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CITY OF EL PASO | 45th Program Year Policies + Procedures

ASSURANCES - A

ACCEPTANCE OF GRANT CONDITIONS AND TERMS

COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG), HOUSING OPPORTUNITIES

FOR PERSONS WITH AIDS (HOPWA), AND EMERGENCY SOLUTIONS GRANT (ESG)

As the duly authorized representative for

_____________________________________________________________________________

(Agency name)

I understand and agree to the grant conditions and terms described in the DCHD policies and

procedures manual and application packet for the 45th Program Year (September 1, 2019 to August

31, 2020). Should the El Paso City Council award CDBG funding for

_____________________________________________________________________________

(Project Name)

I understand that the award may be revoked by City Council should

_____________________________________________________________________________

(Agency Name)

fail to adhere to the schedule agreed upon for the project. I agree and acknowledge that if the award

of funding is revoked by City Council at any time, the agency will not be entitled to any costs or

damages from the City. Additionally, if there have been monies expended for project expenses, these

monies will be reimbursed to the City.

Name Signature

Title Date

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CITY OF EL PASO | 45th Program Year Policies + Procedures

ASSURANCES – B

ASSURANCE OF APPLICANT ELIGIBILITY

FOR NON-PROFIT ORGANIZATIONS

As President (Chairman) of the Board of Directors of

, I

certify that the agency, as applicant for Community Development funding from the City of El

Paso, Texas, has non-profit tax-exempt status under Section 501(c)(3) of the Internal Revenue

Service Code at the time of application.

I also certify that the agency has formal authorization from its Board of Directors to submit a

Community Development funding proposal to the City of El Paso, Texas.

I further certify that a copy of the Articles of Incorporation, organizational by-laws, IRS 501(c)(3)

certification letter, and the most current agency Audit Report or Audited Financial Statement is

being included with the Community Development funding proposal.

Signature:

Name:

Date:

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CITY OF EL PASO | 45th Program Year Policies + Procedures

ASSURANCES – C

ASSURANCE OF COMPLIANCE WITH ORDINANCE NO. 9779

As of

(Position

Title)

(Agency)

I certify on behalf of the stated organization that as applicant for Community Development funding

from the City of El Paso, the entity will comply with the City of El Paso's Ordinance No. 9779

(Non-Discrimination Against Disabled Persons) and all requirements imposed by said Ordinance.

The organization further certifies that in accordance with the foregoing requirements, no qualified

person, shall on the basis of disability, be excluded from participation in or be denied the benefits

of any program or activity receiving financial assistance from or operated by the City of El Paso, or

be subjected to discrimination with respect to employment by Grantees of the City of El Paso's

financial assistance.

Signature:

Name:

Date:

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CITY OF EL PASO | 45th Program Year Policies + Procedures

ACCESSIBILITY/LETTER OF ASSURANCE- D

TO: ADA Accessibility Coordinator

DATE:

Sun Metro Mass Transit Department 5081 Fred

Wilson

El Paso, Texas 79906 (915) 212-3005

As required by the City of El Paso, the applicant for funding, assistance from the City of El Paso, or contracting with

the City of El Paso named below agrees to comply with the City of El Paso Ordinance #9779, Non-Discrimination Against

Disabled Persons, and all requirements imposed by said ordinance. The applicant agrees that in accordance with the foregoing

requirements, no qualified person shall, on the basis of disability, be excluded from participation in or be denied the benefits

of any program or activity receiving financial assistance from or operated by the City of El Paso, or be subjected to

discrimination with respect to employment by any recipient of City assistance.

Listed below are the exact addresses for all sites to be used for the proposed project. (If a section is not applicable, note

reason - e.g. “Office in home” or “no rehearsal space.”). If you require further space, you may attach an additional sheet.

Administration:

Program:

Attached is a current Self-Evaluation form for each of the above sites. (If a completed Self-Evaluation form is on file at

the proposed site, the applicant may provide a copy provided all information is current. If the site has been modified, or if

a Self-Evaluation has not been performed on the site, the applicant must complete and submit a current form.

If the ADA Accessibility Coordinator has found a proposed site to be in Conditional or Non-Compliance status, the applicant

must also submit a copy of the Transition Plan which is a written agreement between the location’s owners or

occupants and the City detailing required changes to the site and the time frame to complete these changes. (There is no

form for the Transition Plan.)

