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ASMSU-BILLINGS UNDERGRADUATE/GRADUATE STUDENT RESEARCH POLICY The purpose of (Montana State University - Billings)

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ASMSU-BILLINGS
UNDERGRADUATE/GRADUATE
STUDENT RESEARCH POLICY
The purpose of the Undergraduate/Graduate Student Research Fund is to promote and
encourage significant research by Undergraduate/Graduate members of the ASMSU-Billings
,
thereby furthering and enhancing the academic endeavors of the student(s), as well as
demonstrating the commitment of the ASMSU-Billings to a quality educational experience.
Sec. 1 The Undergraduate/Graduate Student Research Committee(U/GSRC) shall be
composed of the following members:
A. Two Student Senators selected by the ASMSU-Billings Senate by a
majority vote.
B. One faculty or administrative member of the campus selected by the
Undergraduate/Graduate Student Research Committee. It is
recommended that this individual be from the Biology/Sciences area due
to the number of requests received from this area.
Sec. 2. The U/GSRC will meet upon receiving requests for funds. When the committee
meets for the first time, one of the Student Senators shall be determined to be
the Chairperson by consensus of the committee.
Sec. 3. The committee will determine the procedure of conducting the meetings with
leadership by the Chairperson. All meetings will be open to the public without
exception.
Sec. 4. All financial disbursements from the Undergraduate/Graduate Student Research
Fund will be determined by a majority vote of the U/GSRC. Each member of the
Committee shall be allowed one (1) vote, including the Chairperson. In the case
of a tie vote, the Chairperson will carry the responsibility of providing a decision.
Sec. 5. The decision of the Undergraduate/Graduate Student Research Committee will
be forwarded to the ASMSU-Billings President for his/her final approval.
PLEASE TYPE APPLICATIONS: GO TO
http: www.msubillings.edu/asmsub/pdf/UndergradGrad_Research_Committee_app.pdf
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ASMSU-BILLINGS UNDERGRADUATE/GRADUATE STUDENT RESEARCH FUND
APPLICATION
The purpose of the Undergraduate/Graduate Student Research Fund is to promote and
encourage significant research by Undergraduate/Graduate members of the ASMSU-Billings,
thereby furthering and enhancing the academic endeavors of the student(s), as well as
demonstrating the commitment of the ASMSU-Billings to a quality educational experience.
1. Funds will be allocated to students for the following purposes:
A. Direct Research – pure and applied on an individual basis
B. Dissemination as follows:
1). Travel – for student presentation of a completed research paper at a
sectional, state, regional or national professional meeting.
2). Publication for journal, reports, page fees, etc., which ARE NOT to
exceed the student’s share (as author) of costs, i.e. if student is co-
author, only one-half of page costs will be funded by the U/GSRF.
2. Eligibility requirements for receiving funding:
A. Student must not be on academic or disciplinary probation during the semester
the work/paper is to be presented.
B. Student must carry at least six (6) credits during the semester the work/paper is
to be presented.
C. Under ordinary circumstances, a student may request funding from the U/GSRF
only once each academic year. If a subsequent request is made, it will not be
considered until the end of the academic year. Retroactive funding of requests
will be permitted only in the case of a second request within one academic year.
3. Application, review and approval process
A. Student applying for funds will use the attached application for funding form.
B. All financial disbursements from the U/GSRF will be determined by a majority
vote of the U/GSRC. Each member of the committee shall be allowed one (1)
vote, including the Chairperson. In the case of a tie vote, the Chairperson will
carry the responsibility of providing a decision.
4. Special Considerations
A. Where human or animal subjects are involved in the study, the student must
attain approval of the appropriate campus Research & Creative Endeavors
Committee, (Human Subjects Research or Animal Care Committee). Details of
policy and protocol forms may be obtained from the Office of Graduate Studies
and Research.
2
5. The student(s) applying for funding will be notified in writing of the committee’s
final decision.
6. Report
A. When completed, a copy of the project report, in its final form, must be given to
the U/GSRC. (i.e. paper, copy of program, picture of exhibit, etc.)
B. When completed, a statement of final disposition of all funds must be given to the
U/GSRC.
C. When completed, if a copy of the project in its final form and a statement of final
disposition of all funds are not given to the U/GSRC, the student(s) may be held
responsible for the total amount requested.
