Fillable APPLICATION FOR USE OF CHERRY HILL FARMHOUSE AND (City of Falls Church)

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APPLICATION FOR USE OF CHERRY HILL FARMHOUSE AND (City of Falls Church)

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APPLICATION FOR USE OF
CHERRY HILL FARMHOUSE AND GROUNDS
Type of Event: _______________________________________________
DATE OF USE: ________________________________________________
TIME OF USE: ________________ to _______________
* Monday-Thursday 8 a.m. - 9 p.m., Friday- Saturday 8 a.m. - 11 p.m., Sunday 8 a.m.-9 p.m.
* Include all set up and clean up in time of use.
Estimated Attendance: Min ________ Max _______
Requesting to Serve Alcohol: Beer Wine Champagne
Tent/Canopy to be used:
*Separate permits and additional fees are required for use of a tent and serving alcohol. More information will
be provided in the following documents.
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
APPLICANT:
The applicant will be the contact person for the rental. This person will also be on the premises and in charge
of the event throughout the reservation period. The security deposit will be returned to the applicant using
the information provided below.
Name: _________________________________________________________________________________
Address: _______________________________________________________________________________
City: _______________________________________ State: _______________ Zip: ___________________
Home Phone: ______________________________ Work Phone: _________________________________
Email: _________________________________________________________________________________
No
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Additional Permits/Fees Explanation:
Alcohol Beverages
Renters of Cherry Hill Farmhouse can request permission to serve wine, beer and champagne at events.
Alcohol Permit: If your request is approved, you are required to apply for a temporary permit to serve
alcohol with The Virginia Department of Alcoholic Beverages online at www.abc.virginia.gov. The
current fee required to obtain that permit is $55.
Tents
Maximum tent size for private events is 30 feet by 50 feet.
Tents shall be erected so that traffic to, from and within the tent is confined to areas of mowed grass. Trees
and tree limbs shall not be bent, broken, cut, pruned or otherwise removed to accommodate tents. Poles
and/or guy-lines for tent support shall not be anchored, tied or affixed to trees in any way. Tent stakes shall be
anchored no less than six feet from trees’ trunks to avoid damage to structural roots.
Tent Permit: All tents that will be set-up in Cherry Hill Park may be inspected by the City of Falls Church
Department of Public Safety. Tent Permit Application can be found online or picked up and returned to
The Department of Development Services at 300 Park Ave., Falls Church, VA (703-248-5080). The
current fee required to obtain that permit is $85.00 per tent.
I agree to obtain the proper permits and apply the rules and regulations set by the Virginia
Department of Alcoholic Beverages as well as The Department of Development Services.
Initial here:
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CHERRY HILL FARMHOUSE
RENTAL POLICIES
SECURITY DEPOSIT: A $400.00 security deposit is required 90 days prior to the event. Providing there are no
damages, the full deposit will be returned to you after your event. The client is responsible for all damages
and/or injuries to persons or property resulting from use of the property by the Client and the Client’s guests,
contractors, agents and employees. The building and grounds will be inspected after your event by staff to
determine condition and potential damages. Damages will be deducted from the security deposit. If the
security deposit is insufficient to cover the cost of damage, the Client will be billed for the remainder.
CANCELLATION POLICY: All cancellations must be in writing.
• Requests more than 90 days prior to the event the full reservation deposit will be returned, less an
$80.00 administrative fee.
• If cancellation request is received 90 days or less prior to the event the reservation deposit will be
forfeited. The security deposit, reservation payment minus the deposit and Friends of Cherry Hill
check will be fully refunded.
CHERRY HILL HOSTESS: A Cherry Hill hostess will be on hand the day of the event. The hostess will open the
house and be there during the event to answer questions and assist you. The hostess will contact you prior to
your event.
SECURITY: The Cherry Hill hostess will unlock the farmhouse and disarm the alarm for your arrival. If she is not
present, call or visit the Recreation Center (223 Little Falls St.) or call 703-248-5027 for access.
FIRE REGULATIONS: Absolutely no smoking is permitted in the house or on the front covered porch. No tables
or equipment may block the rear hallway door. Lighted candles must be approved by the coordinator or the
hostess on hand. Lighted candles cannot be placed on the dining room mantel. If candles are used, they must
be put out with the candle snuffer that is located in the top center drawer of the desk in the parlor. The
fireplaces are not functional and should not be used under any circumstances.
FURNISHINGS: No furnishings may be moved without the approval of the Cherry Hill Coordinator and only
under the supervision of City staff. Please do not sit on any furniture in the parlor that is marked off with a
green ribbon. No dishes, cups, glasses etc. (full or empty) should be placed on any furniture except for the
dining room table. Two butler trays are available for collecting dishes. A protective pad should be used
underneath any tablecloth placed on the dining room table. A pad can be found in the built in cabinet in the
dining room. No additional lighting or heating fixtures should be placed on any furniture. In particular, do not