The applicant understands that any change in the approved site requires notification of the ADA Accessibility Coordinator

in Capital Improvement Department at least 60 days prior to use of the new site. Questions regarding the above information

may be addressed to the contact person listed below. The applicant will expect notification by letter of the accessibility status

of each site.

Name of Organization Name of Contact Person

Address Phone of Contact Person

Phone Signature

Fair Housing

FY 2018-2019

Closing Date: December 7, 2017

Reference

UFAS Table 4.1.1 &

Figure 9

ADAAG/TAS

Table 208.2 & Figure

502.2 and 502.3

Table 4.1.1

Figure 502.3

Figure 9, 4.6, 502.2

UFAS 4.5 2.) Is there a continuous, smooth, level, hard-surfaced pathway at least 36"

ADAAG/TAS wide, with no level changes greater than 1/2" from accessible parking to the

206 & Chap. 4 and entrance? Yes No

UFAS 4.8 3.) If there are changes in level, are ramps provided?

Yes

ADAAG/TAS a. What is total change in height (inches)? (more than ¼”)

405 b. What is the ramp length (feet)? (1’ in length for each inch rise)

c. Are handrails provided? (required if more than 6” rise)

Yes

UFAS 4.13.6 4.) Maneuvering Clearance at Door (Doors are part of the Accessible route

305, 404 and must be brought into compliance if an area of primary function is

renovated.)

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Fair Housing

FY 2018-2019

Closing Date: December 7, 2017



a. What are the dimensions of the level maneuvering area at front entrance

door? (4’ X5’ min)

b. Does the door swing in or out?

c. Indicate approach direction and dimensions of level maneuvering space

by drawing entry dimensions as shown in the example below.

Reference

Figure 25

UFAS 4.13.5 5.) What is the clear width of front entrance when door is open? (32” min.)

ADAAG/TAS 404

UFAS 4.5 6.) Is floor non-skid surface, or low-pile carpet of 1/2" or less and firmly

ADAAG/TAS 403

attached?

Yes No

If no, please explain:

UFAS 4.13.5 7.) All interior doors must provide clear width of 32" when open. Complete

ADAAG/ TAS the following chart for interior doors. (List doors in building)

405 a. Do all doors comply?

Yes

Clear Width Clear Width

Room

(inches) Room

(inches)

Add additional sheets if needed.

UFAS 4.13.9 b. Do all accessible doors have handles, pulls, latches, locks, and operating

ADAAG/ TAS devices that have a shape that is easy to grasp with one hand and does not

405 require tight grasping, pinching or twisting of the wrist to operate? (No

Knobs)

Yes No

If no, please explain:

Entr

sketch

Fair Housing

FY 2018-2019

Closing Date: December 7, 2017



Reference



UFAS 4.10 8.) The

uilding is story(ies) high.



ADAAG/TAS



Does the

uilding have a

elevator? Yes No

407



es, com

lete the followin

a. What is elevator door width? (36” min)

b. What are inside dimensions? (51” X 68”)

c. How high above floor are call buttons? (48”)

d. How high are highest car control buttons? (48”)

e. Do control buttons have raised characters or Braille?

If no, please explain:

UFAS 4.4.1 9.) Are all wall-mounted elements (phones, fire extinguishers, signs, etc.)

ADAAG/TAS



mounte

wit

thei

leading edges at o

elow 27 inches?

(

204, 307



Yes No

If no, please explain:

a. Does the element protrude over 4 inches from the wall? Yes No

b. If the element protrudes over four inches from the wall into the accessible

route, is the element protected by means of curb, ground mounted object,

etc.? Yes No

If no, please explain:

Figure 8

10.) Restroom Facilities (If an area of primary function is renovated then the restrooms must be

brought into compliance.)

Are toilet facilities provided in rooms having multiple stalls or in individual rooms?

Multiple Stalls Individual Rooms

UFAS 4.16 - If multi-stall:

4.23 a. What is clear width at main restroom entrance when door is open? (32” min.)

ADAAG/TAS

Fair Housing

FY 2018-2019

Closing Date: December 7, 2017



213, Chap. 6 b. What is the clear width of the aisle to the accessible stall? (36” min.)

c. What are the dimensions of the accessible stall? (56” X 60” min.)

Depth

Width

d. What is the distance from the wall to the center of the toilet. (16” to 18”)

e. Does stall door swing in or out?

f. Does accessible stall/toilet have grab bars? Yes No

1. Length of grab bars (36” back 42” side)

2. Location (side/back)

3. Mounting height above floor (33” to 36”)

g. What is toilet seat height from floor? (17” to 19”)

h. Is the flush valve on the open side of the toilet?

i. What is lavatory rim height from floor? (34” max) j

Do clearances comply with Fig. 31 & Fig. 32 (below)?

