
sidewalks, parking lots, ramps and loading docks.
(3) No swimming pools or spas/hot tubs will be filled and no City provided water
shall be added to any swimming pool or spa/hot tub, unless the water is
transported in from another source or means. Any enclosed swimming pool
owned by the municipality or public school is exempt.
(4) All restaurants are prohibited from serving water to their customers except when
specifically requested by the customer(s).
(5) All ornamental fountains water features are prohibited from operation.
(6) Use of water from fire hydrants shall be limited to fire fighting, related activities
or other activities necessary to maintain the health, safety, and welfare of the
citizens served by the municipal water system. Metered use of hydrants may be
allowed at the Water Chief Operator discretion. The Fire Chief shall restrict floor
washing at fire stations to when absolutely necessary.
(7) No water shall be used to wash vehicles except at places of businesses whose
service include the washing of vehicles where high pressure wash is utilized by
self service. Businesses, whose services include the washing of automobiles or
vehicles, shall be allowed to use City provided water for washing of automobiles
between the hours of noon and 8:00 p.m. for the entire week with automatic
washers shut down completely. Washing of vehicles where the health, safety
and welfare of the public is contingent upon frequent vehicle cleanings, such as
refuse collection trucks and vehicles used to transport food and perishables, are
exempt.
(8) The City’s Splash Park at Minium Park will be closed.
(9) No new accounts will be issued for bulk water sales, except new residential
construction during Stage 3 and 4.
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(10) Emergency restrictions may also include City action to restrict the use of private
wells and/or ditches, as deemed necessary by the State Engineers Office, to the
extent authorized by State law.
Stage 4
Said emergency restriction may be temporary or long term based upon the nature of
the emergency, and shall include, when and as necessary, municipal action as
authorized by law, to take control of the Animas River System to protect it during
actual or predicted drought conditions. The City Manager, Water Chief Operator
and/or Staff shall make public announcements through the local news media
defining Stage 4. Announcements shall describe the following restrictions.
(1) All Stage 3 measures not otherwise addressed in this section will remain in
effect.
(2) No outside watering using City treated water or City irrigation water is allowed.
(3) Residential water users will be provided water to the extent that the City of Aztec
and the City of Bloomfield are capable of providing treated water.
(4) Residential water sales will be subject to emergency water rates and will pay for
usage above 15,000 gallons in the following manner:
16,000 to 25,000 gallons: $5.
00
per 1,000 gallons
Greater than 25,000 gallons: $10.
00
per 1,000 gallons
This will be in effect at the next full billing cycle.
(5) Commercial water users will be provided water to the extent that the City of
Aztec and the City of Bloomfield are capable of providing treated water. Further
restrictions could be enforced depending upon the supply and availability of
water.
(6) Commercial water sales will be subject to emergency water rates and will pay
an additional $1.
00
per 1,000 gallons on all usage.
(7) No water will be added to any pools or spas.
(8) ornamental fountains Water features and City’s Splash Park at Minium Park will
not operate.
(9) Exceptions to any of the above will be at the City Manager’s discretion.
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Section 8. Special Use and Restrictions
The following type of special uses and restrictions shall apply:
1. Landscape companies, properly licensed by the City of Aztec, shall comply with the
following:
(1) Irrigation for maintenance service shall be conducted as per Section II. Irrigation
during regular year round water conservation and Section VII during times when
additional water conservation measures are deemed necessary.
(2) Irrigation systems for all new commercial and multi-family residential
developments are to be installed with automatic timing controllers. Irrigation
systems are to be designed to avoid over spray or drainage of water onto any
paved or unplanted surface and follow same time and day restriction practices.
2. New construction or remodeling by Commercial Contractors and Private Individuals.
Commercial Contractors are required to obtain the proper building permit. Said
construction shall meet standards outlined in Section 4.
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Section 9. Enforcement
The City Manager or designee to include but not limited to the Water Chief Operator,
City Police Department, and Code Enforcement will enforce the Water Conservation
Plan in the following manner:
1. Education
(1) The City Manager, Water Chief Operator and other City Departments will inform
the public of the water conservation measures of this Plan. Public information
and education will be conducted for a reasonable time, with various methods, so
as to allow the public to become informed of said conservation measures.
(2) The City Administration Office, with assistance from the Water Chief Operator,
will maintain a continuing education program concerning water conservation to
include the measures of this Plan and supporting Ordinance throughout the
year, as needed.
2. Violation and Penalties
The following procedure and applicable penalty will be used in addressing violations
of the supporting Ordinance upon observation or reasonable suspicion of said
violation.
(1) The first violation shall result in the issuance of a notice of violation to the party
committing said violation. The citation shall advise the party of the nature of the
offense and of the section of the Plan and supporting Ordinance that has been
violated. The result of the first violation shall be the distribution of a copy of this
Plan and Supporting Ordinance and an education packet containing information
on water conservation to the party committing the violation.
(2) Upon observation of/or reasonable suspicion of a second violation, a citation
shall be issued to the party violating this Plan and supporting Ordinance
advising the party of specific violations and include penalty fee to be assessed
through the Utility Billing. The penalty for the second violation will be consistent
with the penalty noted in Section 10, depending on the declared stage of
drought.
(3) Repeated violations will be consistent with the penalty noted in Section 10,
depending on the declared stage of drought.
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Section 10. Violations and Penalties
All violations of Stage 1, 2, 3 and 4 shall come under the jurisdiction of the Municipal
Court of Aztec, New Mexico. Fine monies will be placed in the Joint Utility Fund to offset
reductions in revenue.
Terminations and re-establishments of services shall be determined by the City
Manager with advice from the Police Department, Finance Director and the Water Chief
Operator. Any person, business, institution or industrial plant found in violation of the
supporting Ordinance shall be penalized as follows:
1. Stage 1 Penalties.
(1) Excessive misuse of water will be subject to a Notice.
(1) First Violation: Issuance of Notice of Violation as per Section 9.
(2) Second Violation: A penalty of $50.
00
assessed through the Utility Billing.
(3) Third Violation: A penalty of $75.
00
assessed through the Utility Billing.
(4) Fourth Violation: Water service may be restricted or suspended.
2. Stage 2 Penalties.
(1) First Violation: Issuance of Notice of Violation as per Section 9.
(2) Second Violation: A penalty of $125.
00
assessed through the Utility Billing.
(3) Third Violation: Water service may be restricted or suspended.
3. Stage 3 Penalties.
(1) First Violation: Issuance of Notice of Violation as per Section 9.
(2) Second Violation: A penalty of $175.
00
assessed through the Utility Billing.
(3) Third Violation: Water service may be restricted or suspended.
4. Stage 4 Penalties.
(1) First Violation: Issuance of Notice of Violation as per Section 9.
(2) Second Violation: A penalty of $300.
00
assessed through the Utility Billing.
(3) Third Violation: Water service may be suspended.
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Section 11. Definitions
Administrative Approval
May be granted by City Manager and/or Water Chief Operator.
City Provided Water
Water which is diverted or pumped from surface water and/or well sources and supplied
to all citizens, businesses, industrial and governmental customers.
Drip Irrigation
Low pressure, low volume irrigation applied slowly, near or at ground level to minimize
runoff and loss to evaporation.
Even-Numbered Properties
Properties who’s official address ends in an even number. Landscaped areas
associated with a building will use the number of that building as their address. Only
one address shall be used for al large landscaped area associated with one building or
activity, even if the landscaped area is broken into many separate sub-areas.
Odd-Numbered Properties
Properties who’s official address ends in and odd number. Conditions except dates of
watering are the same as Even-Numbered Properties.
Semi-Public
Any private clubs and/or fraternal organizations.
Service Area
All customers receiving water service from the City of Aztec water source.
Shut Off Nozzle
Device attached to end of hose that completely turns off the flow, even if left
unattended.
Treated Effluent Water
A non-potable water source, which has been deemed acceptable for the intended use,
by the State of New Mexico Environment Department.
Water Feature
Ornamental fountains, fish ponds, and splash park.
Water Waste
The non-beneficial use of water.
ATTENTION PERSONS WITH DISABILITIES: The meeting room and facilities are fully accessible to persons with
mobility disabilities. If you plan to attend the meeting and will need an auxiliary aid or service, please contact the City
Clerk's Office at 334-7600 prior to the meeting so that arrangements can be made.
Note: A final agenda will be posted 72 hours prior to the meeting. Copies of the agenda may be obtained from City
Hall, 201 W. Chaco, Aztec, NM 87410.
A G E N D A
CITY OF AZTEC
CITY COMMISSION MEETING
May 8, 2018
201 W. Chaco, City Hall
6:00 p.m.
I. CALL TO ORDER
II. INVOCATION
III. PLEDGE OF ALLEGIANCE
IV. NEW MEXICO PLEDGE
I Salute The Flag Of The State Of New Mexico And The Zia Symbol Of Perfect
Friendship Among United Culture’s.
V. ROLL CALL
VI. AGENDA APPROVAL
VI. PROCLAMATION
A. Month of May Bike Month
VIII. CITIZEN RECOGNITION
IX. EMPLOYEE RECOGNITION
X. CONSENT AGENDA
A. Commission Meeting Minutes April 24, 2018
B. NW NM COG FY 2019 Membership Agreement
C. Resolution 2018-1082 Surplus
D. Resolution 2018-1083 Authorizing Submission of Application to the Federal
Aviation Administration
E. RFP 2018-624 Engineering Task Order #2 for Airport Runway Light Design and
DBE Program Update
ATTENTION PERSONS WITH DISABILITIES: The meeting room and facilities are fully accessible to persons with
mobility disabilities. If you plan to attend the meeting and will need an auxiliary aid or service, please contact the City
Clerk's Office at 334-7600 prior to the meeting so that arrangements can be made.
Note: A final agenda will be posted 72 hours prior to the meeting. Copies of the agenda may be obtained from City
Hall, 201 W. Chaco, Aztec, NM 87410.
Items placed on the Consent Agenda will be voted on with one motion. If any item
proposed does not meet the approval of all Commissioners, a Commissioner may
request that the item be heard under “items from Consent Agenda”
XI. ITEMS FROM CONSENT AGENDA
XII. CITIZENS INPUT (3 Minutes Maximum)
(Citizens who wish to speak will sign up prior to the meeting. This is for items not
otherwise listed on the agenda
XIII. BUSINESS ITEMS
A. Intent to Adopt Ordinance 2018-473 Amending Section 8-21 Fire Code,
Standards Adopted
B. Intent to Adopt Ordinance 2018-474 Amending the Municipal Code of Aztec,
New Mexico, Chapter 4, Alcoholic Beverages
C. Intent to Adopt Ordinance 2018-475 Amending Article IV of Chapter 25 to
Adopt a Revised Water Conservation Plan
XIV. CITY MANAGER/COMMISSIONERS/ATTORNEY REPORTS
XV. DEPARTMENT REPORTS
(When this item is announced, all Department Heads who wish to give a report will
move to the podium)
XVI. ADJOURNMENT
CITY OF AZTEC 1
COMMISSION MEETING MINUTES 2
April 24, 2018 3
4
I. CALL TO ORDER 5
Mayor Victor Snover called the Meeting to order at 6:02 pm at the Aztec City 6
Commission Room, City Hall, 201 W. Chaco, Aztec, NM. 7
8
II. INVOCATION 9
10
The Invocation was led by Erin Treat, Durango Dharma Center 11
12
III. PLEDGE OF ALLEGIANCE 13
14
The Pledge of Allegiance was led by Zach Pettijohn 15
16
IV. NEW MEXICO PLEDGE 17
18
The New Mexico Pledge was led by Zach Pettijohn 19
20
V. ROLL CALL
21
22
Members Present: Mayor Victor Snover; Mayor Pro-Tem Rosalyn Fry; 23
Commissioner Austin Randall; Commissioner Mark 24
Lewis 25
26
Members Absent: Commissioner Sherri Sipe 27
28
Others Present: City Attorney Larry Thrower; Administrative Assistant 29
Sherlynn Morgan; Project Manager Ed Kotyk (see 30
attendance sheet)
31
32
VI. AGENDA APPROVAL 33
34
MOVED by Commissioner Lewis to Approve the Agenda as given, SECONDED 35
by Mayor Pro-Tem Fry 36
37
All voted Aye: Motion passed four to zero 38
39
VII. PRESENTATION 40
41
A. Boys and Girls Club Annual Report 42
43
Mike Patch presented the annual report for the Boys and Girls Club. He 44
mentioned that the Aztec Boys and Girls Club has been serving this Community for 45 45
years. He explained that their mission is to inspire and enable all youth. Last year they 46
Commission Meeting Minutes
April 24, 2018
Page 2 of 5
served 421 members and 981 other children in the community. He mentioned that NM 47
is ranked 49
th
in the overall wellbeing of children and 50
th
in education. He reported that 48
2 years ago San Juan County was named the fastest shrinking economy in the country 49
by Wall Street 24/7 and last year they named us the 2
nd
worst place to raise children in 50
the country. Mr. Patch explained that there is a real need here and the Boys and Girls 51
Club helps combat that need with a summer reading program, offering homework help 52
and other programs. They offer a safe supportive environment. Mr. Patch said that they 53
appreciate all the help the City gives them every year and they are always looking for 54
ways to improve. 55
Mayor Pro-Tem Fry asked if they had ever done a gardening project. She felt like 56
the children would benefit from growing their own foods. She also asked about the 57
grants and the frustrations with corporations only funding Farmington. Mike explained 58
that they have done a gardening project in the past and they would like to do it again. 59
He also explained that the big box stores like to donate to the community where they 60
are located. Mike explained that the partnership with the 3 clubs is working well and
61
they earned $5000 from the Mayor’s Ball this year. 62
63
64
VIII. CITIZEN RECOGNITION 65
66
Community Development Director Steven Saavadra recognized McDonalds and 67
presented them with a Spirit Award. 68
69
IX. EMPLOYEE RECOGNITION 70
71
Community Development Director Steven Saavadra recognized Bob Carman as 72
the City Code Compliance Officer and thanked him for his service. 73
Interim City Manager Steve Mueller mentioned that Commissioner Sipe wanted
74
him to recognize Public Works Street Sweeper Guy Mylan for going above and beyond. 75
76
X. CONSENT AGENDA 77
78
A. Commission Meeting Minutes April 10, 2018 79
B. Approval of Mayor’s Signature on City Letterhead in Recognition of Military 80
Enlistments 81
C. Bid #2018-649 Reservoir #1 Rehabilitation Award 82
D. FY19 Municipal Fire Protection Fund Distribution Application 83
84
MOVED by Commissioner Randall, SECONDED by Mayor Pro-Tem Fry to 85
Approve the Consent Agenda as given 86
87
All Voted Aye: Motion Passed Four to Zero 88
89
XI. ITEMS FROM CONSENT AGENDA 90
91
Commission Meeting Minutes
April 24, 2018
Page 3 of 5
None 92
93
XII. CITIZENS INPUT (3 MINUTES MAXIMUM) 94
95
Zack Pettijohn thanked the Commission for taking on the task of being 96
Commissioners. He feels that the City is moving forward and that it looks good and 97
moving in the right direction. He loves Aztec. As an educator he encouraged them to 98
ask the tough questions. 99
100
XIII. BUSINESS ITEMS 101
102
A. Final Adoption of Ordinance 2018-470 Amending Chapter 5 Animals 103
104
Tina Roper Animal Shelter Director mentioned that she had a typo. She has had 105
no comments from the public. 106
107
MOVED by Commissioner Randall to Approve the Final Adoption of Ordinance 108
2018-470 as amended Amending Chapter 5 - Animals, SECONDED by Commissioner 109
Lewis
110
111
A Roll Call Vote was taken 112
All Voted Aye: Motion Passed Four to Zero 113
114
B. Final Adoption of Ordinance 2018-471 Amending Chapter 16, Article V. 115
Animal Fees
116
117
Tina Roper Animal Shelter Director mentioned that she has had no comments. 118
119
MOVED by Mayor Pro-Tem Fry to Approve the Final Adoption of Ordinance 120
2018-471 Amending Chapter 16, Article V. Animal Fees, SECONDED by Commissioner 121
Randall 122
123
A Roll Call Vote was taken 124
All Voted Aye; Motion Passed Four to Zero 125
126
C. Final Adoption of Ordinance 2018-472 Amending Section 1-12-2-3 Specific 127
Penalty Schedule for animal Fines 128
129
Tina Roper Animal Shelter Director mentioned that she has had no comments. 130
131
132
133
Commission Meeting Minutes
April 24, 2018
Page 4 of 5
MOVED by Commissioner Lewis to Approve the Final Adoption of Ordinance 134
2018-472 Amending Section 1-12-2-3 Specific Penalty Schedule for Animal Fines, 135
SECONDED by Mayor Pro-Tem Fry. 136
137
A Roll Call Vote was taken 138
All Voted Aye; Motion Passed Four to Zero 139
140
XIV. LAND USE HEARING 141
142
Mayor Snover read the land use script for the following land use items and asked 143
if there were any challenges, conflicts of interest or ex-parte communications there were 144
none. He swore all participants in and proceeded to the hearing. 145
146
147
A. VAR 18-01 A Variance to Exceed the Height Requirements of 12-Feet for the 148
Storage of a Recreational Vehicle Carport and to Build an Accessory Structure 149
in a Vacant Lot Abutting Residence at 421 Animas Street, Aztec, NM 150
151
Steven Saavadra Community Development Director summarized the staff 152
summary. He explained that when they did some research most RV’s are taller than 12 153
ft. he also mentioned that there are several structures around town that were either 154
permitted without checking the restrictions or were placed illegally. Mayor Snover asked 155
if maybe the Ordinance needs to be looked at and Steven said that it should be 156
reviewed to make sure we have consistency.