set electric coffee pots in the dining room. Coffee can be brewed and hot water heated in the kitchen and
transported by pots to the dining room. Pots are available for your use and are stored in the kitchen cabinet.
The contents of the dining room sideboard and cupboard are not for public use. The two upstairs bedrooms
that are furnished in period antiques will be closed to the public during rentals. The large upstairs meeting
room and the adjoining restroom are available for public use.
FOOD AND DRINK: Food and beverages are not allowed in the parlor. The Cherry Hill hostess will inform
guests of this rule if necessary. All food should be prepared in the kitchen. All drinks should be opened in the
kitchen, particularly bottles of wine and champagne. Pitchers for carrying drinks are available in the kitchen.
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The punch bowl stored over the refrigerator and the cups in the cabinet over the dishwasher are available for
your use. The white dishes in the tall cabinet are also available for your use.
If kitchen dishes are used, please load the dishwasher but DO NOT START the dishwasher. The Cherry Hill
Coordinator will run the dishwasher when she comes in to work. Ice in plastic bags should not be left in plastic
bags on the counter or kitchen floor.
TRASH: Everything brought to the event must be taken away. Please do not leave leftover food in the
refrigerator. Trash bags are available under the sink for your use and renters who do not choose to pay the
$25 disposal fee are responsible for removing all garbage from the premises. Those who have prepaid for
disposal should use the trash bins directly behind the house in the unlocked shed. No trash should be left
inside the house. A dustpan and small broom are under the sink to wipe up any spills in the dining room or
kitchen.
COMPOST: Renters who would like to participate in the city’s composting efforts should request a composting
bin from the Cherry Hill Coordinator at least 1 week prior to the rental. Participants will receive instructions on
what can (and cannot) be composted.
DECORATIONS & MUSIC: No tacks or adhesives of any kind may be used to attach decorations to the inside or
outside of the farmhouse. Decorations can be attached with ribbons or ties. Confetti is not permitted inside
the house or surrounding grounds. Flower arrangements are permitted but must be placed on glass coasters.
Glass coasters are available for your use and are stored in the kitchen. Amplified music may not be used in the
house. However, it is allowed outside at a reasonable level.
HOUSE CAPACITY: The limit for an indoor event is 50 people for a standing reception and 20 for a seated
dinner in the dining room. For gatherings over 50 an outside tent is required.
RESTROOMS: For events with over 100 people it is recommended that outdoor bathroom facilities be rented.
USE OF GROUNDS: No tacks, staples or sticky tape may be put on or into any tree or shrub. Anything wrapped
around a trunk or branch must be soft material (like strapping or webbing) that is at least 1” wide, and must
be completely removed at the end of the event. No string, rope or wire may be used on trees. The arborist
must approve the specific branches for hanging anything, so we can be sure the branches or trunks used can
withstand some extra load without breaking. Before event setup, the arborist will tie temporary flagging on
branches that may be used.
I have read the application and agree to abide by and implement the Cherry Hill Farmhouse Rental Policies.
Applicant’s Signature: ________________________________________________
Questions regarding payments can be directed to:
Senior Administrative Assistant, 703-248-5027, Recreation@fallschurchva.gov
Questions regarding the Cherry Hill Farmhouse can be directed to:
Corey Jannicelli, Cherry Hill Farmhouse Coordinator, 703-248-5171, cjannicelli@fallschurchva.gov
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HOURLY FEE STRUCTURE:
This is payable by credit card, a check (to ‘City of Falls Church’) or exact cash.
Events for more than 50 people City Residents: $200 per hour (6 hour minimum)
(Tent required due to occupancy Non-City Residents: $250 per hour (6 hour minimum)
limits of the house)
Events for less than 50 people City Residents: $150 per hour
(Tent not required) Non-City Residents: $200 per hour
Reservation Deposit: $400 or 50% for rental totals under $800.00
This is required upon applying to rent the Cherry Hill Farmhouse. This deposit is credited toward the payment
of your full Rental Fee.
ADDITIONAL COSTS:
Friends of Cherry Hill Fee: $100
This fee is due in the form of a check made payable to ‘Friends of Cherry Hill Foundation’.
Security Deposit: $400 (fully refundable)
This deposit must be in the form of a check made payable to ‘The City of Falls Church’ and is returned so long
as there is no damage as a result of your rental.
Trash Removal: $25
*Renters can opt to have trash removal for an additional cost.
OFFICE USE ONLY
Hourly Rental Fees $____________
Plus Trash Removal + $____________
Friends of Cherry Hill Fee + $____100_____
TOTAL RENTAL FEES: $____________
Rental Deposit $____________
Security Deposit $____400_____
Rental deposit, paid by check (City of Falls Church), exact cash, or credit card is due to Recreation
and Parks immediately.
Security deposit, check only, made out to City of Falls Church, is due 90 days prior to the event.
Friends of Cherry Hill fee, check only, made out to Friends of Cherry Hill Foundation, is due 90 days
prior to the event.
Total rental balance, paid by check (City of Falls Church), exact cash, or credit card, is due 90 days
prior to the event.
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APPLICATION FOR USE OF CHERRY HILL FARMHOUSE AND (City of Falls Church)

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Completed 21 January 2021

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