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AG E N D A CITY OF AZTEC (City of Aztec)

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Note: A final agenda will be posted 72 hours prior to the meeting. Copies of the agenda may be obtained from City
Hall, 201 W. Chaco, Aztec, NM 87410.
AG E N D A
CITY OF AZTEC
CITY COMMISSION MEETING
November 10, 2020
201 W. Chaco, City Hall
6:00 p.m.
Attendance:
Due to COVID-19 precautions from the State of New Mexico, the City of Aztec will be
following the guidance from the Attorney General and the Governor of New Mexico
regarding compliance with the Open Meetings Act. There will be NO public In-person
attendance at this meeting. The public may watch the live stream on YouTube, or listen
through a telephone number. The recorded video will remain available after the
commission meeting ends.
I. CALL TO ORDER
II. INVOCATION AND PLEDGE OF ALLEGIANCE
United States Pledge of Allegiance
New Mexico Pledge of Allegiance
I Salute the Flag of the State of New Mexico and the Zia Symbol of Perfect
Friendship among United Cultures
III. ROLL CALL
IV. APPROVAL OF AGENDA ITEMS
V. CONSENT AGENDA
A. Commission Meeting Minutes October 27, 2020
B. Intergovernmental Agreement with San Juan County for Detention Center
Services, Amendment Twelve
C. Youth Conservation Corps (YCC) 2021 Application
D. Resolution 2020-1207 Authorizing Opening and Closing of Time Certificates
of Deposit for City
Items placed on the Consent Agenda will be voted on with one motion. If any item proposed does
not meet the approval of all Commissioners, a Commissioner may request that the item be heard
under “items from Consent Agenda”
VI. ITEMS REMOVED FROM CONSENT AGENDA
Note: A final agenda will be posted 72 hours prior to the meeting. Copies of the agenda may be obtained from City
Hall, 201 W. Chaco, Aztec, NM 87410.
VII. CITIZENS INPUT (3 Minutes Maximum)
Comments can be submitted in multiple ways:
• Hand-Delivered to 201 S. Chaco, Aztec NM 87410 by Tuesday November 10
at 5:00 pm
• Mailed to City of Aztec Commission Comments 201 W. Chaco, Aztec NM
87410 by Tuesday November 10, 2020.
• Faxed to (505)334-7609 before 5:00 pm on Tuesday November 10, 2020.
• Emailed to ksayler@aztecnm.gov before 5:00 pm on Tuesday
November 10, 2020
Comments submitted as listed will be distributed to commissioners and read into
the recording during the public comment section. For those who wish to make
comment during the meeting, you must join from a computer or mobile device.
Phone only number: 1-877-568-4106, Access Code 247-182-237
VIII. BUSINESS ITEMS
A. Intent to Adopt Ordinance 2020-510 Amending Chapter 16, Division 3,
Section 16-181 Electric Rates (Delain George / Ken George)
B. Intent to Adopt Ordinance 2020-512 to Amend Chapter 17 Personnel and
Safety Policy (Karla Sayler / Troy Morris)
C. Intent to Adopt Ordinance 2020-513 Amending Section 1-12 Mandatory
Penalty and Fees (Steven Saavedra / Judge Carlton)
IX. QUASI JUDICIAL HEARINGS (LAND USE)
X. COMMISSIONER, CITY MANAGER, DEPARTMENT REPORTS
XI. AJOURNMENT
CITY OF AZTEC 1
COMMISSION MEETING MINUTES 2
October 27, 2020 3
4
I. CALL TO ORDER 5
6
Mayor Snover called the Meeting to order at 6:00 pm at the Aztec City Commission 7
Room, City Hall, 201 W. Chaco, Aztec, NM. The Regular Meeting of City of Aztec 8
Commission to be held at 6:00 pm Tuesday, October 27, 2020 will be streamed live on 9
www.youtube.com 10
11
II. INVOCATION AND PLEDGE OF ALLEGIANCE 12
13
A. Invocation (led Mayor Pro-Tem Fry) 14
B. United States Pledge of Allegiance (led by Mayor Snover) 15
C. New Mexico pledge of Allegiance (led by Mayor Snover) 16
III. ROLL CALL 17
18
Members Present: Mayor Snover; Mayor Pro-Tem Fry; Commissioner Mark 19
Lewis (remote video); Commissioner Austin Randall and 20
Commissioner Mike Padilla (in person) 21
22
Members Absent: None 23
24
Others Present: City Manager Steve Mueller; City Attorney Tyson Gobble; 25
Project Manager Ed Kotyk; City Clerk Karla Sayler (see 26
attendance sheet 27
28
IV. APPROVAL OF AGENDA ITEMS 29
30
31
MOVED by Commissioner Randall to approve the agenda as given; SECONDED 32
by Commissioner Padilla 33
34
All voted Aye: Motion passed five to zero 35
36
V. CONSENT AGENDA 37
38
A. Commission Meeting Minutes October 13, 2020 39
B. Resolution 2020-1203 Authorizing Opening and Closing of Time Certificates of 40
Deposit for City 41
C. Resolution 2020-1204 Authorizing Opening and Closing of Time Certificates of 42
Deposit for City 43
D. Memorandum of Understanding (MOU) Title III Funding for Senior Meal 44
Programs with City of Farmington 45
E. Resolution 2020-1205 Authorizing Signatures for City Accounts 46
Commission Meeting Minutes
October 27, 2020
Page 2 of 4
F. Resolution 2020-1206 Authorizing Signatures for Municipal Court Cash Bond 47
Checking Account 48
G. Resolution 2020-1200 Authorizing the Certification of the City of Aztec 2020 49
Capital Asset Inventory 50
51
MOVED by Commissioner Lewis to Approve the Consent Agenda as 52
given SECONDED by Mayor Pro-Tem Fry 53
54
All voted Aye: Motion passed five to zero 55
56
VI. ITEMS REMOVED FROM CONSENT AGENDA 57
58
NONE 59
60
VI. CITIZENS INPUT (3 Minutes Maximum) 61
62
NONE 63
64
VIII. BUSINESS ITEMS 65
66
A. Intent to Adopt Ordinance 2020-508 An Ordinance Authorizing the Sale of 67
Certain Municipal-Owned Real Property West of Newman Avenue to Eric 68
Edgerton, for the Purchase Price of $5,400.00 69
70
Community Development Director Steven Saavedra explained that after 71
the site visits he communicated with Eric Edgerton in regards to updating the 72
survey to show the electric line. Mr. Edgerton has since submitted a new 73
survey showing the electric line and that was provided in the agenda packet 74
for review. This item is back as requested by Eric Edgerton. 75
76
Commissioner Padilla mentioned that last time there were a lot of 77
concerns and asked it those had been addressed. Steven Saavedra 78
explained that he spoke with Ken George the Electric Director about the 79
concerns with the electric line and the only concern he had would be to make 80
sure they have 10 foot for an easement or adequate access to the electric 81
line. Commissioner Padilla also asked about how much land it was. Steven 82
Saavedra said it is 0.29 acres. Commissioner Padilla mentioned that it would 83
be nothing more and he felt that we should list that in the motion. Mayor 84
Snover mentioned that he felt this was just the way that it was estimated so 85
they said more or less. City Attorney Tyson Gobble explained that this is 86
common in survey because there might be some deviation in the GPS 87
coordinates and he has even seen them rounded up from the hundredths 88
spot, he feels like it will be alright as long as we know what is being sold. 89
Commissioner Lewis mentioned that he wants to make sure that Newman 90
Commission Meeting Minutes
October 27, 2020
Page 3 of 4
road is listed on the 10 year road plan because he knows the residents have 91
been dealing with issues. 92
93
MOVED by Commissioner Randall to Approve Intent to Adopt Ordinance 94
2020-508 An Ordinance Authorizing the Sale of Certain Municipal Owned Real 95
Property West of Newman Avenue to Eric Edgerton for the Purchase Price of 96
$5,400.00 SECONDED by Mayor Pro-Tem Fry 97
98
A Roll Call was Taken: All voted Aye: Motion passed five to zero 99
100
B. Intent to Adopt Ordinance 2020-511 to Opt-In To the Municipal Officers 101
Election of the City of Aztec in the Regular Local Election 102
103
City Clerk Karla Sayler mentioned that as of right now there are no fees 104
associated with opting in and having the County conduct the elections. If Commission
105
choses to opt in they will need to decide if they want to lengthen their terms by a year 106
and nine months or shorten the term by 3 months. 107
108
MOVED by Commissioner Randall to Approve Intent to Adopt Ordinance 109
2020-511 to Opt-in to the Municipal Officers Election of the City of Aztec in the
110
Regular Local Election, option 1 SECONDED by Commissioner Lewis 111
112
A Roll Call was Taken: All voted Aye: Motion passed five to zero 113
114
IX. QUASI JUDICIAL HEARINGS (Land Use)
115
116
NONE 117
118
X. COMMISSIONER, CITY MANAGER, DEPARTMENT REPORTS 119
120
City Manager Steve Mueller mentioned that time change coming up on 121
November 1
st
. The Chamber will not be sponsoring Safe Treats this year due to 122
the pandemic but they do have some ideas involving some business and COVID 123
safe activities. Steve mentioned that personnel policy changes will be on the next 124
Commission agenda. As of October 27 we have received 37 applications for the 125
grants that are available to businesses. One has been denied because it didn’t 126
meet the guidelines and 22 have been awarded and under contract for $135,000, 127
10 awarded with contracts pending in the amount of $55,000. We are still taking 128
applications and have money to help local businesses. He mentioned that the 129
Finance Director Kathy Lamb is retiring after 30 years of service and her last day is 130
Thursday October 29. She will be volunteering to help in the transition. We will be 131
advertising for the new Finance Director soon but Kris Farmer will be stepping up 132
as the interim. 133
134
Commission Meeting Minutes
October 27, 2020
Page 4 of 4
City Attorney Tyson Gobble congratulated Kathy, she has been very professional 135
and very solid and she will be missed. He reminded everyone to go out and vote its 136
one of the most important rights we have as citizens. Please be safe the COVID 137
numbers are up. Please support local businesses. 138
139
Commissioner Lewis thanked Kathy for all she’s done and enjoy retirement and 140
you’ll be missed. Get out and vote. The latest water report for the rest of the year is 141
continued drought. 142
143
Commissioner Randall mentioned that he will not be here for the November 10
th
144
meeting. Thanked Kathy for all that she’s done for the City and for him because 145
when he worked in Purchasing she taught him everything he knows about the City. 146
147
Commissioner Padilla echoed everyone else, Kathy will be missed. Veterans Day 148
will be November 11
th
.
