51
CITY OF EL PASO | 45th Program Year Policies + Procedures
ASSURANCES - A
ACCEPTANCE OF GRANT CONDITIONS AND TERMS
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG), HOUSING OPPORTUNITIES
FOR PERSONS WITH AIDS (HOPWA), AND EMERGENCY SOLUTIONS GRANT (ESG)
As the duly authorized representative for
_____________________________________________________________________________
(Agency name)
I understand and agree to the grant conditions and terms described in the DCHD policies and
procedures manual and application packet for the 45th Program Year (September 1, 2019 to August
31, 2020). Should the El Paso City Council award CDBG funding for
_____________________________________________________________________________
(Project Name)
I understand that the award may be revoked by City Council should
_____________________________________________________________________________
(Agency Name)
fail to adhere to the schedule agreed upon for the project. I agree and acknowledge that if the award
of funding is revoked by City Council at any time, the agency will not be entitled to any costs or
damages from the City. Additionally, if there have been monies expended for project expenses, these
monies will be reimbursed to the City.
Name Signature
Title Date
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signature
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52
CITY OF EL PASO | 45th Program Year Policies + Procedures
ASSURANCES – B
ASSURANCE OF APPLICANT ELIGIBILITY
FOR NON-PROFIT ORGANIZATIONS
As President (Chairman) of the Board of Directors of
, I
certify that the agency, as applicant for Community Development funding from the City of El
Paso, Texas, has non-profit tax-exempt status under Section 501(c)(3) of the Internal Revenue
Service Code at the time of application.
I also certify that the agency has formal authorization from its Board of Directors to submit a
Community Development funding proposal to the City of El Paso, Texas.
I further certify that a copy of the Articles of Incorporation, organizational by-laws, IRS 501(c)(3)
certification letter, and the most current agency Audit Report or Audited Financial Statement is
being included with the Community Development funding proposal.
Signature:
Name:
Date:
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signature
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53
CITY OF EL PASO | 45th Program Year Policies + Procedures
ASSURANCES – C
ASSURANCE OF COMPLIANCE WITH ORDINANCE NO. 9779
As of
(Position
Title)
(Agency)
I certify on behalf of the stated organization that as applicant for Community Development funding
from the City of El Paso, the entity will comply with the City of El Paso's Ordinance No. 9779
(Non-Discrimination Against Disabled Persons) and all requirements imposed by said Ordinance.
The organization further certifies that in accordance with the foregoing requirements, no qualified
person, shall on the basis of disability, be excluded from participation in or be denied the benefits
of any program or activity receiving financial assistance from or operated by the City of El Paso, or
be subjected to discrimination with respect to employment by Grantees of the City of El Paso's
financial assistance.
Signature:
Name:
Date:
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signature
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54
CITY OF EL PASO | 45th Program Year Policies + Procedures
ACCESSIBILITY/LETTER OF ASSURANCE- D
TO: ADA Accessibility Coordinator
DATE:
Sun Metro Mass Transit Department 5081 Fred
Wilson
El Paso, Texas 79906 (915) 212-3005
As required by the City of El Paso, the applicant for funding, assistance from the City of El Paso, or contracting with
the City of El Paso named below agrees to comply with the City of El Paso Ordinance #9779, Non-Discrimination Against
Disabled Persons, and all requirements imposed by said ordinance. The applicant agrees that in accordance with the foregoing
requirements, no qualified person shall, on the basis of disability, be excluded from participation in or be denied the benefits
of any program or activity receiving financial assistance from or operated by the City of El Paso, or be subjected to
discrimination with respect to employment by any recipient of City assistance.
Listed below are the exact addresses for all sites to be used for the proposed project. (If a section is not applicable, note
reason - e.g. “Office in home” or “no rehearsal space.”). If you require further space, you may attach an additional sheet.
Administration:
Program:
Program:
Program:
Attached is a current Self-Evaluation form for each of the above sites. (If a completed Self-Evaluation form is on file at
the proposed site, the applicant may provide a copy provided all information is current. If the site has been modified, or if
a Self-Evaluation has not been performed on the site, the applicant must complete and submit a current form.
If the ADA Accessibility Coordinator has found a proposed site to be in Conditional or Non-Compliance status, the applicant
must also submit a copy of the Transition Plan which is a written agreement between the location’s owners or
occupants and the City detailing required changes to the site and the time frame to complete these changes. (There is no
form for the Transition Plan.)
