APP-FORM-01 Version 01-2018 Page 1 of 11
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What is the purpose of this form?
This form is for all applications for Higher Degrees by Research. It must be completed and submitted
with the online application. It includes questions regarding the applicant’s research training, the
research proposal and arrangements such as finance. This form comprises 7 Sections.
Section 1 Application questions Applicant to complete
Section 2 Research training and experience Applicant to complete
Section 3 Details of proposed Research Project and
Advisory Panel
Applicant and Primary Advisor
to complete
Section 4 Research project budget Applicant and Primary Advisor
to complete
Section 5 Off-campus (external) study Applicant to complete
Section 6 Applicant and Advisor checklist Applicant to complete
Section 7 Approvals Applicant and Advisors to
complete
Required approvals
This form must be signed by the Applicant and their nominated Primary and Secondary Advisors.
Relevant procedures and information
The applicant and their advisors should read HDR Procedure 1: Application and Offer and the
information on the Graduate Research School’s website regarding applications.
IMPORTANT NOTE: This form is not the application for a Higher Degree by Research. This form must be
submitted in conjunction with the online application and all required documentation for an
application to be assessed.
Submission instructions
The applicant must attach this completed form to their online application in eStudent once fully
completed and signed by the applicant and proposed advisors.
Applicant’s Details
First /Given Name:
Surname / Family Name:
Degree applying for:
PhD Professional Doctorate Masters by Research
Intended Study Rate:
Full time Part Time
Intended Study Mode:
Internal External
Status:
International Applicant Domestic Applicant
Intended Enrolment (Commencement) Date:
Campus:
Townsville Singapore Cairns
Note: For the purposes of this form the term “College” also refers to ARC CoE and JCUS where relevant.
APP-FORM-01
Higher Degree by Research Application Form
JCU Graduate Research School (GRS)
APP-FORM-01 Version 01-2018 Page 2 of 11
Section 2 –Research Training and Experience
Applicant to complete
Formal Research Training
Please list in the table below all the formal research training you have received to date.
Formal research training can include undertaking a research project that was an assessable component of a degree, completing a research training
subject, such as statistics or other research methods training that was undertaken as part of a formal course of study. Duration should be indicated in
months, rather than semesters or similar, as the length of academic periods varies between institutions. If the relevant training was undertaken part-time
indicate the duration as full-time equivalence e.g. 6 months part-time = 3 months full time.
Degree Subject / Course Type of Training Duration of this
training (full time or
equivalent)
Example only - Masters of
Economics
Statistical analysis for economists This was a subject which included statistical training and a small
assessable project
6 months
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Prizes and Awards
If you have been awarded any prizes, letters of commendation or other recognition for outstanding
work in a research context, please provide the details below. You will be required to provide copies of
relevant documents e.g., certificate or letter with your online application.
Example - Letter of Commendation from the Dean of the Faculty for outstanding performance in an
undergraduate research project (graded as High Distinction) 2011.
Section 2 – Details of Proposed Research Project and Advisory Panel
Applicant to complete in consultation with proposed Primary Advisor or entire Advisory Panel
Each application requires an Advisory Panel as defined in the HDR Supervision Procedure. In summary:
Doctoral level panels need at least:
A Primary Advisor, a Secondary Advisor and an Advisor Mentor qualified member if neither the
Primary or Secondary are qualified
OR
A Primary Advisor (Advanced) and a Secondary Advisor.
Masters level panels need at least:
A Primary Advisor and a Secondary Advisor. An Advisor Mentor qualified panel member is not
necessary.
The JCU Register of Advisors can be accessed at:
https://secure.jcu.edu.au/pkg_auto/research/advisor_register.html
Nominated Advisors:
Advisor’s Name (If on
Contract Please Add
Current Employment End
Date of Primary Advisor)
College
Role (e.g. Primary /
Secondary)
Level on Register
APP-FORM-01 Version 01-2018 Page 4 of 11
Project Title and Brief Description of the Research Project
Although research projects often evolve and change over time, applicants should have a clear idea
of the overall research project, including what research questions they are seeking to answer and how
this will be achieved.
The project title should be clear, concise and easily understood.
Answers should be limited to the space provided – longer answers will not be available to others.