149
150
Mayor Pro-Tem Fry mentioned she attended a NWNM Seniors meeting, Cindy 151
did a report and mentioned that there was a reduction in the number of meals 152
because people don’t like the frozen meals so they are working on how to have 153
more warm meals in the drive thru. The budget showed that expenses exceeded
154
the revenues. Things are going smoothly since Farmington has taken over as fiscal 155
agent. 156
157
Mayor Snover mentioned that on Thursday there is a Comp Plan meeting from 158
6:30 – 8 pm. He encouraged everyone to get out and vote. On Friday ECHO will
159
be having a food distribution at the San Juan County Offices. He thanked ECHO 160
for all the hard work. Commission decided to have both November meetings and 161
cancel the 2
nd
meeting in December.
162
163
XII. ADJOURNMENT 164
165
Mayor Snover moved to adjourn the meeting at 6:44 pm SECONDED by 166
Commissioner Lewis 167
________________________________ 168
Mayor, Victor Snover 169
ATTEST: 170
171
______________________________ 172
Karla Sayler, City Clerk 173
174
175
MINUTES PREPARED BY: 176
177
_____________________________ 178
Sherlynn Morgan, Administrative Assistant 179
Staff Summary Report
MEETING DATE:
November 10, 2020
AGENDA ITEM:
V. CONSENT AGENDA (B)
AGENDA TITLE:
Intergovernmental Agreement With San Juan County for
Detention Center Services, Amendment Twelve
ACTION REQUESTED BY:
Staff
ACTION REQUESTED:
Approve the Intergovernmental Agreement with San Juan
County for Detention Center Services, Amendment Twelve
SUMMARY BY:
Sherlynn Morgan
PROJECT DESCRIPTION / FACTS
All provisions from the 2007 Agreement remain in effect.
The County has submitted a Twelfth Amendment to the Detention Center Services Agreement
executed in 2007.
The agreement provides that an annual adjustment to the per diem rate may occur. The
Amendment increases the per diem rate from $85.62 to $107.72, applicable from July 1, 2021
through June 30, 2022.
PROCUREMENT
N/A
FISCAL IMPACTS
The FY22 Budget will be prepared based on the rate included in this amendment.
SUPPORT DOCUMENTS:
Intergovernmental Agreement with San Juan County for
Detention Center Services, Amendment Twelve
DEPARTMENT’S RECOMMENDED MOTION: Move to Approve Amendment Twelve to the
Intergovernmental Agreement with San Juan County for Detention Center Services.
Staff Summary Report
MEETING DATE:
November 10, 2020
AGENDA ITEM:
V. CONSENT AGENDA (C)
AGENDA TITLE:
Youth Conservation Corps (YCC) 2021 Application
ACTION REQUESTED BY:
City Staff
ACTION REQUESTED:
Approval of Youth Conservation Corps (YCC) 2021
Application
SUMMARY BY:
Kris Farmer
PROJECT DESCRIPTION / FACTS
• New Mexico Youth Conservation Corps (NMYCC) uses a formal process to apply for
funding. Proposal due date is December 1, 2020 at 3pm.
• Youth Conservation Corps Commission will equally distribute funds to projects in 2
categories: 1) Projects located in urban Metropolitan Statistical Areas (MSAs), which
include Bernalillo, Sandoval, Valencia, Dona Ana, Los Alamos, Santa Fe, Torrance and San
Juan Counties (urban counties) and 2) Projects located in all other Counties (Rural
Counties).
• The City has had successful applications since 2003.
• If funding is successful, the City is required to accept funding. Typically response is
required within a week of notification of grant award. Due to this, staff is requesting that the
City Manager be approved to accept the funding on behalf of the City.
• YCC program requires that the City meet our match before the last reimbursement payment
will be processed. As a result, the proposal will not identify 100% of the anticipated City
match in the event that all projects are not completed or actual costs are less than estimated
costs.
• Tiger Park Improvements have been identified as the project for FY21. Projects include:
Project 1. Development of Dog Park at Tiger Park
The City has acquired some land that is suitable for the development of a dog park on the
west side of its existing park, Tiger Park. The project will include fencing the dog park area,
building and installing dog park amenities.
Alternate 1. Aztec Disc Golf Course
The City has recently constructed an 18-basket disc golf course located northeast of Tiger
Park. The course requires permanent tee boxes and connecting trails between baskets and
tee boxes.
Alternate 2. Landscaping Improvements around Tiger Lake
The lake located at Tiger Park is central to the parks use as it provides fishing and a
walking/jogging track around the lake. At the time of its construction in 2010, the landscape
that had been installed has subsequently failed and has never addressed the issue of storm
water runoff and erosion. The City wants to redesign the hill slopes to address erosion
issues that have impacted the landscape and walking track around the lake. The old
irrigation system has failed and needs to be removed, the slope needs to be terraced, and a
drainage system needs to be constructed between the hill slopes and walking track.
• It is estimated the program will begin in May 2021 with the hiring of the YCC youth and
continue through to the end of July 2021. The program will provide employment for 8 youth
plus 6 alternates and the YCC Coordinator.
• This funding application continues the YCC youth wage pay scale which compensates
returning YCC members at a higher rate than non-experienced youth. The YCC youth also
benefit through the YCC Cash Bonus/Tuition Voucher Program. Corps members who have
worked 12 months in a 48 month period may be eligible to receive a $500 cash bonus or a
$1,500 tuition voucher. The tuition voucher maybe used over a two year period. Corp
members must have satisfactory employment evaluations during their YCC service to be
eligible.
• The grant provides funding for youth employment and some program supplies. However,
the NMYCC desires a larger portion of the YCC funding to be utilized for youth wages. As a
result the bulk of the project supplies will be borne by the City.
• The City has had successful YCC programs in the past; however, the summer months are
the busiest months for the Parks and Recreation Department, which makes it extremely
difficult to add supervision of 8 additional employees to staff. If the City’s proposal is
successful, the City will hire or recruit from within a project coordinator as in previous years.
PROCUREMENT
To ensure availability of materials and timely completion of projects listed, if funded, City will
begin procuring many items spring 2021, after Notice to Proceed is received. Any items
received prior to Notice to Proceed are not considered a match to the YCC funds.
