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ARCHIVED DOCUMENT
(COVID-19)
The following document is for historical
purposes and is no longer being updated.
Please go to the COVID-19 website for
more recent information.
CS325228
CDC Readiness and Planning Tool to Prevent the Spread of COVID-19 at Events and Gatherings
As some communities in the United States begin to plan and hold events and gatherings,
CDC oers the following readiness and planning tool to share ways event planners and
administrators can help protect sta, volunteers, and attendees and slow the spread of
COVID-19. is tool aligns with the Considerations for Events and Gatherings and
includes the following:
• General Readiness Assessment
• Preparing for If Someone Gets Sick
• Daily/Weekly Readiness Assessment
• End-of-Day Actions and Resources
Event planners and administrators may review and complete the general readiness
assessment while working with state and local ocials as part of making initial preparations
before the event to promote healthy behaviors, environments, and operations that reduce the
spread of COVID-19. e daily/weekly readiness assessment may be used to monitor and maintain
recommended practices. Planning tools are also included to help event planners and administrators prepare for if
someone gets sick, plan after-event actions, and address the specic needs and circumstances of the local community.
Implementation should be guided by what is feasible, practical, acceptable, and tailored to the needs and context of
each community.
Guiding Principles to Keep in Mind
A gathering refers to a planned or spontaneous event, indoors or outdoors, with a small number of people participating,
or a large number of people in attendance. Examples of gatherings, small or large, include a community event, concert,
festival, conference, parade, wedding, or sporting event.
• e more people an individual interacts with at a gathering and the longer that interaction lasts, the higher the
individual’s potential risk of becoming infected with COVID-19 and then spreading COVID-19 to others.
• e higher the level of community transmission in the area where the gathering is held, the higher the risk of
COVID-19 spreading at the gathering.
• e size (attendance) of an event or gathering should be determined based on state, local, territorial, or tribal safety
laws and regulations.
e risk of COVID-19 spreading at events and gatherings increases as follows:
• Lowest risk: Virtual-only activities, events, and gatherings.
• More risk: Smaller outdoor gatherings in which individuals from dierent households remain spaced at least 6 feet
apart, wear cloth face coverings, do not share objects, and come from the same local area (e.g., a community, town,
city, or county).
• Higher risk: Medium-sized in-person gatherings that are organized/laid out to allow individuals to remain spaced
at least 6 feet apart, some wear cloth face coverings and come from outside the local area (e.g., a community, town,
city, or county).
• Highest risk: Large in-person gatherings where it is dicult for individuals to remain spaced at least 6 feet apart,
do not wear cloth face coverings and travel from outside the local area.
•
Events and Gatherings: Readiness and Planning Tool
For accessible version, please visit:
https://www.cdc.gov/coronavirus/2019-ncov/community/large-events/considerations-for-events-gatherings.html
CS 317934-A December 15, 2020 3:11 PM
cdc.gov/coronavirus
2
Events and Gatherings: General Readiness Assessment
Use the following tool when making initial preparation before the event to promote healthy behaviors, environments, and operations that reduce the spread of COVID-19.
Policies and Procedures
Point Person(s): _________________________________
Review relevant local/state regulatory agency
policies and orders, such as those related to events,
gatherings, and travel.
Consult local health ocials about recommended
COVID-19 testing policies for events and gatherings.
Consult with the venue operators about their
COVID-19 policies prior to the event.
Develop a plan to conduct daily health checks (e.g.,
temperature screening and/or symptom checking) of
sta and attendees.
Develop a plan to allow for social distancing before,
during, and after the event (e.g., limiting attendance
and modifying layouts before the event, providing
physical barriers during the event and staggering exit
times after the event).
Consider limiting event attendance to sta and
attendees who live in the local area (e.g., community,
city, town, or county) to reduce risk of spreading the
virus from areas with higher levels of COVID-19.
If attendance is open to sta and guests from other
communities, inform attendees in advance so
they can make an informed decision whether they
will participate.