The applicant understands that any change in the approved site requires notification of the ADA Accessibility Coordinator
in Capital Improvement Department at least 60 days prior to use of the new site. Questions regarding the above information
may be addressed to the contact person listed below. The applicant will expect notification by letter of the accessibility status
of each site.
Name of Organization Name of Contact Person
Address Phone of Contact Person
Phone Signature
Fair Housing
FY 2018-2019
15
Closing Date: December 7, 2017
Reference
*
UFAS Table 4.1.1 &
Figure 9
ADAAG/TAS
Table 208.2 & Figure
502.2 and 502.3
Table 4.1.1
Figure 502.3
Figure 9, 4.6, 502.2
UFAS 4.5 2.) Is there a continuous, smooth, level, hard-surfaced pathway at least 36"
ADAAG/TAS wide, with no level changes greater than 1/2" from accessible parking to the
206 & Chap. 4 and entrance? Yes No
UFAS 4.8 3.) If there are changes in level, are ramps provided?
Yes
No
ADAAG/TAS a. What is total change in height (inches)? (more than ¼”)
405 b. What is the ramp length (feet)? (1’ in length for each inch rise)
c. Are handrails provided? (required if more than 6” rise)
Yes
No
UFAS 4.13.6 4.) Maneuvering Clearance at Door (Doors are part of the Accessible route
305, 404 and must be brought into compliance if an area of primary function is
renovated.)
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Fair Housing
FY 2018-2019
16
Closing Date: December 7, 2017
a. What are the dimensions of the level maneuvering area at front entrance
door? (4’ X5’ min)
b. Does the door swing in or out?
c. Indicate approach direction and dimensions of level maneuvering space
by drawing entry dimensions as shown in the example below.
Reference
*
Figure 25
UFAS 4.13.5 5.) What is the clear width of front entrance when door is open? (32” min.)
ADAAG/TAS 404
UFAS 4.5 6.) Is floor non-skid surface, or low-pile carpet of 1/2" or less and firmly
ADAAG/TAS 403
attached?
Yes No
If no, please explain:
UFAS 4.13.5 7.) All interior doors must provide clear width of 32" when open. Complete
ADAAG/ TAS the following chart for interior doors. (List doors in building)
405 a. Do all doors comply?
Yes
No
Clear Width Clear Width
Room
(inches) Room
(inches)
Add additional sheets if needed.
UFAS 4.13.9 b. Do all accessible doors have handles, pulls, latches, locks, and operating
ADAAG/ TAS devices that have a shape that is easy to grasp with one hand and does not
405 require tight grasping, pinching or twisting of the wrist to operate? (No
Knobs)
Yes No
If no, please explain:
Entr
y
sketch
Fair Housing
FY 2018-2019
17
Closing Date: December 7, 2017
Reference
*
UFAS 4.10 8.) The
b
uilding is story(ies) high.
ADAAG/TAS
Does the
uilding have a
n
elevator? Yes No
407
If
y
es, com
p
lete the followin
g
:
a. What is elevator door width? (36” min)
b. What are inside dimensions? (51” X 68”)
c. How high above floor are call buttons? (48”)
d. How high are highest car control buttons? (48”)
e. Do control buttons have raised characters or Braille?
If no, please explain:
UFAS 4.4.1 9.) Are all wall-mounted elements (phones, fire extinguishers, signs, etc.)
ADAAG/TAS
mounte
d
wit
h
thei
r
leading edges at o
r
b
elow 27 inches?
(
204, 307
Yes No
If no, please explain:
a. Does the element protrude over 4 inches from the wall? Yes No
b. If the element protrudes over four inches from the wall into the accessible
route, is the element protected by means of curb, ground mounted object,
etc.? Yes No
If no, please explain:
Figure 8
10.) Restroom Facilities (If an area of primary function is renovated then the restrooms must be
brought into compliance.)
Are toilet facilities provided in rooms having multiple stalls or in individual rooms?
Multiple Stalls Individual Rooms
UFAS 4.16 - If multi-stall:
4.23 a. What is clear width at main restroom entrance when door is open? (32” min.)
ADAAG/TAS
Fair Housing
FY 2018-2019
18
Closing Date: December 7, 2017
213, Chap. 6 b. What is the clear width of the aisle to the accessible stall? (36” min.)
c. What are the dimensions of the accessible stall? (56” X 60” min.)