157
Daniel Lawson asked for the variance in order to protect his investment and to
158
improve the line of traffic. 159
Mayor Snover closed the hearing to testimony. 160
161
MOVED by Commissioner Randall to Approve Petition VAR 18-01, a request 162
from Daniel Lawson, for a variance to exceed the height requirements of 12-feet for the
163
storage of a recreational vehicle carport and to build an accessory structure in a vacant 164
lot abutting residence at 421 Animas Street, Aztec, NM, Tax ID# R0001200 and 165
accepting findings of fact 1-6, SECONDED by Commissioner Lewis. 166
167
A Roll Call Vote was taken; 168
All Voted Aye; Motion Passed Four to Zero 169
170
XV. CITY MANAGER/COMMISSIONERS/ATTORNEY REPORTS 171
172
Interim City Manager Steve Mueller mentioned that he attended the COG 173
meeting last week and they are closer to an Agreement with the City of Farmington to 174
become the umbrella of the MPO and they would then have an office in a City of 175
Commission Meeting Minutes
April 24, 2018
Page 5 of 5
Farmington building. He mentioned that there would be a drought prep workshop on 176
May 15
th
at Magee Park. 177
178
Mayor Pro-Tem Fry mentioned that she had attended the Four Corners Damage 179
Prevention meeting. 180
181
Commissioner Lewis reported that he attended a meeting with representative 182
with FEMA out of Albuquerque and they were discussing the new system to discern and 183
fine tune the flood plain zones and this could be beneficial to citizens. 184
185
Mayor Snover mentioned he attended and enjoyed Chiefs Coffee. He attended 186
the San Juan Safe Schools Task Force. He also visited ECHO Preschool here in town 187
and he really enjoyed it and had a great time, he wished he would have gone sooner. 188
Mayor Snover also mentioned that his wife works at StarBucks and they are helping out 189
with food donations to ECHO food bank. He will be hosting a Meet the Mayor on May 9
th
190
at 6pm in the Commission Room and everyone is invited. 191
192
193
XVI. DEPARTMENT REPORTS 194
195
Chief Heal reported that Chiefs Coffee had a good turn out with parents and 196
students, they had great ideas. He mentioned that he has a meeting with the Senator 197
Heinrich on May 1
st
at Aztec Police Department. 198
199
Electric Director Ken George mentioned the Employee Association Potluck on
200
May 3
rd
. 201
202
203
XVII. ADJOURNMENT 204
205
Moved by Mayor Snover, SECONDED by Commissioner Lewis to adjourn the 206
meeting at 7:00 p.m. 207
208
________________________________ 209
Mayor, Victor Snover 210
ATTEST: 211
212
______________________________ 213
Karla Sayler, City Clerk 214
215
216
MINUTES PREPARED BY: 217
218
_____________________________ 219
Sherlynn Morgan, Administrative Assistant 220
Staff Summary Report
MEETING DATE:
May 8, 2018
AGENDA ITEM:
X. CONSENT AGENDA (B)
AGENDA TITLE:
Northwest New Mexico Council of Governments Membership
Agreement and Board of Directors Appointment
ACTION REQUESTED BY:
Interim City Manager
ACTION REQUESTED:
Approval of Membership Agreement
SUMMARY BY:
Sherlynn Morgan
PROJECT DESCRIPTION / FACTS
MEMBERSHIP AGREEMENT:
Northwest New Mexico Council of Governments (NWNM COG) has prepared a
Membership Agreement for Fiscal year 2019.
All provisions of the agreement remain as in previous years.
BOARD OF DIRECTORS APPOINTMENT:
During the March 12, 2018 Commission meeting the Interim City Manager Steve Mueller
was appointed as the City’s representative on the NWNM COG Board and
Commissioner, Austin Randall was appointed as the alternate.
As per NWNM COG Board policies, the City must formally identify its official
representative to the Board of Directors.
PROCUREMENT
FISCAL IMPACTS
The FY19 preliminary budget includes $3,000 specific for NWNM COG (same level of
participation since FY12)
SUPPORT DOCUMENTS:
NWNM COG Membership Agreement
DEPARTMENT’S RECOMMENDED MOTION: Move to Approve the Agreement with
Northwest New Mexico Council of Government
NORTHWEST
NEW
MEXICO
COUNCIL
OF
GOVERNMENTS
MEMBERSHIP
AGREEMENT
with
CITY
OF
AZTEC
Fiscal Year
2019
This Agreement is
entered
into by
and
between
Northwest New Mexico Council
of
Governments
(hereinafter "
COG
")
and
City
of Aztec (hereinafter
"MEMBER"),
pursuant to the following conditions and
terms:
1.
COG
agrees to provide for the following:
a.
Performance of professional
work
in service to the
MEMBER,
including specific assignments as
requested and mutually concurred by the
MEMBER
and
COG
throughout the course of this
Agreement, drawn from the
COG's
Menu of Services; such service to include assignment of a
professional
planner
to direct Member Services, in alignment with
the
Member Dues & Services
policy adopted by the
COG
Board of Directors.
b.
Continued leadership and performance in local and regional development activities, as supported
by local, state, federal and philanthropic grants and contracts.
c.
Competent management and stewardship of the
COG's
resources and responsibilities, on behalf of
its Members.
2.
MEMBER
agrees to provide for the following:
a.
To
remain a voting
member
on the
COG's
Board of Directors, to consist of up
to
one (1)
representatives to the Board and one (1) alternate,
and
to participate in
the
COG's
governance,
policy development
and
administrative oversight.
b.
To
pay annual dues into the treasury of the
COG
in the amount of $3,000
per
annum, such payment
to be
rendered
in quarterly increments for
the
annual period July
1,
2018 through June 30, 2019.
3.
It
is
mutually understood and agreed that:
a.
A portion of the Membership dues shall
be
committed to the
support
of
the
COG
organization as
a whole and to its general operating
and
overhead expenses, including matching funds as
required for certain
state
and
federal grants;
b.
A portion of
the
dues shall be available for direct communications with and services to the
MEMBER,
including specific assignments as
requested
and
mutually concurred by
the
MEMBER
and the
COG;
and
c.
For significant tasks and assignments requiring staffing above
and
beyond
the
levels specified
herein, the
COG
may negotiate for
and/or
assist in securing additional funds to
supplement
this
agreement
NORTHWEST
NEW
MEXICO COUNCIL OF GOVERNMENTS
-----------Date:
____
_
Billy
W.
Moore, Interim Board Chair
ATTEST:
-----------~
Jeff
Kiely,
Executive Director
CITY OF AZTEC
_
_________
Date:
____
_
Sally Burbridge, Mayor
ATTEST:
___________
_
Karla Sayler, City Clerk
NORTHWEST
NEW
MEXICO
COUNCIL
OF
GOVERNMENTS
Board
of
Directors Appointment
Form/FY
2019
Member Government:
City
of
Aztec
1.
The
governing body
of
The City
of
Aztec
(hereinafter Member)
has
des
ignated
as
its official Representative
to
the Board
of
Directors
of
the Northwest New Mexico Council
of
Governments
(NWNMCOG),
the
organization established by State Statute
as
New Mexico Planning & Development District I
and
by the
US
Department
of
Commerce
as
Economic Development District 1.
2.
It
is
understood
that
the responsibilities
of
Board representatives include,
but
are
not
necessarily limited to:
Attendance at
four
(4)
quarterly meetings
of
the Board
of
Directors
as
scheduled and,
as
needed and
feasible, such special meetings
as
may
be
called by the Board Chair. Generally, regular meetings are held
within the NWNMCOG planning district, rotated county-to-county among Cibola, McKinley and
San
Juan
Counties [one
(1)
of
which
is
the
annual meeting];
[NOTE
: Per the NWNMCOG Articles
of
Agreement: "Should the representative
and/or
alternate miss three
(3)
consecutive meetings, the governing body
of
the respective member shall be asked to appoint another
representative to the Board."]
Voting
on
Board motions and resolutions;
Serving on and meeting with
such
committees or task forces
as
appointed by the Chairman
of
the
Board
and/or
as
volunteered;
Serving
as
Board officer
as
nominated and elected;
Representing
issues,
needs and perspectives
of
the
Member
within
the
Council
of
Governments forum
as
applicable and appropriate;
Staying up-to-date on NWNMCOG
issues,
primarily
(a)
as
represented in
the
packet
of
informational
materials prepared by staff
for
each Board agenda and (b)
with
respect
to
direct services performed
for
the
Member;
Communicating with and reporting
to
the governing body
of
the Member regarding NWNMCOG issues,
priorities and activities; and
Assisting
in
advocating
for
local
and
regional
issues
and projects throughout
the
year.
3.
The
governing body
has
also designated
as
Board Alternate, whose
responsibilities are
to
assume
the
duties and authorities
of
either Representative, including voting
on
Board
motions and resolutions,
in
the
absence
of
and
as
delegated by the Representative.
SIGNED:
DATE:
NAME:
TITLE:
Staff Summary Report
MEETING DATE:
May 8, 2018
AGENDA ITEM:
X. CONSENT AGENDA (C)
AGENDA TITLE:
Resolution 2018-1082 Municipal Surplus
ACTION REQUESTED BY:
Library, Information Technology
ACTION REQUESTED:
Approval of Resolution 2018-1082
SUMMARY BY:
Kathy Lamb
PROJECT DESCRIPTION / FACTS
Information Technology has identified items no longer necessary to daily operations and
request commission approval to sell or otherwise dispose of the equipment.
The Library, during the normal course of operations, reviews circulation of all materials.
Materials which are not circulating or are out of date are pulled from the shelves and
become surplus material. These items would have been purchased with city or state
library funds or donated to the library. Materials pulled include a large collection of adult
and youth books, several DVDs and music CDs.
Approved library surplus items will be disposed of in a variety of ways to best serve the
library and the community. Materials which may have use to Good Sam’s, local schools,
and/or veteran’s programs will be donated. Materials which may have public interest will
be packaged and available for sale at the library. Other materials may be packaged and
sent to book outlets at no cost to the city. The Public Surplus website has not resulted in
interest for library materials, although it will continue to be utilized as well.
If the items are not sold they will be donated or disposed of according to NM Statute
Section 3-54-2 and Procurement Statute 13-6-1. Disposition of obsolete, worn-out or
unusable tangible personal property.
PROCUREMENT / FISCAL IMPACTS
Revenues from auction to be applied to General Fund / Joint Utility Fund.
SUPPORT DOCUMENTS:
Resolution 2018-1082
Surplus List
DEPARTMENT’S RECOMMENDED MOTION: Move to Approve Resolution 2018-1082
Declaring Certain Municipal Property Not Essential For Municipal Purpose and Directing It Be
Sold or Disposed.
CITY OF AZTEC
RESOLUTION 2018-1082
A RESOLUTION DECLARING CERTAIN MUNICIPAL PROPERTY NOT ESSENTIAL FOR
MUNICIPAL PURPOSE AND DIRECTING IT BE SOLD, OR IF THE PROPERTY HAS NO
VALUE, DONATE THE PROPERTY TO ANY ORGANIZATION DESCRIBED IN SECTION
501(c)3 OF THE INTERNAL REVENUE CODE OF 1986 OR DISPOSED.
WHEREAS, Sections 3-54-2 and 13-6-1 of NMSA, 1978 Compilation authorizes municipalities to sell
personal property which is not essential for a municipal purpose or if the property has no
value, donate the property to any organization described in Section 501(c)3 of the
Internal Revenue Code of 1986; and
WHEREAS, the City of Aztec owns certain personal property which is obsolete and/or surplus and no
longer needed or useful to the City; and
WHEREAS, the Governing Body wishes to declare this property not essential for a municipal purpose
so that it can be sold or donated according to statute.
NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY of the City of Aztec, New Mexico
that the personal property described on the attached list which is owned by the City is surplus and not
essential for a municipal purpose.
PASSED, APPROVED AND SIGNED this 8
th
day of May 2018.
____________________________________
VICTOR C. SNOVER, MAYOR
ATTEST:
____________________________________
CITY CLERK KARLA SAYLER
CITY OF AZTEC
SURPLUS LIST
RESOLUTION 2018-1082
MAY 8, 2018
LIBRARY SURPLUS
TITLE
AUTHOR
Alphabet of girls
Leland B. Jacobs
Little Jake and the three bears
Little Jake hunts Alaska
Little Jake and the world record bass
Little Jake's big bowhunt
Little Jake on safari
James in a mess and other Thomas the tank engine stories
E is for enchantment : a New Mexico alphabet
Helen Foster James
Leon and Bob
Simon James
Little goblins ten
This moose belongs to me
Millie
Linda Jennings
Boris's big ache
Susie Jenkin-Pearce
Franklin forgives
Sharon Jennings
Franklin's neighborhood
Sharon Jennings
Franklin's Thanksgiving
Sharon Jennings
Victoria's adventure
Susan Jeschke
Farm animals
Gallimard Jeunesse and Sylvaine P*erols
Go away, dark night
Liz Curtis Higgs
Believe in yourself
Emily Hutta
Sea Rex
The Dreamkeeper : a letter to Alice Elizabeth from her grandfather,
Robert Ingpen
How Jackrabbit got his very long ears
Heather Irbinskas
The fox's egg
Ikuyo Isami
The complete story of the Three blind mice
John W. Ivimey
Monsters in my mailbox
Ellen Jackson
Thorndike and Nelson
Jean Jackson
Miloli's orchids
Alisandra Jezek
Jingle bells
Tell me a story, Mama
Angela Johnson
Harold and the purple crayon
Crockett Johnson
Never ride your elephant to school
Doug Johnson
Christmas Eve : the joy of giving
Lisa Sferlazza Johnson
The cow who wouldn't come down
Paul Brett Johnson
CITY OF AZTEC
SURPLUS LIST
RESOLUTION 2018-1082
MAY 8, 2018
Alphabet city / Stephen T. Johnson
Alien and Possum: friends no matter what
The cowboy and the black-eyed pea
Tony Johnston
Grandpa's song
Tony Johnston
There's no such thing as a dragon : story and pictures
Jack Kent
Stan the hot dog man
Ethel and Leonard Kessler
Disney's The Hunchback of Notre Dame
Ronald Kidd
Newf
Marie Killilea
Anansi's party time
Eric A. Kimmel
Hanukkah bear
You and me
Martine Kindermans
Sheep in wolves' clothing
Satoshi Kitamura
Bear's first Christmas
Robert Kinerk
A night in Santa's great big bag
Kristin Kladstrup
The trip / Ezra Jack Keats
I see, you saw
Nurit Karlin
The fisherman and his wife
Brothers Grimm
Aqualicious
Victoria Kann
Goldilicious
Victoria Kann
Emeraldalicious
Victoria Kann
Purplicious
Victoria Kann
Silverlicious
Victoria Kann
Pinkalicious and the cupcake calamity
Victoria Kann
Pinkalicious and the pink parakeet
Victoria Kann
A mother for Choco
Keiko Kasza
The rat and the tiger
Keiko Kasza
The flim-flam fairies
Alan Katz
Dreams
Henry's happy birthday
Holly Keller
Can I keep him?