Yes

k. Is there clear floor space of 30" x 48" minimum? (Fig. 31)

Yes

l. Are hot water and drain pipes below sink insulated or otherwise covered?

Yes No

m. What are heights of top and bottom edges of accessible mirror from floor?

Bottom edge (40” max.)

Top edge (74” min.)

n. Are all dispensers easy to reach and no more than 48” from floor to bottom of

dispenser? Yes No

If individual toilet rooms are provided, indicate configuration below:

1. Room dimensions (Must have 5’ diameter turning area)

2. Does the door swing into the clear floor space of any fixture?

Yes

3. Fixture heights and location

a. What is toilet seat height from floor? (17” to 19”)

b. What is the distance from the wall to the center of the toilet. (16” to 18”)

c. What is lavatory rim height from floor? (34” max.)

d Does accessible toilet have grab bars? Yes No

1. Length of grab bars (36” back 42” side)

2. Location (side/back)

3. Mounting height above floor (33” to 36”

Fair Housing

FY 2018-2019

Closing Date: December 7, 2017

Reference

e Is there a clear space of 5 feet from the wall to the nearest fixture adjacent to the

toilet (sink or urinal) and is flush valve on wide side of toilet?

Yes

f. Do clearances comply with Fig. 31 & Fig. 32 (above)?

Yes

g. Is there clear floor space of 48" x 30" minimum? (Fig. 31)

Yes

h. Are hot water and drain pipes below sink insulated or otherwise covered?

Yes No

i. What are heights of top and bottom edges of accessible mirror from floor?

j. Bottom edge (40 in. max) Top edge (74 in. min.)

k. Are all dispensers easy to reach and no more than 48” from floor to bottom

dispenser? Yes No

UFAS 4.15 11.) Is at least one water fountain accessible; no more than 36" in height measured

ADAAG/TAS from the floor or ground surface to the spout with a 30" x 48” clear

floor space in 211, 602front of the water fountain? (If an area of primary function is

being renovated then the water fountains must be made compliant.) Yes No

If no, please explain:

UFAS 4.31.3 12.) Is at least one phone accessible to the mobility impaired (no more than 48"

ADAAG/TAS from the floor)? Yes No

217, 704 If no, please explain:

UFAS 4.31.9 13.) Do you have a Telecommunications Device for the Deaf (TDD)?

ADAAG/TAS

Yes

217, 704 If no, please explain how service is provided to individuals with hearing

impairments?

UFAS 4.28.2, 14.) Are emergency warning signals both audible and visual?

4.28.3 Yes No

ADAAG /TAS If no, please explain:

205,

702

15.) Is program information that is available in print, available on audio tape or in an

alternative method? Yes No

If no, please explain:

16.) Are all public meetings accessible (with sign language interpreters) and in

accessible locations? Yes No

If no, please explain:

Reference number is from Uniform Federal Accessibility Standards, Americans with Disabilities

Act Accessibility Guidelines, and Texas Accessibility Standards.

In the case that non-compliant elements are found and structural changes are needed, develop a

transitional plan setting forth the steps necessary to complete such changes or alterations. The

transitional plan shall contain, at a minimum, identification of physical barriers that limit

accessibility; description of methods to make facilities accessible; time schedule for taking each

Fair Housing

FY 2018-2019

Closing Date: December 7, 2017

necessary step; costs of changes; and name of person responsible for implementation of plan.

Please attach this information to the self-evaluation.

Please be advised that you may have further obligations under the

Americans with Disabilities Act.

For questions or further information regarding these forms, please contact:

Accessibility & ADA Coordinator

Sun Metro Mass Transit Department

5081 Fred Wilson

El Paso, Texas 79906

212-3005

Please return Guidelines/Self-Evaluations and Transitional Plan along with the proposal application

PARTICIPATION IN HUD PROGRAMS BY FAITH-BASED ORGANIZATIONS; PROVIDING

FOR EQUAL TREATMENT OF ALL HUD PROGRAM PARTICIPANTS;

FINAL RULE EFFECTIVE OCTOBER 30, 2003

(1) Organizations that are religious or faith-based are eligible, on the same basis as any other

organization, to participate in the Community Development Block Grant (CDBG) program.

