BURSLEDON PARISH COUNCIL
Parish Council Office, The Lowford Centre, Portsmouth Road.
Bursledon Southampton SO31 8ES
Telephone 023 8040 7535 Website: bursledon-pc.gov.uk
Email: clerk@bursledon-pc.gov.uk
Notice of Meeting
Meeting of Full Council
Time and date
7: 00pm on Monday 24 June 2020
Place
Bursledon Parish Council Virtual Office. (This will be an on-
line meeting managed by the Parish Council.)
To ALL MEMBERS OF THE COUNCIL
Dear Councillor
You are hereby summoned to attend the on-line meeting of Bursledon Parish Council to
be held on Wednesday 24 June at 7.00 pm.
You will receive an electronic invitation to the meeting from the Council Office.
The Agenda for the meeting is attached
Yours sincerely
Roland Potter
Roland Potter
Parish Clerk
17 June 2020
PUBLIC NOTICE HOW TO TAKE PART IN A MEETING
Due to the current restrictions on public meetings and social distancing. Council
and committee meetings will be held on-line. If you wish to take part in this meeting
please see the instructions on the next page.
001
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HOW TO TAKE PART IN A MEETING
If you wish to speak at a meeting or ask a question, you should submit a request by
email to the clerk@bursledon-pc.gov.uk including you email address up to one hour
before the meeting. You will then receive an invite from the Council to take part in the
on - line meeting.
Or
5 to 10 minutes before the start time please click “Join Microsoft Teams Meeting” below
using either a computer, tablet or smartphone.
Join Microsoft Teams Meeting
If prompted, we recommend that you install the Teams app rather than using the
functional but inferior web version.
Then join the audio as follows:
- Smart phone: no further action is required
- Computer & tablet: either use a headset (recommended) or the built-in microphone
and speaker
- Phone:
(1) mute microphone by clicking “Microphone” button on Microsoft Team window
(2) mute speaker on computer/ tablet
(3) dial 023 8212 8725 and the conference ID 340 127 603#
You can skip the “Join” stage and simply dial
23 8212 8725 and the conference ID 340
127 603#, but you will not be able to see what is displayed during the meeting.
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3
Agenda
Meeting of Full Council
Time and date: 7:00pm on Wednesday 24 June 2020
Place: Bursledon Parish Council Virtual Office.
Members of the public and press are welcome to attend in accordance with the Public
Bodies (Admissions to Meetings) Act 1960
1
To receive and consider apologies for absence.
2
2.1
2.2
To receive from members, in respect of any items included on the agenda for this
meeting, disclosures of any personal or pecuniary interests in line with the Bursledon
Parish Council’s Code of Conduct and gifts and hospitality in line with government
legislation.
Declarations of Interest for District & County Councillors
District & County Councillors on the Council will make their comments and decisions
based upon information available at the time of this meeting. It is accepted that
District & County Councillors may come to different decisions in the light or more
information being made at District or County Council Planning Meetings.
3
To approve the minutes of the Council meeting held on Tuesday 29 May 2020
(Attached).
4
4a
4b
The Chair will invite members of the public present if they would like to speak or ask
any questions on any Local Government matter, not included on the agenda to which
an answer will be given or if necessary, a written reply will follow within 10 working
days, or the questioner will be informed of the appropriate contact details.
The Chair will invite members of the public present to indicate which item on the
agenda if any, they would like to speak.
5
To receive any communications from the Chair of the Council.
003
4
6
6a
6b
Application No: H/20/87963
Site Address: THE LODGE, PLOVERFIELD, LONG LANE, BURSLEDON,
SOUTHAMPTON, SO31 8DA
Description: Erection of garden room
Application No: F/20/87923
Site Address: FAIRPORT HOUSE, LANDS END ROAD, BURSLEDON,
SOUTHAMPTON, SO31 8DN
Description: Erection of single-storey boathouse following demolition of existing
boathouse.
7
To receive and note the Internal Auditors Report for 2019/20.
To consider the actions recommended within the report.
8
To approve the Annual Governance Statement for 2019/20.
9
To receive and approve the Annual Accounts and Annual Return for 2019/20
10
To note and approve the schedule of payments at 19 June 2020
To note the Budget report at 31 May 2020
To note the Cash Book Summary at 31 May 2020
11
To receive and note the Parish Clerks Report.
To approve the actions identified within the report.
12.