FISCAL IMPACTS
Entire Project costs for FY20-21 proposed grant $59,262
• Projected costs for labor and materials for YCC are as follows: $32,321
1. YCC Youth $28,826
2. Materials, Supplies and Training $ 3,495
• Projected costs for labor and materials for City are as follows: $26,941
1. YCC Coordinator $ 6,788
2. Materials, Supplies and Training $20,153
• The FY21 budget does not include funds for YCC for the month of June 2021. If
proposal submittal is authorized by City Commission and funding is granted, we will do a
special budget resolution to appropriate funds to cover wages, materials, supplies and
training for June 2021.
• The program will actually cross the FY21 and FY22 budget years and funds will be
appropriated in FY22 to complete the City’s obligation if proposal submittal is authorized
by City commission and funding is granted.
FY 21 YCC Grant $19,780
FY 21 YCC City $16,112
$35,892
FY 22 YCC Grant $12,542
FY 22 YCC City $15,676
$28,218
SUPPORT DOCUMENTS:
2022 YCC Application
2022 YCC Technical and Cost Application
DEPARTMENT’S RECOMMENDED MOTION: Move to Approve Youth Conservation Corps
(YCC) 2021 Application and if application/grant is successful, approve City Manager to accept
funding.
Summer (between May and September):
Seasonal (any time of year but not longer than 26 weeks in duration):
Residential (corps members and their supervisors are housed on-site):
Project Location(s): Please indicate where the projects will take place. Visit https://www.nmlegis.gov/
members/Find_My_Legislator to find your house and senate districts
Counties:
NM House Districts:
NM Senate Districts:
Non-profit organization? (check if yes)
If yes, attach your 501(c) IRS determination letter.
Describe procedure for recruiting and hiring corps members:
YCC Application 2021
2. Mandatory Specifications, a. Project Overview
Applicant Name:
Project
Name:
Project Start Date:
Project End Date:
Number of corps members that will be employed (youth between ages 14 - 25):
Type of Project (select one):
Primary population served (select a maximum of two):
Native American (tribal)
Rural
Urban Other (please describe):
City of Aztec
Tiger Park
6/1/21
7/29/21
8
✔
✔
✔
San Juan County
3
2
RECRUITMENT
A total of 14 youth, including 6 alternates, ages 14-25 will be hired through an interview process following their application in
response to job announcement. Flyers (Appendix A) will be sent out to area middle schools, high schools, alternative schools, local
libraries, Boys and Girls Club-Teen Center, Community Colleges, Universities (throughout New Mexico) and posted to City website.
Job descriptions for members and crew leaders will also be posted to City website www.aztecnm.gov (Appendix B). Since we are a
small community, word of mouth has also been a great resource. We have designed an application specific to YCC, which requires
a teacher recommendation.
INTERVIEWS
Interview panel consists of YCC Coordinator, General Services Director, HR, and Project Manager. We have designed interview
questions (Appendix C) specific to YCC. Hiring will be based on enthusiasm, attitude, and personality, evidence of compliance with
YCC requirements, prior YCC experience and in compliance with City of Aztec hiring practices. As per City policy, a conditional job
offer will be extended dependent on results from physical & drug screen. Crew leaders must have a valid driver's license &
satisfactory driving record to be hired. The first week of employment, all YCC members including alternates will attend employee
orientation, project orientation, safety training and team building exercises.
EVALUATIONS
Each crew member, crew leader and coordinator are evaluated by their immediate supervisor. Evaluations (Appendix D) are based
on the following criteria:
• Attendance
• Punctuality
• Work Place Appearance
• Taking Initiative
• Quality of Work
• Communication Skills
• Response to Supervision
• Team Work
• Workplace Safety
RECRUITMENT
A total of 14 youth, including 6 alternates, ages 14-25 will be hired through an interview process following their application in
response to job announcement. Flyers (Appendix A) will be sent out to area middle schools, high schools, alternative schools, local
libraries, Boys and Girls Club-Teen Center, Community Colleges, Universities (throughout New Mexico) and posted to City website.
Job descriptions for members and crew leaders will also be posted to City website www.aztecnm.gov (Appendix B). Since we are a
small community, word of mouth has also been a great resource. We have designed an application specific to YCC, which requires
a teacher recommendation.
INTERVIEWS
Interview panel consists of YCC Coordinator, General Services Director, HR, and Project Manager. We have designed interview
questions (Appendix C) specific to YCC. Hiring will be based on enthusiasm, attitude, and personality, evidence of compliance with
YCC requirements, prior YCC experience and in compliance with City of Aztec hiring practices. As per City policy, a conditional job
offer will be extended dependent on results from physical & drug screen. Crew leaders must have a valid driver's license &
satisfactory driving record to be hired. The first week of employment, all YCC members including alternates will attend employee
orientation, project orientation, safety training and team building exercises.
EVALUATIONS
Each crew member, crew leader and coordinator are evaluated by their immediate supervisor. Evaluations (Appendix D) are based
on the following criteria:
• Attendance
• Punctuality
• Work Place Appearance
• Taking Initiative
• Quality of Work
• Communication Skills
• Response to Supervision
• Team Work
• Workplace Safety
RECRUITMENT
A total of 14 youth, including 6 alternates, ages 14-25 will be hired through an interview process following their application in
response to job announcement. Flyers (Appendix A) will be sent out to area middle schools, high schools, alternative schools, local
libraries, Boys and Girls Club-Teen Center, Community Colleges, Universities (throughout New Mexico) and posted to City website.
Job descriptions for members and crew leaders will also be posted to City website www.aztecnm.gov (Appendix B). Since we are a
small community, word of mouth has also been a great resource. We have designed an application specific to YCC, which requires
a teacher recommendation.
INTERVIEWS
Interview panel consists of YCC Coordinator, General Services Director, HR, and Project Manager. We have designed interview
questions (Appendix C) specific to YCC. Hiring will be based on enthusiasm, attitude, and personality, evidence of compliance with
YCC requirements, prior YCC experience and in compliance with City of Aztec hiring practices. As per City policy, a conditional job
offer will be extended dependent on results from physical & drug screen. Crew leaders must have a valid driver's license &
satisfactory driving record to be hired. The first week of employment, all YCC members including alternates will attend employee
orientation, project orientation, safety training and team building exercises.
EVALUATIONS
Each crew member, crew leader and coordinator are evaluated by their immediate supervisor. Evaluations (Appendix D) are based
on the following criteria:
• Attendance
• Punctuality
• Work Place Appearance
• Taking Initiative
• Quality of Work
• Communication Skills
• Response to Supervision
• Team Work
• Workplace Safety
RECRUITMENT
A total of 14 youth, including 6 alternates, ages 14-25 will be hired through an interview process following their application in
response to job announcement. Flyers (Appendix A) will be sent out to area middle schools, high schools, alternative schools, local
libraries, Boys and Girls Club-Teen Center, Community Colleges, Universities (throughout New Mexico) and posted to City website.
Job descriptions for members and crew leaders will also be posted to City website www.aztecnm.gov (Appendix B). Since we are a
small community, word of mouth has also been a great resource. We have designed an application specific to YCC, which requires
a teacher recommendation.
INTERVIEWS
Interview panel consists of YCC Coordinator, General Services Director, HR, and Project Manager. We have designed interview
questions (Appendix C) specific to YCC. Hiring will be based on enthusiasm, attitude, and personality, evidence of compliance with
YCC requirements, prior YCC experience and in compliance with City of Aztec hiring practices. As per City policy, a conditional job
offer will be extended dependent on results from physical & drug screen. Crew leaders must have a valid driver's license &
satisfactory driving record to be hired. The first week of employment, all YCC members including alternates will attend employee
orientation, project orientation, safety training and team building exercises.
EVALUATIONS
Each crew member, crew leader and coordinator are evaluated by their immediate supervisor. Evaluations (Appendix D) are based
on the following criteria:
• Attendance
• Punctuality
• Work Place Appearance
• Taking Initiative
• Quality of Work
• Communication Skills
• Response to Supervision
• Team Work
• Workplace Safety
RECRUITMENT
A total of 14 youth, including 6 alternates, ages 14-25 will be hired through an interview process following their application in
response to job announcement. Flyers (Appendix A) will be sent out to area middle schools, high schools, alternative schools, local
libraries, Boys and Girls Club-Teen Center, Community Colleges, Universities (throughout New Mexico) and posted to City website.
