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ATHLETIC CLINICS The following checklist is provided to (Elizabethtown College)

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The following checklist is provided to assist you with our specific deadlines for information.
Clinic Name:
Date(s) of Clinic:
ITEM
DUE DATE
Check if
Completed
1.
Requesting Location(s) and/or Resource(s) in
25Live and receive Confirmation
Locations must always be reserved, but if any
additional resources are needed, they must be added
to the initial request and approved (i.e., additional
tables/chairs, podiums, catering/meals, tech. help,
etc.)
As far in advance
as possible, but
no later than 60
days before
event
2.
Complete Minors on Campus Form
Completed and sent to Special Events and Summer
Programs Office via mail or sesp@etown.edu
30 days before
event
3.
Registration Information
• Adult Participant Information & Waiver ____
• Minor Participant Information & Waiver ____
Clinic/Program directors will be responsible for
collecting participant waiver forms.
30 days before
event
4.
Guaranteed Meal Count
If planning to utilize the Marketplace Dining Facilities
and/or utilizing on-campus Catering for any meals
• Marketplace: Info goes to Sherry Dunbar
• Catering: Info goes to Samantha Brant
14 days before
event
5.
Setup Requests
Contact Beth Graham for any additional setups needs
not already in the space (tables, chairs, etc.)
14 days before
event
6.
Admissions Presence
Reach out to Admissions Office (x1400) to request an
Admissions representative OR info table
14 days before
event
Special Events & Summer Programs
Facilities Management ~ Elizabethtown College
One Alpha Drive, Elizabethtown, PA 17022-2298
Phone (717) 361-1418 ~ Fax (717) 361-1431
2020-2021 ACADEMIC YEAR
ATHLETIC CLINICS
PLANNING CHECKLIST & DEADLINES
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ATHLETIC CLINICS The following checklist is provided to (Elizabethtown College)

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Completed 20 August 2020

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