Departmental/Division Data and Research
a. Summarize Key Indicators for Department/Division
Quantity of Contacts (Recipients Served)
Report the number of customers served and/or provide a general description of the population(s)
served by the department (students, faculty, staff, community, etc.) in academic year 2011-2012.
b. Success Rate
What were the success rates for the fall and spring semesters?
Fall 2011___________ Spring 2012___________
Were there any significant differences in the numbers served from the fall to spring semesters?
(250 words or less)
III. Program Overview
a. Summarize the status of each objective/goal for your department/division
Please list all degrees and certificates offered by your department:
b. Has there been any change in the status of your unit (since last year)?
c. Have activities in other areas of the district impacted your unit?
2007-2008 Academic Year
- 10 grants submitted (8 awarded)
- Total funding received - $2,941,584 (total funding pursued $3,544,498)
2008-2009 Academic Year
- 14 grants submitted (9 awarded)
- Total funding received - $ 1,190,824 (total funding pursued $3,886,378)
2009-2010 Academic Year
- 11 grants submitted (7 awarded)
- Total funding received $4,584,659 (total funding pursued $7,286,346)
2010-2011 Academic Year
- 2 grants submitted (2 awarded)
- Total funding received $5,470,764.00 (total funding pursued $5,534,764.00)
The Grants Office has submitted over 30 grant applications over the last three years, averaging
approximately 10-15 grants submitted annually. The success rate of the Grants Office stands at
about 70%. The following represents a summary of the funding awarded over the last three fiscal years:
Fiscal Year Funding Awarded
FY 2011-2012 $1.9 Million
FY 2010-2011 $5.4 Million
FY 2009-2010 $4.5 Million
Grants Workshop Series April 24 2012 - May 8, 2012
60+ participants comprised of faculty, staff and administrators attended a series of three (3) workshops: 1) Grant Writing ABC's; 2) Finding and Researching Grant Opportunities; 3) Grants Boot Camp
MSJC Teaching and Learning Academy August 15 - 17, 2012
18+ participants comprised of faculty, staff and administrators attended a grants boot camp consisting of the three workshops that were presented in the Spring
1. Align all grant applications with the college's integrated institutional plans, strategic plan, institutional/department goals, and mission
All grants submitted were aligned with institutional plans (revised grant development proposal approval form to include certification that
grant idea/need is included in unit program review)
2. Improve communication with the faculty (Academic Senate) in the development of district-wise grant applications and the components and
overall impact the grant will have on the institution
Academic Senate Committee members are included on correspondence regarding all federal grant opportunities
3. Increase the number of grants submitted to private foundations in collaboration with the MSJC Foundation to support academic programs,
support services and student success
Software was not purchased and change in Foundation staffing did not permit for this goal to be achieved
4. Finalize a federally negotiated indirect cost rate in collaboration with Business Services
In 2011 the Grants Office was transformed into the Planning & Institutional
Effectiveness/Grants Office to account for the additional responsibility for grant
development and management, planning, assessment, and institutional effectiveness.
In 2011 the District was awarded a 4.6 million dollar STEM grant. The Associate
Dean of Institutional Effectiveness serves as the project director for the grant which
requires regular coordination and oversight of grant activities, as well as budgeting
and reporting responsibilities.
Yes, on-going budget concerns have impacted the district as a whole. Due to
significant budget cuts at the State level, MSJC Administration has implemented a
hiring frost. Many vacant positions remain unfilled, administrators are being
asked to wear multiple hats attempting to carry the workload for more than one
division, and there have been no additional full-time faculty hired in the past 2-3
years. These challenges have resulted in limited staff resources needed to seek
and support additional grant funding.