320 Corporate Drive, Portsmouth, NH 03801
Phone (603) 427-7600 Fax (603) 334-6308 www.greatbay.edu
Rev. 3/27/2020
Academic Privacy
Family Education Rights and Privacy Act (FERPA) In compliance with the Family Rights and Privacy Act of 1974 (The Buckley
Amendment), it is the policy of the College to protect the educational/academic records of its learners, former learners, and
alumni. All personally identifiable information in a learner’s educational record is considered confidential. FERPA rights
apply at the point of matriculation or registration, regardless of minor status. The identifying status is the process which
makes the individual a student at this college.
The federal law includes provisions for disclosure of Directory Information by educational institutions. The College considers
the following to be Directory Information: Student’s name, telephone number, city/town, e-mail address, major field of
study, enrollment status (e.g. full-time or part-time), Degrees, awards, honors. IF YOU DO NOT WISH DISCLOSURE OF ANY OR
Please consider very carefully the consequences of any decision by you to withhold any category of general Directory
Information. Should you decide not to release general Directory Information, any future requests for such information from
non-institutional persons or organizations will be refused, except as provided by law.
The College will honor your request to withhold general Directory Information but cannot assume responsibility to get in
touch with you for subsequent permission to release it. Regardless of the effect upon you, the College assumes no liability
for honoring your instructions that such information be withheld.
Copies of the Family Educational Rights and Privacy Act of 1974, Part 99 of Title 45, dealing with Privacy Rights of Parents and
Students, may be obtained from the Vice President of Enrollment Management and Student Services or the Office of the Vice
President of Academic Affairs.
Student Records
A. Students have the right to review the contents of their records. Students will be given access to their own records
within a reasonable period of time, but in no case shall access be withheld for more than 45 days after the reques
as been made. The Registrar is authorized to release this information. Students wishing access to their records
must contact the Registrar personally. In cases involving the possibility of misinterpretation of data, the Vice
President of Academic Affairs or his/her qualified designee shall interpret the data to the student.
B. Students shall have the opportunity for a hearing to challenge the contents of their college records to ensure tha
hey are not inaccurate, misleading, or in violation of their privacy or rights. This challenge must be made in writin
the Vice President of Academic Affairs.
C. Students may authorize the release of their records to intended persons or institution by completing the
Authorization to Release Records form. No access or release of any personally identifiable records or files on
students will be allowed to any individual, agency or organization without prior written consent of the student,
except as follows:
1. To internal and external officials directly involved with a legitimate educational interest.
2. To authorize Federal and State officers as identified in Section 438 (b) 3) of Public law 93-380.
320 Corporate Drive, Portsmouth, NH 03801
Phone (603) 427-7600 Fax (603) 334-6308 www.greatbay.edu
Rev. 3/27/2020
Authorization for Release of Student Information
I, ___________________________________ _________________________________
(Print Student Name) (Student ID Number)
Authorize access of my: Yes No
Yes No
Academic Information (Check one)
Student Account Information (Check one)
Financial Aid Information (Check one)
Yes No
____________________________________ _____________________
(Print Name) (Relationship)
____________________________________ _____________________
(Print Name) (Relationship)
I und
erstand that this release of information does NOT allow access to the Student Information System (Student Records via
the Internet) or Official Transcripts.
request will remain in effect indefinitely, until the student named below notifies the Registrar’s Office otherwise in
________________________ _____________________
Student Signature Date
Office Use Only
Entered in BANNER>SPACMNT> Comment Type is “REL” Release of Information by _______________Initials
Date Processed _______________
The Community College System of New Hampshire (CCSNH) uses electronic signatures and records in place of traditional ones whenever possible. You will conduct business electronically
using a computer with a supported operating system and internet browser, sufficient electronic storage capacity, a printer and your official CCSNH email account. By logging into CCSNH
systems, including but not limited to Banner, SIS and Canvas, you are opting to conduct electronic transactions with the Community College System and consenting to receive written notices
electronically, including those involving financial obligations, and you are acknowledging that CCSNH can use electronic mechanisms alone to convey critical information related to your
admission, financial aid, payment plan, student account, transcript information, registration and other activities and accounts you may undertake or have as a student at CCSNH. You have a
right to request a paper copy of an electronic record. You may withdraw your consent at any time by contacting Student Services. If you decide to withdraw your consent, however, you may
be prevented from registering for classes.
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