ACADEMIC DISMISSAL PETITION PROCESS
Rev. 3/31/2020
As per the Alamo Colleges District policy, students placed on Academic Dismissal must remain out a period of time as dictated by level
of academic dismissal. Upon completion of the sit-out period, students must complete the petition process of the intended institution by
the set deadlines listed below. Students are eligible to complete the petition process with any of the Colleges of the Alamo Colleges
District as long as that college aligns to intended career and educational goals. The petition process may vary by college.
The Alamo Colleges District honors the academic standing in place at the last institution attended therefore, students who were placed on
Academic Dismissal or Academic Suspension at their previous institutions and are seeking to transfer must follow the petition process as
stated. This would include students transferring from one Alamo College to another.
ADDITIONAL INFORMATION:
-Students on their 1
st
or 2
nd
Academic Dismissal must sit out one full 16-week semester prior to petitioning.
*Only students on 1
st
Academic Dismissal have the option to petition for registration without remaining out at least one fall or spring semester.*
-Students on third (3rd) or Permanent Academic Dismissal must sit out one (1) full academic year (spring, summer and fall) prior to
petitioning.
-Transfer Students on Academic Dismissal must include a copy of their transcript(s) from the last college/university attended with their
petition packet at time of petitioning and adhere to sit out periods indicated above.
-Petitions must be received by the date listed below according to term of enrollment. Early submission is recommended.
Term/Session
Petition Process
Begins
Process Priority
Deadline
Last Day to
Complete Process
First Day of Class
Fall 16-week
April 1, 2020
July 30, 2020
August 7, 2020
August 24, 2020
Fall Start II (San Antonio College only)
April 1, 2020
August 7, 2020
August 21, 2020
September 8, 2020
Fall Flex II (San Antonio College only)
April 1, 2020
October 1, 2020
October 9, 2020
October 19, 2020
Spring 16-week
November 2, 2020
December 1, 2020
January 4, 2021
January 19, 2021
Spring Start II (San Antonio College only)
November 2, 2020
January 13, 2021
January 20, 2021
February 1, 2021
Spring Flex II (San Antonio College only)
November 2, 2020
February 24, 2021
March 3, 2021
March 22, 2021
Dismissal Petitions for the summer semesters are not accepted.
Things to Consider if Your Petition is Approved:
Registration and successful completion of the Strategies for Success (SDEV0171) course is mandatory.
o Course must be completed through petitioning institution.
During the advising session, your advisor will work with you to determine the best method of instruction and course
schedule. Additional items may be required by the Alamo College you are petitioning to attend.
Mid-term Progress Reports must be submitted to your Certified Academic Advisor/ College Official by the indicated
deadline for future registration.
A semester GPA of 2.0 or higher is required in all registered courses in accordance with the Alamo Colleges District
Academic Dismissal Policy. A registration hold will be placed and remain until back in good Academic Standing.
Non-compliance with all responsibilities indicated above may require you to sit out up to one full academic year.
Assistance with petition procedures and academic advising is available through:
Northeast Lakeview College
Student Commons, Welcome Center- Advising
210-486-5401
Northwest Vista College
Cypress Campus Center, Advising Services Center #108
210-486-4459
Palo Alto College
BOLD Advising Center, Palomino Center Annex
210-486-3366
Palo Alto College
SEED Advising Center, Palomino Center Annex
210-486-3131
Palo Alto College
STEM Advising Center, Palomino Center, #114
210-486-3660
St. Philip’s College
MLK: Welcome Center - Advising
210-486-2008
St. Philip’s College
SWC: Building 1 room# B172
210-486-7281
San Antonio College
CCAI, STEM & BPSI Advising Centers, Moody Learning Center,
1st Floor
CCAI: 210-486-0333
STEM: 210-486-0768
BPSI: 210-486-0328
San Antonio College
Disability Support Services, Moody Learning Center 1
st
Floor
210-486-0020
San Antonio College
HBSI Advising Center, Nursing and Allied Health, #109
210-486-1406
San Antonio College
Veterans Advising, Victory Center, #101
210-486-0111
Instructions for Submitting an Academic Dismissal Petition Packet to Northeast L
akeview College
Eligibility Requirements
Students petitioning to return from academic dismissal must meet the following:
Have an active admissions application to Northeast Lakeview College for the petitioning semester. If you have
not attended Northeast Lakeview College in the last 12 months, you will need to submit a new application for
admission and complete all admissions requirements. Please see https://www.alamo.edu/admission--aid/how-to-
apply/ for application and admissions steps.
