Updated, Spring 2020
General Information about Academic Hearing Board
Submission of materials
Materials must be submitted prior to the meeting (typically submission on Friday for the following Thursday meeting) in
order to be included on the agenda. This includes the coversheet, your personal statement and any supporting
documentation (including letters of support, supplements for specific petition types, etc.)
What to Expect at the Meeting
Students are not required to attend the hearing, but are highly encouraged to do so.
Students wait in a waiting room while the meeting proceeds. Students are brought into the meeting room in the order in
which their case appears on the agenda. We cannot predict exactly how long the meeting with run or when exactly your
case will be heard due to the variable nature of each case. We ask that you be patient and bring something to do while you
• Petitioners may have a faculty member, administrator, or student appear at the hearing in an advisory capacity. The
adviser may not be a legal counselor or anyone from outside the University community.
• To request that a particular board member(s) not hear the case.
• To call witnesses in your behalf and to confront any other witnesses before the judicial body.
• To remain silent, or to have your case heard without attending the hearing.
• To inquire about the procedure for future appeals, and if such inquiry is made, to be informed of the procedure for
Students can receive a verbal result of their case the morning immediately following their case (it is the responsibility of the
student to call the Center for Student Success to receive that information). Students will receive formal notice, in writing
via email, within 48 hours of the meeting. The email sent date/time is the time used to measure the window of availability
to appeal a decision.
It is important to understand that some appeals, usually those involving retroactive withdrawals, can have an impact to
your financial aid and/or billing from the term involved. Academic Hearing Board will not use that financial information as a
deciding factor in the case, but you can decide if you want to proceed knowing the financial impact. We require that you
complete the Financial Aid Supplement for any cases involving retroactive withdrawals (or courses or full term). When in
doubt, it is always best to check with Financial Aid before submitting your petition.
Any petitions that are denied will be given a written reason and provided information on the Appeals Process. It is important
to note that disagreement with the decision is not grounds for appeal. Students have 7 days from receipt of their decision to
submit an Appeal.
Hearing Restrictions/Process Notes
There is a two year statute of limitations on any petitions.
Petitions to begin a new registration for a term (Meaning no previous or current courses enrolled during that term), will not
be heard after the third week of the term.