The description of the research project should be no more than 100 words and provide an easily
understood summary the project will and the expected outcome.
Project Title:
Brief Description of the Project:
Field of Research (FoR) of Project: Please select the most appropriate 4-digit FoRs from this list (2 max.)
This information is used for University statutory reporting requirements.
https://www.jcu.edu.au/jcu-connect/research-toolkits/research-classification-codes
FoR 1:
___ ___ ___ ___
% FoR 1
___ ___
FoR 2
___ ___ ___ ___
%FoR 2
___ ___
Background and significance of the research: This should be no more than 500 words and should
identify the gap in current knowledge that this project will address, how this research will contribute to
knowledge in this area and why that is important. References are not required.
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Methods and Techniques
The methods and techniques should be a maximum of 500 words and include the methodologies,
techniques and how the data will be collected and analysed.
This section should be as specific as is possible at this time.
Specialist Equipment and Access Requirements
Include the details below if the project will require specialist equipment such as access to a scanning
electron microscope, boats for aquatic study sites, patients, specialised software etc.
Standard equipment of facilities e.g. car to travel to study site, software routinely available on
University computers or access to a general purpose laboratory, need not be specified here.
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Section 3 – Research Project Budget
Applicant to complete in consultation with Primary Advisor
Lack of anticipated funding can have serious consequences for a project and candidature.
Although not all expenses can be anticipated at this stage, major expenses should be identified and costed approximately to ensure that a secured
source of funding can be identified. This funding cannot come from the candidate (i.e., self-funding project costs) and must be guaranteed to be
available at the commencement of the project work and for the anticipated duration of the project. The only permitted exception to this rule (which
requires the written approval of the Dean, Graduate Research) occurs when the candidate is undertaking the project under the aegis of their
employment external to JCU.
Items should be indicated to the nearest $500 AUD.
Items such as conference attendance, thesis preparation or access to facilities or consumables for which the College is normally responsible do not need
to be included here.
All costs are to be in Australian Dollars.
Attach additional pages if required.
Items required
(description, cost & number
required)
Total cost in AUD to
nearest $500
Justification for requirement Source of funds
e.g. School funding,
Adviso
r
’s grant funding
Equipment
Items that will cost a total
of $1000 or more,
Example only: Mosquito traps,
$150 each x 20 units
$3,000 Required to capture the mosquitos
needed for the study
Primary Advisor’s ARC
grant funds
Travel
e.g. Travel to and from
study sites,
accommodation,
Consumables
Items that cost less than
$1000,
Other
e.g. Specialist training,
medical costs for travel,
fieldwork costs,
APP-FORM-01 Version 01-2018 Page 7 of 11
Section 4 – Off-campus candidates (External Study only)
Applicant to complete in consultation with proposed Primary Advisor or entire Advisory Panel if they
not intending to be in regular attendance at a campus of JCU.
Off-campus study applies to candidates who are not intending to be in regular attendance at a JCU
campus.
1
Off-campus study does not include periods away from campus to undertake field work, when the
remaining time will be spent in regular attendance at a campus.
Candidates studying in external mode are required to attend a JCU campus (which could include the
Singapore campus) for at least 5 days a year as required to complete the degree requirements, such
as workshops and milestones.
Candidates wishing to be awarded a JCU-funded scholarship will not normally be permitted to study
externally.
Candidates wishing to study externally must be able to provide sufficient justification for their request
and demonstrate how they will be adequately supported and be able to meet the degree
requirements.
Candidates studying externally are required to have reliable and regular internet access and must
check their JCU student email account frequently.
Approval to study externally is not granted automatically and must be agreed to by the Advisory Panel
and approved by the Dean, Graduate Research
Please answer all the questions below:
Question 1 –Why you are seeking to study off-campus / externally?
1
Question 2 – How often and by which means of communication will maintain contact with your
Advisory Panel?
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Question 3 – What support services will you have access to in your off-campus location (e.g. access to
on-site supervision, field sites and/or equipment, advisor or mentor, University library etc)?
Comments / additional information – Please provide any comments or additional information in
relation to your request to study externally.
External Study Approved by Dean,
Graduate Research:
Signature
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Section 5 – Applicant and Advisor Checklist
Applicant to complete in consultation with proposed Primary Advisor or entire Advisory Panel.
