Louisiana State University
Office of Accounting Services
Bursar Operations
125 Thomas Boyd Hall
RESPONSIBILITIES OF CREDIT CARD HANDLERS AND PROCESSORS AS539
As a credit card handler or processor, I agree to abide by the provisions in this document. If I need further
clarification, I will refer to FASOP: AS-22 “Credit Card Merchant Policy”.
I will NOT DO the following:
1. Acquire or disclose any cardholder’s credit card information without the cardholder’s consent including but
not limited to the full or partial sixteen (16) digit credit card number, three (3) or four (4) digit validation
code (usually on the back of credit cards), or PINs (personal identification numbers).
2. Transmit cardholder’s credit card information via e-mail or fax.
3. Electronically store on a University computer file or server any credit card information.
4. Use an imprint machine to process credit card payments. (An imprint machine is a non-electronic portable
device that slides over a customer’s credit card and displays the full 16 digit credit card number on the
customer copy.)
5. Share a computer password if I have access to a computer with credit card information.
I will DO the following:
1. As a condition of my employment, I agree to complete a background check at any time, within the limits of
local law.
2. Change a vendor-supplied or default password if I have access to a computer which stores, transmits, or
handles credit card information.
3. Password-protect my computer if I have access to credit card information on a computer.
4. Escort and supervise all visitors including LSU personnel in areas where cardholder information is
maintained.
5. Store all physical documents or storage media containing credit card information in a locked drawer,
locked file cabinet, or locked office.
6. Immediately report a credit card security incident to my supervisor, Bursar Operations, and the Chief IT
Security and Policy Officer. If I know or suspect credit card information has been exposed, stolen, or
misused, I will notify:
a. My supervisor in writing
b. Bursar Operations via e-mail to bursar@lsu.edu
and via phone to (225) 578-3357
c. Chief IT Security and Policy Officer via e-mail to security@lsu.edu and via phone to (225) 578-3700
This report must not disclose via fax or e-mail credit card numbers, three or four digit validation codes, or
PINs. The report must include a department name and contact number.
Merchant Name __________________________________ Merchant ID ____________________________
______________________________ ________________________________ ___________________
Employee’s Signature Print Name Date
______________________________ ________________________________ ___________________
Supervisor’s Signature Print Name Date
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FOR ACCOUNTING SERVICES USE ONLY
Processed by __________________________________________ Date ___________________
Rev 07/15
