Please complete this form in BLACK INK using CAPITAL LETTERS. Mark appropriate answer boxes with a cross (X).
Read the important information on page 2 before completing this form.
Please ensure supporting documentation for section 2 is attached to this application at time of lodgement.
It is your responsibility to make any changes to your enrolment detailed below via MySR.
In providing my personal information to the University, I understand that, other than as authorised by law, the University will only use this information for the purposes for which it is being collected in accordance with the University’s
functions and activities associated with my enrolment. In some instances, the University may need to disclose information to any Government department which administers or has authority regarding education or immigration policy
and law and any other Government agencies (State, Territory or Federal, an affiliated entity of the University, or to third parties for the purposes of recovering unpaid University fees or other debts owed to the University, and I consent
to such disclosure. I also understand that all information will be collected, stored, accessed and disseminated or destroyed in accordance with privacy, records management and other relevant laws, and the University’s policies.
Page 1 of 2
00240 09/16
STUDENT CENTRAL
LOCKED BAG 1797, PENRITH NSW 2751
STUDENT ADMINISTRATION
APPROVAL FOR REDUCED STUDY LOAD
(ONSHORE STUDENT VISA HOLDERS ONLY)
4 - DECLARATION AND SIGNATURE
I declare that I have read and understood the instructions on page 2. Once approval has been given, I understand that I need to
change my enrolment in MySR before the relevant census date. I understand that, if necessary,
I need to obtain a new Confirmation of Enrolment (CoE) from Student Central.
Student’s signature
SIGN HERE
Date
D D / M M / Y Y Y Y
Date received
1 - PERSONAL DETAILS
Student ID number
Daytime contact phone number
Title Family name
Given name(s)
Course code Course name Teaching session (including year)
Visa type Visa expiry date
D D / M M / Y Y Y Y
3 - SEIS INTERNATIONAL LIAISON OFFICER (SILO) TO COMPLETE
Visa implications have been explained and the student has been advised how to obtain a new Confirmation of
Enrolment (CoE) if necessary.
SILO name SILO signature Date
NAME SIGN HERE
D D / M M / Y Y Y Y
2 - REASON FOR REDUCED STUDY LOAD
If you are requesting a reduced load for academic reasons you will need to have this form signed by your Director of Academic
Program (DAP). For extenuating circumstances, take this form directly to your Student Welfare Oce along with any
supporting documentation. Once signed, take this form to a SEIS International Liaison Ocer (SILO) at Student Central.
Academic reasons
(must be completed by your DAP)
Extenuating circumstances*
(must be completed by the Student Welfare Service)
Units not available
(eg. units not on oer, timetable clash etc)
Medical
Other academic reasons (give details) Other extenuating circumstances
*Supporting documentation must be supplied.
Student is approved to enrol in units.
Expected completion date
DAP or Student Welfare Service DAP or Student Welfare Service Date
NAME SIGN HERE
D D / M M / Y Y Y Y
D D / M M / Y Y Y Y
Page 2 of 2
Varying your enrolment
Once your application to study a reduced load has been approved, you are required to make the necessary changes to your
record through MySR.
Who should use this form?
You should use this form if you are studying in Australia on a student visa and want to enrol in less than the normal full time study
load of 40 credit points in Autumn/1H, Spring/2H or 20 credit points in a Quarter teaching session because of either academic
reasons or extenuating circumstances.
Students who have a ‘Conditional Enrolment’ and are enrolled in fewer than 30 credit points must complete this form.
You do not need to seek permission to study less than the full time load if you are in your last study session.
What are academic reasons?
Academic reasons can include, but are not restricted to, the following:
a unit necessary for course completion is not available (not oered)
timetable clash
Advanced Standing is being processed
a unit necessary for course completion is not available on home campus
the student’s approved study load prior to 1 July 2007 would lead to the student being unable to complete within the
expected duration (sta will need to have evidence that the student was following the providers course advice)
(DEST ESOS National Code Guide - https://internationaleducation.gov.au/Regulatory-Information/Education-Services-for-
Overseas-Students-ESOS-Legislative-Framework/National-Code/Pages/default.aspx)
What are extenuating circumstances?
Extenuating circumstances are those which are out of your control. You must be able to prove that this circumstance aected you
personally and the impact is extensive enough to prevent you from studying a full time load for the relevant teaching session.
These are generally beyond the control of the student and have an impact upon the student’s course progress or wellbeing. These
could include, but are not limited to:
serious illness, disability or injury, where a medical certificate states that the student was unable to attend classes
bereavement of close family members such as parents or grandparents
major political upheaval or natural disaster in the home country requiring emergency travel when this has impacted on the
student’s studies or
a traumatic experience which could include involvement in, or witnessing of a serious accident; or witnessing or being
the victim of a serious crime when this has impacted on the student. Such cases should be supported by police or
psychologists’ reports
other exceptional cases - students whose circumstances are outside the ones listed above should seek assistance from
the Student Welfare Service (westernsydney.edu.au/welfareservice) or other professional services and attach supporting
documentation obtained from them
Limit on external units
Student visa holders in Australia can study up to 25 percent of their course by online and/or distance learning but in each compulsory
study period each student must be studying at least one unit that is not by distance or online mode.
More information and Western Sydney University policies
The enrolment and progression rules are explained on the University’s website:
Enrolments: westernsydney.edu.au/enrolments
Progression: westernsydney.edu.au/progression
Western Sydney University policies on enrolment and academic progression can be found on the University’s website at
westernsydney.edu.au/policy under the subheadings ‘Enrolment policy’ and ‘Progression and Unsatisfactory Academic Progress
policy’, respectively.
Information on the ESOS National Code requirements can be found at:
https://internationaleducation.gov.au/Regulatory-Information/Pages/Regulatoryinformation.aspx
westernsydney.edu.au/esos_nationalcode
Lodging the form
You must take this form to Student Central along with any supporting documentation. If approved, please contact Student
Central about obtaining a new ‘Confirmation of Enrolment’ if required.
IMPORTANT INFORMATION FOR STUDENTS AND STAFF
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