Fillable APPLICATION FOR SENATE 2020 - 2021 (Norco College)

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APPLICATION FOR SENATE 2020 - 2021 (Norco College)

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APPLICATION FOR SENATE
2020 - 2021
THE COMPLETION OF THIS PACKET SIGNIFIES A REQUEST TO BE PLACED ON THE BALLOT FOR THE OFFICE OF ASRCC
SENATOR PROVIDED CANDIDATE MEETS THE QUALIFICATIONS.
DEADLINE FOR APPLICATION IS TUESDAY, ARPIL 21 BY 5 pm TO MEGAN.BOTTOMS@RCC.EDU. IT IS RECOMMENDED THAT
YOU EMAIL MEGAN.BOTTOMS@RCC.EDU ONCE YOU DECIDED TO RUN TO HAVE YOUR NAMES LISTED FOR SIGNATURES.
___________________________________________________________________
Senate Candidate
(Please Print your Legal Name as it will appear on the ballot)
________________________ _________________________
Phone # Student ID #
_________________________________________________________
Email
Senate Constituency Representation: (Please check your area(s) of representation or nomination)
Programs
Engagement Center
Trio
EOPS
Puente
CalWorks
Honors
Promise
Other
La Casa
Honors
Ujima
Athletics
Veterans
Guardian Scholars/Foster Youth
International Center
Disability Resource Center
Academic
STEM & Physical Science
Social and Behavioral Sciences
Business
CTE & Applied Technology
Fine Art
Nursing
Performing Arts
Early
Childhood Education
Languages & Humanities
Library & Counseling
Student At Large
________ (Please initial) I hereby request to be placed on the ballot for the office of ASRCC Senator, and understand that I:
________
1. Must have RCC as home college of record;
_______ 2. Paid their student services fees;
_______ 3. Must have a 2.0 cumulative grade point average on all RCC course work attempted;
_______ 4. Must be currently enrolled in a minimum of five (5) units, with that majority being at RCC, during their term;
_______ 5. Must be involved and in good academic and social standing;
_______ 6. Must be available to meet on TUESDAY FROM 12:45-2 pm for Senate meetings, and monthly shared governance
_______ 7. Must have complied with all election procedures;
_______ 8. Must submit candidate statement.
FOR STUDENT ACTIVITIESOFFICE USE ONLY, DO NOT COMPLETE:
DATE RECEIVED: ________________
MANDATORY MEETING ATTENDED: _____________
SHIRT SIZE: MALE FEMALE XS S M L XL XXL XXXL 4XL
GPA: _____ HOME CAMPUS: _________________
Student fees paid: Y or N
UNITS COMPLTETED: ________ UNITS ENROLLED: _____
ELECTION TIMETABLE AND DEADLINES
Monday April 13, 2020 9 am Applications Available on the website or by emailing Supreme Court Chief Justice at
asrcc.supremecourt@rcc.edu or Advisor Megan Bottoms at megan.bottoms@rcc.edu.
Interested candidates are still required to circulate the petition to be on the ballot. Use this
google form link to have students support your candidacy.
Do not include campaign or written material with petition.
Tuesday April 21, 2020
5 pm Deadline for receipt of application materials to megan.bottoms@rcc.edu.
Tuesday April 2, 2020
12-2 pm ATTEND ONE (1) MANDATORY Candidate Meeting Time– Via Zoom
4-5 pm Campaigning may begin after attendance at one of the mandatory meetings
Tuesday, May 12, 2020 12 - 2 pm Candidate Introduction and Town Hall for students via Zoom
Tuesday and Wednesday
May 12 & 13 Electronic voting opens at 12:00 am on May 12 and closes at 11:59pm
on May 13 ALL campaigning ends at 11:59 pm on May 13
12 pm Results of election; winners will be emailed and posted on the ASRCC website
May 15, 2020
___________
(Please initial) I have been made aware and understand the election timeline
PROCEDURES AND DEADLINES
All candidates must complete the proper forms to be placed on the ballot by the set deadline. Any candidate who does not turn in the
candidate forms by the deadline will not be placed on the ballot. THERE WILL BE NO EXCEPTIONS! Candidates whose names are not
placed on the ballot may run as a write-in candidate. Write-in candidates must meet the qualifications and have turned in a Petition to Run
for Office (50 signatures) one (1) day prior to the election and meet with a Supreme Court Justice prior to campaigning for office.
Procedure and Checklist:
___ 1. Application: Application to Place on the Ballot form must fill out and turned in to Student Activities Bradshaw 207 by the
deadline.