Have any holds on your record cleared (other than the Academic Dismissal hold).
Please Note: If you are under the age of 22, state law now requires you to provide proof of Bacterial Meningitis
Vaccination. For more information visit http://www.alamo.edu/meningitis/ This must be done through your
ACES student account at https://aces.alamo.edu/cp/home/displaylogin prior to petitioning.
Transfer Students: must submit an official transcript from their previous institution(s) to the Admissions and
Records office. A copy of the official transcript must also be included with the petition packet.
Must have sat out the required amount of time based on the level of Academic Dismissal:
o 1
st
and 2
nd*
- one full 16-week Fall or Spring semester
Students on 1
st
Academic Dismissal have the option to petition without sitting out a full 16-week semester,
however it is at the discretion of the Academic Advisor or Advising Team Lead to approve your petition.
o 3
rd
/ Permanent* –one full academic year (one spring, summer and fall term)
*Students on 2
nd
or 3
rd
Academic Dismissal do not have the option to waive the sit-out period. Submitting a petition does
NOT
guarantee approval.
Please Note: Summer/FLEX/Start II Semesters are not options for petitioning at Northeast Lakeview College.
If you are unsure which level of dismissal you are on, please contact us at nlc-advising@alamo.edu from your ACES
email for information. Be sure to include your full name and banner ID in the message.
Submission Instructions –Please Read Carefully!
Complete the petition packet in its entirety, any incomplete packets will require you to resubmit once
completed. Once your packet is completed, you will submit it by email to nlc-advising@alamo.edu
from your student (ACES) email account. No handwritten petitions will be accepted. Petitions received
from personal email addresses may not be reviewed as they may land in the SPAM folder. Please make sure
to save the document prior to submitting it for your records. If you have any questions about how to fill out
a portion of the packet you may email us at nlc-advising@alamo.edu or call us at (210) 486-5406
Once your packet has been received, it will be reviewed to ensure the following requirements have been met:
1) All pages of the packet are completely filled out and typed. No handwritten documents will be accepted.
2) A typed Reflection Statement is included in the email submission
3) All requirements listed above
Students who meet all eligibility requirements will be notified through ACES email regarding their next steps.
Students who do not meet all of the eligibility requirements listed above will be notified of the missing
requirements and asked to resubmit their packet once all requirements have been met.
The Alamo Colleges District does not discriminate on the basis of race, religion, color, national origin, sex, age, or disability with respect to access,
employment programs, or services. Inquiries or complaints concerning these matters should be brought to the attention of: Associate Vice
Chancellor of Employee Services, Title IX Coordinator, (210) 485-0200. Address: Human Resources Department, 2222 N. Alamo St. San
Antonio, TX 78215.
Revised: 2/13/2020
Academic
Dismissal
Petition
BE ADVISED: Submitting an Academic Dismissal Petition does not guarantee enrollment. Petitions will be reviewed to evaluate your eligibility.
This petition does not address Financial Aid Suspension (SAP) process.
Students on Academic Dismissal must complete the petition and supporting documents in order to be considered for re-instatement. Each college
of the Alamo Colleges District requires different supporting documents that must be completed in full prior to submission. Ensure that you read all
directions carefully.
Please complete this form entirely. Incomplete petitions will not be reviewed.
SEMESTER REQUESTED FOR REINSTATEMENT: Fall Spring Year:
LAST NAME FIRST NAME MI
BANNER ID PRE-MAJOR/ FIELD OF STUDY
CURRENT MAILING ADDRESS CITY STATE ZIP CODE
@student.alamo.edu
ACES E-MAIL ADDRESS PERSONAL EMAIL ADDRESS (REQUIRED) CELLPHONE #
Will you be working while enrolled? YES NO If yes, how many hours per week?