Steven Kellogg
Best friends
Steven Kellogg
The island of the skog
Steven Kellogg
The missing mitten mystery
Steven Kellogg
Paul Bunyan : a tall tale
Steven Kellogg
The mysterious tadpole
Steven Kellogg
Much bigger than Martin
Steven Kellogg
Prehistoric Pinkerton
Steven Kellogg
Sally Ann Thunder Ann Whirlwind Crockett : a tall tale
Steven Kellogg
Santa Claus is comin' to town
J. Fred Coots & Haven Gillespie
CITY OF AZTEC
SURPLUS LIST
RESOLUTION 2018-1082
MAY 8, 2018
Rhinos don't eat pancakes
This is not my hat
Soon
Monster & son
Smelly locker : silly dilly school songs
Alan Katz
Counting kisses
Karen Katz
Babe the sheep pig : Looking for Dash
Molly Kates
I love my mama
Peter Kavanagh
Clementina's cactus
Ezra Jack Keats
Goggles
Jennie's hat
Pet show
We love the dirt
Tony Johnston
Ben's new buddy
Ward Johnson
Caring is what counts
Ward Johnson
Splash! / Ann Jonas
Time to say goodnight
Sally Lloyd-Jones
A houseful of Christmas
Barbara Joosse
I love you the purplest
Barbara Joosse
Gotcha!
Gail Jorgensen
The mischievians
Santa calls
William Joyce
Anna's birthday surprise
William's ninth life
Minna Jung
The hello, goodbye window
Norton Juster
Clara Chicken
Wendy Kanno
Henry the owl
Wendy Kanno
Squeaker the dog
Monsters eat whiny children
Bruce Eric Kaplan
I know an old lady
G. Brian Karas
The trellis and the seed : a book of encouragement for all ages
Jan Karon
Pinkalicious and the perfect present
More for me
Sydnie Meltzer Kleinhenz
Death of the iron horse
Paul Goble
Annie Bananie
Leah Komaiko
Why a dog? by
A. Cat
Daisy thinks she is a baby
Lisa Kopper
Beaver gets lost
Ariane Chottin
Chocolatina
Erik Kraft
CITY OF AZTEC
SURPLUS LIST
RESOLUTION 2018-1082
MAY 8, 2018
The secret in the dungeon
Fernando Krahn
The man who cooked for himself
Phyllis Krasilovsky
The gondolier of Venice
Robert Kraus
Squirmy's big secret
Robert Kraus
Tigger comes to the forest
A. A. Milne
Winnie-the-Pooh and some bees
Happy Mother's Day
Steven Kroll
Happy Father's Day
Steven Kroll
Mrs. Claus's crazy Christmas
Steven Kroll
Oh, what a Thanksgiving !
Steven Kroll
One tough turkey : a Thanksgiving story
Steven Kroll
Star Wars, Episode I. Jar Jar's mistake
Nancy Krulik
Ice-cream dreams
Nancy Krulik
Danny's Christmas star
Edith Kunhardt
Trouble
Jane Kurtz
So, what's it like to be a cat?
Karla Kuskin
The crane
Frances Ann Ladd
A tale of two rats
Claude Lager
Vidia takes charge
Fat chance Thanksgiving
Patricia Lakin
Rainy day!
Patricia Lakin
A prize for Percival
Allan Langoulant
Little Bear goes to kindergarten
Jutta Langreuter and Vera Sobat
There's no one I love like you
Frog went a-courtin'
John Langstaff
DVD videorecording: Inception
Dinosaurology: being an account of an expedition into the
unknown South America -- April 1907
Campfire funnies
David Lewman
Clifford Cookie Crazy
Norman Bridwell
365 Penguins
Jean-Luc Fromental
Library lion
Michelle Knudsen
Catmagic
Loris Lesynski
A is for salad
Mike Lester
Let's explore : with baby : a parent's activity guide
Walt Disney Co
Let's explore : Rhymes
Walt Disney Co
Let's explore : Art
Walt Disney Co
Let's explore : Languages
Walt Disney Co
Let's explore : Poetry
Walt Disney Co
CITY OF AZTEC
SURPLUS LIST
RESOLUTION 2018-1082
MAY 8, 2018
Let's explore : Colors
Walt Disney Co
Let's explore : Shapes
Walt Disney Co
Let's explore : Numbers
Walt Disney Co
Let's explore : Animals
Walt Disney Co
Let's explore : the ABCs of art : A-M
Walt Disney Co
Let's explore : the ABCs of art : N-Z
Walt Disney Co
Pinkalicious: cherry blossom
The perfect machine
Santa Claws
Laura Leuck
The creepy computer mystery
Elizabeth Levy
Batter up, SpongeBob
SpongeBob, soccer star
Arnie the doughnut
Little Bear brushes his teeth
Jutta Langreuter and Vera Sobat
No dragons on my quilt
Jean Ray Laury
Old farm, new farm
Felicia Law
The Monstore
Barney's book of hugs
Sheryl Leach and Patrick Leach
What would Barney say?
Sheryl Leach
Little Brown Bear is sick
Claude Lebrun
Little Brown Bear dresses himself
Claude Lebrun
Little Brown Bear wants to go to school
Claude Lebrun
A dragon Christmas : things to make and do
Claude Lebrun
Wave
Suzy Lee
Legends of Bikini Bottom: as told by anonymous sea-dwellers
Poem-mobiles: crazy car poems
Chugga-chugga choo-choo
First snow
Kim Lewis
Good night, Harry
Kim Lewis
Friska : the sheep that was too small
Rob Lewis
Bats at the ballgame
Brian Lies
Bats at the beach
Brian Lies
Where is it?
Dee Lillegard
Bamboozled
David Legge
Sheldon's lunch
Bruce Lemerise
Dress-up
Marcia Leonard
The pet vet
Marcia Leonard
Franny B. Kranny, there's a bird in your hair!
Harriet Lerner and Susan Goldhor
Tacky the penguin
Helen Lester
CITY OF AZTEC
SURPLUS LIST
RESOLUTION 2018-1082
MAY 8, 2018
The wild baby
Barbro Lindgren
The wild baby goes to sea
Barbro Lindgren
Alexander and the wind-up mouse
An extraordinary egg
Leo Lionni
Frederick
Matthew's dream
Leo Lionni
Geraldine, the music mouse
Leo Lionni
The Little Red Hen
Barry Downard
Carnival of the animals
John Lithgow
I'm a manatee
John Lithgow
Ming Lo moves the mountain
Arnold Lobel
Where the river begins
Thomas Locker
Family farm
Thomas Locker
Frog and toad are friends
Sentenced to die
J.A. Jance
Footloose
Do your ABC's, Little Brown Bear
Jonathan London
Froggy's sleepover
Jonathan London
Froggy plays soccer
Jonathan London
Let's go, Froggy!
Jonathan London
An Otis Christmas
Otis and the tornado
How I became a pirate
Melinda Long
Pirates don't change diapers
Melinda Long
Happy birthday, Hamster
Hot rod hamster
Cynthia Lord
The giant jam sandwich
John Vernon Lord
Cindy Ellen : a wild western Cinderella
Susan Lowell
Dusty Locks and the three bears
Susan Lowell
Josefina javelina : a hairy tale
Susan Lowell
Little Red Cowboy Hat
Susan Lowell
The tortoise and the jackrabbit
Susan Lowell
Because I love you
Max Lucado
The three little javelinas
Susan Lowell
You are special
Max Lucado
The trouble with Timothy
Margaret Ludlow
Frisky brisky hippity hop
Mattie's little possum pet
Ida Luttrell
Marlene, Marlene, Queen of Mean
CITY OF AZTEC
SURPLUS LIST
RESOLUTION 2018-1082
MAY 8, 2018
One more dino on the floor
Monster math
Grace Maccarone
Scarecrowell : story and paintings
Betsey Douglas MacDonald
Black and white
David Macaulay
Shortcut
David Macaulay
Monster math
Grace Maccarone
The little island,
Golden MacDonald
Bears = Los Osos
JoAnn Early Macken
Little Hippo gets glasses
Maryann Macdonald
All the places to love
Patricia MacLachlan
The English roses
Madonna
Buster and the dandelions
Hisako Madokoro
Buster and the little kitten
Hisako Madokoro
Buster catches a cold
Hisako Madokoro
Buster's blustery day
Hisako Madokoro
Buster's first thunderstorm
Hisako Madokoro
The magic of Disney storybook collection
A summery Saturday morning
Margaret Mahy
The frog princess?
Pamela Mann
I spy a school bus : riddles
Jean Marzollo
Sort it out!
Barbara Mariconda
Knots on a counting rope
Bill Martin, Jr. and John Archambault
The maestro plays
Bill Martin, Jr. and John Archambault
Barn dance!
Bill Martin, Jr. and John Archambault
Trick or treat?
Bill Martin, Jr. and John Archambault
Piggy and Dad go fishing
David Martin
Grandpa's magic tortilla
The wonderful things you will be
Too tall houses
George and Martha
James Marshall;
A honey of a day
Janet Marshall
Theodore's best friend
Mary Man-Kong
Horses = Los caballos
JoAnn Early Macken
10 little hot dogs
John Himmelman
Goodnight, Little Critter
Mercer Mayer
There are monsters everywhere
Mercer Mayer
There's a nightmare in my closet.
Mercer Mayer
What do you do with a kangaroo?
Mercer Mayer
Oh snow
Monica Mayper
CITY OF AZTEC
SURPLUS LIST
RESOLUTION 2018-1082
MAY 8, 2018
Oops
Mercer Mayer
Dear Santasaurus
One frog too many
Mercer and Marianna Mayer
Little Critter's the night before Christmas
Mercer Mayer
Looney tunes back in action
Jesse Leon McCann
Scooby-Doo and the cyber chase
Jesse Leon McCann
Being me
Aliens are coming! : the true account of the 1938 War of the
worlds radio broadcast
Meghan McCarthy
High in the clouds
Paul McCartney, Geoff Dunbar, and Philip
Ardagh
One morning in Maine
Robert McCloskey
Time of wonder
Make way for ducklings
Robert McCloskey
Time of wonder
Fall : a tale of what's to come
Janet McDonnell
Winter : tracks in the snow
Janet McDonnell
The gift of nothing
Patrick McDonnell
Wag! / Patrick McDonnell
Nicholas Bentley Stoningpot III
Ann McGovern
Mirandy and Brother Wind
Patricia C. McKissack
My rules for being a pretty princess
My day
Sindy McKay
Super, super, superwords
Bruce McMillan
I'm big
Nutcracker noel : story
Kate McMullan
Don't step on the crack!
Colin McNaughton
Andrew's bath
David McPhail
Big Pig and Little Pig
David McPhail
Bumper Tubbs
David McPhail
Captain Toad and the motorbike
David McPhail
Clifford the big red dog : the runaway rabbit
Teddy Margulies
Margret & H.A. Rey's Curious George goes camping
Vipah Interactive
The Tigger movie
Catherine McCafferty
First snow
Emily Arnold McCully
Mirette on the high wire
Emily Arnold McCully
Speak up, Blanche!
Emily Arnold McCully
The dream child
David McPhail
Edward in the jungle
David McPhail
Moony B. Finch, fastest draw in the West
David McPhail
CITY OF AZTEC
SURPLUS LIST
RESOLUTION 2018-1082
MAY 8, 2018
Pig Pig grows up
David McPhail
Pig Pig goes to camp
David McPhail
Pigs aplenty, pigs galore!
David McPhail
Dairy-free dino-licious dig
Pog
Peter Haswell
Pigs ahoy!
David McPhail
Waddles
Snow lion
David McPhail
We eat dinner in the bathtub
Angela Shelf Medearis
Too many monsters
Susan Meddaugh
Grandmas at the lake
Emily Arnold McCully
Grandmas at bat
Emily Arnold McCully
The grandma mix-up
Emily Arnold McCully
The naughty little rabbit and old man coyote : a Tewa story from
San Juan Pueblo
Estefanita Martinez
Thanksgiving cats
Jean Marzollo
Planes
Icy escapades
Ma, I'm a farmer
Michael Martchenko
A sister for Sam
Evelyn Mason
Quiet, Wyatt!
Bill Maynard
Just a new neighbor
Gina and Mercer Mayer
Just fishing with grandma
Gina and Mercer Mayer
A very special critter
Gina and Mercer Mayer
Meet Ahsoka Tano
Kirsten Mayer
Star Wars : The Clone Wars : Battle at Teth
Kirsten Mayer
Ah-choo / by
Mercer Mayer
Country fair
Mercer Mayer
Frog on his own
Just going to the dentist
Mercer Mayer
The dark at the top of the stairs
Sam McBratney
There, there
Yes we can!
Sam McBratney & Charles Fuge
Teddy bear for sale
Gail Herman
Tiny the snow dog
Cari Meister
I love you as much--
Laura Krauss Melmed
The rainbabies
Laura Krauss Melmed
The little prince of Leapinhigh
P.J. Meltabarger
Where is everybody? : an animal alphabet
Eve Merriam
Tabitha's terrifically tough tooth
Charlotte Middleton
CITY OF AZTEC
SURPLUS LIST
RESOLUTION 2018-1082
MAY 8, 2018
Pigs to the rescue
John Himmelman
I am a backhoe
Anna Grossnickle Hines
The night before Christmas
Halloween night
Marjorie Dennis Murray
Mother Goose action rhymes : old MacDonald had a farm; one,
two, buckle my shoe; round and round the garden; this little pig
My first Mother Goose book
Dear bunny
Michaela Morgan
A birthday basket for T*ia
Pat Mora
Dolphin
Robert A. Morris
The witch down the street
Stephanie Morgan
The three little pigs
Barry Moser
Buddy the bucking ballerina
Dewey's Christmas at the library
Vicki Myron and Bret Witter
A tasting party
Jane Belk Moncure
Word Bird's Valentine words
Jane Belk Moncure
Underwear!
Mary Elise Monsell
The night before Christmas
Clement C. Moore
Twas the night before Christmas
Clement C. Moore
The night before Christmas: poem
The day of the bad haircut
Eva Moore
Wake up, sleepy bear!
Christine Morton-Shaw and Greg Shaw
Snakes and lizards = serpientes y lagartos
Daniel Moreton, Pamela Chanko
A shipful of shivers
Diane Muldrow
Attack of the prehistoric Pok*emon
Diane Muldrow
Electric shock showdown
Diane Muldrow
Weekly reader presents good knight, Sir Kermit
Michaela Muntean
A quiet night in
Jill Murphy
A piece of cake
Jill Murphy
A kiss like this
Don't wake up the bear!
Marjorie Dennis Murray
Zen shorts
Jon J. Muth
My first Raggedy Ann : Raggedy Ann's wishing pebble
Johnny Gruelle
My five book
Jane Belk Moncure
My four book
Jane Belk Moncure
My nine book
Jane Belk Moncure
My seven book
Jane Belk Moncure
My six book
Jane Belk Moncure
Smile," says little Crocodile
Jane Belk Moncure
My three book
Jane Belk Moncure
CITY OF AZTEC
SURPLUS LIST
RESOLUTION 2018-1082
MAY 8, 2018
My two book
Jane Belk Moncure
My one book
Jane Belk Moncure
My ten book
Jane Belk Moncure
If you were a penguin
Wendell and Florence Minor
The elephant at the Waldorf
Anne Miranda
Monster math
Anne Miranda
Our mammoth goes to school
Adrian Mitchell
The tail tale of the Christmas hero
Things that go burp! in the night
Magic monsters look for colors
Jane Belk Moncure
My a book
Jane Belk Moncure
My eight book
Jane Belk Moncure
My first book
Jane Belk Moncure
Treasures of the heart
Alice Ann Miller
Mousekin's close call
Edna Miller
Mousekin's mystery
Edna Miller
The egg tree
Katherine Milhous
Teacher's pets
Liz Mills
Sneaky Pete
Rita Milios
On your potty!
