ARPS Booking Form 2021 | 1/4
Received Date: Overseas Courier Personal Collection
Booking Confirmation Date: UK Courier (£18 Paid) Non Return
All fields are mandatory
Please Complete in BLOCK CAPITALS
Non-Member | Mem
bership Number Title
First Name(s)
Date of Birth
Address Cit
Country Postcode
Contact Number Email
2. ASSESSMENT INFORMATION (Please click here for availability)
Preferred Assessment Date Genre
Attending Not Attending
On receipt of this Booking Form, an email of confirmation will be sent to the email address stated above.
You will find the Submission Details Form attached to the confirmation email. This must be completed and
returned with your submission
I confirm that my PRINT submission will arrive at RPS House, Bristol, at least 14 days prior to the
I confirm that my DIGITAL submis
sion will arrive at RPS House, Bristol at least 14 days prior to the
I confirm that my BOOK submission will arrive at RPS House, Bristol at least 14 days prior to the
Please don’t forget to send your Submission to us At least 14 Days prior to the Assessment Date
For Office Use:
ARPS Booking Form 2021 | 2/4
Receipt of
your application
On receipt of your application form, we will confirm via email that you
have a place on the assessment day. We will also include further
information that will help you. Incomplete forms may result in a delay
in processing of the application.
Applicants may make only one submission to a particular Distinctions
Panel at any time (multiple submissions in the same category at the
same time by an individual will not be accepted).
Submitted images cannot have been previously presented for a
successful LRPS/ARPS/FRPS panel.
Retention of work
The Society reserves the right to retain your portfolio after the of
assessment date.
Non Return Portfolios
If you choose not to have your portfolio returned, it will be disposed of
one month after the assessment date.
Care of your Portfolio
All reasonable care will be taken of your submitted portfolio, but The
Society will not be responsible for any loss or damage whilst in its care
or in transit.
Panel decisions
All portfolios that the Panel or Fellowship Board consider to meet the
required standard need to be ratified by the Distinctions Committee and
the Society’s Council, and it is Council who finally award the Distinction.
This is usually within 14 days of the assessment. Once ratified, you will
receive a letter of confirmation and a Certificate under the Seal of the
Society; signed by the President. You will also receive a lapel badge
and a digital file containing the Society’s Distinction emblem which can
be used on your personal stationery. You are entitled and
encouraged to use the letters LRPS/ARPS/FRPS after your name.
Unfortunately, not everyone may be recommended. Applicants will
normally be notified of the decision within two working days. Within 28
days of the assessment, all applicants who have not been
recommended will receive a feedback letter giving the reasons for the
decision. Whenever possible, you will be given the opportunity to
receive help and advice from a member of the Panel.
Copyright and Reproduction
The applicant must own the copyright to, and be the creator of, all the
photographic elements in a submission. No third party images may be
used in the majority of categories. A limited number of third party
images may be used in Multimedia submissions. Third party images
can be used in Research, Education and Application of Photography
submissions; and in Creative Production applications. The Society may
copy, publish and use successful applications for helping other
potential applicants and promoting the Distinctions. Copyright of the
images remains with the applicant and all work will be attributed. The
Society will not use an image outside these uses without your
Original files
The Society reserves the right to request the original file, negative or
transparency of any image used in a Distinctions application.
tion Policy
After submitting your application form, if for any reason you are unable
to send your submission or need to make other changes, please e-mail
the relevant level or or
Any cancellations or change requests must be made via e-mail. If you
cancel/defer within 14 days of your assessment date you will be fully
charged for the assessment. We are unable to offer a refund or
deferral. You can request once only to cancel/defer 15 days or more
prior to your assessment, without any charge, but all future requests
will incur a £25 administration charge.
Review procedures and disputes
The decision of the assessment panel is final. However, if a candidate
feels that there is any question as to whether the assessment process
has been correctly adhered to, they can ask the Society to review their
application. All such requests must be made in writing within four
weeks of receipt of the feedback letter, outlining fully the substance of
the applicant’s case. In such cases, the Chair of the Distinctions
Committee will initially assess the case, and decide if the complaint
merits further review. If that is the case, the Distinctions Committee will
appoint a moderator to investigate and report to the Distinctions
Committee for a decision. In such cases, the decision of the
Distinctions Committee will be final.