APPLICATION FOR FUNDING(PLEASE TYPE)
1. NAME________________________________________________________________
SCHOOL I.D. NUMBER__________________________________________________
ADDRESS_____________________________________________________________
EMAIL: _______________________________________________________________
PHONE(S)_____________________________________________________________
2. Number of credits you are enrolled in this semester._____________________________
3. Please indicate the title of your research project:________________________________
______________________________________________________________________
______________________________________________________________________
4. INFORMATION ON YOUR PROJECT – DESCRIBE RATIONALE AND OBJECTIVES
OF THE STUDY TO BE DONE AND EXPECTED OUTCOMES. DESCRIBE WHAT
YOU WANT TO DO, WHY YOU WANT TO DO IT AND WHAT YOU WISH TO
ACCOMPLISH. (PLEASE TYPE)
3
5. Indicate your budget (total amount you will need for this project and the total amount you
are requesting from the U/GSRC).
Total cost of project $_________________________
Total amount requested from U/GSRC $________________________
6. Please explain and justify your budget amounts. The committee will ask you to explain
in depth each proposed expenditure. “Miscellaneous expenses” is not considered to be
an appropriate expenditure.
7. Direct costs to carry out research project (attach additional sheet if necessary).
ITEM AMOUNT
___________________________________________________ $________________
___________________________________________________ $________________
___________________________________________________ $________________
___________________________________________________ $________________
___________________________________________________ $________________
___________________________________________________ $________________
___________________________________________________ $________________
___________________________________________________ $________________
___________________________________________________ $________________
___________________________________________________ $________________
___________________________________________________ $________________
___________________________________________________ $________________
___________________________________________________ $________________
___________________________________________________ $________________
___________________________________________________ $________________
___________________________________________________ $________________
TOTAL $________________
8. List any other financial support (source and amount of funding) for this project.
_____________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
9. Indicate your proposed timeline for this project.
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
10. Are you doing this work for credit?___________________________________________
11. If yes, how many credits and in what semester will you be doing the work.
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
4
12. List the name, department, and telephone number of a faculty member who is
sponsoring this project. A letter of sponsorship from the faculty member must be
attached to this request.
Fac
ulty Member Department Telephone
______________________________________________________________________
______________________________________________________________________
13. Any student project involving research using either humans or animals as research
subjects must include as an attachment the approval protocol from the appropriate
college committee. Check below.
No human or animal research
H
uman subject research
A
nimal research
NOTE: Information and protocol form may be obtained from the Office of
Graduate Studies and Research, McMullen 1
st
Floor West.
REMEMBER TO ATTACH APPROVED ANIMAL CARE OR APPROVED HUMAN
SUBJECTS PROTOCOL. YOUR PROJECT WILL NOT BE CONSIDERED
IF YOU DO NOT HAVE THESE ATTACHMENTS.
14. TRAVEL
M
ode of travel_____________________Destination________________________
E
xact dates of when you leave and when you will be returning:
Leave___________, _______________ A.M./P.M.
Date Time
(c
heck one)
R
eturn__________, _______________ A.M./P.M.
Date Time
(c
heck one)
E
stimated costs of travel and associated expenses:
T
ransportation $__________________________________
Me
als $__________________________________
Lodg
ing $__________________________________
Oth
er (i.e. registration fees, etc) ___________________________________
___________________________________
___________________________________
TOTAL $ __________________________________
5
A COPY OF PROGRAM, CONFERENCE, OR LETTER OF
ACCEPTANCE MUST BE ATTACHED IF TRAVELER IS TO MAKE A
PRESENTATION.
15. Publication Costs:
DESCRIPTION AMOUNT
__________________________________________________ $______________________
__________________________________________________ ______________________
__________________________________________________ ______________________
__________________________________________________ ______________________
__________________________________________________ ______________________
__________________________________________________ ______________________
__________________________________________________ ______________________
TOTAL $______________________
16. Other costs not covered in #7, #14 and #15.
__________________________________________________ $______________________
__________________________________________________ _______________________
__________________________________________________ _______________________
__________________________________________________ _______________________
__________________________________________________ _______________________
__________________________________________________ _______________________
__________________________________________________ _______________________
TOTAL $______________________
TOTAL COST(sum of #7, #14, #15, and #16) $______________________
TOTAL AMOUNT REQUESTED FROM THE U/GSRC $______________________
ATTACHMENTS – BE SURE TO INCLUDE THE FOLLOWING
IF APPLICABLE:
1. LETTER OF SPONSORSHIP FROM FACULTY MEMBER
2. APPROVED ANIMAL OR HUMAN PROTOCOL
3. COPY OF PROGRAM, CONFERENCE, OR LETTER OF
ACCEPTANCE.
IF YOUR APPLICATION IS NOT COMPLETELY FILLED OUT, YOU
WILL NOT BE CONSIDERED FOR FUNDING.
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Completed 24 August 2020

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