Develop online attendance options in addition to
in-person attendance to help reduce the number of
attendees at the event.
Develop a exible refund policy.
Designate a sta person responsible for responding to
all COVID-19 related situations and concerns. Make
sure other sta and attendees know how to contact
this person.
Facilities and Supplies
Point Person(s): _________________________________
Obtain supplies including:
soap
water for hand hygiene
hand sanitizer (at least 60% alcohol)
paper towels
tissues
cleaning supplies
EPA approved disinfection supplies
cloth face coverings
no-touch/foot pedal trash cans
no-touch soap/hand sanitizer dispensers
gloves
disposable food service items
other: __________________________________
Develop a schedule for increased routine cleaning
and disinfection.
Close shared spaces (e.g., a lounge); otherwise develop
a plan for staggered use of these spaces and cleaning
and disinfecting.
Develop a plan for the safe and correct use and
storage of cleaners and disinfectants, including
storing products away from children.
Education and Training
Point Person(s): ____________________________
Create a plan for educating sta and attendees
to ensure they know that they should not come
to the event if they become sick with COVID-19
symptoms, test positive for COVID-19, or have
been exposed to someone with symptoms
or someone suspected or conrmed to have
COVID-19. Make sure they know that if they
get sick at the event, they should notify event
administrators (e.g., the designated COVID-19
point of contact) right away.
Develop protocols to educate sta on exible
work and leave policies that encourage sick sta
members to stay at home without fear of job
loss or other consequences.
Create a plan for educating sta and attendees
about who should wear cloth face coverings, and
communicate the importance of wearing them
to both sta and attendees. Cloth face coverings
should not be placed on.
• children younger than 2 years old
• anyone who has trouble breathing or is
unconscious
• anyone who is incapacitated or otherwise
unable to remove the cover without help
Create information on proper use, removal, and
washing of cloth face coverings and distribute
to sta members.
Create and implement training to be delivered
to sta on all COVID-19 safety protocols:
• Conduct training virtually or maintain social
distancing during training
Other: _________________________________
3
Events and Gatherings: General Readiness Assessment
(continued from previous page)
Policies and Procedures
Develop policies that encourage sick sta members
to stay at home without fear of job loss or other
consequences. Protect their privacy, particularly for
those with underlying medical conditions and at
higher risk for severe illness).
Develop options for sta at higher risk for
severe illness (e.g., telework or virtual learning
opportunities).
Develop exible sick leave policies and practices.
Develop options for exible worksites
(e.g., telework) and exible work hours
(e.g., staggered shifts).
Develop a plan to monitor absenteeism of sta,
cross-train sta, and create a roster of trained
back-up sta.
Develop a transportation and parking plan to limit
contact between attendees (e.g., staggered arrival and
ride share drop-o times or locations).
Develop a plan for if someone gets sick or shows
symptoms of COVID-19 while at the event or venue.
(See Preparing for If Someone Gets Sick).
Develop a plan to safely serve food, beverages, and
merchandise, if applicable. Refer to CDC’s COVID-19
considerations for restaurants and bars for guidance.
Other: _____________________________________
Facilities and Supplies
Make sure ventilation systems operate properly. If using
fans, make sure they do not blow from one person onto
another, and increase circulation of outdoor air as much as
possible (e.g., opening windows and doors).
Make sure water systems and features are safe to use after a
prolonged facility shutdown.
Develop a plan to use touchless payment options .
Develop a plan to use multiple entrances and exits to
discourage crowding in waiting areas.
Develop a plan to change seating layout or availability of
seating, or block o rows or sections so that attendees can
stay at least 6 feet apart.
Create and install physical barriers, such as sneeze guards
and partitions, in areas where it is dicult for individuals
to remain at least 6 feet apart.
Create physical guides, such as tape on oors and signs on
walls, to promote social distancing.
Develop a plan to eliminate lines or queues if possible or
encourage people to stay at least 6 feet apart by providing
signs or other visual cues such as tape or chalk marks in
congregation areas such as entrances, exits, and restrooms
if a 6-foot distance between attendees is hard to ensure.