Virginia Miller
Little Bear's visit
Maurice Sendak
Little bear
Maurice Sendak
No fighting, no biting!
Maurice Sendak
Naruto vol. 58
Massashi Kishimoto
INFORMATION TECHNOLOGY SURPLUS
Department
Item/Model
IT
Asus Monitor (5)
Model: 1708FPf
S/N: AALMIZ060941, AALMIZ061673,
AALMIZ060948
AALMIZ061711, AALMIZ060944, AALMIZ061719
Acquisition Date: 2010
Reason for Surplus: Decommissioned (non-functional,
obsolete)
CITY OF AZTEC
SURPLUS LIST
RESOLUTION 2018-1082
MAY 8, 2018
Department
Item/Model
IT
Dell Monitor (13)
Model: 1708FPf
S/N: CN-0C182J-74443-8A6-FJMS,
CN-0X876H-72872-95I-203S
CN-0X876H-72872-95K-15MU
CN-0X876H-72872-95I-1N6S
CN-0X876H-72872-95I-1YVS
CN-0X876H-72872-95K-15GU
CN-0X876H-72872-95I-2A6S
CN-0X876H-72872-923-0EEL
CN-0X876H-72872-95I-2AAS
CN-0X876H-72872-95I-1N8S
CN-0X876H-72872-95I-2HGS
CN-0X876H-72872-95I-1YCS
CN-0X876H-72872-95K-1P2U
Acquisition Date: 2009
Reason for Surplus: Decommissioned (non-functional,
obsolete)
IT
Dell Monitor (3)
Model: 1706FPVT
S/N: CN-0T9401-17618-58D-ADCD
CN-0T9401-17618-58D-ABVX
CN-0HC317-71618-59D-AAM5
Acquisition Date: 2009
Reason for Surplus: Decommissioned (non-functional,
obsolete)
IT
Dell Monitor (2)
Model: 1706FPVT
S/N: CN-0Y9833-71618-782-ALAF
CN-0Y9833-71618-6BP-AA93
Acquisition Date: 2008
Reason for Surplus: Decommissioned (non-functional,
obsolete)
CITY OF AZTEC
SURPLUS LIST
RESOLUTION 2018-1082
MAY 8, 2018
Department
Item/Model
IT
Dell Monitor (2)
Model: 2007FPb
S/N: MX-0T6130-48323-59L-26EL
MX-0T6130-48323-59L-26CL
Acquisition Date: 2005
Reason for Surplus: Decommissioned (non-functional,
obsolete)
IT
Dell Monitor (2)
Model: 2007FPb
S/N: MX-0C9536-46634-65H-2K3S
MX-0G324H-74262-21G-1ECL
Acquisition Date: 2007
Reason for Surplus: Decommissioned (non-functional,
obsolete)
IT
Dell Monitor (2)
Model: P2014Ht
S/N: CN-0J6HFT-74445-584-BPGL
CN-0J6HFT-74445-4CP-A10L
Acquisition Date: 2014
Reason for Surplus: Decommissioned (non-functional,
obsolete)
IT
Gateway Monitor (1)
Model: TFT1980PS+
S/N: MWE78B0N02442
Acquisition Date: 2008
Reason for Surplus: Decommissioned (non-functional,
obsolete)
CITY OF AZTEC
SURPLUS LIST
RESOLUTION 2018-1082
MAY 8, 2018
Department
Item/Model
IT
Dell Monitor (1)
Model: 1901FP
S/N: CN-05Y232-71618-46I-BE47
Acquisition Date: 2008
Reason for Surplus: Decommissioned (non-functional,
obsolete)
IT
Dell Monitor (1)
Model: U2312HMt
S/N: CN-02GFKN-74445-31J-BLTL
Acquisition Date: 2008
Reason for Surplus: Decommissioned (non-functional,
obsolete)
IT
Dell Monitor (1)
Model: 1503FP
S/N: KR-032DVX-47602-19D-A7PA
Acquisition Date: 2008
Reason for Surplus: Decommissioned (non-functional,
obsolete)
IT
Dell Monitor (1)
Model: E151FPp
S/N: CN-06R644-47804-359-L3A5
Acquisition Date: 2008
Reason for Surplus: Decommissioned (non-functional,
obsolete)
CITY OF AZTEC
SURPLUS LIST
RESOLUTION 2018-1082
MAY 8, 2018
Department
Item/Model
IT
HP Color Laser Jet Pro (1)
Model: MFP M4760W
S/N: CNB6G7CBX
Acquisition Date: 2011
Reason for Surplus: Decommissioned (non-functional,
obsolete)
IT
Xerox (1)
Model: Phaser 6700
S/N: AB9771176
Acquisition Date: 2011
Reason for Surplus: Decommissioned (non-functional,
obsolete)
IT
HP LaserJet (1)
Model: 1536dnfMFP
S/N: CNC9C99D7J
Acquisition Date: 2011
Reason for Surplus: Decommissioned (non-functional,
obsolete)
IT
HP LaserJet (1)
Model: 4200
S/N: USGNM13704
Acquisition Date: 2011
Reason for Surplus: Decommissioned (non-functional,
obsolete)
CITY OF AZTEC
SURPLUS LIST
RESOLUTION 2018-1082
MAY 8, 2018
Department
Item/Model
IT
Brother (1)
Model: MFC 9125CN
S/N: U63094M2J132149
Acquisition Date: 2011
Reason for Surplus: Decommissioned (non-functional,
obsolete)
Staff Summary Report
MEETING DATE:
May 8, 2018
AGENDA ITEM:
X. CONSENT AGENDA (D)
AGENDA TITLE:
Resolution 2018-1083 Authorizing Submission of Application to
the Federal Aviation Administration and New Mexico Aviation
Division, Obligation of Matching Funds, and Authorize
Acceptance of Grant Funds and Execution of Contract
Documents : Design of Runway Lights and DBE Program
Update, AIP Project No. 3-35-0056-006-2018
ACTION REQUESTED BY:
Finance Department
ACTION REQUESTED:
Approval to Submit FAA Grant Application
SUMMARY BY:
Kathy Lamb
PROJECT DESCRIPTION / FACTS
Acronyms:
FAA Federal Aviation Administration
AIP Airport Improvement Program
NMADNew Mexico Aviation Division
CIP Capital Improvement Plan
Background:
The Aztec Municipal Airport (N19) is eligible for AIP funds in the amount of $150,000
annually. These funds may be accumulated for four years or a maximum of $600,000
for larger projects or used annually for smaller projects. The funding requires a 10%
match which is typically split equally between NMAD and the City. Funding availability is
also constrained by the federal budget process continuing resolutions may only
provide partial funding throughout a federal fiscal year.
Funding may only be used for projects which have been identified through the Aviation
CIP submitted to both FAA and NMAD. Projects are submitted after consultation with
the City, its engineering representative, NMAD and FAA. Projects may be split into
multiple phases to meet both funding availability and phase duration. For example, a
project may be split into environmental, design and construction phases or one phase
which includes design and evnironmental.
While funds may be appropriated to the airport, an application process is required. The
process includes a resolution by which the governing body authorizes the submittal of
the federal application and authorizes the City Manager to accept funding on behalf of
the City and to execute documents related to the project.
Project:
Federal and state funding assistance is being requested for Medium Intensity Runway
Light, Primary and Supplemental Wind cones and PAPI Runways 8/26 - Design Only
phase and DBE program update.
The objective of the project is to replace existing retro-reflective runway edge markers
with a standard Medium Intensity Runway Light (MIRL) system and approach aids
(Passive Approach Slope Indicator) and replace existing non-standard non-lighted
primary wind cone. Install FAA approved L-880 Precision Approach Path Indicator
system on Runway 8 and 26. Obtain data and conduct PAPI light slope clearance
surveys and PAPI obstruction surveys. Update DBE 3 year plan, overall goals and
project goals.
The benefit of these improvements include increased safety of operations in low/dark
visibility conditions. The airport sits on a mesa with significant drop-off on either runway
end. Currently there is retro-reflective threshold and edge markers. The MIRL will aid in
establishing alignment with the runway at night and the PAPI installations will assist with
establishing a correct glide path for landing in a deceptive topographic condition (200
drop-off from runway end).
Total design costs are projected to be $127,519 including tax. Of this amount, 90%
would be federally funded ($114,766), 5% NMAD ($6,376) and 5% City ($6,377).
The time frame for the project, including FAA and NMAD acceptance of the design, is
nine months, with an anticipated start date of June 2018, dependent on FAA and NMAD
funding approvals.
Federal Funding
Federal funding requires a series of documents to be included in the funding application.
These documents include (not a complete list) a resolution authorization the submittal of
the application and the appointment of a position to accept the funding offer and execute
any documents regarding the acceptance, sponsor certifications, and SF424 federal
funding application.
Resolution 2018-1083 authorizes the federal funding application and authorizes the City
Manager to accept the grant offer and execute additional documents which may be
required.
Sponsor certifications and SF424 are standard for federally funded airport projects.
State Funding
With the submittal of the federal application, city staff will make application to the NMAD
for funding assistance in the amount of $6,376.
PROCUREMENT
N/A to the application process
FISCAL IMPACTS
The City is unable to fund the improvements to the airport without the federal funding.
The FY18 Annual Budget includes this project including the City match requirement.
SUPPORT DOCUMENTS:
Resolution 2018-1083
N19 Project Sketch
SF424 Funding Application
Lobbying Certification
Sponsor Certifications
DEPARTMENT’S RECOMMENDED MOTION: Move to Approve Resolution 2018-1083
Resolution 2018-1083 Authorizing Submission of Application to the Federal Aviation
Administration and New Mexico Aviation Division, Obligation of Matching Funds, and
Authorize Acceptance of Grant Funds and Execution of Contract Documents : Design of
Runway Lights and DBE Program Update, AIP Project No. 3-35-0056-006-2018,
CITY OF AZTEC
RESOLUTION NO. 2018-1083
A resolution authorizing submission of an Application for Airport Aid to the Federal Aviation
Administration (FAA)), an Application for Airport Aid to the New Mexico Department of
Transportation Aviation Division (NMAD), obligation of Sponsor matching funds, and authorization
to accept the resulting Grant offers and the execution of contract documents for the following project:
Medium Intensity Runway Light, Primary And Supplemental Wind Cones and PAPI Runways 8/26 -
Design Only Phase, Update DBE Program
WHEREAS the governing body of the City of Aztec, New Mexico is applying to the Federal Aviation
Administration for 90 percent assistance toward the project through the Airport Improvement Program
(AIP) which FAA commitment cannot be formally made until a grant offer is made and accepted, and is
applying for 5 percent assistance from the NMAD, and time is of the essence to secure the FAA and
NMAD funding and
WHEREAS the City of Aztec, New Mexico is the owner of the Aztec Municipal Airport, the project is
within the City jurisdiction, and is necessary for the public good and convenience and is to serve the
users of the Aztec Municipal Airport and
WHEREAS the City of Aztec, New Mexico is committed to appropriating funds to match the is committed
to appropriating funds to match the remaining 5 percent of the project cost in accordance and
consistent with the regulations and policies governing the FAA - AIP program and the NMAD grant
conditions.
NOW, THEREFORE be it resolved that the governing body of the City of Aztec, New Mexico hereby
adopts and approves this resolution and authorizes the City Manager to execute all documents related
to the project and directs staff to take actions necessary to implement and fund this resolution and
project.
Passed, Adopted and Approved this 8
th
day of May 2018.
_____________________________________
Victor C. Snover, Mayor
Attest:
Karla Sayler, City Clerk
FAA Form 5100-135 (2/17) SUPERSEDES PREVIOUS EDITION Page 1 of 2
U.S. Department of Transportation
Federal Aviation Administration
OMB CONTROL NUMBER: 2120-0569
EXPIRATION DATE: 8/31/2019
Certification and Disclosure Regarding Potential Conflicts of Interest
Airport Improvement Program Sponsor Certification
Sponsor:
Airport:
Project Number:
Description of Work:
Application
Title 2 CFR § 200.112 and § 1201.112 address Federal Aviation Administration (FAA) requirements for
conflict of interest. As a condition of eligibility under the Airport Improvement Program (AIP), sponsors
must comply with FAA policy on conflict of interest. Such a conflict would arise when any of the following
have a financial or other interest in the firm selected for award:
a)
The employee, officer or agent,
b) Any member of his immediate family,
c)
His or her partner, or
d) An organization which employs, or is about to employ, any of the above.
Selecting “Yes” represents sponsor or sub-recipient acknowledgement and confirmation of the
certification statement. Selecting “No” represents sponsor or sub-recipient disclosure that it cannot fully
comply with the certification statement. If “No” is selected, provide support information explaining the
negative response as an attachment to this form. This includes whether the sponsor has established
standards for financial interest that are not substantial or unsolicited gifts are of nominal value (2 CFR §
200.318(c)). The term “will” means Sponsor action taken at appropriate time based on the certification
statement focus area, but no later than the end of the project period of performance.
Certification Statements
1. The sponsor or sub-recipient maintains a written standards of conduct governing conflict of
interest and the performance of their employees engaged in the award and administration of
contracts (2 CFR § 200.318(c)). To the extent permitted by state or local law or regulations, such
standards of conduct provide for penalties, sanctions, or other disciplinary actions for violations of
such standards by the sponsor’s and sub-recipient’s officers, employees, or agents, or by
contractors or their agents.
Yes No
City of Aztec, New Mexico
Aztec Municipal (N19)
3-35-0056-008-2018
Install Medium Intensity Runway Light (MIRL) for Runway 8-26, new primary and
supplemental wind cone and Precision Approach Path Indicators for Runways 8
and 26. DBE Program update.
FAA Form 5100-135 (2/17) SUPERSEDES PREVIOUS EDITION Page 2 of 2
2. The sponsor’s or sub-recipient’s officers, employees or agents have not and will not solicit or
accept gratuities, favors or anything of monetary value from contractors, potential contractors, or
parties to sub-agreements (2 CFR § 200.318(c)).
Yes No
3. The sponsor or sub-recipient certifies that is has disclosed and will disclose to the FAA any
known potential conflict of interest (2 CFR § 1200.112).
Yes No
Attach documentation clarifying any above item marked with “no” response.
Sponsor’s Certification
I certify, for the project identified herein, responses to the forgoing items are accurate as marked and
have the explanation for any item marked “no” is correct and complete.
Executed on this day of , .
Name of Sponsor:
Name of Sponsor’s Authorized Official:
Title of Sponsor’s Authorized Official:
Signature of Sponsor’s Authorized Official:
I declare under penalty of perjury that the foregoing is true and correct. I understand that knowingly and
willfully providing false information to the federal government is a violation of 18 USC § 1001 (False
Statements) and could subject me to fines, imprisonment, or both.
8
May
2018
City of Aztec, New Mexico
Mr. Victor C. Snover
Mayor
FAA Form 5100-130 (1/17) SUPERSEDES PREVIOUS EDITION Page 1 of 3
U.S. Department of Transportation
Federal Aviation Administration
OMB CONTROL NUMBER: 2120-0569
EXPIRATION DATE: 8/31/2019
Drug-Free Workplace
Airport Improvement Program Sponsor Certification
Sponsor:
Airport:
Project Number:
Description of Work:
Application
49 USC § 47105(d) authorizes the Secretary to require certification from the sponsor that it will comply
with the statutory and administrative requirements in carrying out a project under the Airport Improvement
Program (AIP). General requirements on the drug-free workplace within federal grant programs are
described in 2 CFR part 182. Sponsors are required to certify they will be, or will continue to provide, a
drug-free workplace in accordance with the regulation. The AIP project grant agreement contains specific
assurances on the Drug-Free Workplace Act of 1988.
