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Varying your enrolment
Once your application to study a reduced load has been approved, you are required to make the necessary changes to your
record through MySR.
Who should use this form?
You should use this form if you are studying in Australia on a student visa and want to enrol in less than the normal full time study
load of 40 credit points in Autumn/1H, Spring/2H or 20 credit points in a Quarter teaching session because of either academic
reasons or extenuating circumstances.
Students who have a ‘Conditional Enrolment’ and are enrolled in fewer than 30 credit points must complete this form.
You do not need to seek permission to study less than the full time load if you are in your last study session.
What are academic reasons?
Academic reasons can include, but are not restricted to, the following:
• a unit necessary for course completion is not available (not oered)
• timetable clash
• Advanced Standing is being processed
• a unit necessary for course completion is not available on home campus
• the student’s approved study load prior to 1 July 2007 would lead to the student being unable to complete within the
expected duration (sta will need to have evidence that the student was following the provider’s course advice)
(DEST ESOS National Code Guide - https://internationaleducation.gov.au/Regulatory-Information/Education-Services-for-
What are extenuating circumstances?
Extenuating circumstances are those which are out of your control. You must be able to prove that this circumstance aected you
personally and the impact is extensive enough to prevent you from studying a full time load for the relevant teaching session.
These are generally beyond the control of the student and have an impact upon the student’s course progress or wellbeing. These
could include, but are not limited to:
• serious illness, disability or injury, where a medical certiﬁcate states that the student was unable to attend classes
• bereavement of close family members such as parents or grandparents
• major political upheaval or natural disaster in the home country requiring emergency travel when this has impacted on the
student’s studies or
• a traumatic experience which could include involvement in, or witnessing of a serious accident; or witnessing or being
the victim of a serious crime when this has impacted on the student. Such cases should be supported by police or
• other exceptional cases - students whose circumstances are outside the ones listed above should seek assistance from
the Student Welfare Service (westernsydney.edu.au/welfareservice) or other professional services and attach supporting
documentation obtained from them
Limit on external units
Student visa holders in Australia can study up to 25 percent of their course by online and/or distance learning but in each compulsory
study period each student must be studying at least one unit that is not by distance or online mode.
More information and Western Sydney University policies
The enrolment and progression rules are explained on the University’s website:
• Enrolments: westernsydney.edu.au/enrolments
• Progression: westernsydney.edu.au/progression
Western Sydney University policies on enrolment and academic progression can be found on the University’s website at
westernsydney.edu.au/policy under the subheadings ‘Enrolment policy’ and ‘Progression and Unsatisfactory Academic Progress
Information on the ESOS National Code requirements can be found at:
Lodging the form
You must take this form to Student Central along with any supporting documentation. If approved, please contact Student
Central about obtaining a new ‘Conﬁrmation of Enrolment’ if required.
IMPORTANT INFORMATION FOR STUDENTS AND STAFF