___ 2. Student Petition: Candidates must collect Fifty (50) valid student signatures to be listed on the ballot. The petition can only be
circulated between the set deadlines, and the only attachment that may accompany is a copy of the supplied form of
the
Candidate’s Statement ONLY SIGNATURES COLLECTED VIA THE GOOGLE FORM ARE CONSIDERED VALID.
___ 3. Candidate’s Statement: Candidates must create a statement of their candidacy. The statement must be computer generated,
emailed to megan.bottoms@rcc.edu, and a copy attached to this packet before the deadline. The statement must be no more
than one page (8.5" x 11" sheet paper) in Times New Roman, size 12 font and include the candidates name and their Senate
platform, or why students should vote for them. It should include good grammar, spelling and neatness are very important. The
candidate statement is a document that will be available at all voting locations for voters to read. The Candidate’s Statement will
not be accepted after the set deadline.
___ 4. All candidate documents MUST be received by set deadline and candidates MUST attend the Candidate’s Meeting to have their
names placed on the ballot. All dates and deadlines are specified on the Election Time Table above. If you have any questions
and/or concerns you can contact Advisor Megan Bottoms in the Student Activities Office or the ASRCC Supreme Court Chief
Justice.
___ 5. After all forms are received and approved by the Student Activities Office, and candidates have attended one (1) mandatory
meeting, the candidate may campaign. See Guidelines for Campaigning for more detailed information on campaigning.
___ 6. Senators need a minimum of 50 VOTES during the election and the fifty (50) Senators with the most votes will win.
Enrollment and GPA
In elections of the past, more students were disqualified by the enrollment and the GPA requirements than any other requirement. Candidates should make sure to meet the
GPA requirements and that there are no errors in their records before submitting applications. Candidates may contact the Coordinator of Student Activities for verification of the
GPA. It is the candidate’s responsibility to correct any discrepancies. If a candidate is disqualified because of a GPA or enrollment error, an appeal may be made to the Supreme
Court Election Committee with written proof that the error has been corrected before the deadline. No appeals will be heard after the deadline
I signify that I read through the election procedures, qualifications, and timeline; and I understand that if I do not meet the qualifications,
deadlines, and campaigning procedures stated in this document, I will be disqualified for candidacy and will not be placed on the ballot.
______________________________________________ _______________
Senate Candidate's Signature Date
DUTIES AND POWERS OF THE SENATE
ARTICLE IV: LEGISLATIVE BRANCH
Section: Composition
The ASRCC shall designate its powers of legislation to its Legislative Branch. The Legislative Branch shall be maintained by the ASRCC Senate and
shall consist of the Vice-President, Senate Pro Tempore, and a maximum of thirty (30) Senators. The newly elected Vice-President and Senators shall
begin their term the first day after the end of the spring semester in which elected, unless elected by special circumstance, and remain in office until the
last day of the following spring semester. All appointed Senators shall begin their term the first day of appointment and hall remain in office until the last
day of the following spring semester.
Section: Qualifications
A Senator must have complied with all elections or appointment procedures as well as completed a minimum of six (6) units at RCC prior to the beginning
of their term. Each Senator shall attend a minimum of two (2) Senate outreach events per semester. All Senators shall be responsible for allocating time
designated for ASRCC Senate meetings, senate committee meetings, and shared governance meetings established by the ASRCC Vice-President, prior
to accepting early registration for the following academic semester. If qualifications are not met, the Representative in question shall be ineligible for office.
Section: Duties and Powers
Confirm all appointments for the Executive Treasurer and Secretary, the Directors of respective branches, the Supreme Court Chief Justice, Justices,
and all vacancies in the Senate. The Senate shall confirm all appointments with a two-thirds (2/3) vote of its members present during the meeting in which
the vote takes place.
The Senate shall reconsider and enact any legislation brought to the senate floor with a two-thirds (2/3) vote of its members present during the meeting
in which the vote takes place.
Appoint a Pro-Tempore from its membership with a two-thirds (2/3) vote of its members present during the meeting in which the vote takes place.
Each Senator shall serve on a minimum of one (1) shared governance committee at RCC.
Have the power to enact impeachment proceedings with the ASRCC Supreme Court against all elected and appointed Representatives.
GUIDELINES FOR CAMPAIGNING
BEFORE CAMPAIGNING All candidate packets must be submitted to the Student Activities Coordinators for validation. The advisor will check for GPA's,
for complete packets, etc. Only complete packets will be considered for approval. All students running for Senate MUST with 50 valid signatures in the
google form, a candidate statement, and a request to be placed on the ballot for candidacy to Student Activities Office. All valid signatures must include
student ID number and student name.