Certification Statements
Except for certification statements below marked as not applicable (N/A), this list includes major
requirements of the construction project. Selecting “Yes” represents sponsor acknowledgement and
confirmation of the certification statement. The term “will” means Sponsor action taken at appropriate time
based on the certification statement focus area, but no later than the end of the project period of
performance. This list is not comprehensive and does not relieve the sponsor from fully complying with all
applicable statutory and administrative standards. The source of the requirement is referenced within
parenthesis.
1.
A statement has been or will be published prior to commencement of project notifying employees
that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled
substance is prohibited in the sponsor's workplace, and specifying the actions to be taken against
employees for violation of such prohibition (2 CFR § 182.205).
Yes No N/A
2. An ongoing drug-free awareness program (2 CFR § 182.215) has been or will be established
prior to commencement of project to inform employees about:
a. The dangers of drug abuse in the workplace;
b. The sponsor's policy of maintaining a drug-free workplace;
c.
Any available drug counseling, rehabilitation, and employee assistance programs; and
d. The penalties that may be imposed upon employees for drug abuse violations occurring
in the workplace.
Yes No N/A
City of Aztec, New Mexico
Aztec Municipal (N19)
3-35-0056-008-2018
Install Medium Intensity Runway Light (MIRL) for Runway 8-26, new primary and
supplemental wind cone and Precision Approach Path Indicators for Runways 8 and 26.
DBE Program update.
FAA Form 5100-130 (1/17) SUPERSEDES PREVIOUS EDITION Page 2 of 3
3. Each employee to be engaged in the performance of the work has been or will be given a copy of
the statement required within item 1 above prior to commencement of project (2 CFR § 182.210).
Yes No N/A
4. Employees have been or will be notified in the statement required by item 1 above that, as a
condition employment under the grant (2 CFR § 182.205(c)), the employee will:
a.
Abide by the terms of the statement; and
b. Notify the employer in writing of his or her conviction for a violation of a criminal drug
statute occurring in the workplace no later than five calendar days after such conviction.
Yes No N/A
5. The Federal Aviation Administration (FAA) will be notified in writing within 10 calendar days after
receiving notice under item 4b above from an employee or otherwise receiving actual notice of
such conviction (2 CFR § 182.225). Employers of convicted employees must provide notice,
including position title of the employee, to the FAA (2 CFR § 182.300).
Yes No N/A
6. One of the following actions (2 CFR § 182.225(b)) will be taken within 30 calendar days of
receiving a notice under item 4b above with respect to any employee who is so convicted:
a.
Take appropriate personnel action against such an employee, up to and including
termination, consistent with the requirements of the Rehabilitation Act of 1973, as
amended; and
b. Require such employee to participate satisfactorily in drug abuse assistance or
rehabilitation programs approved for such purposes by a federal, state, or local health,
law enforcement, or other appropriate agency.
Yes No N/A
7. A good faith effort will be made, on a continuous basis, to maintain a drug-free workplace through
implementation of items 1 through 6 above (2 CFR § 182.200).
Yes No N/A
Site(s) of performance of work (2 CFR § 182.230):
Location 1
Name of Location:
Address:
Location 2 (if applicable)
Name of Location:
Address:
Location 3 (if applicable)
Name of Location:
Address:
Aztec Municipal Airport
801 Airport Drive, Aztec, New Mexico 87410
FAA Form 5100-130 (1/17) SUPERSEDES PREVIOUS EDITION Page 3 of 3
Attach documentation clarifying any above item marked with a “No” response.
Sponsor’s Certification
I certify, for the project identified herein, responses to the forgoing items are accurate as marked and
additional documentation for any item marked “no” is correct and complete.
Executed on this day of , .
Name of Sponsor:
Name of Sponsor’s Authorized Official:
Title of Sponsor’s Authorized Official:
Signature of Sponsor’s Authorized Official:
I declare under penalty of perjury that the foregoing is true and correct. I understand that knowingly and
willfully providing false information to the federal government is a violation of 18 USC § 1001 (False
Statements) and could subject me to fines, imprisonment, or both.
8
May
2018
City of Aztec, New Mexico
Mr. Victor C. Snover
Mayor
FAA Form 5100-134 (2/17) SUPERSEDES PREVIOUS EDITION Page 1 of 3
U.S. Department of Transportation
Federal Aviation Administration
OMB CONTROL NUMBER: 2120-0569
EXPIRATION DATE: 8/31/2019
Selection of Consultants
Airport Improvement Program Sponsor Certification
Sponsor:
Airport:
Project Number:
Description of Work:
Application
49 USC § 47105(d) authorizes the Secretary to require certification from the sponsor that it will comply
with the statutory and administrative requirements in carrying out a project under the Airport Improvement
Program (AIP). General requirements for selection of consultant services within federal grant programs
are described in 2 CFR §§ 200.317-200.326. Sponsors may use other qualifications-based procedures
provided they are equivalent to standards of Title 40 chapter 11 and FAA Advisory Circular 150/5100-14,
Architectural, Engineering, and Planning Consultant Services for Airport Grant Projects.
Certification Statements
Except for certification statements below marked as not applicable (N/A), this list includes major
requirements of the construction project. Selecting “Yes” represents sponsor acknowledgement and
confirmation of the certification statement. The term “will” means Sponsor action taken at appropriate time
based on the certification statement focus area, but no later than the end of the project period of
performance. This list is not comprehensive and does not relieve the sponsor from fully complying with all
applicable statutory and administrative standards. The source of the requirement is referenced within
parenthesis.
1.
Sponsor acknowledges their responsibility for the settlement of all contractual and administrative
issues arising out of their procurement actions (2 CFR § 200.318(k)).
Yes No N/A
2. Sponsor procurement actions ensure or will ensure full and open competition that does not
unduly limit competition (2 CFR § 200.319).
Yes No N/A
3. Sponsor has excluded or will exclude any entity that develops or drafts specifications,
requirements, or statements of work associated with the development of a request-for-
qualifications (RFQ) from competing for the advertised services (2 CFR § 200.319).
Yes No N/A
City of Aztec, New Mexico
Aztec Municipal (N19)
3-35-0056-008-2018
Install Medium Intensity Runway Light (MIRL) for Runway 8-26, new primary and
supplemental wind cone and Precision Approach Path Indicators for Runways 8
and 26. DBE Program update.
FAA Form 5100-134 (2/17) SUPERSEDES PREVIOUS EDITION Page 2 of 3
4. The advertisement describes or will describe specific project statements-of-work that provide
clear detail of required services without unduly restricting competition (2 CFR § 200.319).
Yes No N/A
5. Sponsor has publicized or will publicize a RFQ that:
a. Solicits an adequate number of qualified sources (2 CFR § 200.320(d)); and
b.
Identifies all evaluation criteria and relative importance (2 CFR § 200.320(d)).
Yes No N/A
6. Sponsor has based or will base selection on qualifications, experience, and disadvantaged
business enterprise participation with price not being a selection factor (2 CFR § 200.320(d)).
Yes No N/A
7. Sponsor has verified or will verify that agreements exceeding $25,000 are not awarded to
individuals or firms suspended, debarred or otherwise excluded from participating in federally
assisted projects (2 CFR §180.300).
Yes No N/A
8. A/E services covering multiple projects: Sponsor has agreed to or will agree to:
a. Refrain from initiating work covered by this procurement beyond five years from the date
of selection (AC 150/5100-14); and
b.
Retain the right to conduct new procurement actions for projects identified or not
identified in the RFQ (AC 150/5100-14).
Yes No N/A
9. Sponsor has negotiated or will negotiate a fair and reasonable fee with the firm they select as
most qualified for the services identified in the RFQ (2 CFR § 200.323).
Yes No N/A
10. The Sponsor’s contract identifies or will identify costs associated with ineligible work separately
from costs associated with eligible work (2 CFR § 200.302).
Yes No N/A
11. Sponsor has prepared or will prepare a record of negotiations detailing the history of the
procurement action, rationale for contract type and basis for contract fees (2 CFR §200.318(i)).
Yes No N/A
12. Sponsor has incorporated or will incorporate mandatory contact provisions in the consultant
contract for AIP-assisted work (49 U.S.C. Chapter 471 and 2 CFR part 200 Appendix II)
Yes No N/A
FAA Form 5100-134 (2/17) SUPERSEDES PREVIOUS EDITION Page 3 of 3
13. For contracts that apply a time-and-material payment provision (also known as hourly rates,
specific rates of compensation, and labor rates), the Sponsor has established or will establish:
a. Justification that there is no other suitable contract method for the services (2 CFR
§200.318(j));
b.
A ceiling price that the consultant exceeds at their risk (2 CFR §200.318(j)); and
c. A high degree of oversight that assures consultant is performing work in an efficient
manner with effective cost controls in place 2 CFR §200.318(j)).
Yes No N/A
14. Sponsor is not using or will not use the prohibited cost-plus-percentage-of-cost (CPPC) contract
method. (2 CFR § 200.323(d)).
Yes No N/A
Attach documentation clarifying any above item marked with “no” response.
Sponsor’s Certification
I certify, for the project identified herein, responses to the forgoing items are accurate as marked and
additional documentation for any item marked “no” is correct and complete.
I declare under penalty of perjury that the foregoing is true and correct. I understand that knowingly and
willfully providing false information to the federal government is a violation of 18 USC § 1001 (False
Statements) and could subject me to fines, imprisonment, or both.
Executed on this day of , .
Name of Sponsor:
Name of Sponsor’s Authorized Official:
Title of Sponsor’s Authorized Official:
Signature of Sponsor’s Authorized Official:
I declare under penalty of perjury that the foregoing is true and correct. I understand that knowingly and
willfully providing false information to the federal government is a violation of 18 USC § 1001 (False
Statements) and could subject me to fines, imprisonment, or both.
8
May
2018
City of Aztec, New Mexico
Mr. Victor C. Snover
Mayor
FAA Form 5100-132 (1/17) SUPERSEDES PREVIOUS EDITION Page 1 of 3
U.S. Department of Transportation
Federal Aviation Administration
OMB CONTROL NUMBER: 2120-0569
EXPIRATION DATE: 8/31/2019
Project Plans and Specifications
Airport Improvement Program Sponsor Certification
Sponsor:
Airport:
Project Number:
Description of Work:
Application
49 USC § 47105(d) authorizes the Secretary to require certification from the sponsor that it will comply
with the statutory and administrative requirements in carrying out a project under the Airport Improvement
Program (AIP). Labor and civil rights standards applicable to AIP are established by the Department of
Labor (www.dol.gov/). AIP Grant Assurance C.1—General Federal Requirements identifies applicable
federal laws, regulations, executive orders, policies, guidelines and requirements for assistance under
AIP. A list of current advisory circulars with specific standards for procurement, design or construction of
airports, and installation of equipment and facilities is referenced in standard airport sponsor Grant
Assurance 34 contained in the grant agreement.
Certification Statements
Except for certification statements below marked as not applicable (N/A), this list includes major
requirements of the construction project. Selecting “Yes” represents sponsor acknowledgement and
confirmation of the certification statement. The term “will” means Sponsor action taken at appropriate
time based on the certification statement focus area, but no later than the end of the project period of
performance. This list is not comprehensive and does not relieve the sponsor from fully complying with all
applicable statutory and administrative standards. The source of the requirement is referenced within
parenthesis.
1.
The plans and specifications were or will be prepared in accordance with applicable federal
standards and requirements, so that no deviation or modification to standards set forth in the
advisory circulars, or FAA-accepted state standard, is necessary other than those explicitly
approved by the Federal Aviation Administration (FAA) (14 USC § 47105).
Yes No N/A
2. Specifications incorporate or will incorporate a clear and accurate description of the technical
requirement for the material or product that does not contain limiting or proprietary features that
unduly restrict competition (2 CFR §200.319).
Yes No N/A
City of Aztec, New Mexico
Aztec Municipal (N19)
3-35-0056-008-2018
Install Medium Intensity Runway Light (MIRL) for Runway 8-26, new primary and
supplemental wind cone and Precision Approach Path Indicators for Runways 8
and 26. DBE Program update.
FAA Form 5100-132 (1/17) SUPERSEDES PREVIOUS EDITION Page 2 of 3
3. The development that is included or will be included in the plans is depicted on the current airport
layout plan as approved by the FAA (14 USC § 47107).
Yes No N/A
4. Development and features that are ineligible or unallowable for AIP funding have been or will be
omitted from the plans and specifications (FAA Order 5100.38, par. 3-43).
Yes No N/A
5. The specification does not use or will not use “brand name” or equal to convey requirements
unless sponsor requests and receives approval from the FAA to use brand name (FAA Order
5100.38, Table U-5).
Yes No N/A
6. The specification does not impose or will not impose geographical preference in their
procurement requirements (2 CFR §200.319(b) and FAA Order 5100.38, Table U-5).
Yes No N/A
7. The use of prequalified lists of individuals, firms or products include or will include sufficient
qualified sources that ensure open and free competition and that does not preclude potential
entities from qualifying during the solicitation period (2 CFR §319(d)).
Yes No N/A
8. Solicitations with bid alternates include or will include explicit information that establish a basis for
award of contract that is free of arbitrary decisions by the sponsor (2 CFR § 200.319(a)(7)).
Yes No N/A
9. Concurrence was or will be obtained from the FAA if Sponsor incorporates a value engineering
clause into the contract (FAA Order 5100.38, par. 3-57).
Yes No N/A
10. The plans and specifications incorporate or will incorporate applicable requirements and
recommendations set forth in the federally approved environmental finding (49 USC §47106(c)).
Yes No N/A
11. The design of all buildings comply or will comply with the seismic design requirements of 49 CFR
§ 41.120. (FAA Order 5100.38d, par. 3-92)
Yes No N/A
12. The project specification include or will include process control and acceptance tests required for
the project by as per the applicable standard:
a.
Construction and installation as contained in Advisory Circular (AC) 150/5370-10.
Yes No N/A
FAA Form 5100-132 (1/17) SUPERSEDES PREVIOUS EDITION Page 3 of 3
b. Snow Removal Equipment as contained in AC 150/5220-20.
Yes No N/A
c. Aircraft Rescue and Fire Fighting (ARFF) vehicles as contained in AC 150/5220-10.
Yes No N/A
13. For construction activities within or near aircraft operational areas(AOA):
a. The Sponsor has or will prepare a construction safety and phasing plan (CSPP) conforming
to Advisory Circular 150/5370-2.
b. Compliance with CSPP safety provisions has been or will be incorporated into the plans
and specifications as a contractor requirement.
c. Sponsor will not initiate work until receiving FAA’s concurrence with the CSPP (FAA Order
5100.38, Par. 5-29).
Yes No N/A
14. The project was or will be physically completed without federal participation in costs due to errors
and omissions in the plans and specifications that were foreseeable at the time of project design
(49 USC §47110(b)(1) and FAA Order 5100.38d, par. 3-100).
Yes No N/A
Attach documentation clarifying any above item marked with “No” response.
Sponsor’s Certification
I certify, for the project identified herein, responses to the forgoing items are accurate as marked and
additional documentation for any item marked “no” is correct and complete.
Executed on this day of , .
Name of Sponsor:
Name of Sponsor’s Authorized Official:
Title of Sponsor’s Authorized Official:
Signature of Sponsor’s Authorized Official:
I declare under penalty of perjury that the foregoing is true and correct. I understand that knowingly and
willfully providing false information to the federal government is a violation of 18 USC § 1001 (False
Statements) and could subject me to fines, imprisonment, or both.