Job descriptions for members and crew leaders will also be posted to City website www.aztecnm.gov (Appendix B). Since we are a
small community, word of mouth has also been a great resource. We have designed an application specific to YCC, which requires
a teacher recommendation.
INTERVIEWS
Interview panel consists of YCC Coordinator, General Services Director, HR, and Project Manager. We have designed interview
questions (Appendix C) specific to YCC. Hiring will be based on enthusiasm, attitude, and personality, evidence of compliance with
YCC requirements, prior YCC experience and in compliance with City of Aztec hiring practices. As per City policy, a conditional job
offer will be extended dependent on results from physical & drug screen. Crew leaders must have a valid driver's license &
satisfactory driving record to be hired. The first week of employment, all YCC members including alternates will attend employee
orientation, project orientation, safety training and team building exercises.
EVALUATIONS
Each crew member, crew leader and coordinator are evaluated by their immediate supervisor. Evaluations (Appendix D) are based
on the following criteria:
• Attendance
• Punctuality
• Work Place Appearance
• Taking Initiative
• Quality of Work
• Communication Skills
• Response to Supervision
• Team Work
• Workplace Safety
RECRUITMENT
A total of 14 youth, including 6 alternates, ages 14-25 will be hired through an interview process following their application in
response to job announcement. Flyers (Appendix A) will be sent out to area middle schools, high schools, alternative schools, local
libraries, Boys and Girls Club-Teen Center, Community Colleges, Universities (throughout New Mexico) and posted to City website.
Job descriptions for members and crew leaders will also be posted to City website www.aztecnm.gov (Appendix B). Since we are a
small community, word of mouth has also been a great resource. We have designed an application specific to YCC, which requires
a teacher recommendation.
INTERVIEWS
Interview panel consists of YCC Coordinator, General Services Director, HR, and Project Manager. We have designed interview
questions (Appendix C) specific to YCC. Hiring will be based on enthusiasm, attitude, and personality, evidence of compliance with
YCC requirements, prior YCC experience and in compliance with City of Aztec hiring practices. As per City policy, a conditional job
offer will be extended dependent on results from physical & drug screen. Crew leaders must have a valid driver's license &
satisfactory driving record to be hired. The first week of employment, all YCC members including alternates will attend employee
orientation, project orientation, safety training and team building exercises.
EVALUATIONS
Each crew member, crew leader and coordinator are evaluated by their immediate supervisor. Evaluations (Appendix D) are based
on the following criteria:
• Attendance
• Punctuality
• Work Place Appearance
• Taking Initiative
• Quality of Work
• Communication Skills
• Response to Supervision
• Team Work
• Workplace Safety
RECRUITMENT
A total of 14 youth, including 6 alternates, ages 14-25 will be hired through an interview process following their application in
response to job announcement. Flyers (Appendix A) will be sent out to area middle schools, high schools, alternative schools, local
libraries, Boys and Girls Club-Teen Center, Community Colleges, Universities (throughout New Mexico) and posted to City website.
Job descriptions for members and crew leaders will also be posted to City website www.aztecnm.gov (Appendix B). Since we are a
small community, word of mouth has also been a great resource. We have designed an application specific to YCC, which requires
a teacher recommendation.
INTERVIEWS
Interview panel consists of YCC Coordinator, General Services Director, HR, and Project Manager. We have designed interview
questions (Appendix C) specific to YCC. Hiring will be based on enthusiasm, attitude, and personality, evidence of compliance with
YCC requirements, prior YCC experience and in compliance with City of Aztec hiring practices. As per City policy, a conditional job
offer will be extended dependent on results from physical & drug screen. Crew leaders must have a valid driver's license &
satisfactory driving record to be hired. The first week of employment, all YCC members including alternates will attend employee
orientation, project orientation, safety training and team building exercises.
EVALUATIONS
Each crew member, crew leader and coordinator are evaluated by their immediate supervisor. Evaluations (Appendix D) are based
on the following criteria:
• Attendance
• Punctuality
• Work Place Appearance
• Taking Initiative
• Quality of Work
• Communication Skills
• Response to Supervision
• Team Work
• Workplace Safety
RECRUITMENT
A total of 14 youth, including 6 alternates, ages 14-25 will be hired through an interview process following their application in
response to job announcement. Flyers (Appendix A) will be sent out to area middle schools, high schools, alternative schools, local
libraries, Boys and Girls Club-Teen Center, Community Colleges, Universities (throughout New Mexico) and posted to City website.
Job descriptions for members and crew leaders will also be posted to City website www.aztecnm.gov (Appendix B). Since we are a
small community, word of mouth has also been a great resource. We have designed an application specific to YCC, which requires
a teacher recommendation.
INTERVIEWS
Interview panel consists of YCC Coordinator, General Services Director, HR, and Project Manager. We have designed interview
questions (Appendix C) specific to YCC. Hiring will be based on enthusiasm, attitude, and personality, evidence of compliance with
YCC requirements, prior YCC experience and in compliance with City of Aztec hiring practices. As per City policy, a conditional job
offer will be extended dependent on results from physical & drug screen. Crew leaders must have a valid driver's license &
satisfactory driving record to be hired. The first week of employment, all YCC members including alternates will attend employee
orientation, project orientation, safety training and team building exercises.
EVALUATIONS
Each crew member, crew leader and coordinator are evaluated by their immediate supervisor. Evaluations (Appendix D) are based
on the following criteria:
• Attendance
• Punctuality
• Work Place Appearance
• Taking Initiative
• Quality of Work
• Communication Skills
• Response to Supervision
• Team Work
• Workplace Safety
RECRUITMENT
A total of 14 youth, including 6 alternates, ages 14-25 will be hired through an interview process following their application in
response to job announcement. Flyers (Appendix A) will be sent out to area middle schools, high schools, alternative schools, local
libraries, Boys and Girls Club-Teen Center, Community Colleges, Universities (throughout New Mexico) and posted to City website.
Job descriptions for members and crew leaders will also be posted to City website www.aztecnm.gov (Appendix B). Since we are a
small community, word of mouth has also been a great resource. We have designed an application specific to YCC, which requires
a teacher recommendation.
INTERVIEWS
Interview panel consists of YCC Coordinator, General Services Director, HR, and Project Manager. We have designed interview
questions (Appendix C) specific to YCC. Hiring will be based on enthusiasm, attitude, and personality, evidence of compliance with
YCC requirements, prior YCC experience and in compliance with City of Aztec hiring practices. As per City policy, a conditional job
offer will be extended dependent on results from physical & drug screen. Crew leaders must have a valid driver's license &
satisfactory driving record to be hired. The first week of employment, all YCC members including alternates will attend employee
orientation, project orientation, safety training and team building exercises.
EVALUATIONS
Each crew member, crew leader and coordinator are evaluated by their immediate supervisor. Evaluations (Appendix D) are based
on the following criteria:
• Attendance
• Punctuality
• Work Place Appearance
• Taking Initiative
• Quality of Work
• Communication Skills
• Response to Supervision
• Team Work
• Workplace Safety
✔
✔
YCC Application 2021
2. Mandatory Specifications, a. Project Overview
Project Summary - write give a brief summary of the project, 1-3 paragraphs
City of Aztec
Project 1. Development of Dog Park at Tiger Park
The City has acquired some land that is suitable for the development of a dog park on
the west side of its existing park, Tiger Park. The project will include fencing the dog park
area, building and installing dog park amenities.
Alternate 1. Aztec Disc Golf Course
The City has recently constructed an 18-basket disc golf course located northeast of
Tiger Park. The course requires permanent tee boxes and connecting trails between
baskets and tee boxes.
Alternate 2. Landscaping Improvements around Tiger Lake
The lake located at Tiger Park is central to the parks use as it provides fishing and a
walking/jogging track around the lake. At the time of its construction in 2010, the
landscape that had been installed has subsequently failed and has never addressed the
issue of storm water runoff and erosion. The City wants to redesign the hill slopes to
address erosion issues that have impacted the landscape and walking track around the
lake. The old irrigation system has failed and needs to be removed, the slope needs to
be terraced, and a drainage system needs to be constructed between the hill slopes and
walking track.
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YCC 2021 Projects
YCC Application 2021YCC Application 2021
2. Mandatory Specifications, a. Project Overview
Describe how the project benefits the community and/or the environment:
City of Aztec
Project 1. Development of Dog Park at Tiger Park
The community has for years requested that the City develop an area specifically for dog
owners and their dogs where the dogs can run loose without a leash and owners can also
train their dogs with various features (e.g. jump overs, weave posts, etc).
