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ACADEMIC GRIEVANCE/GRADE APPEALS PROCEDURE (Vance-Granville Community College)

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ACADEMIC GRIEVANCE/GRADE APPEALS PROCEDURE
Academic issues include, but are not limited to, the application of attendance policies,
grades, classroom/lab or clinical/shop conduct, and admission to or dismissal from a class or
program. Students should initiate the grievance/appeals process as soon as a concern develops
rather than waiting until the end of the term, as some relevant faculty or staff may not be
available between terms. Grade appeals must be on file no later than 20 working days
(working days exclude weekends and holidays) after the end of the term in which the grade
was awarded. Appeals related to dismissal from a course or program must be on file no later
than 5 working days from the dismissal date. A student having an academic issue must discuss
the problem in a calm and sincere manner. Most problems are resolved at the instructor level;
however, the Appeals Procedure may involve the following levels of college faculty/staff in this
order:
1. Instructor
2. Program Head if applicable
3. Department Chair/Director/Coordinator
4. Academic Dean/Dean of Continuing Education
5. Vice President of Academic Affairs
The procedure will occur in the following order:
1. The student will arrange a meeting with the instructor to discuss the problem as soon as
it develops, preferably before the end of the term.
2. If the problem is not resolved with the instructor, the student will contact the Program
Head (if applicable)/Department Chair/Director/Coordinator, who will arrange to meet
with the student or the student and instructor.
3. If the problem is not resolved the student will obtain an Academic Appeals Procedure
Form from the Program Head (if applicable)/Department Chair/Director/Coordinator or
from the VGCC web site. The student will complete the form and personally or
electronically, via VGCC student email address, submit the form to the Dean detailing
his/her academic concerns.
4. For grievances related to Curriculum Programs, the Academic Dean will meet with the
instructor and Program Head (if applicable)/Department Chair/Director/Coordinator to
discuss the concern. For grievances related to continuing education courses, the Dean of
Continuing Education will meet the instructor and/or Director/Coordinator to discuss
the concern.
1
Academic Grievance/Grade Appeals Procedure
Revised Date: 11/28/17/ASA
5. A written response from the Dean will be provided to the student within 10 working
days of receipt of the student’s form. It is the student’s responsibility to follow up with
the Dean during this time period.
6. If not satisfied with the Dean’s response, the student will have 5 working days to appeal
to the office of the Vice President of Academic Affairs. Students are responsible for
submitting the original appeal form with the Dean’s response. Students should keep a
copy of all documentation related to the appeal for their records.
7. If the concerns are not resolved, the student may request a hearing of the Judicial
Committee. The office of the Vice President of Academic Affairs will contact the Judicial
C-chairs to arrange a hearing. A hearing will be scheduled within 10 working days from
the receipt of the appeals request. The student will be notified by the office of the Vice
President of Academic Affairs of the date, and location of the hearing.
8. The Judicial Committee will provide written recommendation of their decision to the
President of the College within 5 working days. The president will make a decision and
notify the student within five working days of receipt of committee’s recommendation.
The decision of the President is final.
2
Academic Grievance/Grade Appeals Procedure
Revised Date: 11/28/17/ASA
Student Name: Course Title:
ID#: Course Prefix/Number/Section:
Major: Term: Year:
VGCC student email: Phone:
Step 1: Write (in detail) your academic concerns or issues. (Attach any documentation or
additional sheets as needed: Nothing may be added to Step 1 once it has been given to the
Academic Dean/Dean of Continuing Education.
Student Signature: ________________________________Date: ___________________
Personally or electronically, via VGCC student email address, deliver the form to the Academic
Dean/Dean of Continuing Education. Students are responsible for filing appeals in accordance
with the current Academic Grievance/Grade Appeals Procedure.
Dean’s Signature: _________________________________Date: ___________________
A written response will be provided to the student within ten working days from receipt of the
form. It is the student’s responsibility to follow up with the Dean during this time period.
RESPONSE
Dean’s Signature: ___________________________________ Date: _________________
Student Signature: __________________________________ Date: _________________
Accept Reject
(If you accept the response leave the form with the Dean, but keep a copy for your files)
Step 2: If not satisfied with the response, personally or electronically, via VGCC student email
address, deliver the form including the Dean’s response, to the office of the Vice President of
Academic Affairs within five working days after receiving the Academic Dean’s response for
Step 1 of the process.
3
Academic Grievance/Grade Appeals Procedure
Revised Date: 11/28/17/ASA
Vice President of Academic a Affairs: __________________Date Received: ________
After reviewing the grievance, the Vice President of Academic Affairs will provide the student
with a written response.
RESPONSE:
Vice President of Academic Affairs Signature: _______________ Date: ___________
Student Signature: _____________________________________________ Date: ____________
Accept Reject
(If you accept the response leave the form with the Vice President of Academic Affairs, but
keep a copy for your files.)
Step 3: If the concerns are not resolved, the student may request a hearing of the Judicial
Committee. The office of the Vice President of Academic Affairs will contact the Judicial co-
chairs to arrange a hearing. A hearing will be scheduled within 10 working days from the
receipt of the appeals request. The student will be notified by the office of the Vice President
of Academic Affairs of the date, and location of the hearing.
Student Note: Please make a copy at each level to keep for your files. Upon completion of the
Appeal, the original form will remain on file in the office of the Vice President of Academic
Affairs with a copy to be sent to the Dean of Student Support Services.
4
Academic Grievance/Grade Appeals Procedure
Revised Date: 11/28/17/ASA
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ACADEMIC GRIEVANCEGRADE APPEALS PROCEDURE (Vance-Granville Community College)

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Completed 24 July 2020

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