Which factors do you believe contributed to your inability to achieve academic success? Check all that apply:
Excessive absences
Not participating in class
Poor time management
Late/missing assignments
Poor study habits
Transportation Issues
Lack of motivation/ interest
Course load/ Format
Work schedule conflict
Stress Management
Medical related crises
Family
Personal problems
Poor support system
Financial issues
Other
AS A STUDENT YOUR RESPONSIBILITIES ARE (Initial by each statement indicating you understand):
____ Το understand the Academic Dismissal Policies outlined at
http://mynvccatalog.alamo.edu/content.php?catoid=108&navoid=5165#Academic_Standing_and_Probation (turn into quick link)
____ If approved, register for up to 6-8 credit hours per semester.
____ To register and successfully complete the Strategies for Success (SDEV0171) with a “C” or higher in your petitioning semester.
____ To
achieve and maintain a minimum semester GPA of 2.0 or higher each semester enrolled.
____ Τo meet with your assigned certified academic advisor each semester enrolled.
____ To provide Mid-term Progress Reports to your assigned certified academic advisor by the deadline each semester.
You will remain on academic dismissal until your cumulative institutional GPA is a 2.00 or higher.
Non-compliance with all responsibilities indicated above will result in a registration hold and may require you to sit out up to one full
academic year.
Student Signature: __________ ____Date:_ __________________________________________
FOR OFFICE USE ONLY
Reviewer Name (Please Print): ____________________________________
Date Reviewed: __________ ________________________
Level of Academic Dismissal (please circle one): 1
st
, 2
nd
, 3
rd
, Permanent
Student Type: Prior Other Alamo College Transfer
Petit
ion Decision (please circle one): Approved/Not Approved SPACMNT/ Navigate Notated (please circle one): Yes No
SOAHOLD Waived to: _________SZAREGS hours updated: Yes No Approved Number of Hours:__________
Add
itional Comments: __________________________________________________________________________________________________
_____________________________________________________________________________________________________________________
_____________________________________________________________________________________________________________________
Reviewer Signature: ______________________________________ Title: ______________________Date of Decision: __________________
1st
Transfer
Approve
Yes
Yes
Paving My Path
Reflection Statement
Your reflection statement is your opportunity to share what experiences you had that affected your ability to be
successful. It has a great impact on whether your petition for waiver of academic dismissal will be approved. It
is imperative that you are honest and provide as much detail as possible when answering the questions required.
An example of the format required is provided on the back of this page.
Reflections
Discuss in detail the factors you selected on the Academic Dismissal Petition.
o Describe what you have done to address these issues.
Describe the approach you took to being a college student when previously enrolled.
o How do you think this impacted your ability to be successful?
o What did you learn from these experiences that will help you be successful if your petition is
approved?
Planning for the Future
Career
o Discuss your career goals- what career field are you interested in and why?
o What do you know about your chosen career field?
o What research have you done to prepare you for this career choice?
Transfer Intent
o Does your career field require you to complete a Bachelor’s degree?
o If so, which transfer institution are you planning to attend?
o What (if any) research have you done to learn more about transfer requirements, admissions
steps and recommended courses for completion?
While at (insert Alamo College name here)
o Which degree plan will you be pursuing that aligns to your career and transfer goals?
Present Opportunities
Motivation to Succeed
o What motivates you to return to college?
o Who are members of your support system that will advocate for you to be successful
academically?
Student Accountability
o What actions will you take to ensure you are successful if approved to return?
o How will you hold yourself accountable to the responsibilities of a student?
Resources for Success
o What college resources are you aware of that you will utilize?
o How do you see your Advisor helping you achieve your goals?
Student Name Banner ID Date
Paving My Path Reflection Statement Example
This is an example of the format that should be used when typing your reflection statement. It should be
a minimum of one (1) page, typed, double-spaced with one-inch margins. There should be separate paragraphs
addressing all of the areas as indicated in the paragraphs below.