It is important that applicants and their nominated Advisors discuss the matters listed on the checklist
below prior to completing this form and finalising the application.
Below is a checklist of matters that should be discussed. It is expected that each of these matters will
be addressed – please tick once discussed.
Applicant’s eligibility for the nominated degree
Infrastructure and resource requirements
How the project budget will be funded
Applicant funding sources, such as scholarships or government funding
Membership of the Advisory Panel
The English language requirements for entry to the degree
Additional training requirements before enrolment or before the Confirmation of Candidature.
Please indicate how you have held discussions regarding the matters above and the project in
general (e.g., 3 meetings face-to-face, 2 meetings by Skype).
Do you have any further comments in relation to the matters above, or any other matters that should
be raised at this time?
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Section 7 – Approvals
Applicant’s Signature
In signing below, I acknowledge that the information in this research proposal has been prepared by
me in consultation with my nominated Advisors and is, to the best of my knowledge, free of error,
plagiarism or misleading information.
I understand that I must submit an application in accordance with the HDR Application
Procedure.
Signature: Date:
Primary Advisor Signature
In signing this form I affirm my commitment to the JCU Code of Conduct, and the Principles for
Respectful Supervisory Relationships, in particular that a sexual or romantic relationships between
a supervisor and their student is never appropriate, and that the professional relationship between
and supervisor and their student is characterised by mutual respect and trust.
I commit to
eliminating sexual harassment and sexual assault, and meeting JCU standards in relation
to appropriate staff-student relationships, bullying and academic integrity. Consequences for
breaches of that Code could include removal from the supervisory relationship with that student in the
first instance, and disciplinary proceedings.
In signing below, I acknowledge that the information in this research proposal has been prepared in
consultation with me and is, to the best of my knowledge, free of error, plagiarism or misleading
information. I agree in principle, that should the applicant be successful in gaining an offer for the
degree, to act in the role of their Primary Advisor subject to the agreement of my line-manager.
In assessing the information provided by this applicant, I agree that (please indicate for each):
This applicant has sufficient research training, experience and knowledge for the proposed
degree and project.
The budget proposed by the applicant is reasonable and can be supported by existing
guaranteed funding or alternative funding.
The infrastructure and resources required, which are not included in the budget, should be
able to be provided by the College
Based on my current supervisory load, other workload considerations and plans, I am in a
position to supervise this candidate for the duration of their candidature.
I have contacted at least one of the applicant’s referees by phone or Skype for a frank
evaluation.
If you consider that the applicant requires further training either before enrolment or before the
Confirmation of Candidature, please specify the nature and timing of training required:
APP-FORM-01 Version 01-2018 Page 11 of 11
If the applicant has indicated that they wish to study off-campus (externally) please indicate below
whether you support this arrangement and believe the applicant will be able to be adequately
supported and supervised.
Yes – I support the applicant to study off-campus
No – I do not support the applicant to study off-campus
Do you have any further comments to make in relation to this application or applicant?
Signature: Date:
If you are an Australian Institute of Marine Science staff member, please have this application
endorsed by the Research Director of AIMS@JCU:
Signature: Date:
Secondary Advisor Signature
In signing this form I affirm my commitment to the JCU Code of Conduct, and the Principles for
Respectful Supervisory Relationships, in particular that a sexual or romantic relationships between
a supervisor and their student is never appropriate, and that the professional relationship between
and supervisor and their student is characterised by mutual respect and trust.
I commit to
eliminating sexual harassment and sexual assault, and meeting JCU standards in relation
to appropriate staff-student relationships, bullying and academic integrity. Consequences for
breaches of that Code could include removal from the supervisory relationship with that student in the
first instance, and disciplinary proceedings.
In signing below, I acknowledge that the information in this research proposal has been prepared in
consultation with me and is, to the best of my knowledge, free of error, plagiarism or misleading
information. I agree with the assessment of the Primary Advisor in relation to the suitability of the
applicant for this degree and project and that should this applicant be successful in gaining an offer
for the degree, that I will act in the role of Secondary Advisor for their candidature, subject to the
agreement of my line-manager.
Comments (if any):
Signature: Date:
If you are an Australian Institute of Marine Science staff member, please have this application
endorsed by the Research Director of AIMS@JCU:
Signature: Date:
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