8
May
2018
City of Aztec, New Mexico
Mr. Victor C. Snover
Mayor
FAA Form 5100-131 (1/17) SUPERSEDES PREVIOUS EDITION Page 1 of 4
U.S. Department of Transportation
Federal Aviation Administration
OMB CONTROL NUMBER: 2120-0569
EXPIRATION DATE: 8/31/2019
Equipment and Construction Contracts
Airport Improvement Sponsor Certification
Sponsor:
Airport:
Project Number:
Description of Work:
Application
49 USC § 47105(d) authorizes the Secretary to require certification from the sponsor that it will comply
with the statutory and administrative requirements in carrying out a project under the Airport Improvement
Program (AIP). General procurement standards for equipment and construction contracts within Federal
grant programs are described in 2 CFR §§ 200.317-200.326. Labor and Civil Rights Standards
applicable to the AIP are established by the Department of Labor (www.dol.gov) AIP Grant Assurance
C.1—General Federal Requirements identifies all applicable Federal Laws, regulations, executive orders,
policies, guidelines and requirements for assistance under the AIP. Sponsors may use state and local
procedures provided the procurement conforms to these federal standards.
This certification applies to all equipment and construction projects. Equipment projects may or may not
employ laborers and mechanics that qualify the project as a “covered contract” under requirements
established by the Department of Labor requirements. Sponsor shall provide appropriate responses to
the certification statements that reflect the character of the project regardless of whether the contract is
for a construction project or an equipment project.
Certification Statements
Except for certification statements below marked as not applicable (N/A), this list includes major
requirements of the construction project. Selecting “Yes” represents sponsor acknowledgement and
confirmation of the certification statement. The term “will” means Sponsor action taken at appropriate
time based on the certification statement focus area, but no later than the end of the project period of
performance. This list is not comprehensive and does not relieve the sponsor from fully complying with all
applicable statutory and administrative standards. The source of the requirement is referenced within
parenthesis.
1.
A written code or standard of conduct is or will be in effect prior to commencement of the project
that governs the performance of the sponsor’s officers, employees, or agents in soliciting,
awarding and administering procurement contracts (2 CFR § 200.318).
Yes No N/A
City of Aztec, New Mexico
Aztec Municipal (N19)
3-35-0056-008-2018
Install Medium Intensity Runway Light (MIRL) for Runway 8-26, new primary and
supplemental wind cone and Precision Approach Path Indicators for Runways 8
and 26. DBE Program update.
FAA Form 5100-131 (1/17) SUPERSEDES PREVIOUS EDITION Page 2 of 4
2. For all contracts, qualified and competent personnel are or will be engaged to perform contract
administration, engineering supervision, construction inspection, and testing
(Grant Assurance C.17).
Yes No N/A
3. Sponsors that are required to have a Disadvantage Business Enterprise (DBE) program on file
with the FAA have included or will include clauses required by Title VI of the Civil Rights Act and
49 CFR Part 26 for Disadvantaged Business Enterprises in all contracts and subcontracts.
Yes No N/A
4. Sponsors required to have a DBE program on file with the FAA have implemented or will
implement monitoring and enforcement measures that:
a. Ensure work committed to Disadvantaged Business Enterprises at contract award is
actually performed by the named DBEs (49 CFR § 26.37(b));
b.
Include written certification that the sponsor has reviewed contract records and has
monitored work sites for performance by DBE firms (49 CFR § 26.37(b)); and
c. Provides for a running tally of payments made to DBE firms and a means for comparing
actual attainments (i.e. payments) to original commitments (49 CFR § 26.37(c)).
Yes No N/A
5. Sponsor procurement actions using the competitive sealed bid method (2 CFR § 200.320(c)). was
or will be:
a. Publicly advertised, allowing a sufficient response time to solicit an adequate number of
interested contractors or vendors;
b. Prepared to include a complete, adequate and realistic specification that defines the
items or services in sufficient detail to allow prospective bidders to respond;
c.
Publicly opened at a time and place prescribed in the invitation for bids; and
d. Prepared in a manner that result in a firm fixed price contract award to the lowest
responsive and responsible bidder.
Yes No N/A
6. For projects the Sponsor proposes to use the competitive proposal procurement method (2 CFR §
200.320(d)), Sponsor has requested or will request FAA approval prior to proceeding with a
competitive proposal procurement by submitting to the FAA the following:
a. Written justification that supports use of competitive proposal method in lieu of the
preferred sealed bid procurement method;
b. Plan for publicizing and soliciting an adequate number of qualified sources; and
c.
Listing of evaluation factors along with relative importance of the factors.
Yes No N/A
7.
For construction and equipment installation projects, the bid solicitation includes or will include the
current federal wage rate schedule(s) for the appropriate type of work classifications (2 CFR Part
200, Appendix II).
Yes No N/A
FAA Form 5100-131 (1/17) SUPERSEDES PREVIOUS EDITION Page 3 of 4
8. Concurrence was or will be obtained from the Federal Aviation Administration (FAA) prior to
contract award under any of the following circumstances (Order 5100.38D):
a. Only one qualified person/firm submits a responsive bid;
b.
Award is to be made to other than the lowest responsible bidder; and
c. Life cycle costing is a factor in selecting the lowest responsive bidder.
Yes No N/A
9.
All construction and equipment installation contracts contain or will contain provisions for:
a. Access to Records (§ 200.336)
b.
Buy American Preferences (Title 49 U.S.C. § 50101)
c. Civil Rights - General Provisions and Title VI Assurances( 41 CFR part 60)
d.
Federal Fair Labor Standards (29 U.S.C. § 201, et seq)
e. Occupational Safety and Health Act requirements (20 CFR part 1920)
f. Seismic Safety – building construction (49 CFR part 41)
g.
State Energy Conservation Requirements - as applicable(2 CFR part 200, Appendix II)
h. U.S. Trade Restriction (49 CFR part 30)
i.
Veterans Preference (49 USC § 47112(c))
Yes No N/A
10. All construction and equipment installation contracts exceeding $2,000 contain or will contain the
provisions established by:
a.
Davis-Bacon and Related Acts (29 CFR part 5)
b. Copeland “Anti-Kickback” Act (29 CFR parts 3 and 5)
Yes No N/A
11.
All construction and equipment installation contracts exceeding $3,000 contain or will contain a
contract provision that discourages distracted driving (E.O. 13513).
Yes No N/A
12.
All contracts exceeding $10,000 contain or will contain the following provisions as applicable:
a. Construction and equipment installation projects - Applicable clauses from
41 CFR Part 60 for compliance with Executive Orders 11246 and 11375 on Equal
Employment Opportunity;
b. Construction and equipment installation - Contract Clause prohibiting segregated facilities
in accordance with 41 CFR part 60-1.8;
c.
Requirement to maximize use of products containing recovered materials in accordance
with 2 CFR § 200.322 and 40 CFR part 247; and
d. Provisions that address termination for cause and termination for convenience
(2 CFR Part 200, Appendix II).
Yes No N/A
FAA Form 5100-131 (1/17) SUPERSEDES PREVIOUS EDITION Page 4 of 4
13. All contracts and subcontracts exceeding $25,000: Measures are in place or will be in place (e.g.
checking the System for Award Management) that ensure contracts and subcontracts are not
awarded to individuals or firms suspended, debarred, or excluded from participating in federally
assisted projects (2 CFR parts 180 and 1200).
Yes No N/A
14.
Contracts exceeding the simplified acquisition threshold (currently $150,000) include or will include
provisions, as applicable, that address the following:
a. Construction and equipment installation contracts - a bid guarantee of 5%, a performance
bond of 100%, and a payment bond of 100% (2 CFR § 200.325);
b. Construction and equipment installation contracts - requirements of the Contract Work
Hours and Safety Standards Act (40 USC 3701-3708, Sections 103 and 107);
c.
Restrictions on Lobbying and Influencing (2 CFR part 200, Appendix II);
d. Conditions specifying administrative, contractual and legal remedies for instances where
contractor of vendor violate or breach the terms and conditions of the contract (2 CFR
§200, Appendix II); and
e.
All Contracts - Applicable standards and requirements issued under Section 306 of the
Clean Air Act (42 USC 7401-7671q), Section 508 of the Clean Water Act (33 USC 1251-
1387, and Executive Order 11738.
Yes No N/A
Attach documentation clarifying any above item marked with “No” response.
Sponsor’s Certification
I certify, for the project identified herein, responses to the forgoing items are accurate as marked and
additional documentation for any item marked “no” is correct and complete.
Executed on this day of , .
Name of Sponsor:
Name of Sponsor’s Authorized Official:
Title of Sponsor’s Authorized Official:
Signature of Sponsor’s Authorized Official:
I declare under penalty of perjury that the foregoing is true and correct. I understand that knowingly and
willfully providing false information to the federal government is a violation of 18 USC § 1001 (False
Statements) and could subject me to fines, imprisonment, or both.
8
May
2018
City of Aztec, New Mexico
Mr. Victor C. Snover
Mayor
FAA Form 5100-129 (1/17) SUPERSEDES PREVIOUS EDITION page 1 of 3
U.S. Department of Transportation
Federal Aviation Administration
OMB CONTROL NUMBER: 2120-0569
EXPIRATION DATE: 8/31/2019
Construction Project Final Acceptance
Airport Improvement Program Sponsor Certification
Sponsor:
Airport:
Project Number:
Description of Work:
Application
49 USC § 47105(d), authorizes the Secretary to require me certification from the sponsor that it will
comply with the statutory and administrative requirements in carrying out a project under the Airport
Improvement Program. General standards for final acceptance and close out of federally funded
construction projects are in 2 CFR § 200.343 Closeout and supplemented by FAA Order 5100.38. The
sponsor must determine that project costs are accurate and proper in accordance with specific
requirements of the grant agreement and contract documents.
Certification Statements
Except for certification statements below marked not applicable (N/A), this list includes major
requirements of the construction project. Selecting “Yes” represents sponsor acknowledgment and
confirmation of the certification statement. The term “will” means Sponsor action taken at appropriate
time based on the certification statement focus area, but no later than the end of the project period of
performance. This list is not comprehensive and does not relieve the sponsor from fully complying with
all applicable statutory and administrative standards. The source of the requirement is referenced within
parenthesis.
1.
The personnel engaged in project administration, engineering supervision, project inspection, and
acceptance testing were or will be determined to be qualified and competent to perform the work
(Grant Assurance).
Yes No N/A
2. Construction records, including daily logs, were or will be kept by the resident
engineer/construction inspector that fully document contractor’s performance in complying with:
a. Technical standards (Advisory Circular (AC) 150/5370-12);
b.
Contract requirements (2 CFR part 200 and FAA Order 5100.38); and
c. Construction safety and phasing plan measures (AC 150/5370-2).
Yes No N/A
3. All acceptance tests specified in the project specifications were or will be performed and
documented. (AC 150/5370-12).
Yes No N/A
City of Aztec, New Mexico
Aztec Municipal (N19)
3-35-0056-008-2018
Install Medium Intensity Runway Light (MIRL) for Runway 8-26, new primary and
supplemental wind cone and Precision Approach Path Indicators for Runways 8
and 26. DBE Program update.
FAA Form 5100-129 (1/17) SUPERSEDES PREVIOUS EDITION page 2 of 3
4. Sponsor has taken or will take appropriate corrective action for any test result outside of
allowable tolerances (AC 150/5370-12).
Yes No N/A
5. Pay reduction factors required by the specifications were applied or will be applied in computing
final payments with a summary made available to the FAA (AC 150/5370-10).
Yes No N/A
6. Sponsor has notified, or will promptly notify the Federal Aviation Administration (FAA) of the
following occurrences:
a. Violations of any federal requirements set forth or included by reference in the contract
documents (2 CFR part 200);
b. Disputes or complaints concerning federal labor standards (29 CFR part 5); and
c.
Violations of or complaints addressing conformance with Equal Employment Opportunity or
Disadvantaged Business Enterprise requirements (41 CFR Chapter 60 and 49 CFR part 26).
Yes No N/A
7. Weekly payroll records and statements of compliance were or will be submitted by the prime
contractor and reviewed by the sponsor for conformance with federal labor and civil rights
requirements as required by FAA and U.S. Department of Labor (29 CFR Part 5).
Yes No N/A
8. Payments to the contractor were or will be made in conformance with federal requirements and
contract provisions using sponsor internal controls that include:
a.
Retaining source documentation of payments and verifying contractor billing statements
against actual performance (2 CFR § 200.302 and FAA Order 5100.38);
b. Prompt payment of subcontractors for satisfactory performance of work (49 CFR § 26.29);
c. Release of applicable retainage upon satisfactory performance of work (49 CFR § 26.29);
and
d. Verification that payments to DBEs represent work the DBE performed by carrying out a
commercially useful function (49 CFR §26.55).
Yes No N/A
9. A final project inspection was or will be conducted with representatives of the sponsor and the
contractor present that ensure:
a.
Physical completion of project work in conformance with approved plans and specifications
(Order 5100.38);
b. Necessary actions to correct punch list items identified during final inspection are complete
(Order 5100.38); and
c. Preparation of a record of final inspection and distribution to parties to the contract
(Order 5100.38);
Yes No N/A
10. The project was or will be accomplished without material deviations, changes, or modifications
from approved plans and specifications, except as approved by the FAA (Order 5100.38).
Yes No N/A
FAA Form 5100-129 (1/17) SUPERSEDES PREVIOUS EDITION page 3 of 3
Yes No N/A
12. For development projects, sponsor has taken or will take the following close-out actions:
a.
Submit to the FAA a final test and quality assurance report summarizing acceptance test
results, as applicable (Grant Condition);
b. Complete all environmental requirements as established within the project environmental
determination (Oder 5100.38); and
c. Prepare and retain as-built plans (Order 5100.38).
Yes No N/A
13. Sponsor has revised or will revise their airport layout plan (ALP) that reflects improvements made
and has submitted or will submit an updated ALP to the FAA no later than 90 days from the
period of performance end date. (49 USC § 47107 and Order 5100.38).
Yes No N/A
Attach documentation clarifying any above item marked with “No” response.
Sponsor’s Certification
I certify, for the project identified herein, responses to the forgoing items are accurate as marked and
additional documentation for any item marked “no” is correct and complete.
Executed on this day of , .
Name of Sponsor:
Name of Sponsor’s Authorized Official:
Title of Sponsor’s Authorized Official:
Signature of Sponsor’s Authorized Official:
I declare under penalty of perjury that the foregoing is true and correct. I understand that knowingly and
willfully providing false information to the federal government is a violation of 18 USC § 1001 (False
Statements) and could subject me to fines, imprisonment, or both.
11. The construction of all buildings have complied or will comply with the seismic construction
requirements of 49 CFR § 41.120.
8
May
2018
City of Aztec, New Mexico
Mr. Victor C. Snover
Mayor
FAA Form 5100-133 (1/17) SUPERSEDES PREVIOUS EDITION Page 1 of 3
U.S. Department of Transportation
Federal Aviation Administration
OMB CONTROL NUMBER: 2120-0569
EXPIRATION DATE: 8/31/2019
Real Property Acquisition
Airport Improvement Program Sponsor Certification
Sponsor:
Airport:
Project Number:
Description of Work:
Application
49 USC § 47105(d) authorizes the Secretary to require certification from the sponsor that it will comply
with the statutory and administrative requirements in carrying out a project under the Airport Improvement
Program (AIP). General requirements on real property acquisition and relocation assistance are in
49 CFR Part 24. The AIP project grant agreement contains specific requirements and assurances on the
Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (Uniform Act), as
amended.
Certification Statements
Except for certification statements below marked not applicable (N/A), this list includes major
requirements of the real property acquisition project. Selecting “Yes” represents sponsor
acknowledgement and confirmation of the certification statement. The term “will” means Sponsor action
taken at appropriate time based on the certification statement focus area, but no later than the end of the
project period of performance. This list is not comprehensive and does not relieve the sponsor from fully
complying with all applicable statutory and administrative standards.
1.
The sponsor’s attorney or other official has or will have good and sufficient title as well as title
evidence on property in the project.
Yes No N/A
2. If defects and/or encumbrances exist in the title that adversely impact the sponsor’s intended use
of property in the project, they have been or will be extinguished, modified, or subordinated.
Yes No N/A
3. If property for airport development is or will be leased, the following conditions have been met:
a. The term is for 20 years or the useful life of the project;
b. The lessor is a public agency; and
c.
The lease contains no provisions that prevent full compliance with the grant agreement.
