Fillable APPLICATION AND AGREEMENT FOR USE OF SCHOOL FACILITIES (Citrus College)

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APPLICATION AND AGREEMENT FOR USE OF SCHOOL FACILITIES (Citrus College)

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Applicant’s Initials: ______ REVISED 2-4-20
Citrus Community 1000 W. Foothill Blvd., Glendora, CA 91741-1899
College District (626) 914-8890 Fax (626-914-8604
lamato@citruscollege.edu
APPLICATION AND AGREEMENT FOR USE OF SCHOOL FACILITIES
Applicant’s Name Email
Organization Phone
Mailing Address City State Zip Code
Billing Address City State Zip Code
Check type of facility and equipment required:
Lecture Hall Conference Room Classroom Stadium Swimming Pool Main Gym Fields
Performing Arts Center Campus Center Marquee (separate application required) Other
Number of chairs to be rented Number of tables to be rented
Additional Needs:
Date(s) of use: Start time of event: Estimated end time:
Time building is to be open (PAC events: Billing begins a minimum of1 hour before event starts.)
Performing Arts Center Events: Dates and hours of rehearsals:
All Other Events: Dates and hours for set up: ______________
Purpose and nature of use PAC Events: Number to call for ticket information _______
Expected attendance Open to public? Yes No Will admission be charged? Yes No
PAC EVENTS: Food and drinks at PAC performances, if any, are provided by the PAC concessionaire, at their sole discretion.
ALL OTHER EVENTS: Will there be food or drinks served at the event? Yes No
Food or Drinks for Stadium events will be provided by the Citrus College concessionaire at their sole discretion.
The undersigned has read the indicated and understands that they are incorporated herein and form a part of the Agreement.
Rental Terms and Conditions (initial and return second and third page (if applicable) of this document)
Sports Venues Rules for Use http://www.citruscollege.edu/facilities/rentals/Documents/stadium_rules.pdf
Locker Room Rules for Use http://www.citruscollege.edu/facilities/rentals/Documents/RulesforUseofLockerRooms.pdf
Haugh Performing Arts Rental Rates & Procedures http://www.haughpac.com
The undersigned certifies that they are authorized to sign this Agreement on behalf of the Organization and has read and hereby agrees to the terms
and conditions and to abide by and enforce all rules and regulations, including insurance requirements, pertaining to the use of school facilities
established by the District’s Board of Trustees as set forth in the second and, if applicable, third page (Use by Production Companies for Filming) of
this application.
Applicant’s Signature: ______________________________________________________
Name of Applicant: _ _ Date:
Title: ___________________________________________________________________
Name or Organization/Company: _____________________________________________
Do not fill in below this line.
PERMIT FOR USE OF SCHOOL PROPERTY
Facilities approved
Dates and hours of use
Charge of use
Application approved by Citrus Community College District Board of Trustees. Date:
Authorized Representative of the Board of Trustees
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signature
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Applicant’s Initials: ______ REVISED 2-4-20
TERMS AND CONDITIONS
OFF CAMPUS GROUPS
All facility usage fees are due and payable 30 days prior to facility usage. If fees are not paid prior to the event, the event shall be
considered cancelled, and the venue shall be made available to other users. The District reserves the right to charge an advance
deposit and to cancel or change any of the above dates for use of the facilities by the District.
The Applicant agrees to furnish, no later than 2 weeks prior to the activity, such liability or other insurance for the protection of the
public and the Citrus Community College District as the District requires. The Applicant shall use reasonable care to prevent damage
to the District’s facilities or property. The Applicant agrees to reimburse the District for any damage to District facilities or property
occasioned by or growing out of the use herein requested. If the Applicant is self-insured, the District shall require the applicant to
provide insurance to cover the District for the amount the Applicant is self-insured.
A Certificate of Liability Insurance must be furnished to the District no later than 2 weeks prior to the scheduled event. Such certificate
shall carry bodily injury and property damage combined single limits of at least $1,000,000 per occurrence and name Citrus
Community College District as an “additional insured” with respect to the activity in question.
On the day of a rental event, should it be necessary to extend the time beyond that specified in this Application, special permission
must be obtained from college personnel. In such instances, additional rental fees will be charged at one and one half times the
hourly rate.
Rent shall commence on the date and time indicated on the Agreement or the date when the Applicant first occupies the venue in
any way, whichever comes first.
Multiple months use on the request will not be permitted unless approved by the Business Office. If you have separate requests,
please use one form for each activity.
A parking permit is required on all vehicles Monday through Thursday all day and Friday until 4:00pm. Parking permits can be
purchased from any kiosk on campus.
Smoking, vaping and the use of tobacco products are prohibited on all district property at all times. District property includes indoor and
outdoor areas such as parking lots and athletic fields. (Per BP/AP 3570: Smoking/Vaping on Campus)
The Applicant agrees to hold Citrus Community College District, its officers, agents, employees, insurers and indemnitors, if any,
harmless from any and all damages, claims and demands whatsoever, including costs and attorneys’ fees from any source, including
but not limited to, Applicant, including Applicant’s employees and agents, and persons on or near the premises by invitation or license
of Applicant, arising out of, or in any manner connected with the use of said premises by Applicant, whether due to the alleged
condition or maintenance of the premises or to alleged negligence of Citrus Community College District or otherwise. Applicant
accepts said premises in the condition in which they are delivered and in reliance upon its own inspection or opportunity to inspect.