Prior to the candidates meeting, candidates may ONLY campaign verbally, while on campus. Verbal campaigning is defined as speaking to groups no
larger than four RCCD students. Documents to be circulated for signatures may ONLY include copies of the supplied signature sheet and a copy of the
candidate's statement.
After all forms are approved by Student Activities, candidates must attend the candidates meeting. Attendance at the candidates meeting IS
MANDATORY. Following the candidates meeting, campaigning commences for those deemed eligible to run. The use of campaign posters and
distribution of flyers or goodies will be permitted ONLY during the official campaign period. Candidates may be disqualified if violations of campaign
guidelines are reported and substantiated.
DURING CAMPAGINING All eligible candidates are allowed to campaign on campus in accordance with the college posting policies and these guidelines.
Campaign election guidelines and information should be distributed via college Student Activities Offices and members of the associated
students’ organizations. All POSTERS & FLYERS must be approved by Student Activities prior to posting. For posting locations and other inquiries
please visit the Student Activities Office in Bradshaw 207 or call (951) 222 – 8570. Posters : Only (10) ten (8 1/2" by 11") small posters and (2) two large
(no larger than 24" x 36") posters can be posted per college and per candidate. Flyers:They may only be passed out and NOT left unattended on campus.
Flyers are to be no larger than 5”x7 and the number of flyers to handed out is unlimited. All campaign materials must be removed from campus, by the
candidate, prior to voting time and within all-time deadlines as set forward in the Candidate Timeline. If a candidate has no access to secured areas, the
Student Activities Office will be responsible for the removal of posting materials. Social Media: Candidates will be required to submit a log of all
eCampaiging to the Election Committee upon request. All social media settings should be set to public during the election timeline. Social media posts may
remain on the candidate’s timeline provided there are to be no posts/comments/mentions targeted at specific people. Associates may post about a
candidate during elections. Candidates should not disparage or slander other candidates in any form of campaigning. NO ASRCC materials should be used
by candidates and receipts for campaigning materials maybe requested.
**The Elections Committee will handle all election procedures and interpretation of guidelines regarding candidate's conduct during the election process. Failure to comply with any of the stated guidelines
may result in a public grievance hearing or disqualification. Action taken will depend on the severity of the infraction. **All grievance/disqualifications will be handled by the Elections Committee. All grievances
must be submitted in writing to any of the Student Activities Offices no later than seven (7) calendar days after the official posting day of election results.
**The Elections Committee must be
comprised by the following:
• One Student Activities Coordinator or college official designee
• One member of ASRCC Supreme Court
**For details of the grievance process please contact the designated Student Activities Coordinator overseeing the Elections Committee for said election.
___________
(Please initial) I have been made aware and understand the Guidelines for Campaigning
Link to Goolge Signature Form: https://
forms.gle/4eTgBmWTvhMtHMib8
ARTICLE 6: ELECTIONS CODE
Section 1 – Election Standard I
In accordance with AP 5400 and Article VI, Section I of the ASRCC Constitution, The ASRCC shall
coordinate an all campus election of to determine the ASRCC President/Vice President and Senators each
academic year. All positions of the ASRCC shall be elected positions for a term of one academic year.
Section 2 – Election Timeline
a. All elections shall be concluded no later than the third week of May of each academic year.
b. The election week shall be announced to the public no earlier than six weeks and no later than four
weeks.
c. The voting period during election week will be Tuesday beginning at 12:00am and Wednesday at 11:59
pm.
d. Unofficial Results shall be posted within 48 hours after the polls closing to the ASRCC website and in a
fully accessible place to the public.
e. All results are considered unofficial until five business days after posting and/or after the conclusion of
any appeals process.
Section 3 – Candidate Application
a. Student Activities and ASRCC shall release elections packets on the Monday four weeks prior to
elections. The packets will be available in the Student Activities office and online for students.
b. Completed packets will be due to the Student Activities eight calendar days after the release date.
c. All candidates will be responsible for returning completed packets to the Student Activities Office by
the submission deadline. A completed packet includes
i. Candidate Application
ii. 200 valid signatures of registered Riverside City College students,
iii. a written candidate’s statement
iv. a current photograph
d. Applicants who have submitted a completed packet before the deadline and meet the following
qualifications, are considered a qualified candidate.
i. Qualifications for President and VP are found in the ASRCC Constitution Article II Section 4
ii. Qualifications for Senate are found in the ASRCC Constitution Article III Section 4
iii. Attend a mandatory candidate meeting scheduled by the Supreme Court.
e. All qualified candidates are placed on the ballot for elections
f. All Qualified Candidates will also be required to attend any public forums prior to elections as scheduled
by the Supreme Court.
g. Once a candidate is considered qualified, they may begin campaigning.