Alternate 1. Aztec Disc Golf Course
With the closure of the local golf course, numerous disc golf players lost their disc golf
course on the east side of San Juan County. The City stepped up to the challenge by
working in collaboration with the non-profit organizations Aztec Trails and Open Spaces
(ATOS) and the San Juan Basin Disc Golf Club in designing and building an 18-basket disc
golf course. The course was designed with the professional in-mind with par 4 and 5
distances. The City is currently adding additional tee locations to accommodate beginners
and intermediate players (par 3). This course is unique to the San Juan County area and
expands on the City’s efforts to promote outdoor recreation to local residents and visitors.
Alternate 2. Landscaping Improvements around Tiger Lake
The erosion issues along the west and southern sides of the lake has over the years
impacted the walking/jogging trail around the lake, destroyed some of the landscaping, and
has potential to impact the lake which functions as the main water storage for the City
residents. The City wants to address these erosion issues so that future impacts do not
continue to impact the water storage and trail system.
2. Mandatory Specifications, b. Work Plan
Work Plan Title:
Project Location: (street address OR UTMs OR Township, Range, Section AND any neces
sary description):
Work
plan description,
including major tasks
or benchmarks:
Who owns the property where the work plan will take place?
1. Property owner certification(s): If the property owner is not the Offeror, attach a signed letter on letterhead
from the property owner or manager certifying the Offeror has permission to do the project on their property.
2. Maps: Provide one map of the project vicinity. For trail projects, a map of site plan at 1:24,000 scale or smaller
(i.e. more detailed). Roads, trails, streams, management area boundaries, and other significant natural and
developed features in the vicinity of the project should be clear.
3. Site plan: If appropriate, provide one map of the project area. Include details such as treatment or installation
locations.
YCC Application 2021
City of Aztec
Project 1 - Dog Park Development
1301 Old Spanish Trail, Aztec, NM 87410
The project will involve fencing the perimeter of the dog park, installing gates, excavation
and installation of water lines for drinking stations (human and dog), and dog
features/amenities.
Task 1. Delineate the dog park boundary and install 6 ft high fencing. An estimated 600
linear feet of new fencing in conjunction with 375 ft already existing which will enclose the
dog park (1.3 acres). The dog park will be designed with two separate areas so that dog
owners can be accommodated with the type/size of dog they own. This will require
modifying the current one gate entrance into a two gate entrance at the north side of the
dog park and installing 200 ft of additional fencing to separate the two areas.
Task 2. Remove the existing gravel area that currently exists in the northern portion of the
area. This gravel may be recycled/reused for the walking/jogging trail around the lake.
Task 3. Remove any cactus or prickly vegetation (e.g. tumble weed) that may exist in the
southern area of the dog park.
Task 4. Trench and install water lines from the main Tiger Park water line to the two drinking
stations within the dog park.
Task 5. Design, construct, and/or install dog features/amenities for each area. Features will
include, 2 benches, 2 water stations, 2 dog walks, 2 sets of weave posts, 2 jump-overs, and
2 waste stations with trash cans. Most of the features will be designed and constructed
in-house by the City.
City of Aztec
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Project 1 - Dog Park.
Small Dog Area
Small Dog Area
Large Dog Area
Large Dog Area
Two-Gate
Two-Gate
Entrance
Entrance
2. Mandatory Specifications, b. Work Plan
Work Plan Title:
Project Location: (street address OR UTMs OR Township/Range/Section AND any necessary description):
Work plan description, including major tasks or benchmarks:
Who owns the property where the work plan will take place?
1. Property owner certification(s): If the property owner is not the Offeror, attach a signed letter on letterhead
from the property owner or manager certifying the Offeror has permission to do the project on their property.
2. Maps: Provide one map of the project vicinity. For trail projects, a map of site plan at 1:24,000 scale or smaller
(i.e. more detailed). Roads, trails, streams, management area boundaries, and other significant natural and
developed features in the vicinity of the project should be clear.
3. Site plan: If appropriate, provide one map of the project area. Include details such as treatment or installation
locations.
YCC Application 2021
City of Aztec
Alternate 1 - Aztec Disc Golf Course
1301 Old Spanish Trail, Aztec, NM 87410
This project will involve trail development and making the tee-boxes permanent.
Task 1. Clear and define trail segments between the basket locations and next tee-boxes.
The trails will be cleared with 6 foot path ways and lined along the edges with 6” to 8” river
cobble for delineation. Estimated 3,700 linear ft of trails. Two trail segments will require
switch backs to be constructed to provide better access from the tee-boxes to the baskets
(Holes 3 and 5).
Task 2. Tee boxes will have dirt removed and replaced with concrete. This will require
mixing concrete at tee-box locations and applying a 1 to 2 inch layer. The long distant tee
boxes are 5 ft by 10 ft (18 tee locations) while the intermediate tee-boxes are 4 ft by 6 ft (11
tee locations). Estimate 1,164 sq ft or twelve 60 lb bags of concrete per tee-box.
City of Aztec
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Alternate 1 - Aztec Disc Golf Course.
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2. Mandatory Specifications, b. Work Plan
Work Plan Title:
Project Location: (street address OR UTMs OR Township/Range/Section AND any necessary description):
Work plan description, including major tasks or benchmarks:
Who owns the property where the work plan will take place?
1. Property owner certification(s): If the property owner is not the Offeror, attach a signed letter on letterhead
from the property owner or manager certifying the Offeror has permission to do the project on their property.
2. Maps: Provide one map of the project vicinity. For trail projects, a map of site plan at 1:24,000 scale or smaller
(i.e. more detailed). Roads, trails, streams, management area boundaries, and other significant natural and
developed features in the vicinity of the project should be clear.
3. Site plan: If appropriate, provide one map of the project area. Include details such as treatment or installation
locations.
YCC Application 2021
City of Aztec
Alternate 2 - Tiger Lake Landscaping Improvements
1301 Old Spanish Trail, Aztec, NM 87410
This project will involve significant dirt work to the hill slopes surrounding the lake.
Task 1. Remove dead landscaping plants.
Task 2. Remove old irrigation system. Two of the irrigation lines will be where the terracing
cuts will occur. Estimated 3,100 linear feet.
Task 3. Construct drainage ditch between walking trail and hill slopes to prevent sheet wash
onto the walking trail. Estimated 2,000 linear feet. Ditch will be approx. 2-3 ft wide and 1-1/2
ft deep.
Task 4. Terrace the hill slopes to reduce erosion onto the main walking trail. In
constructing/excavating cuts into the hill slopes, we will be creating new trail options for
walking. So these cuts will have the dual purpose of trail use and controlling hill slope
erosion.
City of Aztec
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Alternate 2 - Landscaping Imprvements around Tiger Lake.
Drainage Ditch
Terrace Cuts / Trails
Emergency response (OPTIONAL): Please state whether the Offeror will permit the YCC crew to respond to local
emergencies, such as floods, fires, food bank assistance, or other assistance during an emergency, and a brief
description of what functions the crew may perform safely.
2. Mandatory Specifications, c. Alternative Work Plans
Alternative work plans due to unforeseen circumstances (e.g. inability to access property; partnership
contribution falls through; natural disasters or pandemics):
YCC Application 2021
Alternative work plans for days of inclement weather:
All projects proposed are located on City property so there shall not be any access issues.
All costs/contributions are being assumed by the City. The City will seek donations, but if
those donations fall through the City will still have funds to cover the materials.
1. Safety Training.
2. Tool and Equipment Maintenance. This will involve sharpen shovels, tighten bolts on
wheelbarrows, etc.
3. Painting dog features in the parks shop facility.
City of Aztec
Examples: orientations; fire-fighting certification; first aid/CPR
; defensive
driving; agriculture; landscaping; interpretation and docent skills;
tool
safety and handling; construction; welding; irrigation; and on-the-job
training.
Career s
kills: T
rainings t
hat help prepare youth fo
r employment after the YCC.
Examples: preparing a resumé; interview skills; how to do a job search;
public speaking; sexual harassment; leadership; team-building; career
presentations by professionals
Life skills: Trainings that help youth navigate life challenges.
Examples include: mental health first aid/awareness; conflict
resolution; financial literacy; substance abuse topics; decision making;
reproductive
health
Conservation: Trainings that focus on relevant natural resource processes and issues.
