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APPLICATION PROCEDURE AND INSTRUCTIONS (The American Legion)

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APPLICATION PROCEDURE AND INSTRUCTIONS
AMERICAN LEGION CHILD WELFARE FOUNDATION
P.O. BOX 1055
INDIANAPOLIS, INDIANA 46206
(317) 630-1202
www.cwf-inc.org
T
he deadline for the receipt of all applications is
July 15 of the current year.
Our Board of Directors
will not consider any application received after this
deadline. All applicants will be informed of the status
of their application by the third week of October.
Applications will be accepted for consideration if
they meet one of the two following basic purposes for
which the Foundation was organized:
1.
To contribute to the physical, mental, emotional
and spiritual welfare of children and youth
through the dissemination of knowledge about
new and innovative organizations and/or their
programs designed to benefit youth; or,
2.
To contribute to the physical, mental, emotional
and spiritual welfare of children and youth
through the dissemination of knowledge already
possessed by well- established organizations, to
the end that such information can be more
adequately used by society.
GRANTING POLICIES
The following are the policies adopted by our Board of
Directors which control the Foundation’s granting
program:
A.
Grants are
not
made for any of the normal, day-to-
day operating expenses of the grantee or expected
special operating expenses connected with the
grant.
B.
Grants are not awarded for more than one
year. All grants awarded must be started and
completed between the period of January 1 and
December 31.
C.
Grants are made only to tax-exempt organizations
and agencies. Grants are never awarded directly or
indirectly to an individual for his or her personal
use.
D.
Grants will not be given for construction of any
type.
E.
Grants will not be given to match government
funds.
F.
Grants are never given for personnel expenses, i.e.,
salaries, insurance, fringe benefits, or for the
purpose of coordinating seminars or training
programs, i.e., lodging, travel, food, materials.
G.
Our grants are not to defray school expenses for
masters or doctrinal candidates to perform research
for degree requirements.
H.
Helping the children of this nation is our primary
concern. We do not fund programs that fail to meet
the basic criteria of direct benefit to the children of
America.
I.
Grants are not awarded for projects that seek to
create or reproduce materials or medium in a
language other than English.
J.
Grants are not given to purchase equipment for the
purpose of conducting research, seminars, or to add
to the existing equipment of an agency or
organization.
K.
Grants are never made to pay salaries or fees for
consultants, secretaries, or other clerical-type help.
L.
Grants are not given to cover such costs as storage,
computer time, telephone, analysis or the cost of
office space rental.
M.
Personal appearances before the Board of
Directors for the purpose of promotion and/or
clarifying a grant by the grant applicant or
associates are prohibited.
SUBMISSION POLICIES
Grant applications may be submitted beginning May
1
st
.
Organizations will be notified when their grant
proposal is received by the Foundation.
Please limit your proposal to the grant application
provided and no more than three (3) additional pages of
supporting documentation.
Applications are reviewed for their completeness.
Agencies may be contacted if omissions are noted or
clarification is required.
Applications must be
typed.
APPLICATION INSTRUCTIONS
Please be cautioned that the Board will tolerate no
deviation from the application format.
If additional space is required in answering any portion
of this application, please attach a separate sheet using
appropriate numerical references.
The following numbered instructions correspond
with the numbered blanks as they appear on the
application. Please refer to these helps as you
complete each section
.
1.
Provide a brief, or working, title of the project.
2.
Designate
only one
individual as the
project
leader.
The project leader is the specified person
responsible for planning, conducting and
supervising the proposed project. The project
leader will be the Foundation’s primary point of
contact.
3.
Give the name, address, telephone number, and
Web address of the nonprofit organization
.
Include
your organization’s tax-exempt status. You must
be nonprofit. Indicate which Section, within the
Internal Revenue Code, your organization is listed.
A copy of your tax-exempt letter is not required;
however, please list your federal ID Number.
4.
List the total amount requested for the proposed
project
.
5.
Itemize all other sources of income. List separately
all amounts your organization anticipates receiving
specifically for this project
.
6.
Provide solid references. References are very
important and may be used by the Board to answer
questions regarding both the project and the
organization.
7.
Outline of the proposed project. In the space
provided, describe the project and all its key
components. Limit your outline to no more than
one additional sheet, if necessary. This outline
must include:
•
A statement of need -- Who will the project
benefit?How it will assist children?
•
Plan of approach -- How are you going to
develop this project?
•
Duration of project -- REMINDER: Projects
must be started and completed during the
period January 1 -December 31 of the grant
year.
•
List three goals of the project.
•
Product(s) to be produced.
•
Plan of and area for dissemination of the
project. How do you plan to get the
product(s) into the hands of the persons in
need? In what geographical area(s) will the
product(s) be available? Include agencies
and other means of getting information to
individuals in need.
8.
Give your proposed budget. This should be itemized
in detail. List in detail how the grant amount
requested will be spent. NOTE: Total dollar amount
must equal amount requested in Item 4.
9.
Production or Distribution of Product. Answer the
questions and provide an explanation, if
appropriate.
10.
Intellectual Property Rights. Answer the question
and provide an explanation, if appropriate.
11.
Approval by the executive officer of the institution
or agency in which the project is to be carried out.
The signature of this person indicates approval of
the application.