Depth
Width
d. What is the distance from the wall to the center of the toilet. (16” to 18”)
e. Does stall door swing in or out?
f. Does accessible stall/toilet have grab bars? Yes No
1. Length of grab bars (36” back 42” side)
2. Location (side/back)
3. Mounting height above floor (33” to 36”)
g. What is toilet seat height from floor? (17” to 19”)
h. Is the flush valve on the open side of the toilet?
i. What is lavatory rim height from floor? (34” max) j
Do clearances comply with Fig. 31 & Fig. 32 (below)?
Yes
No
k. Is there clear floor space of 30" x 48" minimum? (Fig. 31)
Yes
No
l. Are hot water and drain pipes below sink insulated or otherwise covered?
Yes No
m. What are heights of top and bottom edges of accessible mirror from floor?
Bottom edge (40” max.)
Top edge (74” min.)
n. Are all dispensers easy to reach and no more than 48” from floor to bottom of
dispenser? Yes No
If individual toilet rooms are provided, indicate configuration below:
1. Room dimensions (Must have 5’ diameter turning area)
2. Does the door swing into the clear floor space of any fixture?
Yes
No
3. Fixture heights and location
a. What is toilet seat height from floor? (17” to 19”)
b. What is the distance from the wall to the center of the toilet. (16” to 18”)
c. What is lavatory rim height from floor? (34” max.)
d Does accessible toilet have grab bars? Yes No
1. Length of grab bars (36” back 42” side)
2. Location (side/back)
3. Mounting height above floor (33” to 36”
Fair Housing
FY 2018-2019
19
Closing Date: December 7, 2017
Reference
*
e Is there a clear space of 5 feet from the wall to the nearest fixture adjacent to the
toilet (sink or urinal) and is flush valve on wide side of toilet?
Yes
No
f. Do clearances comply with Fig. 31 & Fig. 32 (above)?
Yes
No
g. Is there clear floor space of 48" x 30" minimum? (Fig. 31)
Yes
No
h. Are hot water and drain pipes below sink insulated or otherwise covered?
Yes No
i. What are heights of top and bottom edges of accessible mirror from floor?
j. Bottom edge (40 in. max) Top edge (74 in. min.)
k. Are all dispensers easy to reach and no more than 48” from floor to bottom
dispenser? Yes No
UFAS 4.15 11.) Is at least one water fountain accessible; no more than 36" in height measured
ADAAG/TAS from the floor or ground surface to the spout with a 30" x 48” clear
floor space in 211, 602front of the water fountain? (If an area of primary function is
being renovated then the water fountains must be made compliant.) Yes No
If no, please explain:
UFAS 4.31.3 12.) Is at least one phone accessible to the mobility impaired (no more than 48"
ADAAG/TAS from the floor)? Yes No
217, 704 If no, please explain:
UFAS 4.31.9 13.) Do you have a Telecommunications Device for the Deaf (TDD)?
ADAAG/TAS
Yes
No
217, 704 If no, please explain how service is provided to individuals with hearing
impairments?
UFAS 4.28.2, 14.) Are emergency warning signals both audible and visual?
4.28.3 Yes No
ADAAG /TAS If no, please explain:
205,
702
15.) Is program information that is available in print, available on audio tape or in an
alternative method? Yes No
If no, please explain:
16.) Are all public meetings accessible (with sign language interpreters) and in
accessible locations? Yes No
If no, please explain:
*
Reference number is from Uniform Federal Accessibility Standards, Americans with Disabilities
Act Accessibility Guidelines, and Texas Accessibility Standards.
In the case that non-compliant elements are found and structural changes are needed, develop a
transitional plan setting forth the steps necessary to complete such changes or alterations. The
transitional plan shall contain, at a minimum, identification of physical barriers that limit
accessibility; description of methods to make facilities accessible; time schedule for taking each
Fair Housing
FY 2018-2019
20
Closing Date: December 7, 2017
necessary step; costs of changes; and name of person responsible for implementation of plan.
Please attach this information to the self-evaluation.
Please be advised that you may have further obligations under the
Americans with Disabilities Act.
For questions or further information regarding these forms, please contact:
Accessibility & ADA Coordinator
Sun Metro Mass Transit Department
5081 Fred Wilson
El Paso, Texas 79906
212-3005
Please return Guidelines/Self-Evaluations and Transitional Plan along with the proposal application
PARTICIPATION IN HUD PROGRAMS BY FAITH-BASED ORGANIZATIONS; PROVIDING
FOR EQUAL TREATMENT OF ALL HUD PROGRAM PARTICIPANTS;
FINAL RULE EFFECTIVE OCTOBER 30, 2003
(1) Organizations that are religious or faith-based are eligible, on the same basis as any other
organization, to participate in the Community Development Block Grant (CDBG) program.