Paragraph 1: Reflections- address all the reasons you are on Academic Dismissal. Reflect on your past
performance and the mindset in which you viewed attending college previously. What did you learn from these
experiences and how will it help you in the future? Describe in detail the steps you have taken to ensure these
issues will not affect your progress upon return. Any factors identified on the Academic Dismissal Petition form
should be addressed here.
Paragraph 2: Planning for the Future- Discuss your academic and career goals. What makes you
passionate about this career choice? Discuss your academic plan from Northwest Vista College to your intended
transfer institution (if applicable). How will this academic plan get you to your career field?
Paragraph 3: Present Opportunities- This is a very important paragraph when deciding to approve your
petition. What motivates you to pursue your goals, and how will this motivation keep you on track? What
actions will you take to hold yourself accountable to meeting the responsibilities of a student? What resources
are you aware of that you will utilize as tools for success? What accomplishments or goals have you fulfilled
during this time that prove you have developed the skills necessary to be successful in college?
*Remember, your Reflection Statement is your opportunity to prove that you have learned from your experiences and are
truly ready to be successful in meeting your educational goals.*
Student Success: Schedule Builder
Name: _____________________________ Banner ID: __________________ Pre-Major:_________________
Future Transfer University (1
st
choice):______________________ (2
nd
choice):__________________________
Complete (2) TWO semesters of schedule building with the courses listed on your degree plan.
Utilize the instructions &
web link below to access your degree plan in Alamo GPS. Begin by logging into your
ACES account with your Alamo Colleges ID and password. On the Home tab, click
on the GPS icon (as shown to the right). You will now see your degree plan based on
the major you indicated when you applied for admission. If this major is incorrect, you
will need to utilize the correct degree plan found in the course catalog online at
https://www.alamo.edu/nlc/academics/program-index/ to complete
this activity.
Review your Alamo GPS for all coursework you have completed successfully with a
“C” or higher. If the sections of your degree have a class listed and are highlighted in
yellow with a green checkmark, then you have completed that course successfully and it is applicable to your degree plan.
Any section of your degree plan that is red is showing coursework you would still need to complete. These are the classes that you
should use to complete this activity. Pre-College courses (Math 0410, 0320 & or INRW0420) will not be listed on the degree plan, so
please be sure to include them if your TSI scores have placed you into these courses. They are prerequisites to most college courses
and would need to be completed first.
Use the degree plan to add in the courses you plan to take and make sure to label the semester.*Remember you will be
limited to a maximum of 2 classes and your SDEV0171 course (up to 8 credit hours) upon approval. Use the
example provided as a guideline.
*SDEV0171 (NOT SDEV0370) is a required course for all Academic Dismissal students who
did not previously complete the course with a “C” or better and must be completed during their returning semester.
Example- Semester: Fall 2019
Course Name and
Number
Credit Hours
Institution Course was
Taken Previously
Grade Replacement
Opportunity
Is this a 3
rd
time
taking the course?
ENGL1302
3
SAC
Yes
Yes
MATH0410
4
NLC
Yes
No
SDEV0171*
1
No
No
TOTAL Hours:
8
Semest
er: spring/ fall____________
Course Name and
Number
Credit
Hours
Institution
Course was
Taken Previously
Grade
Replacement
Opportunity
Is this a 3
rd
time
taking the
course?
Advisor
Approved:
Advisor Use Only:
SDEV0171(required 1
st
semester)
1
TOTAL Hours:
Semester: spring/ summer/ fall____________
Course Name and
Number
Credit
Hours
Institution Course
was Taken
Previously
Grade
Replacement
Opportunity
Is this a 3
rd
time taking the
course?
Advisor
Approved:
Advisor Use Only:
Reviewing Advisor Signature (indicating Plan is approved and placed in GPS ISP):___________________________
6
TOTAL Hours:
Time Matters
What
is Time Management?
Time Management is the act or process of planning and exercising conscious control over the amount of time you spend
on specific activities or tasks. It is necessary to increase a person’s effectiveness, efficiency and reduce stress. Poor time
management is related to procrastination and an increased feeling of frustration in college students.