Yes No N/A
City of Aztec, New Mexico
Aztec Municipal (N19)
3-35-0056-008-2018
Install Medium Intensity Runway Light (MIRL) for Runway 8-26, new primary and
supplemental wind cone and Precision Approach Path Indicators for Runways 8
and 26. DBE Program update.
FAA Form 5100-133 (1/17) SUPERSEDES PREVIOUS EDITION Page 2 of 3
4. Property in the project is or will be in conformance with the current Exhibit A property map, which
is based on deeds, title opinions, land surveys, the approved airport layout plan, and project
documentation.
Yes No N/A
5. For any acquisition of property interest in noise sensitive approach zones and related areas,
property interest was or will be obtained to ensure land is used for purposes compatible with
noise levels associated with operation of the airport.
Yes No N/A
6. For any acquisition of property interest in runway protection zones and areas related to
14 CFR 77 surfaces or to clear other airport surfaces, property interest was or will be obtained for
the following:
a. The right of flight;
b. The right of ingress and egress to remove obstructions; and
c.
The right to restrict the establishment of future obstructions.
Yes No N/A
7. Appraisals prepared by qualified real estate appraisers hired by the sponsor include or will
include the following:
a. Valuation data to estimate the current market value for the property interest acquired on
each parcel; and
b.
Verification that an opportunity has been provided to the property owner or representative
to accompany appraisers during inspections.
Yes No N/A
8. Each appraisal has been or will be reviewed by a qualified review appraiser to recommend an
amount for the offer of just compensation, and the written appraisals as well as review appraisal
are available to Federal Aviation Administration (FAA) for review.
Yes No N/A
9. A written offer to acquire each parcel was or will be presented to the property owner for not less
than the approved amount of just compensation.
Yes No N/A
10. Effort was or will be made to acquire each property through the following negotiation procedures:
a. No coercive action to induce agreement; and
b. Supporting documents for settlements included in the project files.
Yes No N/A
FAA Form 5100-133 (1/17) SUPERSEDES PREVIOUS EDITION Page 3 of 3
11. If a negotiated settlement is not reached, the following procedures were or will be used:
a. Condemnation initiated and a court deposit not less than the just compensation made
prior to possession of the property; and
b.
Supporting documents for awards included in the project files.
Yes No N/A
12. If displacement of persons, businesses, farm operations, or non-profit organizations is involved, a
relocation assistance program was or will be established, with displaced parties receiving general
information on the program in writing, including relocation eligibility, and a 90-day notice to
vacate.
Yes No N/A
13. Relocation assistance services, comparable replacement housing, and payment of necessary
relocation expenses were or will be provided within a reasonable time period for each displaced
occupant in accordance with the Uniform Act.
Yes No N/A
Attach documentation clarifying any above item marked with “No” response.
Sponsor’s Certification
I certify, for the project identified herein, responses to the forgoing items are accurate as marked and
additional documentation for any item marked “no” is correct and complete.
Executed on this day of , .
Name of Sponsor:
Name of Sponsor’s Authorized Official:
Title of Sponsor’s Authorized Official:
Signature of Sponsor’s Designated Official Representative:
I declare under penalty of perjury that the foregoing is true and correct. I understand that knowingly and
willfully providing false information to the federal government is a violation of 18 USC § 1001 (False
Statements) and could subject me to fines, imprisonment, or both.
8
May
2018
City of Aztec, New Mexico
Mr. Victor C. Snover
Mayor
Staff Summary Report
MEETING DATE:
May 8, 2018
AGENDA ITEM:
X. CONSENT AGENDA (E)
AGENDA TITLE:
RFP 2018-624 Engineering Task Order #2 for Airport Runway
Light Design and DBE Program Update
ACTION REQUESTED BY:
Finance Department
ACTION REQUESTED:
Approval of Engineering Task Order #2
SUMMARY BY:
Kathy Lamb
PROJECT DESCRIPTION / FACTS
Bohannan Huston was selected for General Airport Engineering Services through RFP
2018-624 (awarded by City Commission in November 2017). A master agreement was
executed with a provision that task orders would be issued for each project.
A requirement of federal funding assistance for the airport is that the RFP document
identifies the projects for which the consultant may be retained. The RFP issued last fall
included:
o Airport Action Plan Updates;
o Airport Layout Plan Updates;
o Capital Improvement Plan (CIP) Updates;
o DBE Program Updates;
o Electrical, Lighting and Signage upgrades and expansions;
o Storm water management plan updates and revisions;
o Land Acquisition including environmental assessments, appraisals and purchase;
o South Aircraft Parking Apron Reconstruction, Design; and Construct
o Runway 8-26 Lighting and Visual Aids, Design and Construct;
o Runway 8-26 Pavement Maintenance, Design and Construct;
o Crosswind Runway, Design and Construct;
o Wildlife Hazard Assessment;
o Wildlife, security and perimeter fencing, Design and Construct
o T Hanger Site Development, Design and Construct;
o Airport Hanger Development, Design and Construct;
o Automated weather observation system, Design and Construct
o Airport Equipment (specification development)
o Planning and consulting services
o Other projects that may be approved over the 4 year period of this contract for
services
Task order #2 is specific to the DBE Program Updates (required every three years) and
Runway 8-26 Lighting and Visual Aid Design Only. Task order #1 (action plan update)
has not yet been submitted for commission approval but is anticipated action will be
requested in June. Construction management of the runway lighting project will be a
separate task order, most likely in 2019.
Task order #2 is currently being independently reviewed to determine fees are
appropriate for the tasks proposed. This is a federal funding assistance requirement.
Bohannan Huston estimates the design (including FAA and NMAD approvals) to require
approximately 9 months.
PROCUREMENT
No additional procurement process is required with task order process
FISCAL IMPACTS
Total estimated costs are $116,355.67 without tax, $125,515.57 with tax.
Federal and state funding assistance will be requested for the design of the runway
lights and DBE program update. Federal assistance is 90%, state assistance is 5% and
city funding is 5% or $6,276.
The FY18 Adopted Budget includes this project and the required City match.
SUPPORT DOCUMENTS:
Bohannan Huston, Incorporated Task Order #2
DEPARTMENT’S RECOMMENDED MOTION: Move to Approve Engineering Task Order #2
for Airport Runway Light Design and DBE Program Update in the amount of $116,355.67 (not
including tax)
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TASK ORDER TWO (2)
FROM
City of Aztec, New Mexico
TO
Bohannan Huston, Incorporated
AIP NO.3-35-0056-008-2018
NMAD N19-XX-18
City of Aztec Agreement No. 2018-624
1. Task Order No. 2 (Two)
2. Title: Design only – Medium Intensity Runway Light (MIRL) for Runway 8-26, Install
Precision Approach Path Indicator (PAPI) Runways 8 and 26
3. Location: Aztec (N19) Municipal Airport
4. General Scope of Services Required: This Task Order will prepare the design of a new
Medium Intensity Runway Light system installation and installation of a new Precision Approach
Path Indicators for Runways 8 and 26 including design of a new electrical equipment vault and
controls. This design is in anticipation of FAA funding for the construction in FAA FY 2019.
5. City of Aztec Contacts: Steve Mueller, Interim City Manager; Kathy Lamb City Finance
Director; Wallace Begay, Airport Manager
Bohannan Huston, Inc. Inc. Contact: Dumas Slade, Mark Huntzinger
Others: Albert Thomas, BHI Sr. V.P.
6. Estimated Performance Time: 9 Months
7. Estimated Cost: $116,355.67 without NMGRT, LUMP SUM Basis ($125,518.57 w/ NMGRT
@ 7.875% for budgeting)
90.0% FAA Share $112,966.71
5.0% NMAD Share $ 6,275.93
5.0% Sponsor Share $ 6,275.93
8. Attachments:
Scope of Work
Schedule
Fee proposal detail
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9. The Parties hereto executed the original Master Service Agreement on November 15, 2017
City of Aztec, New Mexico BOHANNAN HUSTON, INC., Inc.
Date: Date:
10. Modification No.
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SCOPE OF WORK - AZTEC MUNICIPAL AIRPORT
This project will consist of the design for installation of a Medium Intensity Runway Light (MIRL)
system for Runway 8-26 and Precision Approach Path Indicator (PAPI) systems for Runways 8
and 26 at the Aztec Municipal Airport.
Prior to approval of the BHI Task order, an Independent Fee Estimate (IFE) will be required by
FAA to validate our proposed fee for the design and associated non-design tasks. The FAA
requires the IFE be performed by an independent non-interested party familiar with the FAA and
FAA design processes and requirements. BHI will provide the scope of work and a “sanitized”
version of the fee proposal spreadsheet to the city for use in retaining an independent fee
reviewer. The cost for the IFE is an FAA eligible, reimbursable expense.
Design elements will include evaluation of primary power requirements for the MIRL, new Light
Emitting Diode (LED) primary wind cone, LED supplemental wind cones and LED Precision
Approach Path Indicators (PAPI) for Runways 8 and 26. The medium intensity edge lights will
be base mounted LED, with the 5-kV series circuit installed in conduit due to site soil conditions
with significant large angular rock in the soil.
The MIRL light layout, and airfield guidance sign legends and layout will be designed.
The PAPI siting will require a survey for the PAPI Obstacle Clearance Survey and Light Signal
Clearance Surface (EB-95) and ground elevations in the vicinity of the PAPIs. The siting will
then be designed.
A new pre-fabricated electrical vault enclosure for the airfield electrical system will be included
in the design with controls for a new 4.5 or 7 kW constant current regulator, airfield circuit
selector controls for the beacon, wind cones, PAPIs and edge lights. The MIRL will be designed
to operate on a time clock and through pilot operated radio control. The electrical design will
include one-line diagrams for the controls and panel layout, schematic for the vault layout
including primary power to the vault and secondary power for the electrical components (MIRL,
wind cones, PAPIs). The new primary wind cone and PAPI circuits will have a dedicated
120/240-volt circuit. The supplemental wind cones will be interconnected with the MIRL circuit.
The existing Rotating Beacon will be included in the lighting control panel controls.
Land and construction easements for the PAPI’s will be identified, with the city responsible for
obtaining the necessary land interests.
A bore under Runway 8-26, the new connector taxiway from the apron to the runway, the “dog
leg” taxiway and two open trench pavement cuts across closed Runway 4-22 will be required.
Construction drawings and specifications will conform to the latest FAA Advisory Circulars
(AC’s) available at the time of design.
The PAPI Obstacle Clearance Surface (OCS) and Light Signal Clearance Surface (LSCS)
evaluation out 4 nautical miles in accordance with FAA Engineering Brief 95. Spatial data from
the City of Aztec’s aerial photogrammetry will be used to the extent possible. Aerial
photogrammetry will be flown and used where City of Aztec’s data does not cover. Physical
surveys to verify possible obstructions within the OCS/LSCS will be conducted.
Environmental clearance will be preparation of the FAA SOP 5.0 “Documented CATEX” and
consultation and coordination with the FAA environmental specialist in Ft. Worth. A preliminary
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Design Basis and Preliminary Engineering Report will be prepared for the FAA’s review and
approval at the approximate 30% design level.
Another FAA requirement early in the process is the development and preparation of the
Construction Safety and Phasing Plan including electronic submittals of the FAA’s 7460 for
airspace review for the project construction phases and limits and OE/AAA evaluation for
airspace clearance for the new wind cones, PAPI’s and electric equipment vault.
For non-standard conditions identified in the design phase, “Modification to Standards” will be
prepared and sent to the FAA regional office for review and evaluation.
The city’s airport specific 3-year Disadvantaged Business Enterprise (DBE) plan and goals will
require development of the new 3- year overall DBE goals as well as the MIRL project specific
DBE construction goals. This will be coordinated with our DBE preparation specialist for the new
3- year goals and project specific goals for incorporation into the construction bidding
documents.
Milestone design reviews will be coordinated with the FAA, State Aviation Division and City
staff. One plan-in-hand field review will be conducted to verify design conditions are consistent
with actual conditions on the ground.
99% level Plans, Specifications, Bidding Documents, CSPP will be the final deliverable product.
Prior to advertising for construction bids anticipated in the spring of 2019 federal and state wage
rates will be obtained and the bidding documents reviewed for any minor changes in the federal,
state of city bidding requirements. The actual bidding phase and construction observation
phases will be accomplished under a separate Task Order.
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SCHEDULE
Consultant selection Under contract
City Notice to Proceed NTP + 0
Design kick-off meeting with city NTP + 1 week
Design site visit NTP + 1 week
Design survey NTP + 4 weeks
PAPI obstruction clearance survey &
light signal clearance evaluation NTP + 4 weeks
60% design & preliminary engineering report
To city, FAA, State Aviation Division NTP + 10 weeks
Design comments to BHI NTP + 14 weeks
90% Plans, specifications, Estimate of probable
Construction cost, design basis report NTP + 20 weeks
Final design comments to BHI NTP + 24 weeks
99% design ready to bid (needing wage rates) NTP + 28 weeks
(Anticipate bidding March 2019)
Staff Summary Report
MEETING DATE:
May 8, 2018
AGENDA ITEM:
XIII. Business (A)
AGENDA TITLE:
Intent to Adopt Ordinance 2018-473 Amending Section 8-21
Fire Code, Standards Adopted
ACTION REQUESTED BY:
City of Aztec Fire Chief Kevin Simpson
ACTION REQUESTED:
Approve the Intent to Adopt Ordinance 2018-473 Amending
Section 8-21 Fire Code, Standards Adopted
SUMMARY BY:
City Clerk Office
PROJECT DESCRIPTION / FACTS
Periodically the Aztec Volunteer Fire department reviews Chapter 8 Fire Prevention and
Protection. In their latest review they discovered the Aztec City Code referenced the
International Fire Code 2009 edition.
However, the Fire Department operates under the newer International Fire Code 2015 edition.
For consistency purposes, this requires the City Commission to adopt the proposed ordinance
to properly reference the current International Fire Code.
SUPPORT DOCUMENTS:
Ordinance 2018-473
DEPARTMENT’S RECOMMENDED MOTION: Move to Approve the Intent to Adopt
Ordinance 2018-473 Amending Section 8-21 Fire Code, Standards Adopted
City of Aztec
Ordinance 2018-473
Amending Section 8-21 Fire Code, Standards Adopted
WHEREAS: The Aztec Fire Department periodically reviews the Fire Prevention Code;
and
WHEREAS: The Aztec Fire Department no longer adheres to the 2009, but has
implementing 2015 standards of the International Fire Code.
NOW, THEREFORE, BE IT ORDAINED by the Governing Body of the City of Aztec,
New Mexico that Ordinance 2018-473 Amends Section 8-21 to formally adopt the
current International Fire Code standards as attached.
PASSED, APPROVED, SIGNED AND ADOPTED THIS _________ day of __________
2018.
By the Aztec City Commission, City of Aztec, New Mexico
_____________________________________
Mayor Victor Snover
ATTEST:
_________________________________
Karla Sayler, City Clerk
APPROVED AS TO FORM:
_____________________________
Larry T. Thrower, City Attorney
ADVERTISED DATE OF FINAL ADOPTION: _____________________
EFFECTIVE DATE OF ORDINANCE: ___________________________
Sec. 8-21. Fire Code, Standards Adopted.
There is hereby adopted by the City of Aztec for the purpose of prescribing regulations
governing conditions hazardous to life and property from fire or explosion, that certain Code and
Standards known as the International Fire Code, published by International Code Council, being
particularly the 2009 most current edition is including Appendices B,C,D,E,F,G and I, and
thereof, not less than one (1) copy has been and is now filed in the office of the City Clerk of
The City of Aztec and the same are hereby adopted and incorporated as fully as if set out at
length herein, and from the date on which this ordinance shall take effect, the provision thereof
shall be controlling within the limits of The City of Aztec.
(Ord. 2009-375, effective July 22, 2009; Code 2007, 8-21)
Staff Summary Report
MEETING DATE:
May 9, 2018
AGENDA ITEM:
XIII. BUSINESS ITEMS (B)
AGENDA TITLE:
Intent to Adopt Ordinance 2018-474, Amending the Municipal
Code of Aztec, New Mexico, Chapter 4, Alcoholic Beverages
ACTION REQUESTED BY:
Staff
ACTION REQUESTED:
Approve Intent to Adopt Ordinance 2018-474, Amending the
Municipal Code of Aztec, New Mexico, Chapter 4, Alcoholic
Beverages.