Section 4 – Campaign Materials
Campaigning shall be defined as dissemination of printed and/or digital materials and public statements for or
against any candidate.
a. All Qualified Candidates will be responsible for their own campaign materials throughout the duration
of the election period and adhere to all campaign material guidelines.
b. All candidate campaign materials must clearly state their name and position for which they are running.
c. Campaigning shall consist of flyers, posters, giveaways, digital media, social media, printed media, or
public speaking regarding their candidacy in the ASRCC election.
d. Campaigning before a candidate is qualified may be grounds for disqualification.
e. No candidate shall interfere with the campaigning of any other candidate, or shall they interfere with the
dissemination of information by any student publication.
f. All candidates and their campaign volunteers shall be responsible for the quality, content, and
distribution of any campaign materials.
g. All qualified candidates shall not have access to any college equipment/resources, including ASRCC
materials.
h. No candidate shall attempt to gain additional votes by defacing campaign materials of other candidates
or engaging in libelous behavior with intent of fraudulently shifting public confidence away from other
candidates.
i. All Qualified Candidates are allowed to campaign during the scheduled election times
j. All campaign materials need to be removed from campus within 48 hours after the election.
k. Campaign materials will be posted in accordance with the following rules.
i. Posters and Flyers: All posters and flyers must be approved by Student Activities prior to
posting.
a. For posting locations and other inquiries please visit the Student Activities Office in
Bradshaw 207 or call (951) 222 – 8570 or emailing studentactivities@rcc.edu.
b. Posters: Only (10) ten (8 1/2" by 11") small posters and (2) two large (no larger than 24"
x 36") posters can be posted per college and per candidate.
c. Flyers: They may only be passed out and NOT left unattended on campus. Flyers are to
be no larger than 8 1/2"x 11". The number of flyers to be handed out is unlimited.
d. Each candidate may have up to three flyers posted on the digital display boards
throughout the campus by submitting to studentactivities@rcc.edu.
ii. Social Media: Candidates will be required to submit all social media handles they will use to the
Supreme Court.
a. Any Social media being used should be set to a public setting
b. ASRCC needs to be allowed to follow the candidate’s pages
c. Candidates can campaign using their own social media pages
d. Snapchat is not an approved form of social media and may be grounds for
disqualification
iii. Digital Media, including website creation, email, canvas posts, blogs, podcasts, vlog, YouTube,
is allowed and a log of content and distribution needs to be maintained and should be submitted upon request from
the ASRCC advisor or Supreme Court.
l. ASRCC should use their social and digital media to promote elections and introduce qualified candidates
to the public but cannot endorse a specific candidate.
j. No campaign materials may be posted:
i. Outside of Riverside City College.
ii. On any motor vehicle.
iii. On any doors, windows, or on non-approved locations on campus.
Section 5 - Campaign Finance:
A candidate may choose to spend money on campaign materials, but it is not required to campaign for an ASRCC
position. Should a candidate choose to purchase campaign materials they must follow the guidelines set forth.
a. No ASRCC funding or materials shall be used to endorse a candidate
b. Candidates who do choose to purchase campaign materials shall not spend more than $300.00 for the
election, and candidates will not be reimbursed for expenses.
c. Candidates are responsible for maintaining all campaign related receipts and expenditures
d. Any donated materials must be assessed at retail value and clearly itemized as part of this $300.00 limit.
e. Each candidate must be able to submit a report of all campaign related expenditures to the Student
Activities Office upon request. The ASRCC Advisor and Supreme Court shall ensure all expenditures are
approved. Failure to do so may be grounds for disqualification.
i. Receipts clearly itemizing any personal funds, and donations.
ii. All sources of gifts, donations, and/or other services to be used in the election.