Examples include: focused educational field trips to parks, forests and
nature cent
ers; bee-kee
ping;
restoration training;
flora
and
faun
a
se
minars
o
r workshops;
water
harvesting;
conservation biology;
wildlife management; forestry; climate change; ecology.
Cultural: Trainings that focus on
cultural
traditions
and
knowledge.
Examples include: traditional ways workshops; educational field trips to
cultural sites; site stewardship; archae
ological methods; restoration or
conservation methods.
YCC Application 2021
2. Mandatory Specifications, d.Training and Education
The YCC requires that 10% of the project time be allocated to training and
education for Corps members. There are many types of trainings that program
applicants may offer youth to broaden their horizons and enrich their experience.
Job skills: Skills and competencies directly related to the YCC project.
Further education: Training sessions that earn high-school or college credits, or a
GED.
City of Aztec
Descriptive Name of Training
Presenter / Provider
Training
Type
# of
hours
per
person
Certification
or License
Earned?
#
Credits
Earned
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YCC Application 2021
D. Mandatory Specifications - Training and Education: fill in the table below, and include at least two different types
of training for your YCC corps members.
City of Aztec
Preventing Sexual Harassment in the Workplace
Safety Counselling Inc
Career
2
no
n/a
Defensive Driving Course DDC-4
Safety Counselling Inc
Job Skills
4
yes
n/a
Heat Stress & Safety
Safety Counselling Inc
Life Skills
2
no
n/a
Back Safety & Proper Lifting Techniques
Safety Counselling Inc
Life Skills
2
no
n/a
Insects of the Southwest
Safety Counselling
Conservation
2
no
n/a
First Aid AED CPR
City of Aztec
Job Skills
8
yes
n/a
Conflict Resolution for Employees
Safety Counselling Inc.
Life Skills
2
no
n/a
Cell Phone Safety & Distracted Driving
Safety Counselling Inc
Job Skills
2
no
n/a
COVID-19 Awareness and returning to work
Safety Counselling
Life Skills
2
no
n/a
Blood Borne Pathogens
City of Aztec
Life Skills
2
no
n/a
Drug and Alcohol awareness for Employees
Safety Counselling Inc
Life Skills
2
no
n/a
Descriptive Name of Training
Presenter / Provider
Training
Type
# of
hours
per
person
Certification
or License
Earned?
#
Credits
Earned
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hoose an item.
YCC Application 2021
D. Mandatory Specifications - Training and Education: fill in the table below, and include at least two different types
of training.
Total # Hours per Corps member
(should be 10% of total project time):
City of Aztec
Ergonomic Awareness for Field Employees
Safety Counselling Inc.
Life Skills
2
no
n/a
Employee Safety Attitude
Safety Counselling Inc.
Job Skills
2
no
n/a
Career
Career
Career
Career
Career
Career
Career
Career
Career
34
Staff Summary Report
MEETING DATE:
November 10, 2020
AGENDA ITEM:
V. CONSENT AGENDA (D)
AGENDA TITLE:
Resolution 2020-1207 Authorizing Opening and Closing of
Time Certificates of Deposit for City
ACTION REQUESTED BY:
Finance Department
ACTION REQUESTED:
Approve Resolution 2020-1207 Authorizing Opening and
Closing of Time Certificates of Deposit for City
SUMMARY BY:
Kris Farmer
PROJECT DESCRIPTION / FACTS
The banks and independent auditors have asked that formal action be taken to open and close
investments.
The Finance Department solicited all approved depositories (Resolution 2020-1205) for interest
rates on MONDAY, November 2, 2020, for 3, 6, 9 and 12 month certificate of deposit in the
amount of $750,000.00.
Rate quotes received:
Financial Institution
Term
Rate
Earnings Projection
Citizens Bank
6 month
.20%
$747.95
Vectra Bank
6 month
No Quote
Four Corners Community Bank
6 month
.10%
$373.97
Bank of Southwest
No response
Wells Fargo
No response
High Desert Credit Union
**
LGIP
30 day net yield
.139%**
$519.82
** State Local Government Investment Pool (LGIP) 30 day net yield is based on today’s
(11/3/2020) earning.
**High Desert Credit Union does not have the ability to meet pledging requirements beyond
NCUA insurance which is $250,000.00
The Finance Department recommends retaining the funds locally for a 6 month period at
Citizens Bank. Funds are collateralized at 50% of the certificate (LGIP is not collateralized).
PROCUREMENT
None
FISCAL IMPACTS
Estimated interest earned at .20% for 6 months on $750,000.00 is $747.95.
SUPPORT DOCUMENTS:
Resolution 2020-1207
DEPARTMENT’S RECOMMENDED MOTION: Move to Approve Resolution 2020-1207
Authorizing Opening and Closing of Time Certificates of Deposit for City
CITY OF AZTEC
RESOLUTION 2020-1207
AUTHORIZING OPENING AND CLOSING OF TIME CERTIFICATES OF DEPOSIT
FOR CITY
WHEREAS, the City Commission of the City of Aztec, New Mexico, is the authorized
Board of Finance of said City of Aztec, and as such has control of the
manner and method that monies belonging to the City shall be handled;
and
WHEREAS, the City Commission of the City of Aztec, New Mexico, passed, approved
and adopted Resolution 2020-1205 Authorizing signatures for city
accounts on October 27, 2020 and identified approved depositories for city
funds; and
WHEREAS, City of Aztec, New Mexico, Finance department solicited all banks
authorized as designated depositories of said City per Resolution 2020-
1205, for the term of 6 months; Citizens Bank, Aztec, New Mexico offered
an interest rate of .20% for 6 months.
NOW THEREFORE BE IT RESOLVED BY THE GOVERNING BODY of the City of
Aztec, New Mexico, to open time certificate of deposit 0235889123 at Citizens Bank,
Aztec, New Mexico, in the amount of $750,000 interest rate of .20% for a 6 month
period, beginning November 16, 2020, and to close this time certificate of deposit on its
maturity date, May 16, 2021, at Citizens Bank, Aztec, New Mexico.
PASSED, APPROVED, SIGNED AND ADOPTED this 10
th
day of November 2020, by
the Aztec City Commission, City of Aztec, New Mexico
____________________________
Mayor Victor C. Snover
ATTEST:
____________________________
Karla Sayler, City Clerk CMC
Staff Summary Report
MEETING DATE:
November 10, 2020
AGENDA ITEM:
VIII. Business Item (A)
AGENDA TITLE:
Intent to Adopt Ordinance 2020-510 Amending Chapter
16, Division 3, Section 16-181 Electric Rates
ACTION REQUESTED BY:
Electric Department, Utility Billing Department
ACTION REQUESTED:
Approval of Intent to Adopt Ordinance 2020-510 Amending
SUMMARY BY:
Chapter 16, Division 3, Section 16-181 Electric Rates
Delain George
PROJECT DESCRIPTION / FACTS
• St
aff recommends adoption of the electric rate structure as proposed which includes a solar
rate structure for multiple classes of customers. The ordinance is drafted to include a
subsequent increase on July 1, 2022.
• All e
lectric customers, Residential, Commercial, Solar and Non-solar pay a power supply
cost based on individual monthly usage.
• Ac
tual impact of the electric rate structure will vary for each customer based on the type of
customer and their individual usage.
• The
current residential solar rate assesses a $38.00 Customer Charge to a solar customer.
The current non-solar residential customer is charged $25.75, which includes the first 100
kWh consumed. The proposed ordinance will decrease the solar customer charge to
$25.75 to be the same as a non-solar customer charge and will also include the first 100
kWh purchased from the City.
• By decreasing the solar customer charge to mirror the non-solar customer charge, it is
proposed that when the solar customer receives electricity from the City of Aztec the rate to
purchase power from the City should also mirror that of the non-solar customer. In other
words; When the solar customer does not generate enough solar power to supply the total
monthly needs of the individual home use
and must rely on the City of Aztec for to provide
electricity to meet their individual electric monthly usage, the solar rate will be the same rate
of that of a non-solar customer for the usage purchased from the City. The proposed solar
rate change mirrors that of the current non-solar rate and will have the same tiered rate of
that of a current non-solar customer.
• The
proposed solar rate also recognizes the need to promote solar. This proposed
ordinance adds a rate at which the City of Aztec will continue to "NET" meter and will begin
to purchase excess kilowatt hours generated by solar, by the individual customer, based on
cumulative monthly net consumption of all electricity received and delivered by the
customer. In other words, if the solar customer generates more electricity than they use in
any monthly billing cycle, the City will purchase the excess power at $.04250 ( four and one
forth cents)per kilowatt hour, the cost in which the City purchases power from our main
power provider, Guzman Energy, Inc. We currently have a 10 year contract to purchase
power for the City of Aztec as a whole, at a rate of $0.0425 per kilowatt hour.
