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APPLICATION AND PROCEDURES FOR ADMINISTRATIVE SUBDIVISION (Minnesota Department of Revenue)

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Staff Contact:
Date:
Subdivision #:
APPLICATION AND PROCEDURES FOR ADMINISTRATIVE SUBDIVISION
Environmental Services Department
Administration Center Rm 343 - 705 Courthouse Square - St. Cloud, MN 56303
320-656-3613 or 1-800-450-0852 - Fax 320-656-6484
*It is strongly recommended that applicants meet with staff to discuss proposed land subdivisions.*
Property Owner
Phone
Email
Mailing Address
Parcel I.D. Number
Township
Section
Legal Description
Is property to be subdivided Torrens?
NO
YES
Type of Administrative Subdivision:
4.1 Non Building
4.2 Building Sites>20 acres
4.3 Government Lot
4.4 Quarter Quarter
4.5 Boundary Line Correction
4.6 Attachment
4.7 Sewage Treatment System
Submission Requirements:
Certificate of Survey – Electronic version in a PDF format
Boundary line survey of tract to be subdivided
Legal description of tract to be subdivided
Calculate the area of the tract to be subdivided
Show the location of all buildings relative to the tract to be subdivided
Show distances of buildings to property lines
Access Easement
Other
Declaration of Restriction - A sample format will be provided.
ZONING (per Ordinance 439):
Declaration of Restriction for Development Rights
SUBDIVISION (per Ordinance 230):
Declaration of Restriction for Conveyance for Non-Building Purposes
Declaration of Restriction for Conveyance for Sewage System Installation
Deed – One or more deeds will be required for all land transactions.
Attachments:
(1)
Legal description of the lot, parcel or tract that will be attached;
(2)
Legal description of the lot, parcel or tract that (1) will be attached to; and
(3)
The deed shall state, “The subdivision is for the purpose of attachment, and the lot, parcel or tract to
be attached, together with the lot, parcel or tract to which it is being attached shall, upon attachment,
be considered as one lot, parcel or tract.”
Non-Building
Building Sites > 20 acres
Government Lot
¼ ¼
Sewage Treatment System
Residual: Legal description of the residual lot.
Boundary Line Correction:
(1)
Legal description of boundary line correction
(2)
Statement that the purpose on the deed is for boundary line correction
Other
Certificate of Compliance – Some township require a certificate of compliance for administrative subdivisions.
Township requirement?
NO
YES
Township:
Other Documents
Access Easement: Minimum width shall be 33’, shall be granted for roadway and utility purposes, must be
perpetual, be binding upon the heirs, successors and assigns, have a defined legal description, contain
provisions for construction, maintenance, repair, alteration and contain provisions for enforceability by the
grantor/grantee.
For Boundary Line Correction, include documentation from a land surveyor, title company, attorney or
other qualified professional detailing the fact why the boundary line correction is warranted.
Highway Certificate to be recorded if subdivision is adjacent to State Highway or County Road (County to
obtain if applicable)
Sewage Treatment System locations and soil boring report (see checklist for additional explanation)
Other:
Park Dedication fee required?
NO
YES
Amount: $
Receipt #
Stearns County Assessor review (required prior to submittal to Environmental Services)
Date:
Assessor Signature:
REVIEW PROCESS
Submit all required documents to Environmental Services. Allow 7 to 10 business days for application review.
Documents do not need to be signed and notarized before staff review. If one or more documents do not meet
ordinance requirements, the application will be considered incomplete. The document(s) will be returned to the
applicant for revision. When all documents meet ordinance requirements and the park dedication fee is paid (if
applicable), administrative subdivision approval can be issued.
Recorder’s Office
Submit all required documents. Deeds and Declarations of Restrictions must be signed and notarized
Submit the administrative subdivision approval
Submit a copy of the Certificate of Survey (if a survey is required)
Pay recording fees
Auditor’s Office
Reviews all documents, the subdivision approval and the Certificate of Survey (if one was required)
Certifies that all property taxes are paid in full for the parcel subject to the subdivision
Establishes parcels in the tax system
**Administrative subdivisions in Le Sauk Township are not subject to Environmental Services review unless
the proposed subdivision is within the shoreland overlay district.**
I, the undersigned, agree that I am the owner of the above-described property or am a representative of
the owner of the property. Additionally, I have submitted all the required documents with this
application.
Applicant’s Signature (or Representative)
Date
Application Fee: $
Receipt #:
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Administrative Subdivisions
for Building Sites on 20 acres or more
Survey shall include the following information:
YES
NO
Legal description of each parcel
Parcel area
Existing structures and any impervious surfaces
Distances from structures to property lines
The location(s) of any animal feedlot within 700 feet of the plat boundary
If determined necessary by the Director, a copy of the wetland delineation report of
delineated wetland boundaries for all wetlands that are not public water wetlands
Floodway, flood fringe and/or general floodplain district boundary
Shoreland district boundary
Identification on the survey of the location of two soil treatment and dispersal areas that
support systems as described in Minnesota Rules 7080.2200 to 7080.2230 or successor rules,
or site conditions described in Minnesota rules 7081.0270, subparts 3 to 7 or successor rules
in addition to the site evaluation report completed by a licensed site evaluator. If the
proposed use of the property does not require a sewage treatment system, this requirement
may be deferred until such time that a sewage treatment system is needed
Soil boring locations. In soil treatment design areas, soil borings must be taken to a
minimum depth of seven feet below the ground surface, unless redoximorphic features or
ground water is encountered prior to that depth.
The minimum setbacks and resulting building lines
Identification of the building envelope as set forth in Section 7.33 of Stearns County Land
Use and Zoning Ordinance 439, if applicable.
Identification of the buildable lot area as set forth in Sections 5.4.7 G and H and Section 8.9
of this Ordinance; or successor ordinance
The location of ingress and egress to and from the proposed subdivision
Description of equivalent land areas when the subdivision results in the transfer of
development rights
Highway certificate is required to be recorded with the subdivision documents for
subdivisions that are being reviewed pursuant to Section 4.2 of this Ordinance; or successor
ordinance if the subdivision is adjacent to a State Highway or County Road(County to obtain
if applicable)
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APPLICATION AND PROCEDURES FOR ADMINISTRATIVE SUBDIVISION (Minnesota Department of Revenue)

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Completed 18 July 2020

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