04 February 2022
Important
It is your responsibility to establish the consequences of the changes you wish to make. These could include:
• fee changes (http://www.students.uct.ac.za/students/study/handbooks/current )
• timetable changes
• changes in eligibility for readmission
• changes in eligibility for graduation
• changes in funding eligibility
• changes to your overall duration of study
Note: Do not use this form to cancel your UCT registration. Please use the Cancellation of registration form
(http://www.students.uct.ac.za/sites/default/files/image_tool/images/434/fees_funding/fees/forms/cancel_registration.pdf)
Instructions
• Complete this form when applying for the following change of curriculum:
o
Change of Programme / Specialisation / Major
o
Change of Faculty
o
Withdrawal or addition of courses
• If selecting either section 2A Change of Programme / Specialisation / Major or section 2B Change of
Faculty, then section 2C Withdraw / Add a course must be completed as well.
• If you are Science Faculty student, then you must complete the ACA09S supplement on page 3 as well.
• Curriculum changes are subject to strict deadlines dates, after which penalties may apply. See: Deadline dates.
• If you are currently receiving funding, ensure you consult with your funder prior to applying for your proposed
curriculum changes, regarding the impact on your continued eligibility for funding. See: Financial Aid / Sponsor
information.
• Your form must be submitted on PeopleSoft using the service-request function. For instructions on how to use
service requests, see: Change Curriculum page on Vula (https://vula.uct.ac.za/x/2kCokU).
• If you cannot upload it to PeopleSoft, you should approach your Faculty Office.
• You do not need to get it signed by an advisor before you upload it. The advisor will approve it in PeopleSoft.
• Monitor your service-requests in PeopleSoft to see any comments from your curriculum advisor.
• The service-request status will be changed to “accepted” when approved.
• Please allow three or four working days for this to take place. Your transcript will then be updated.
• Check your updated enrollment changes in Student Administration Self Service within 72 hours and report any
discrepancy to your Faculty Office immediately.
Deadline dates
The deadline dates for course withdrawals and additions for the current year are listed below. Late changes, if permitted,
are subject to a penalty. See General Rules and Policies handbook (Rule G 14 and G 13.1) or consult your Faculty Office
for deadline dates and fee implications.
a course 2022
Last date to drop a course 2022
18 February 18 February
29 July
05 August
18 February
18 February
04 March
25 March
29 July 29 July
12 August
02 September
Financial Aid/Sponsor information
Curriculum changes or taking a leave of absence has funding implications. You are required to consult your funder, prior
to the completion of this form, regarding the impact on your continued eligibility for funding. NSFAS and UCT Student
Financial Aid does not allow for students to change their programme of study without prior approval. It is your
responsibility to ensure that you have consulted and received approval from your sponsor regarding changes to your
studies.
Student Administration Self Service
Access Student Administration Self Service (http://studentsonline.uct.ac.za/) to print your academic record and attach
it to this application form. The academic record contains your registration information as it is currently held on the UCT
Student System. Remember to keep your personal data, including addresses and telephone numbers, up to date via
Student Administration Self Service. Any queries about this information should be directed to your Faculty office.
Changing a Programme/Specialisation/Major
Add in the Programme code and Specialisation. For example: CB001ACC04. This is obtainable from the Faculty
Handbooks.
Withdrawal and Addition of courses
Credit information can be obtained from the Faculty Handbooks. Class numbers are available from Faculty Office Notice
Boards. Humanities courses class numbers are listed in the Humanities Handbook. Departmental signatures are
required for withdrawal and addition of courses. Course convener/student advisor signatures are required for adding
Science/Humanities Postgraduate courses.
Declarations by student and advisor
Check all information carefully and sign the form yourself. Ensure that your Programme Convener / Curriculum Advisor
has signed the form as well. The Advisor/Convenor must indicate your Academic Year of Study (AYOS).