Why T
ime Management is Crucial to your Success
Time is limited- you cannot use more time than you have to accomplish all your goals.
It is directly tied to your success- by managing your time you are able to take control of your life and accomplish
more with less effort, stay focused, prioritize your tasks, and work more efficiently.
Reduce your Stress level- because you have managed your time, you will not feel “rushed” which allows you to
have more free time to devote to the things you want to do while still accomplishing the things you have to do.
Di
rections on how to complete this activity:
Use the schedule provided to show what a typical week would look as if you were approved to enroll in classes.
You must account for all of the following activities in your schedule:
o Hours you plan to spend per week in class
o Hours you plan to spend per week studying for class(es)
o Hours you plan to spend on assignments, projects, study groups, labs, etc. (separate from study time)
o Hours you plan to spend at work (if applicable)
o Hours per week you plan to spend sleeping
o Hours you plan to spend per week for personal activities (to include but not limited to family, friends, sports, church,
TV, internet, video games, hobbies, etc.)
The total amount of hours in your week cannot exceed 168.
All boxes must be filled in-do not draw arrows, highlight boxes or leave any blank.
When planning for how many hours to dedicate towards class and homework, remember if approved, you will be
allowed to take a maximum of 2 classes plus your SDEV0171 class (8 credit hours) for the semester. An example
of a typical schedule may be Government (GOVT2305), Speech (SPCH1311) and the Strategies for Success
course (SDEV0171). This would equate to 7 credit hours for the semester. The second digit in the course number
(bolded and underlined) tells you how many credit hours they are.
No
te: Think of the hours in a week like dollars in a paycheck. If you only have a $168 dollars to spend all week, how do
you budget your money? You cannot use more money than the $168 dollars, and you cannot save any for the following
week.
Here is an example of a few items listed above. It is only an example! The schedule you submit should reflect which
activities are a part of your life.
Time
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday
9:00-10:00am
Work
GOVT2306
Work
GOVT2306
Play video
games
Study for GOVT
quiz
Church
10:00-11:00am
Work
SPCH1311
Work
SPCH1311
Work on my
SDEV project
Work on Speech
project
Breakfast with
the family
11:00-12:00pm
Lunch
SDEV0171
Lunch
SDEV0171
Lunch
Meet friends for
lunch
Go for a hike
Helpful Tips
Study Time Tips:
Plan for the week: If you are enrolled
in 7 credit hours of class, you will
need to plan for 2-3 hours of studying
for each credit hour. This would be
approximately 21 (3x7) hours of study
time. Place your study time in your
schedule first, and then add time for
your social activities.
Plan for class: Be prepared for
class by completing any assigned
readings and reviewing your
notes ahead of time. If you are
unsure or confused about any of
the material prepare a list of
questions to share with your
instructor.
Plan for the semester: Write
down when all assignments,
projects and tests/ quizzes are
due. Don’t forget to include
how much an assignment is
worth to track your progress
in class.
Prioritize: Do one thing
at a time, and focus
with your full attention.
Focus on the
importance of the task,
not the urgency. Always
leave room for
flexibility.
Be prepared to discuss activity in your Dismissal Interview
7
Time
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday
12:00-1:00 am
1:00-2:00 am
2:00-3:00 am
3:00-4:00 am
4:00- 5:00 am
5:00 - 6:00 am
6:00 -7:00 am
7:00 -8:00 am
8:00 -9:00 am
9:00 -10:00 am
10:00-11:00 am
11:00am-12:00 pm
12:00-1:00 pm
1:00-2:00 pm
2:00-3:00 pm
3:00-4:00 pm
4:00-5:00 pm
5:00-6:00 pm
6:00-7:00 pm
7:00-8:00 pm
8:00-9:00 pm
9:00-10:00 pm
10:00-11:00pm
11:00pm-12:00am
Interviewing Advisor Comments Section
STUDY TIME= # OF SEMESTER HOURS ENROLLED x 3 (7 credit hours x3 hours=21 study hours
8