ADVANCE REQUEST
Employee Name
Check (left click box) if this is a Tri-Council advance (NSERC/SSHRC/CIHR/CRC/NCE)
Employee's Signature:
Chair / Supervisor's Signature:
Dean / Director's Signature:
DEAN / DIRECTOR APPROVAL REQUIRED FOR ADVANCES OF $2,000.00 OR MORE
Authorization - Manager, Payment Services:
Authorization - ECS, Payment Services:
O/S ADV: (Y/N)
FOR INTERNAL USE ONLY:
S/N:
EFT: (Y/N)
Submitting Advance: Once completed, mail or drop off to Payment Services, Attn: ECS.
To ensure the advance is issued on time, please allow at least 7 business days for processing.
I ACKNOWLEDGE THIS ADVANCE MUST BE CLEARED WITHIN 30 DAYS OF THE EXPECTED EXPENSE END / TERMINATION DATE:
Advance Reference #
9-digit Employee Number
CLEARING YOUR ADVANCE: An expense claim must be submitted to clear your advance WITHIN 30 DAYS OF THE EXPENSE END / TERMINATION DATE.
No additional advances will be issued until the outstanding
advance has been cleared.
Log in to the Expense Claim System (ECS) and enter your expense claim. Select this advance to apply to the balance. Email ecs@uoguelph.ca if you have any
questions or require assistance completing your Expense claim.
Completed by:
Contact Phone #:
DO NOT TYPE IN THIS BOX
Tri-Council
I hereby certify that I have read the University 's Travel Policy and agree to abide by this policy.
Print Chair/Supervisor's Name and Title Above
Print Dean/Director's Name and Title Above
-
A
Expected Expense Start Date:
Expected Expense End Date /
Termination Date:
Purpose/Event Details:
(Name, Date, Location)
Breakdown of Amount Requested:
(e.g. meals: $300, ground transport: $200, research
supplies: $600)
Advance Amount Requested:
(The amount requested should be slightly less
than the total cost to avoid repayment)
Estimated Total Cost for Expenses:
(Please ensure accuracy when estimating
expenses)
Anticipated G/L Coding for Expenses:
Department Name
PLEASE ALLOW 7 BUSINESS DAYS FOR PROCESSING
Airfare, AccommodationAirfare, Accommodation, Enterprise/, Enterprise/
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08/Jun/2018
0
0740
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