Develop a plan to recongure parking lots, limit
congregation points and ensure proper separation (e.g.,
closing every other space).
Purchase adequate supplies to minimize sharing of
materials, or limit use to one per family or group of
individuals at a time, and clean and disinfect between use.
Ensure organizations that share the venue facilities such as
food vendors are aware of and follow all safety protocols.
Other: _____________________________________
4
Events and Gatherings: General Readiness Assessment
Use the following tool when making initial preparations before the event to promote healthy behaviors, environments, and operations that reduce the spread of COVID-19.
Communication and Messaging
Point Person(s): ____________________________________
Develop a plan to create and disseminate clear messages (e.g., videos) about
behaviors that prevent spread of COVID-19 to sta and attendees before
the event:
websites
email
social media accounts
other ______________________________________
Create and post signs in highly visible locations that promote everyday protective
measures such as wearing cloth face coverings and that describe how to stop the
spread of germs in:
entrances
dining areas
restrooms
other ______________________________________
Develop a plan to communicate with partner organizations such as vendors to
ensure that they are aware of all of your COVID-19 safety protocols.
Develop signs and communication (e.g., videos) in alternative formats (e.g., large
print posters, braille, American Sign Language) for people who have limited vision,
or are blind, or people who are deaf or hard of hearing.
Consider posting signs for the National Disaster Distress Hotline: call or text
1-800-985-5990; e National Domestic Violence Hotline: 1-800-799-7233,
TTY 1-800-787-3224; and e National Suicide Prevention Lifeline:
1-800-273-TALK (8255).
Develop regular announcements on reducing the spread of COVID-19 to be
broadcast on public address systems.
Create a plan for communicating with sta and attendees about whom to contact
if they have questions and concerns related to COVID-19.
Other: ________________________________________
Action Planning—Notes and Next Steps
Point Person(s): ___________________________
Use this space to note any required resources and next steps, or potential barriers
and opportunities:
5
Events and Gatherings: Preparing for if Someone Gets Sick
Use the following tool when making initial preparations before the event for if someone gets sick with COVID-19.
Before Someone Gets Sick
Point Person(s): _______________________________
Create a plan to educate sta and attendees to
ensure they know that they should not come to
the event If they become sick with COVID-19
symptoms, test positive for COVID-19, or have
been exposed to someone with symptoms or
someone with suspected or conrmed COVID-19.
Make sure they know that if they get sick at the
event, they should notify event planners (e.g., the
designated COVID-19 point of contact) right away.
Develop systems to:
Allow sta and attendees to self-report to
administrators if they have symptoms of
COVID-19, a positive test for COVID-19, or
were exposed to someone with COVID-19
within the last 14 days.
Notify individuals of closures and restrictions
put in place to limit COVID-19 exposure.
Develop sta policies for returning to the
venue after COVID-19 illness. CDC’s criteria to
discontinue home isolation and quarantine can
inform these policies.
Identify and create an isolation room or area to
separate anyone who has COVID-19 symptoms
or who has tested positive but does not have
symptoms.
Develop procedures for safely transporting anyone
who is sick to their home or to a healthcare facility.
Develop a plan to support sta and attendees
experiencing trauma or challenges related to
COVID-19.
Other: ___________________________________
Notes and Next Steps:
When Someone Gets Sick
Point Person(s): _______________________________
Immediately separate individual(s) with COVID-19
symptoms from others.
Safely transport sick individuals home or to a
healthcare facility, depending on how severe their
symptoms are.
If calling an ambulance or bringing someone to
the hospital, try to call rst to alert them that the
person may have COVID-19.
Close o areas used by a sick person and do not
use these areas until after cleaning and disinfecting
them (for outdoor areas, this includes surfaces or
shared objects in the area, if applicable).
Advise sick individuals that they should not return
to the venue until they have met CDC’s criteria to
discontinue home isolation.
