State of Connecticut Human Resources
Administrative Assistant Manager’s Form
Form #: PER-2
Revision Date: 12/2003
_____________________________________________________________________________________
This form is for use by managers only
. It should not be completed by incumbents. Agencies should submit this form
along with a completed duties questionnaire (Form A PER-130) and an organizational chart for reclassification
requests to Administrative Assistant.
Manager’s Name Title Phone
Manager’s Signature____________________________________________________________________________________
Agency Division Department
If vacant position, how long has the vacancy existed? ____________________________
If filled, when did the incumbent assume higher-level responsibilities with full independence? _________________________
*****************************************************************************************************
The class of Administrative Assistant must perform secretarial and
administrative duties, with the focus being on
administrative duties. ADMINISTRATIVE DUTIES are those which involve an advanced level of accountability
requiring a sound understanding of program policies and procedures. By providing us with information on the
questions that follow and specific examples
to support your statements, the level of the duties can be more easily
assessed. After your response, also indicate the frequency for which each duty is performed by using the rating scale
below and an overall percentage of time that the position performs these duties.
1 2 3 4 5 6 7
1 or 2
times a
year
Less than
1x each
month
1 or 2 x’s
each
month
1 x each
week
2 x’s each
week
3 or more
x’s each
week
Daily
Frequency
1. In what ways does your secretary act for you?
2. What types
of problems does your secretary resolve before they even come to you?
3. Interpersonal (What internal or external contacts does your secretary have? What is the reason for the interaction?
What levels
does your secretary deal with?)
4. Report writing (Does your secretary prepare or assist you in preparing reports? What kind of “sign-off” authority
does your secretary have or what preparation is involved up to the sign off portion?)
5. What are some of the areas which you have authorized your secretary to handle independently? How does s(he) do
this?
PLEASE INDICATE YOUR RESPONSES ON A SEPARATE SHEET OF PAPER AND ATTACH IT TO
THIS FORM.
This form provided by the Department of Administrative Services
click to sign
signature
click to edit
![]()
