The Athletic Director schedules and coordinates the High School teams’ practices and games for each
sporting season; coordinating field schedules with the Recreation and Parks Director. BOE athletics have
priority use of all Town and BOE Fields.
Role of Other Town Departments
While all use of Town owned PUBLIC PLACES require a permit as issued by the Department of Recreation
and Parks, certain events such as tournaments for large gatherings, require additional permits from
Department of Planning and Community Development, Avon Police Department and or Farmington Valley
It is imperative that groups planning to hold a large event contact these Departments as soon as possible
to initiate all the requirements of their application processes.
Role of User Groups/Athletic Leagues
Each user is responsible for submitting an application, for a permit FOR USE OF TOWN PUBLIC PLACES
(Appendix A-1) along with the appropriate fee as delineated in Appendix B of the Public Place Regulations,
to the Recreation and Parks Department. A separate application should be submitted for each season,
and, for each facility for which use is requested, before the season is to begin. A Certificate of Insurance,
naming the Town of Avon and the Avon Board of Education as Additional Insureds, and indicating
evidencing Bodily Injury and Property Damage Insurance in an amount not less than $1,000,000.00, must
be submitted with the application. Once the application has been processed, the organization will receive
an email detailing approved times, dates, fields, blackout dates, and rules and regulations. Each group is
responsible for making sure that all coaches, parents and participants are aware of all the information
Each user group is responsible for securing additional amenities for special events (Portable toilets,
garbage, recycling, and dumpsters), beyond the standard amenities provided by the Town, if necessary.
The user group will inform the Department of their intentions to bring in additional amenities.
Each organization is responsible for any additional personnel services required as a condition of their
permit(s), such as police services, or lifeguards. Procurement and payment for such services are arranged
directly with the furnishing agency. A Facility Maintenance Fee of $6.00 per player, per season will be
submitted to the Department of Recreation and Parks by each user group in the form of a check made
payable to “The Town of Avon Collector of Revenue” before the expiration of the organization’s permit.
Athletic Leagues have official representatives, who work directly with the Department of Recreation and
Parks to submit permit applications, coordinate facility use, and resolve other matters throughout the
season. Coaches, parents, and participants should not contact the Department of Recreation and Parks
for league or facility use related matters. The Department will direct them to contact their League’s official
representatives in order to make a formal request. It will be up to the official representatives to take
further action or to bring the matter to the attention of the Department of Recreation and Parks if
necessary. The Department of Recreation and Parks is respectful of the decisions that League officials
make on behalf of their entire program and seeks to work with the Leagues to conduct their programming.
Maintaining this procedure for responding to formal requests is critical to sustaining a relationship of
cooperation, partnership, and mutual respect between the Town and the Leagues.