Other: ___________________________________
After Someone Gets Sick
Point Person(s): _______________________________
In accordance with state and local laws and
regulations, notify local health ocials, sta,
and families of a person with COVID-19 while
maintaining the individual’s condentiality in
accordance with the Americans with Disabilities
Act (ADA).
Notify individuals of closures and restrictions put
in place due to COVID-19 exposure.
Advise those who have had close contact with a
person diagnosed with COVID-19 to stay home,
self-monitor for symptoms, and follow CDC
guidance if symptoms develop.
Close o the area and wait at least 24 hours
before cleaning and disinfecting. If 24 hours is
not feasible, wait as long as possible. Make sure
of safe and correct use and storage of cleaning
and disinfection products, including storing them
securely away from children.
Other: ___________________________________
6
Events and Gatherings: Daily/Weekly Readiness Assessment
Use the following tool the day of and during the event to monitor and maintain healthy behaviors, environments, and operations that reduce the spread of COVID-19.
Policies and Procedures
Point Person(s): _______________________________
Maintain regular contact with local health
authorities to ensure adherence to their most up-
to-date guidance.
Ensure an on-duty sta person is assigned to be
responsible for responding to COVID-19 concerns.
Monitor absenteeism of sta.
Ensure the roster of trained back-up sta is
updated in case a sta member is sick.
Conduct daily health checks (e.g., temperature
screening and/or symptom checking) of sta and
attendees, if feasible.
Ensure sta are using exible worksites (e.g.,
telework) and exible work hours (e.g., staggered
shifts) when needed.
Ensure sta and attendees have received
communication about all safety protocols and
COVID-19 related policies.
Ensure that attendees have received
communication about refund policies if they get
sick and cannot attend the event.
Ensure that all protocols developed, to limit
contact between sta and attendees and ensure
that attendees can maintain 6 feet of distance, are
implemented.
Ensure limited opportunities for both sta and
attendees to share objects.
Ensure the broadcasting of regular announcements
on reducing the spread of COVID-19 on public
address systems throughout the event.
Facilities and Supplies
Point Person(s): ___________________________________
Monitor and restock supplies including:
soap
water for hand hygiene
hand sanitizer (at least 60% alcohol)
paper towels
tissues
cleaning supplies
EPA-approved disinfection supplies
cloth face coverings
no-touch/foot pedal trash cans
no-touch soap/hand sanitizer dispensers
disposable food service items
gloves
other: ____________________________________
Monitor adherence to the schedule for increased,
routine cleaning and disinfection of:
frequently touched surfaces
communal spaces
shared objects
other: ____________________________________
Monitor availability and use of gloves when removing
garbage bags or handling and disposing of trash.
Education and Training
Point Person(s): ___________________________
Ensure that sta and attendees have
received communication that they should
not come to the event if they become sick
with COVID-19 symptoms, test positive for
COVID-19, or have been exposed to someone
with symptoms or someone with suspected
or conrmed COVID-19. Make sure they
know that if they get sick at an event, they
should notify event administrators (e.g., the
designated COVID-19 point of contact).
Ensure that sta have reviewed the policies
on exible work and leave that encourage sick
sta members to stay at home without fear of
job loss or other consequences.
Reinforce and monitor handwashing with
soap and water for at least 20 seconds or using
hand sanitizer containing at least 60% alcohol
if soap and water are not readily available.
Encourage sta to cover their mouth and nose
with a tissue when coughing and sneezing and
then wash hands with soap and water for at
least 20 seconds.
Ensure that communication about the proper
use of cloth face coverings is easily seen
or heard by sta and attendees. Cloth face
coverings should not be placed on.
• children younger than 2 years old
• anyone who has trouble breathing or
is unconscious .
• anyone who is incapacitated or otherwise
unable to remove the cover without help
7
Events and Gatherings: Daily/Weekly Readiness Assessment
(continued from previous page)
Policies and Procedures
Review the most recent local/state regulatory
agency policies for updates.