Neither the Federal government nor a State or local government receiving funds under CDBG
programs shall discriminate against an organization on the basis of the organization’s religious
character or affiliation.
(2) Organizations that are directly funded under the CDBG program may not engage in inherently
religious activities, such as worship, religious instruction, or proselytizating, as part of the
programs or services funded under this part. If an organization conducts such activities, the
activities must be offered separately, in time or location, from the programs or services funded
under this part, and participation must be voluntary for the beneficiaries of the HUD-funded
programs or services.
(3) A religious organization that participates in the CDBG program will retain its independence from
Federal, State, and local governments, and may continue to carry out its mission, including the
definition, practice, and expression of its religious beliefs, provided that it does not use direct
CDBG funds to support any inherently religious activities, such as worship, religious instruction,
or proselytizating. Among other things, faith-based organizations may use space in their facilities
to provide CDBG-funded services without removing religious art, icons, scriptures, or other
religious symbols. In addition, a CDBG-funded religious organization retains its authority over
its internal governance, and may retain religious terms in its organization’s name, select its board
members on a religious basis, and include religious references in its organization’s mission
statements and other governing documents.
(4) An organization that participates in the CDBG program shall not, in providing program
assistance, discriminate against a program beneficiary or prospective program beneficiary on the
basis of religion or religious belief.
(5) Community Development (CD) grants may not be used for the acquisition, construction, or
rehabilitation of structures to the extent that those structures are used for inherently religious
activities. CD grants may be used for the construction or rehabilitation of structures only to the
extent that those structures are used for conducting eligible activities under this part. Where a
structure is used for both eligible and inherently religious activities, CD grants may not exceed the
cost of those portions of the construction or rehabilitation that are attributable to eligible activities
in accordance with the cost accounting requirements applicable to CD grants in this part.
Sanctuaries, chapels, or other rooms that a CDBG-funded religious congregation uses as its
principal place of worship, however, are ineligible for CDBG-funded improvements. Disposition
of real property after the term of the grant, or any change in use of the property during the term of
the grant, is subject to government-wide regulations governing real property disposition.
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HUD INCOME LIMITS
BY FAMILY SIZE
YEAR 2018
EL PASO, TEXAS
Household: all persons related by blood,
marriage, or adoption residing in one dwelling
El Paso, Texas FY 2018 Area Median Income: 4-person AMI $51,700
FAMILY SIZE
LOW INCOME
80% OF MEDIAN
VERY LOW
INCOME
50% OF MEDIAN
EXTREMELY
LOW INCOME
30% OF MEDIAN
1 PERSON
31,650
19,800
11,900
2 PERSON
36,200
22,600
13,600
3 PERSON
40,700
25,450
15,300
4 PERSON
45,200
28,250
16,950
5 PERSON
48,850
30,550
18,350
6 PERSON
52,450
32,800
19,700
7 PERSON
56,050
35,050
21,050
8 PERSON
59,700
37,300
22,400
Source: FY 2018 INCOME LIMITS DOCUMENTATION SYSTEM
FY 2018 Income Limits Summary
https://www.huduser.gov/portal/datasets/il/il2018/2018summary.odn
Effective 06/01/2018
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GENERAL COMPLETENESS CHECKLIST
The following documents must be attached to each application; those submitting an LOI should only follow this checklist after
the LOI has been approved. This checklist does not apply to City departments
Refer to your respective application for an additional completeness checklist that provides further requirements that are unique
to the program.
For
App
licant
Use
For CD
Use
Assurances A – Acceptance of Grant Conditions and Terms of CDBG, HOPWA and
ESG
Assurances B – Assurances of Applicant Eligibility for Non-Profit Organizations
(Does not apply to government entity)
Assurances C – Assurance of Compliance with Ordinance No. 9779
Assurances D – Accessibility / Letter of Assurance
Attachment A – Guidelines / Self Evaluation for DCHD and City of El Paso Sub
recipients
Articles of Incorporation (does not apply to government entity)
Organization
al By-Laws (does not apply to government entity)
IRS 501 (c)(3) certification letter (does not apply to government entity)
List of Current Board of Directors (Certified by Board President and Secretary)
Certified Audit completed within past 12 months, and covering a period ending after
January 31, 2017.
Attendance of the Mandatory Training Workshop by appropriate personnel.
Zoning Conformance – must attach Zoning Verification Letter.
Written minute action and/or Board approval documentation signed by the Board
President authorizing submittal and signature of the CDBG application by Board
President (or other authorized representative)
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