Applicant shall comply with all applicable laws, including statutes, regulations, and ordinances.
This Agreement shall, in all respects, be interpreted, enforced and governed by and under the laws of the State of California.
This Agreement sets forth the entire agreement of the parties with regard to the rights and obligations under this Agreement. This
Agreement can only be modified or amended by a subsequent written agreement signed by the parties hereto.
Subject to the above Agreement, and in accordance with applicable laws, rules and regulations, this request will be granted by the
Citrus Community College District when approved by the Board of Trustees and signed by an authorized representative.
NOTIFICATION OF TAXABILITY OF POSSESSORY INTEREST
“The right to possession of the property leased may subject the lessee to property taxation pursuant to California Revenue and
Taxation Code Section 107 and following.”
Applicant’s Initials: ______ REVISED 2-4-20
ADDITIONAL TERMS AND CONDITIONS FOR
USE BY PRODUCTION COMPANIES FOR FILMING
“Project”: ____________________________
Subject to the terms and conditions as set forth herein, District grants to Applicant (“Producer”) and its employees, contractors,
agents, licensees and assigns the right: (a) to enter, remain on and occupy the Citrus College campus (“Property”) during the agreed
use dates with personnel and equipment for the purpose of recording, filming, taping and/or photographing in connection with the
Project and undertaking related activities; (b) to make audio and video recordings (including, without limitation, photographs) on and
of the Property; and (c) to edit, broadcast and/or transmit such recordings in all manners, formats and media now known or hereafter
devised in such manner and to such extent as Producer may desire, whether or not in connection with the Project. All rights of every
kind in such recordings in all manners, formats and media now known or hereafter devised (including, without limitation, all copyrights
therein and all renewals, extensions and restorations of said copyrights) shall be solely owned by Producer.
The rights herein granted include the right to record certain structures located on the Property and the right to record certain
activities, conduct, and conditions occurring or existing on the Property, subject to the following restrictions and exclusions
(“Restrictions and Exclusions”):
Unless prior written permission is given by the District, Producer is not permitted to record, film, tape, photograph or use any of
District’s marks, written signs, or any other material that, directly or indirectly, identifies the District, Citrus College, or any building
name, including, without limitation, the following:
The District’s name or the name of any building on the Property or on District owned or controlled property;
The words, “Citrus College,” “Citrus Community College,” “Citrus Community College District,” “Fighting Owls,” “Citrus
Owls” or any variation thereof used in any fictitious school’s name or when referencing that school;
References to any fictitious school being located in “Glendora”;
The colors orange and blue together or any shade of orange and blue together as a fictitious school’s colors;
Sculptures, statues, or other art of Citrus College’s mascot;
A school mascot that resembles an owl;
Citrus College’s clock tower;
A clock tower that resembles Citrus College’s clock tower; or
Any other identifiable indicia of Citrus College.
In furtherance of these provisions, Producer and the District shall conduct a site walk where Producer shall describe where it wants to
film and which portions of the campus will be shot. The District shall identify each campus feature that may not be filmed or used in
any production, including the Project. After the site walk, the District shall provide a list of these identified campus features, which
shall become part of this Agreement.
In addition, Producer is not permitted to record, film, tape or photograph the following conduct or activities on the Property or on
District owned or controlled property:
Use of alcohol, illegal drugs or weapons (including firearms and knives);
Religious propaganda;
Lewd, vulgar, threatening, or abusive acts or language;
Nude, sexual, pornographic, obscene images or acts;
Illegal, dangerous, or violent acts;
Harassment, discrimination, inflammatory or hateful acts, or content that makes damaging or false statements about
others; or
Any other images or acts of an indecent or immoral nature or that violate federal, state or local statutes, ordinances,
or regulations.
In addition, Producer shall not record, film, tape or photograph any of District’s students, faculty, staff, employees, officers or trustees
without their written consent. Producer shall defend, indemnify and hold the District harmless from and against any and all claims for
violation of this paragraph, including, without limitation, claims for invasion of privacy, appropriation of name or likeness, defamation,
false light, libel or slander.
If Producer breaches this Agreement, the District, at its sole discretion, may either: (1) allow Producer to cure the breach, or (2)
terminate this Agreement without cost to the District. In the event District decides to terminate this Agreement pursuant to this
paragraph, District shall provide (5) days’ prior written notice of its intent to terminate. In the event that Producer allows or permits
the distribution, transmission or broadcast of any portion of the Project in violation of any of the Restrictions and Exclusions, Producer
shall pay to the District One Thousand Dollars ($1,000.00) for each calendar day that the prohibited conduct or matter set forth in the
foregoing Restrictions and Exclusions is transmitted, broadcast, displayed or exhibited to others, as liquidated damages, and not as a
penalty. The parties agree that quantifying losses arising from Producer’s breach of this Agreement concerning the transmission,
broadcast, display or exhibition of prohibited matter is inherently difficult to estimate at the time this Agreement is formed. Applicant
shall pay such liquidated damages to District without limiting District’s right to terminate this Agreement for breach as set forth herein.
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APPLICATION AND AGREEMENT FOR USE OF SCHOOL FACILITIES (Citrus College)

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Completed 25 July 2020

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