Other: ___________________________________
Facilities and Supplies
Monitor safe and correct use and storage of cleaners
and disinfectants, including storing products securely
away from children.
Ensure adequate ventilation when cleaners and
disinfectants are used to prevent sta and attendees
from inhaling toxic fumes.
Monitor ventilation systems to determine if they are
operating properly.
Ensure that touchless payment options are operational.
Ensure all physical barriers, such as sneeze guards and
partitions, in areas where it is dicult for individuals to
remain at least 6 feet apart are installed correctly.
Ensure that all physical guides, such as tape on oors
and signs on walls, to promote social distancing are
easily seen.
Ensure that all changes to the venue such as seating
layout, entrances and exits are well marked and easy to
understand.
Ensure the staggered use and cleaning and disinfecting
between uses of shared spaces.
Ensure the circulation of outdoor air as much as
possible throughout the event (e.g., opening windows
and doors).
Ensure that adequate supplies are available to minimize
sharing of high-touch materials and monitor cleaning
and disinfecting between use.
Other: ______________________________________
Education and Training
Ensure that information on proper use,
removal, and washing of cloth face coverings
is available.
Ensure that all sta present have been trained
on relevant COVID-19 safety protocols.
Other: _______________________________
8
Events and Gatherings: Daily/Weekly Readiness Assessment
Use the following tool the day of and during the event to monitor and maintain healthy behaviors, environments, and operations that reduce the spread of COVID-19.
Communication and Messaging
Point Person(s): _________________________________
Ensure that signs are placed in highly visible
locations that promote everyday protective
measures such as wearing cloth face coverings
and that describe how to stop the spread of
germs at:
entrances
dining areas
restrooms
other _____________________________
Continue to provide or update clear messages
(e.g., videos) about behaviors that prevent
spread of COVID-19 when communicating
with sta and families on:
websites
email
social media accounts
other _____________________________
Ensure that partner organizations such as
vendors have received communication about
all COVID-19 safety protocols.
Ensure signs and communication (e.g., videos)
in alternative formats (e.g., large print posters,
braille, American Sign Language) for people
who have limited vision or are blind or
people who are deaf or hard of hearing are
readily available.
Make sure all sta and attendees have been
informed which sta person is responsible for
responding to COVID-19 concerns and how to
contact them.
Encourage sta to take breaks from watching,
reading, or listening to news stories about
COVID-19, including social media if they are
feeling overwhelmed or distressed throughout
the event.
Promote healthy eating, exercising, getting
sleep, and nding time to unwind among sta
to help them cope with stress.
Encourage sta to talk with people they trust
about their concerns and how they are feeling.
Other: _______________________________
Action Planning—Notes and Next Steps
Point Person(s): _________________________________
Use this space to note any required resources and next
steps, or potential barriers and opportunities:
9
Events and Gatherings: End-of-Day Actions and Other Resources
Use the following resources to conduct end-of-day actions and address any additional considerations specic to your program or community context.
Other Considerations
Point Person(s): ______________________________
Use this space to note any other considerations unique
to your program or community context.
Other Resources
Point Person(s): _______________________________
• Latest COVID-19 Information
• Cleaning and Disinfection
• Guidance for Businesses and Employers
• Guidance for Schools and Childcare Centers
• Guidance for Park Administrators
• Shared and Congregate Housing
• COVID-19 Prevention
• Handwashing Information
• Face Coverings
• Social Distancing
• COVID-19 Frequently Asked Questions
• People at Higher Risk
• People with Disabilities
• Coping with Stress
• HIPAA and COVID-19
• CDC communication resources
• Community Mitigation
End-of-Day Actions
Point Person(s): _______________________________
Meet with the emergency operations coordinator
and/or planning team(s) to discuss and note
lessons learned.
Determine ways to improve planning and
implementation processes if the event will
happen again.
Inform sta and attendees of any changes made.
Update your plans regularly according to the state
and local situation and orders.
Other: _______________________________
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Completed 29 July 2021

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