Certificate and using the LRPS/ARPS/FRPS
Extract from the By-Laws of The Royal Photographic Society of Great
Britain. A Certificate, under the seal of the Society, shall be issued to
all who are admitted to its Licentiate, Associate or Fellowship; but in all
cases, such Licentiate, Associate or Fellowship shall be personal to the
individual member, and shall not be used as part of the registered
name of any company or corporate body or any business whatsoever.
The Certificates granted by the Society evidencing the admission of
any person to Licentiate, Associate or Fellowship, as the case may be,
shall be the sole property of the Society and Certificates shall be held
by members only so long as they remain Licentiates, Associates or
Fellows and, upon ceasing to be such, the Certificates shall be returned
at once to the Society.
Distinctions are only awarded to members of the Society. If you are a
member, you must ensure your current subscription is paid. If you are
not a member, it is mandatory that the Non-Member section on the
application form is completed. This will only be processed if you are
Rules of the Society
I confirm that the above information is correct and the Society reserves
the right, if it is considered desirable, to seek further information before
assessing the application. The giving of false or incomplete information
will nullify any Distinction that may otherwise have been awarded.
Should I cease to be a paid-up member of the Society, I will return the
Certificate and no longer use the title.
Model release form
For the majority of portfolio submissions there is no requirement for an
applicant to provide a release form where images make use of models.
Should the Society wish to show a portfolio publicly, outside of an
assessment, or reproduce it online or in the RPS Journal it may require
a copy of a model release form. In rare cases, at the Society’s sole
discretion, and before an submission is accepted it may require an
appropriately signed release form(s) covering all individuals who are
the subject of the images submitted. If you have any questions please
I agree to uphold The Society’s Code of Conduct
I agree to abide by the Distinctions Terms & Conditions and accept that the decision of the Panel/Board is final
Applicant Signature Date
ARPS Booking Form 2021 | 3/4
[All prices valid until 31/12/2021]
Membership Number
Members Application Fee Full Time Student | 25 & Under | Disabled
(proof of status required)
£110 £55
Standard Application Fee
[All prices valid until 31/12/2021]
Full Time Student | 25 & Under | Disabled (proof of status required)
£157 £78.50
In order to hold a Society Distinction, you must also be a Society Member.
If you are not currently a Member, please also complete the Membership Application Form on Page 4.
[All prices valid until 31/12/2021]
£18 Mainland UK
Courier* (up to 10kg) Non-Return** Personal Collection
Courier*** Non-Return**
*Maximum claim for loss of portfolio is £50
**If this section (8) is left blank, the submission will be considered Non-Return and appropriately disposed of 28 days after the assessment.
***Payment will be debited from your credit card for the return of your Portfolio up to the value of £90. If postage is over £90, your authorisation will be requested.
When paying by PayPal, please also include card details so that return postage can be taken.
Please make cheques payable to The Royal Photographic Society
PAYPAL Please pay In the message box please type your name then ARPS followed by your assessment date. E.g.
CARD Visa | Mastercard | Maestro
Expiry Date (MMYY)
The Distinctions Department, The Royal Photographic Society, RPS House, 337 Paintworks, Bath Road,
Arnos Vale, BRISTOL, BS4 3AR OR Email:
If you’re attending on the assessment day, 1 seat will be automatically allocated for the applicant
ADDITIONAL SEATS (maximum of 3 per applicant)
ease supply Guest Membership Numbers
ARPS Booking Form 2021 | 4/4
Mrs Mr Ms Miss Dr Date of Birth
Individual (UK) £122
65 & Over £92*
Family £184
25 & Under £56*
Overseas £110
Student £56*
Disabled £56*
CHEQUE Please make cheques payable to The Royal Photographic Society
CARD Visa | Mastercard | Maestro
Expiry Date (MMYY)
Overseas applicants are requested to make payment in sterling
, your membership application will be processed before the Assessment
If NO, your membership application will only be processed upon your submission being recommended
Would You like to become a member of The Society regardless of the outcome of the Assessment? Yes No
Use Gift Aid and you can make your subscription with more.
For every pound you give us, we get an extra 25 pence from the HM Revenue & Customs
Just tick the box. It’s that simple
I want to gift Aid my donation and any donations I make in the future or have made in the past 4 years to The Royal
Photographic Society.
I am a UK tax payer and understand that if I pay less Income Tax and/or Capital Gains Tax than the amount of Gift Aid claimed on all my donation in
that tax year it is my responsibility to pay any difference.
Please notify us if you want to cancel this declaration, change your name or home address, or no longer pay sufficient tax on your income and /or
Capital Gains.
[All prices valid until 31/12/2021]
*Proof Required