12.
The
Conditions of Grant
(page 5)
must be signed
and dated
or the application will not be considered!
The Conditions of Grant must also be the original
form.
13.
Applications must be received in our office by
July 15th.
American Legion Child Welfare Foundation, Inc.
The American Legion
PO Box 1055
Indianapolis, IN 46206
Street Address:
700 N. Pennsylvania Street
Indianapolis, IN 46204
AMERICAN LEGION
CHILD WELFARE FOUNDATION, INC.
P.O. Box 1055
Indianapolis, Indiana 46206
PROJECT APPLICATION
(Please read application instructions carefully.)
1.
Title of Project: _
2.
Project Director’s Name:
Title:
Telephone: (work) (FAX)
Email Address:
3.
Organization’s Name:
Address:
City, State, and Zip Code:
Telephone: (FAX)
Web Address:
Income Tax Status: Federal I.D. Number:
Internal Revenue Code Classification(Section):
4.
Amount Requested: $
5.
List other income or support (current or pending):
6.
List name, address and phone number of two people familiar with the intent of project:
2
7.
One-page outline of proposed project. Be concise and address all items listed under #7 on the “Application
Instructions” sheet.
3
8.
Proposed Budget:
9.
Production or Distribution of Product:
Question # 9A: Will the Project involve the production or distribution of a product?
□ Yes. □ No.
If you answered No, continue to part 10 without completing the remainder of this part 9. If you answered Yes,
continue to the next question.
Question # 9B: Will the product produced or distributed in connection with the project be sold?
□ Yes. □ No.
If you answered No, continue to part 10 without completing the remainder of this part 9. If you answered Yes,
provide the explanation requested below.
Explanation Requested
: Most of the funding that the Foundation provides is for projects involving the
production or distribution of a product that has a certain public benefit. Generally the beneficial impact is
greater if the product is widely available, free of charge. The Foundation generally does not approve
applications for projects involving a product to be sold. Explain the facts and circumstances surrounding the
sale of the product involved in the project, and address the expected effect that charging for the product will
have on the impact of the project.
Explanation:
If deemed appropriate, the Foundation may propose that the sale price and/or the sharing of receipts from sales
be addressed in a separate document, mutually agreeable to the Foundation and the applicant.
4
10.
Intellectual Property Rights:
Will the project involve the production or distribution of a product, all or any part of which might be
the basis for a claim of trademark, service mark, copyright, right to license or other intellectual
property right?
□ Yes. □ No.
If you answered No, continue to part 11 without completing the remainder of this part 10. If you answered
Yes, continue to the explanation requested below.
Explanation Requested
: When the Foundation provides funding for projects involving the production or
distribution of a product, the product itself or some part of it might be the basis for a claim of trademark,
service mark, copyright, right to license or other intellectual property right (collectively, “Intellectual Property
Rights”). Explain the facts and circumstances surrounding the product involved in the project and any
Intellectual Property Rights possibly related. Address the effect that such Rights might have on the impact of
the project and how you propose to handle such Rights.
Explanation:
If deemed appropriate, the Foundation may propose that Intellectual Property Rights be addressed in a separate
document, mutually agreeable to the Foundation and the applicant.
11.
Approval of organization:
Executive Officer: Project Director:
Name (type or print) Name (type or print)
Signature Signature
Title Title
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5
CONDITIONS OF GRANT
It is understood that any grant made as a result of this application is subject to the following conditions:
1.
The sum awarded will be expended solely for the support of the project described.
2.
The financial officer and the project leader, respectively, will furnish annual reports of expenditures and of work
accomplished under the grant to the American Legion Child Welfare Foundation, Inc. The annual report of the project
leader will include a concise statement of the work performed and its results, preferably in non-technical terms for lay
consumption. Copies of receipts or a statement of charges are required for any item(s) listed on expense sheet that exceed
$100.00. A copy of the check written for services will be sent if receipts or statement of charges are not available or have
not been obtained.
3.
All reports of work accomplished with the support of this grant and the finished product(s), service(s), event(s), and/or
grant(s) will acknowledge such support to the receiving recipient(s).
4.
If the project leader leaves the institution or agency before the completion of the project, the grant will terminate unless
arrangements satisfactory to the American Legion Child Welfare Foundation, Inc. have been made. Immediate
notification is required, by letter, to the Foundation.
5.
At the completion of the project, or when the grant is otherwise terminated, the unexpended balance of the sum granted
will revert back to the American Legion Child Welfare Foundation, Inc.
6.
Other procedural conditions will be mailed to you if your grant request is approved. These additional requirements, i.e.,
budget reviews, grant disbursing policies, progress reports and final reports, are in line with the granting procedures of all
conscientious and reputable granting institutions.
7.
Policies attached and pertaining to the grant application have been carefully read and understood. Violation of any policy
or number of policies will cause your grant to be terminated. If this occurs, you will be required to return the full amount
of all monies dispensed by this Foundation for said grant.
8.
These Conditions of Grant shall be binding upon the organization receiving the grant as the Grantee.
CONDITIONS ARE APPROVED AND AGREED TO:
GRANTEE
GRANTEE’S FULL NAME
PROJECT DIRECTOR’S SIGNATURE
DATE
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Completed 12 April 2021

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