Neither the Federal government nor a State or local government receiving funds under CDBG

programs shall discriminate against an organization on the basis of the organization’s religious

character or affiliation.

(2) Organizations that are directly funded under the CDBG program may not engage in inherently

religious activities, such as worship, religious instruction, or proselytizating, as part of the

programs or services funded under this part. If an organization conducts such activities, the

activities must be offered separately, in time or location, from the programs or services funded

under this part, and participation must be voluntary for the beneficiaries of the HUD-funded

programs or services.

(3) A religious organization that participates in the CDBG program will retain its independence from

Federal, State, and local governments, and may continue to carry out its mission, including the

definition, practice, and expression of its religious beliefs, provided that it does not use direct

CDBG funds to support any inherently religious activities, such as worship, religious instruction,

or proselytizating. Among other things, faith-based organizations may use space in their facilities

to provide CDBG-funded services without removing religious art, icons, scriptures, or other

religious symbols. In addition, a CDBG-funded religious organization retains its authority over

its internal governance, and may retain religious terms in its organization’s name, select its board

members on a religious basis, and include religious references in its organization’s mission

statements and other governing documents.

(4) An organization that participates in the CDBG program shall not, in providing program

assistance, discriminate against a program beneficiary or prospective program beneficiary on the

basis of religion or religious belief.

(5) Community Development (CD) grants may not be used for the acquisition, construction, or

rehabilitation of structures to the extent that those structures are used for inherently religious

activities. CD grants may be used for the construction or rehabilitation of structures only to the

extent that those structures are used for conducting eligible activities under this part. Where a

structure is used for both eligible and inherently religious activities, CD grants may not exceed the

cost of those portions of the construction or rehabilitation that are attributable to eligible activities

in accordance with the cost accounting requirements applicable to CD grants in this part.

Sanctuaries, chapels, or other rooms that a CDBG-funded religious congregation uses as its

principal place of worship, however, are ineligible for CDBG-funded improvements. Disposition

of real property after the term of the grant, or any change in use of the property during the term of

the grant, is subject to government-wide regulations governing real property disposition.

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HUD INCOME LIMITS

BY FAMILY SIZE

YEAR 2018

EL PASO, TEXAS

Household: all persons related by blood,

marriage, or adoption residing in one dwelling

El Paso, Texas FY 2018 Area Median Income: 4-person AMI $51,700

FAMILY SIZE

LOW INCOME

80% OF MEDIAN

VERY LOW

INCOME

50% OF MEDIAN

EXTREMELY

LOW INCOME

30% OF MEDIAN

1 PERSON

31,650

19,800

11,900

2 PERSON

36,200

22,600

13,600

3 PERSON

40,700

25,450

15,300

4 PERSON

45,200

28,250

16,950

5 PERSON

48,850

30,550

18,350

6 PERSON

52,450

32,800

19,700

7 PERSON

56,050

35,050

21,050

8 PERSON

59,700

37,300

22,400

Source: FY 2018 INCOME LIMITS DOCUMENTATION SYSTEM

FY 2018 Income Limits Summary

https://www.huduser.gov/portal/datasets/il/il2018/2018summary.odn

Effective 06/01/2018

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GENERAL COMPLETENESS CHECKLIST

The following documents must be attached to each application; those submitting an LOI should only follow this checklist after

the LOI has been approved. This checklist does not apply to City departments

Refer to your respective application for an additional completeness checklist that provides further requirements that are unique

to the program.

For

App

licant

Use

For CD

Use

Assurances A – Acceptance of Grant Conditions and Terms of CDBG, HOPWA and

ESG

Assurances B – Assurances of Applicant Eligibility for Non-Profit Organizations

(Does not apply to government entity)

Assurances C – Assurance of Compliance with Ordinance No. 9779

Assurances D – Accessibility / Letter of Assurance

Attachment A – Guidelines / Self Evaluation for DCHD and City of El Paso Sub

recipients

Articles of Incorporation (does not apply to government entity)

Organization

al By-Laws (does not apply to government entity)

IRS 501 (c)(3) certification letter (does not apply to government entity)

List of Current Board of Directors (Certified by Board President and Secretary)

Certified Audit completed within past 12 months, and covering a period ending after

January 31, 2017.

Attendance of the Mandatory Training Workshop by appropriate personnel.

Zoning Conformance – must attach Zoning Verification Letter.

Written minute action and/or Board approval documentation signed by the Board

President authorizing submittal and signature of the CDBG application by Board

President (or other authorized representative)

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