• The ordinance proposed is to bring equality to the rate structure for all electric customers.
• The proposed ordinance has an effective date of January 1, 2021 for the remainder of
FY2021 and will increase at start of fiscal year 2022 to stay in line will all electric rates.
PROCUREMENT
None
FISCAL IMPACTS
The proposed electric rate structure is not anticipated to have significant impacts on current
electric utility revenues.
In Summary the proposed ordinance is to:
• decrease the monthly solar customer charge
• add a usage charge, to solar customer rates, when electricity is purchased from the City
of Aztec, this is in addition to the power supply cost already charged to all electric
customers.
• add a rate to purchase excess generation from the customer
SUPPORT DOCUMENTS:
Ordinance 2020-510
DEPARTMENTS RECOMMENDED MOTION: Move to Approve the Intent to Adopt
Ordinance 2020-510 Amending Chapter 16, Division 3, Section 16-181 Electric Rates with an
effective date of January 1, 2021.
CITY OF AZTEC
ORDINANCE 2020-510
An Ordinance Amending Chapter 16,
Article IV. Utility Fees
WHEREAS, The City Commission establishes fees for various operations by the City; and
WHEREAS, a public workshop was held on August 11, 2020 to discuss the current electric
rate structure for residential classifications.
WHEREAS, City Staff recommends adoption of the proposed solar rate structure to bring
equality to all electric customers: and
WHEREAS, the proposed ordinance amends the current solar rates, the actual impact to
each customer will vary based on their individual usage; and
WHEREAS, the proposed ordinance will become effective January 1, 2021.
NOW, THEREFORE, BE IT RESOLVED that the Aztec City Commission has amended Section
16-181 within Chapter 16 of the Aztec City Code as attached.
PASSED, APPROVED, SIGNED AND ADOPTED this ______ day of __________ 2020, by the
Aztec City Commission, City of Aztec, New Mexico.
Mayor Victor C. Snover
ATTEST:
Karla Sayler, City Clerk CMC
APPROVE AS TO FORM:
City Attorney
Advertised Date of Final Adoption:
Effective Date of Ordinance:
ARTICLE IV. UTILITY FEES
DIVISION 3. UTILITY RATE FEES
Sec. 16-181. Electric Rates.
1. Class I: Residential and Multi-unit Residential.
October
2017
July
2018
July
2019
July
2020
July
2021
Power Supply (per kWh)*
$0.055
$0.055
$0.055
$0.055
$0.055
Usage Charge (per kWh)
First 100 kWh
$12.25
$16.75
$21.25
$25.75
$30.00
100-500 kWh $0.065 $0.056 $0.047 $0.038 $0.030
Over 500 kWh
$0.055
$0.050
$0.044
$0.038
$0.030
*Adjusted Monthly via PCA.
2. Class II: Commercial.
October
2017
July
2018
July
2019
July
2020
July
2021
Power Supply (per kWh)*
$0.055
$0.055
$0.055
$0.055
$0.055
Small Commercial (<50kW)
Customer Charge (per month)
$30.00
$35.00
$40.00
$45.00
$50.00
Usage Charge (per kWh) $0.060 $0.059 $0.058 0.057 $0.056
Large Commercial (50 - 150kW)
Customer Charge (per month) $60.00 $70.00 $80.00 $90.00 $100.00
Usage Charge (per kWh)
$0.055
$0.055
$0.055
$0.055
$0.055
*Adjusted Monthly via PCA.
3. Class III: Demand Rate.
October
2017
July
2018
July
2019
July
2020
July
2021
Power Supply (per kWh)*
$0.055 $0.055 $0.055 $0.055 $0.055
Medium Demand (150 – 1,000 kW)
Customer Charge ( per month) $200.00 $225.00 $250.00 $275.00 $300.00
Demand Charge
($ per kW per Month)
$8.00 $8.25 $8.50 $8.75 $9.00
Usage Charge ($ per kWh)
$0.020 $0.020 $0.020 $0.020 $0.020
Large Demand ( >1,000 kW)
Customer Charge (per month) $500.00 $ 514.50 $529.00 $543.50 $558.00
Demand Charge
(per kW per Month)
$9.00 $9.25 $9.50 $9.75 $10.00
*Adjusted Monthly via PCA.
4. Class IV: Solar Rates.
Residential – Limited to 200 amp or less
(Over 200 is considered commercial)
July 2020 Jan 2021 July2021
Power Supply (per kWh)
(1)
$0.055
$0.055
$0.055
Customer Charge (per month)
$38.00 $42.36
Customer Charge (per month)
0-100 kWh
$25.75
$30.00
100-500 kWh
$0.038
$0.030
Over 500 kWh
$0.038
$0.030
Purchase Excess Customer Generation
(per kWh)
(2)
$0.0425 $0.0425
Commercial –
Limited to 50kW
July 2020
Jan 2021
July2021
Power Supply (per kWh
(1)
, All kWh)
$0.055
$0.055
$0.055
Customer Charge (per month)
$100.00
$45.00
$111.46
$ 50.00
Usage Charge (per kWh)
$0.057
$0.056
Purchase Excess Customer Generation
(All kWh)
(2)
$0.0425 $0.0425
Demand and Customer Generation
Small Demand – 50 to 150 kW
July 2020
Jan 2021
July2021
Power Supply (per kWh
(1)
, All kWh)
$0.055
$0.055
$0.055
Customer Charge (per month)
$ 90.00
$90.00
$100.00
Demand Charge ($ per kW)
(2)
$8.50
$9.47
Usage Charge (per kWh)
$0.055
$0.055
Purchase Excess Customer Generation
(All kWh)
(2)
$0.0425 $0.0425
Customer Generation Rate – 150 to 500 kW
(Customer generation must be directly connected to City distribution system)
July 2020
Jan 2021
July2021
Purchase Generation (per kWh, All
kWh)
(2)
$0.0425 $0.0425
Customer Charge (per month)
$300.00 $275.00
$333.48
$300.00
(1) Adjusted Monthly via PCA. if above $0.055
(2) Rate at which customer generation will be purchased.
5. Area and Street Lighting.
Type 1
$7.50
100 watt HPS
150 watt HPS
LED < 150 watt equivalent
Type 2 $14.00
250 watt HPS
LED < 250 watt equivalent
Type 3
$25.00
400 watt HPS
LED < 400 watt equivalent
New Wood Pole
35 ‘ Pole
$10.00
New Metal Pole
30’ with foundation
$15.00
CITY OWNED STREET LIGHTS
175 watt mercury vapor
$5.37
100 watt HPS $5.37
150 watt HPS $7.52
250 watt HPS
$9.66
400 watt HPS
$11.81
150 watt HPS, new wood pole
$19.33
City Metered ($/kWh)
$0.108
(Ord. 2017-462, eff. 2017-Oct-01; Ord. 2010-383, eff. 2010-July-01; Ord. 2008-354, eff. 15 July 2008; Code
2007, 16-181)
6. Power Cost Adjustment (PCA).
Rate may fluctuate monthly based on cost of purchased power to City. The base cost is
established at .055/kwh. Purchase power costs exceeding this amount may be assessed to
each electric customer.
(Ord. 2017-462, eff. 2017-Oct-01; Ord. 2010-383, eff. 2010-July-01; Ord. 2008-354, eff. 2008-July-15; Code
2007, 16-181)
Secs. 16-182 to 16-190. Reserved.
Staff Summary Report
MEETING DATE:
November 10, 2020
AGENDA ITEM:
VIII. BUSINESS (B)
AGENDA TITLE:
Intent to Adopt Ordinance 2020-512 to Amend Chapter 17
Personnel Policy and Safety Policy
ACTION REQUESTED BY:
City Manager
ACTION REQUESTED:
Approve Intent to Adopt Ordinance 2020-512 to Amend
Chapter 17 Personnel Policy and Safety Policy
SUMMARY BY:
City Staff
PROJECT DESCRIPTION / FACTS
The Personnel Policy undergoes annual review by the Human Resources Director and has
been under review by city staff and administration for the past 2 years. The Personnel Policy
has also been reviewed by the City Attorney.
The Safety Policy is annually reviewed by the Safety Committee.
Both policies required some updating and staff believes the policies are ready for adoption.
