Check (left click box) if this is a Tri-Council advance (NSERC/SSHRC/CIHR/CRC/NCE)
Chair / Supervisor's Signature:
Dean / Director's Signature:
DEAN / DIRECTOR APPROVAL REQUIRED FOR ADVANCES OF $2,000.00 OR MORE
Authorization - Manager, Payment Services:
Authorization - ECS, Payment Services:
Submitting Advance: Once completed, mail or drop off to Payment Services, Attn: ECS.
To ensure the advance is issued on time, please allow at least 7 business days for processing.
I ACKNOWLEDGE THIS ADVANCE MUST BE CLEARED WITHIN 30 DAYS OF THE EXPECTED EXPENSE END / TERMINATION DATE:
Advance Reference #
CLEARING YOUR ADVANCE: An expense claim must be submitted to clear your advance WITHIN 30 DAYS OF THE EXPENSE END / TERMINATION DATE.
No additional advances will be issued until the outstanding
advance has been cleared.
Log in to the Expense Claim System (ECS) and enter your expense claim. Select this advance to apply to the balance. Email firstname.lastname@example.org if you have any
questions or require assistance completing your Expense claim.
DO NOT TYPE IN THIS BOX
DATE WILL AUTOFILL - DO NOT TYPE IN THIS BOX
I hereby certify that I have read the University 's Travel Policy and agree to abide by this policy.
Print Chair/Supervisor's Name and Title Above
Print Dean/Director's Name and Title Above
Expected Expense Start Date:
Expected Expense End Date /
(Name, Date, Location)
Breakdown of Amount Requested:
(e.g. meals: $300, ground transport: $200, research
Advance Amount Requested:
(The amount requested should be slightly less
than the total cost to avoid repayment)
Estimated Total Cost for Expenses:
(Please ensure accuracy when estimating
Anticipated G/L Coding for Expenses:
PLEASE ALLOW 7 BUSINESS DAYS FOR PROCESSING
Airfare, AccommodationAirfare, Accommodation, Enterprise/, Enterprise/
National carNational car rentals should be rentals should be dirdirectect
billbilleded where possible where possible and NOTand NOT
included on aincluded on an advance ren advance qqrequest.uest.
Expenses Expenses alreadyalreadyy paidpaid
must be must be submitted on ansubmitted on an
expense expense claimclaim and and NOTNOT
on an aon an advance.dvance.