SUMMARY BY:
Delain George
PROJECT DESCRIPTION / FACTS
The City receives several public celebration permits throughout the year.
By New Mexico Administrative Code (NMAC) 15.10.2.7 (BB) “Public Celebration” means
any state fair, county fair, community fiesta, cultural or artistic performance or event,
professional athletic competition and events or activities that are seasonal in nature or
activities held on an intermittent basis that are open or advertised to the general public.
A small brewer, winegrower or craft distiller may apply to the New Mexico Alcohol and
Gaming Division (NMAGD) for a public celebration permit, provided the license is not in
suspension and the meets the requirements outlined by the NMAGD.
Only New Mexico licenses that hold a Dispenser license may apply for a Special
Dispenser Permit provided the license is not in suspension and meet the requirements
outlined by the NMAGD.
All permits submitted do not guarantee approval. They are at the discretion of the
NMAGD Director’s discretion and reviewed on a case by case basis.
The Business License Officer administers and oversees the business and liquor
licensing for the City of Aztec. This person is appointed by the City Manager.
The City would like to make the process to grant City approval for a public celebration
and special dispenser permits more efficient. By allowing the Business License Officer
to be the designee to grant approval for the issuance of the public celebration and
special dispenser permits on behalf of the local governing body would help make the
process more efficient.
On April 24, 2018, Delain George spoke with the Alcohol and Gaming Division and they
said it is allowed to appoint a designee as long as the City’s ordinances allow designees.
On April 25, 2018, Delain George spoke with City Attorney, Larry Thrower, and Interim
City Manager, Steve Mueller. Mr. Thrower confirmed that the City Commission may
appoint a designee for the purposes of granting approval for a Public Celebration and
Special Dispenser Permits.
The Business License Officer will conduct a review of Public Celebration or Special
Dispenser Permit Application and all required documents before granting approval for
the issuance of the permit to the Alcohol and Gaming Division. Required documents will
include a detailed floor plan, list of servers, which must include full name of server,
server permit number and expiration date.
PROCUREMENT
Not applicable
FISCAL IMPACTS
None
SUPPORT DOCUMENTS:
Ordinance 2018-474
Copy of a Public Celebration Permit Application
Copy of a Special Dispenser Permit Application
DEPARTMENT’S RECOMMENDED MOTION: Move to Approve the Intent to Adopt
Ordinance 2018-474, Amending the Municipal Code of Aztec, New Mexico, Chapter 4,
Alcoholic Beverages.
City of Aztec
Ordinance 2018-474
Amending the Municipal Code of Aztec, New Mexico
Chapter 4, Alcoholic Beverages
WHEREAS; the local governing body wishes to appoint a designee to grant approval for the
issuance of the public celebration and special dispenser permits, on behalf to the
local governing body.
WHEREAS; it has been determined that the designee shall be the Business License Officer.
NOW THEREFORE BE IT ORDAINED by the Governing Body of the City of Aztec, New Mexico
that Ordinance 2018-474 be and hereby amend Chapter 4 as follows:
Chapter 4
ALCOHOLIC BEVERAGES
Sec 4-1. Definitions.
The Business License Officer person who will administer and oversee the business and liquor
licensing for the City of Aztec. The Business License Officer person
will be appointed by the City
Manager. The Business License Officer is responsible for the regulations, licensing and
supervision of all operations pertaining to liquor licensing within the city limits of Aztec. The
Business License officer will have the authority to grant approval for the issuance of public
celebration and special dispenser permits on behalf of the local governing body.
PASSED, APPROVED, SIGNED AND ADOPTED THIS _________ day of JUNE 2018.
By the Aztec City Commission, City of Aztec, New Mexico
____________________________
Mayor Victor S. Snover
ATTEST:
____________________________
Karla Sayler, City Clerk
APPROVED AS TO FORM:
____________________________
Larry Thrower, City Attorney
ADVERTISED DATE OF FINAL ADOPTION:____________________
EFFECTIVE DATE OF ORDINANCE:__________________________
New Mexico Regulation and Licensing
Department
I Alcohol
and
Gaming
Division
PO
Box
2S101
Santa
Fe,
NM
87S04
-S101
(SOS)
476-
487S
Fax
(SOS)
476
-4S9S
www.rld
.
state.nm.us/
alcoholandgaming
PUBLIC
CELEBRATION
PERMIT
APPLICATION:
INSTRUCTIONS
Rev
. 7/
16
LICENSEE: Merely submitting an application does not constitute approval.
If
Licensee does not have the Approved Permit
for the Event, than the sale, service and/or delivery
of
alcoholic beverages is prohibited. A complete application,
w/required attachments must be received by
AGO
AT
LEAST
10
DAYS
PRIOR
TO
THE
EVENT.
All fees submitted are non-
refundable, even when Permit is issued and the Event
is
postponed and/or cancelled due to unforeseen circumstances.
ELIGIBILITY: Only
New
Mexico Licensees that hold a Craft Distiller, Small Brewer
or
Winegrower License may apply for
a Public Celebration Permit (PCP). The Master Liquor License must not be
in
suspension or have pending citations.
If
the
license holder will be serving alcoholic beverages from any place other than the approved and designated liquor licensed
premises, a Permit
is
required.
The
local governing body
of
the local option district
must
grant
approval for the issuance
of
the permit. The local governing body includes city council, county clerk, mayor, etc., and they must have authorized
SUNDAYS
SALES by the drink and the Holder
of
the Dispenser's License must have a Valid Sunday Sales Permit issued by
the Alcohol
& Gaming Division
or
must have a special concession issued from the local governing body pursuant to §60-
6A-12(E) NMSA, 1978.
THE
EVENT may be held
in
any Local Option District.
MUST
NOT
EXCEED
3
DAYS:
three (3) day maximum, unless permission is granted by Division Director prior to the
event.
12
HOURS
PER
DAY,
MAxIMUM:
Service
of
alcohol must not occur for more than
12
hours per day.
ONLY
EMPLOYEES
of
the Ho Ider
of
the
NM
Craft
Distiller,
Small
Brewer or
Winegrower
Liquor
License
with the PCP, THAT ARE
CURRENTL
y LICENSED S ERVERS, MA y SELL, DISPENSE, OR SERVE THE ALCOHOLIC BEVERAGES FOR THE
EVENT.
Reminder: No Sale
to
Minors or Intoxicated Persons; No Sale, Service or Consumption before or after the times listed on Permit; Licensee
and Employees restricted from consuming alcoholic beverages at the Special Event; No more than 2 Unconsumed
drinks may be
in
the possession
of
one person. Servers are not permitted to provide more than the legal amount.
MUST
NOT
REMOVE
BEER,
WJNE
OR
SPIRITS
FROM
AREA
OF
THE
CELEBRATION
: A wine grower, small brewer and/or
craft distiller
is
authorized to dispense
New
Mexico produced alcohol as allowed by their license type, by the drink
for consumption at the celebration. By-the-drink dispensed
New
Mexico produced products cannot be removed
from the area
of
the event. The licensee is authorized to dispense the alcohol allowed by that license type
in
unbroken packages. The unbroken packages may be removed from the area
of
the celebration.
MUST
POST
PUBLIC
CELEBRATION
PERMIT
AT
EVENT:
After PCP is issued, Licensee is legally required to Post Permit
along with Signage
(i.e
.,
pregnancy, firearms, minors, etc.) and it must be prominently posted at the locations where the
alcohol will be dispensed, as indicated by the Approved Floor Plan for the Event. Permits are subject to the same
requirements and restrictions contained in the Liquor Control Act and are subject
to
citation for any violation.
APPLICATION PROCESS: A complete Application must be received by AGD at least 10 days prior to the Event.
Application
must be signed by
the
Licensee, before a Notary. Faxed Applications not accepted and incomplete
applications will be returned. Licensee
MUST
obtain the Building/Property Owner' s permission to allow Event serving
Alcohol in their facility.
The
Following
are
also required
and
must
be attached:
A)
FEES: $10 per day, Applicable daily fees must be submitted by business check, Money Order or Cashier's
Check
B)
FLOOR
PLAN: Detailed Floor Plan, include Pictures, designating restricted and unrestricted areas
v'
A Detailed Floor Plan (on 8
Y2
x
11
sheet) must be submitted showing exactly where the event
is
to be held
v'
Total Square Footage for the proposed service area
v'
Must show the location
of
Bars, Security, Serving Areas, Entrances, Exits
v'
Enclosed or barricaded serving areas must also be clearly marked
v'
If
there are any patios
or
outside areas, indicate how they are enclosed to prevent alcohol from leaving the
premises; Describe type and height
of
Enclosure; Must be four (4) feet
or
higher
v'
Placement and Location
of
Security Personnel;
If
Security
is
deemed insufficient, the Director may require
additional Security Personnel or may deny permit. The average is 1 security personnel per 100 people, but may
be increased depending upon the type
of
event requested.
C)
LIST
OF SERVERS: Accurate List
of
Servers at the Event, including the Full Name
of
Employee, Server
Permit Number and Expiration Date
ALCOHOL & GAMING DIVISION I PUBLIC CELEBRATION
PERMIT
APPLICATION
(§60-6A-l l / 60-6A-26. l
NMSA)
FEE
PER
DA
v:
0$10.00,
No.
of
Days: (DO NOT SUBMIT CASH) Date Application Filed:
______
_
A
copy
of
all
approved
pennits
are
sent
to
the
Special
lnvestigations
Division
of
the
Department
of
Public
Safety,
and
DPS
will
request
additional
information
,
if
needed
.
LICENSE
HOLDER
INFORMATION:
Check boxes that apply
Liquor License# Type
of
License:
Dcraft
Distiller
Dsmall
Brewer
Dwinegrower
Business Name (DBA):
__________________
Owner Name:
_____________
_
Mailing Address:
___________________
City, State & Zip:
______________
_
Phone: Fax No.: Email Address:
---------
-------
-------------------
EVENT
INFORMATION:
Date ( s) /Duration
of
Event:
---------
Description and Name
of
Event:
_________________________________
_
Physical Address
of
Event:
___________________________________
_
Type
of
Event:
Dindoor
Event Only
DOutdoor
Event Only
DBeer
Garden
DAii
Ages
Event/Wrist
Band
s
and/or
Stamps
Type
of
Celebration:
Dstate
Fair
Dcounty
Fair
Dcommunity
Fiesta
Dcultural
I Artistic Performance
DAthletic
TIME:
Event Begins
at:
_____
Event Ends at:
_____
Total Number
of
Attendees Expected at Event:
_____
_
Alcohol
Service
Begins
at
Alcohol
Service
Ends
at____
Total#
of
Attendees
Expected
to
Consume
Alcohol:
__
_
SECURITY: Describe Type: Number
of
Security:
_____
_
Security Contact Name: Contact Telephone
#:
________
_
Note: Licensee's employee(s) assigned to
work
security,
must
work
this exclusively
and
may
not serve
at
the
Event.
SPONSOR
INFORMATION:
Sponsor
of
Event:
-------
------------------
APPROVAL
OF
PROPERTY OWNER: Phone Number:
-------------
Print
Name:
______________
Signature:
________________
Date:
_____
_
NameofYourBusinessandLocationofProperty:
_____________________________
_
LICENSE HOLDER
& SERVER CERTIFICATION: I, (Licensee) hereby certify that this
application
is
signed by Licensee or authorized person under this License, that Event
is
not within 300
feet
of
a church or school
unless alcoholic beverages were sold there prior to July I,
1981
or a waiver is obtained from the local governing body.
I further certify that all persons providing the service
of
alcoholic beverages at the Event are currently Server Certified, that
they are all my employees, and that ALL the information in this Application and the Attachments, is true and correct. Licensee
Agrees that
if
any statements or representations herein are found to be false, the Director may refuse to issue additional permits.
I understand that all fees submitted are non-refundable.
Must
sign before a Notary:
Licensee
Name:
(print)
Signature:
Date:
____
_
NOTARY
PUBLIC
USE
ONLY:
(State
of
____________
, County
of
_____________
_,
SUBSCRIBED AND SWORN
TO
before me this day
of
20
__
B
y:
Notary
Public:
____________
_
SEAL
My
Commission Expires:
_________
_
LOCALGOVERNINGBODY APPROVAL: Print Name: Title:
-------------
----------
Signature:
________________
Date:
______
Phone:
______
Fax:
_____
_
AGDUSE ONLY: Application Must Include: Payment
of
Fees, per day (listed on top
of
page), Floor Plan
-(w/photos)
& Detailed Server List
FINANCE!
Application Fee $ Received on: Receipt No.
_________
_
Clear
of
Citations/Holds:
DY
es
DNo,
O Approved 0 Disapproved,
--------
Processed By: Date:
--------
Assigned Permit Number:
__________
Approved Permit Sent on:
________
By: D Email D Fax
New Mexico Regulation
and
Licensing
Department
I Alcohol
and
Gaming Division
PO
Bo
x 25101 S
anta
Fe,
NM
87
504
-5101 (505) 476-
48
75 Fax (
505
) 476-
4595
www
.
rld
.
state
.
nm.
us/
alcohol
a
ndgaming
SPECIAL
DISPENSER
PERMIT
APPLICATION:
INSTRUCTIONS
R
ev.
3/
16
ELIGIBILITY:
Only New Mexico Licensees that hold a Dispenser, Inter-Local, Rural Dispenser, Lottery, or
Canopy License may apply for a Special Dispenser Permit (SDP). The Liquor License must not be in suspension
or have pending citations.
If
the license holder will be serving alcoholic beverages from any place other than the
approved liquor licensed premises, a Permit is required. The local governing body
of
the local option district
(LOD)
must
grant
approval
for the issuance
of
the permit. The local governing body includes the city council,
county clerk, mayor, etc.
If
the event is to be held on a Sunday, the LOD must have held an election to allow
Sunday Sales by the drink and the license holder must have a valid Sunday Sales Permit issued by the Alcohol &
Gaming Division or must have a special concession issued from the local governing body pursuant to §60-6A-
12(F) NMSA, 1978.
THE
EVENT
must be held within the SAME Local Option District that the Dispenser's License is issued in.
Event must not exceed a three (3) day maximum unless permission is granted by the Division Director prior to
the event.
The Permit shall be valid for no more than
12
hours per day and the Director may reduce the number
of
hours
allowed.
Only server certified employees
of
the Liquor License Holder seeking the SDP, may sell, dispense, or serve
alcoholic beverages at the Event. Reminder:
No
Sales
to
Minors or Intoxicated Persons;
No
Sale, Service or
Consumption before or after the times listed
on
Permit; Licensee and Employees are restricted from consuming
alcoholic beverages at the Event;
No
more than 2 unconsumed drinks may
be
sold or served
to
one person at
an
y given
time.
MUST
POST
SPECIAL
DISPENSER
PERMIT
AT
EVENT:
After the SDP is issued, the Licensee is required to post
the Permit along with the required signage
(i
.
e.
, pregnancy, firearms, minors, posters). The Permit must be
prominently posted at the locations where the alcohol will be dispensed, as indicated by the Approved Floor
Plan for the Event. Permits are subject to the same requirements and restrictions contained in the Liquor
Control Act and are subject to citation for any violation.
LICENSEE
PLEASE
NOTE:
Merely submitting an application does not constitute approval.
If
the Licensee does
not have an Approved Permit for the Event, then the sale, service and/or delivery
of
alcoholic beverages is
prohibited. A complete application, with required attachments must be received by AGD
AT
LEAST
10
DAYS
PRIOR
TO
THE
EVENT.
All fees submitted are non-refundable, even when the Permit is issued and the Event is
postponed and/or cancelled due to unforeseen circumstances.
APPLICATION
PROCESS:
A complete Application must be received by AGD at least
10
days prior to the Event.
Applications must be signed by the Licensee, before a Notary. Faxed Application not accepted and incomplete
applications will be returned. Licensee must obtain the Building/Property Owner's permission to allow an Event