PROCUREMENT
FISCAL IMPACTS
SUPPORT DOCUMENTS:
Ordinance 2020-512
DEPARTMENT’S RECOMMENDED MOTION: Move to Approve Intent to Adopt Ordinance
2020-512 to Amend Chapter 17 Personnel Policy and Safety Policy
City of Aztec
ORDINANCE 2020-512
An Ordinance to Amend Chapter 17 Personnel, Article I
WHEREAS, the City of Aztec periodically reviews the Personnel Policy and updates it
accordingly; and
WHEREAS, the City of Aztec has a responsibility to create a safe working environment for its
employees; and
WHEREAS, the City has reviewed both policies and have updated the policies to address
current issues or requirements;
NOW THEREFORE BE IT ORDAINED by the Governing Body of the City of Aztec, New Mexico
that Chapter 17 Personnel be amended as attached:
PASSED, APPROVED, SIGNED AND ADOPTED this ______ day of _____________ 2020, by
the Aztec City Commission, City of Aztec, New Mexico.
Mayor Victor C. Snover
ATTEST:
Karla Sayler, City Clerk CMC
APPROVE AS TO FORM:
City Attorney
Advertised Date of Final Adoption:
Effective Date of Ordinance:
Chapter 17
PERSONNEL
ARTICLE I. IN GENERAL
Sec. 17-1. Personnel Policy.
The document entitled "City of Aztec Personnel Policy, Revised November, 2020 2015" is
adopted by reference.
(Ord. 2015-448, eff. 2015-Nov-25; Ord. 2015-445, eff. 2015-Sept-16; Ord. 2014-435, eff. 2014-Mar-18; Ord. 2013-
425, eff. 2013-July-04; Ord. 2012-411, eff. 2012-Aug-22; Ord. 2010-393, eff. 2011-Jan-14; Ord. 2008-351, eff. 2008-
Mar-26; Ord. 2007-347, eff. 2007-Oct-24; Code 2007, 17-1)
Sec. 17-2. Retiree Health Care.
The city determines to be included from the Retiree Health Care Act (NMSA 1978, §10-7C-1 et
seq.).
(Ord. 2004-313, eff. 2005-Jan-01; Code 2007, 17-2)
Sec. 17-3. Safety Policy.
The document entitled "City of Aztec Safety Policy, Revised November 2020 February 2017" is
adopted by reference. All Appendices with f
orms can be amended through an Administrative
Regulation process. All future renditions and amendments to the Safety Policy can be done
administratively and requires no further action by the City governing body.
(Ord. 2017-454, eff, 2017-Feb-22; Ord. 2015-447, eff. 2015-Nov-25; Ord. 2014-434, eff. 2014-Mar-04; Ord. 2013-421,
eff. 2013-May-09)
Secs. 17-4 to 17-25. Reserved.
Staff Summary Report
MEETING DATE:
November 10, 2020
AGENDA ITEM:
VIII. BUSINESS ITEM (C)
AGENDA TITLE:
Intent to Adopt Ordinance 2020-513 Amending Section 1-12
Mandatory Penalty and Fees
ACTION REQUESTED BY:
Municipal Courts & Community Development
ACTION REQUESTED:
Approve Intent to Adopt Ordinance 2020-513 Amending
Section 1-12 Mandatory Penalty and Fees
SUMMARY BY:
City Staff
PROJECT DESCRIPTION / FACTS
Upon further review by the Municipal Courts and City Attorney, it was determined that to
properly cite violations dealing with the International Property Maintenance Code, that the code
references needed to be corrected.
The fines and fees for these violations have not changed since first adopted by the City
Commission in 2018.
PROCUREMENT
Not applicable.
FISCAL IMPACTS
None.
SUPPORT DOCUMENTS:
Ordinance 2020-513
DEPARTMENT’S RECOMMENDED MOTION: Move to Approve Intent to Adopt Ordinance
2020-513 Amending Section 1-12 Mandatory Penalty and Fees
City of Aztec
Ordinance 2020-513
Amending Section 1-12 Mandatory Penalty and Fees
WHEREAS, The Municipal Courts has reviewed the section covering mandatory penalties
and fees; and
WHEREAS, It was determined that citation of the International Property Maintenance
Code required better referencing to tie it with City Code.
NOW, THEREFORE, BE IT ORDAINED by the Governing Body of the City of Aztec, New
Mexico that Ordinance 2020-513 amends Section 1-12-2(14) in general to be adopted as
attached.
PASSED, APPROVED, SIGNED AND ADOPTED by the Aztec City Commission, City of
Aztec, New Mexico, this _________ day of __________ 2020.
Mayor Victor C. Snover
ATTEST:
Karla Sayler, City Clerk CMC
APPROVE AS TO FORM:
City Attorney
Advertised Date of Final Adoption:
Effective Date of Ordinance:
Chapter 1
GENERAL PROVISIONS
Sec. 1-12. Mandatory Penalty and Fees; Disposition and Use of Fees.
(14) International Property Maintenance Code. In reference to Chapter 14, Article IV,
Division 2.
Citing Title
Appearance
Required
Fine
Amount
Court
Costs
Total
Fine
14-4/107.4
Unauthorized tampering
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/108.1.2
Unsafe Equipment
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/108.1.3
Structure Unfit for human Occupancy
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/108.1.4
Unlawful Structure
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/302.2
Grading and drainage
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/302.3
Sidewalks and driveways
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/302.5
Rodent harborage
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/302.6
Exhaust vents
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/302.8
Motor Vehicles
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/302.9
Defacement of Property
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/303.1
Swimming pools
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/303.2
Enclosures
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/304.1.1
Unsafe conditions
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/304.2
Protective treatment
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/304.3
Premises identification
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/304.4
Structural members
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/304.5
Foundation walls
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/304.6
Exterior Walls
Yes
Set at
$29
Set at
Citing Title
Appearance
Required
Fine
Amount
Court
Costs
Total
Fine
Hearing
Hearing
14-4/304.7
Roofs and Drainage
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/304.8
Decorative features
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/304.9
Overhang extensions
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/304.10
Stairways, decks, porches and balconies
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/304.11
Chimneys and towers
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/304.12
Handrails and guards
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/304.13
Window, skylight and door frames
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/304.13.1
Glazing
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/ 304.13.2
Openable windows
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/304.14
Insect screens
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/304.15
Doors
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/ 304.16
Basement hatchways
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/ 304.17
Guards for basement windows
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/ 304.18
Building security
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/ 304.19
Gates
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/305.1.1
Unsafe conditions
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/ 305.3
Interior surfaces
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/ 305.4
Stairs and walking surfaces.
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/305.6
Interior doors
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/308.1
Accumulation of rubbish or garbage
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/308.2
Disposal of rubbish
Yes
Set at
Hearing
$29
Set at
Hearing
Citing Title
Appearance
Required
Fine
Amount
Court
Costs
Total
Fine
14-4/308.2.2
Refrigerators
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/308.3
Disposal of garbage
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/308.3.1
Garbage facilities
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/309.1
Infestation
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/402.1
Habitable spaces
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/402.2
Common halls and stairways
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/404.4
Bedroom and living room requirements
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/404.4.1
Room area
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/404.4.2
Access from bedrooms
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/404.4.3
Water closet accessibility
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/404.4.4
Prohibited occupancy
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/404.5
Overcrowding
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/502.1
Dwelling units
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/504.3
Plumbing system hazards
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/505.2
Contamination
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/505.3
Supply
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/505.4
Water heating facilities.
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/506.3
Grease interceptors
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/602.3
Heat supply
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/603.1
Mechanical appliances
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/603.4
Safety controls
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/604.3
Electrical system hazards
Yes
Set at
$29
Set at
Citing Title
Appearance
Required
Fine
Amount
Court
Costs
Total
Fine
Hearing
Hearing
14-4/604.3.2.1
Electrical equipment
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/605.2
Receptacles
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/605.3
Luminaries
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/605.4
Wiring
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/702.2
Aisles
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/702.3
Locked doors
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/702.4
Emergency escape openings
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/703.1
Fire-resistance-rated assemblies
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/703.2
Opening protectives
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/704.1.1
Automatic sprinkler systems
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/704.1.2
Fire department connection
Yes
Set at
Hearing
$29
Set at
Hearing
14-4/704.2.4
Smoke detection system
Yes
Set at
Hearing
$29
Set at
Hearing
(Ord. 2018-485, eff. 2019-Jan-13)
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