Section 6 – Voting Procedure
In accordance with the ASRCC Constitution and Election Code, Supreme Court shall be responsible for the
ASRCC elections.
a. The voting time and location of ASRCC elections shall be announced no later than two weeks prior to
the opening of the polls
b. Voting happens electronically through the student portal during the announced times.
c. Students will have digital access to the ballot beginning at the time specified and can access from any
computer by logging into their student portal to cast their vote
d. Students may only cast ballot but can vote for the following:
i. Vote for one President/Vice President ticket
ii. Vote for as many Senators as they want
e. There will be one physical polling location on campus for students
i. There should be no campaign materials at the polling location
ii. Those working the polling location may not actively endorse a candidate while working the
polling location
iii. Qualified Candidates cannot work the polling location
f. All Qualified Candidates and volunteers, may campaign during the election but must remain at least 50
feet from the polling location
g. All qualified candidates are only allowed to enter the voting location to exercise their right to vote.
Failure to comply with these voting regulations result in automatic disqualification.
h. Any promotions or incentives for student voting are at the discretion of the Supreme Court
i. Voting at the ends on the announced day and time determined by Supreme Court
j. Qualified Candidates must receive a minimum number of votes of to be considered viable
i. President/Vice President Tickets need a minimum of 100 VOTES to reach viability
ii. Senators need a minimum of 50 votes to reach viability
k. Winners are determined by a simple majority of those voting in the current election.
i. There will be one President/Vice President ticket winner
ii. There are maximum 50 senate seats available
l. If a tie occurs between two or more President/Vice President tickets, a runoff election will be scheduled
no later than a week after results are posted. The Supreme Court, in consultation with the ASRCC Advisor, shall
be responsible for setting the timeline and manner of the runoff election.
Section 7 – Election Violations
Failure to comply with any of the following is considered an election violation:
a. Failure to comply with Section 4, 5, and/or 6 of this Election Code.
b. Behavior that violates:
i. The ASRCC Constitution, Bylaws and/or Finance Code.
ii. RCCD’s Standards of Student Conduct.
iii. RCCD’s Board and/or Administrative Policies.
c. Any attempt to tamper/manipulate/interfere with or otherwise intentionally disrupt the election process.
d. Any violation set forth in these Bylaws may result in immediate disqualification from candidacy/office.
Section 8 – Grievance Process:
a. Any registered student of the RCCD may file a written, including email correspondence, complaint with
the ASRCC Advisor and Supreme Court throughout the elections timeline up until five business days after results
are posted.
b. The complaint must cite the specific section(s) of the Elections Code and/or any other policy that was
violated and a narrative of the violation that occurred.
c. The ASRCC Advisor and Supreme Court will respond to the grievance within three business day will
review the complaint and determine appropriate course of action.
d. If a violation did occur, and depending on the nature of the violation, the ASRCC Advisor and Supreme
Court shall determine the course of action and/or disciplinary measures. If the violation falls solely under the
Elections Code disqualification of the candidate may be enforced by Supreme Court.
e. If the violation falls under the code of student conduct and/or any RCCD Board Policies/Regulations the
Dean of Student Life or Dean of Student Services shall determine the course of action.
f. Should the violation fall under the Election Code, Supreme Court shall proceed with investigating the
violation.
g. All findings are subject to appeal within five business days after the Supreme Court ruling.
h. The ASRCC advisor shall set forth the appeals process, in coordination with the Supreme Court.
i. Once the appeals process is concluded the matter is considered settled and no further action may be
taken.
Section 8 – Election Oversight
The ASRCC Supreme Court shall be responsible for the oversight of all the ASRCC elections, including the
following:
a. Creating the Elections timeline and overseeing all matters relating to the elections process up to the
confirmation of results.
b. They are responsible for assembling, making available, and promoting election packets for to entire
student body.
c. Organizing and overseeing all public forums and meetings related to the ASRCC elections.
d. Identifying locations for the voting booth, maintaining the integrity of the voting booth, providing
adequate staffing for the voting booth, securing physical ballots, counting the votes, and posting the results in
accordance with these Bylaws.
e. Participating in the complaint/grievance process in accordance with these Bylaws.
f. Maintaining confidentiality of all results until posted as in accordance with these Bylaws.
g. Refraining from endorsing any candidate, distributing any campaign materials, disclosing any
information about the candidates and/or preliminary ballot counting.
h. Participate in the voting process if they choose to do so and in
accordance with these Bylaws.
i. Any member of the Supreme Court who is on the ballot as a qualified candidate must recuse themselves
from this process.
j. If any member of the Supreme Court, violates the Election Code of these Bylaws, they will be subject to
disciplinary action as determined by the ASRCC Advisor. Such action may include removal from the Supreme
Court.
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APPLICATION FOR SENATE 2020 - 2021 (Norco College)

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Completed 25 July 2020

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