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Page 1 of 6
Bursledon Parish Council Full Council Meeting
Wednesday 19 May 2020
Signed…………………………………………………………………………………Date……………………………………………………….
Bursledon Parish Council
Minutes of the Full Council Meeting
Minutes of the virtual meeting of Bursledon Parish Council held on Tuesday 19 May 2020
at 7pm in the Bursledon Parish Council Virtual Office. (This was an on-line meeting
managed by the Parish Council)
Members:
Cllr S Holes (Chair)+
Cllr M Garrett (Vice Chair) +
Cllr T Craig +
Cllr K House +
Cllr B Simon-Hart #
Cllr M Penn +
Cllr J Rich +
Note: + = Attended, * = Apologies, #= Absent and no apology received.
Also, Attended
Officers of the Council R Potter (Parish Clerk)
Members of the Public: 6
FC/20/129
Apologies for Absence
There were no apologies
FC/20/130
Declarations of Interest
There were no declarations of interest.
FC/20/131
Minutes of Previous Meeting.
The minutes of the Full Council Meeting held on Wednesday 26 February
2020 were agreed and signed as a correct record.
FC/20/132
Questions from the Public
There were no questions by the public
FC/20/133
Chair’s Communications
There were no communications
FC/20/134
Change to the order of the Agenda
Council considered changing the order of business to hear planning
applications first.
RESOLVED: To change the order of the agenda to defer items 6 & 7 util
after items 8 and 9
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Page 2 of 6
Bursledon Parish Council Full Council Meeting
Wednesday 19 May 2020
Signed…………………………………………………………………………………Date……………………………………………………….
FC/20/135
Appointment if Chair of the Planning & Highways Committee
Due to the resignation of Cllr O Sullivan, there was now a vacancy for the
chair of the Planning Highways Committee.
Cllr Rich proposed, and Cllr Pen seconded that Cllr M Garrett to take the
position of Chair of the Committee.
RESOLVED:
That Cllr M Garrett be appointed Chair of the Planning and Highways
Committee.
FC/20/136
Cllr Holes passed the Chair of the meeting to Cllr M Garrett Chair of the
Planning and Highways Committee for the planning section of the agenda.
FC/20/137
Planning Applications
Application No: O/20/87736
Site Address: THE MILL HOUSE, WINDMILL LANE, BURSLEDON,
SOUTHAMPTON, SO31 8BG
Description: Outline planning application for 14no. affordable housing
dwellings with associated landscaping, infrastructure and access from
Windmill Lane (considering access and layout only)
RESOLVED: OBJECT
The Council objects for the following reasons:
The application contrary to EBC Policies about conservation and
countryside. The new buildings in the proposal are for a high-
density development of homes and hard standing parking for
vehicles, which does not enhance the designated area and has a
detrimental impact on the setting of the windmill with the
conservation area.
The Council believes there will be an unacceptable loss of wildlife
habitat and trees.
The proposed development on the disruption of wind flow which
is essential to maintain the working of one of the last working
Windmills and will reduce its production capacity.
The Council are concerned over impact of proposed drainage of
the site on neighbouring properties.
The proposed access to the north of the site is on a narrow lane
with on road parking serving homes directly opposite.
The unacceptable increase in related traffic on Windmill Lane.
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Page 3 of 6
Bursledon Parish Council Full Council Meeting
Wednesday 19 May 2020
Signed…………………………………………………………………………………Date……………………………………………………….
If officers are minded to approve this application, the Council
asks that it passed to the Local Area Committee for consideration
and decision.
FC/20/138
Application No: F/20/87702
Site Address: DROVE HOUSE, HIGH STREET, BURSLEDON,
SOUTHAMPTON, SO31 8DJ
Description: Construction of two-storey 4-bedroom dwelling and detached
double garage following the demolition of the existing dwelling and garage.
RESOLVED: OBJECT
The Council objects for the following reasons:
The application is contrary to Section 170.LB of the adopted Local
Plan regarding demolition within the conservation area. The
Council is of the opinion that regarding 170.LB (i) the current
house is in a habitable condition and that the proposed
development does not fulfil the requirement of sections (ii) and
(iii) of 170.LB.
The volume of proposed replacement exceeds the limit for
extending property in Old Bursledon Conservation Area.
The roof mass and materials at Western end of proposed
dwelling will have a detrimental impact on the conservation area
setting viewed from High Street.
The building design, materials and colour for proposed
replacement dwelling will detract from the character of the
conservation and countryside designated area; both when
viewed from Strawberry Trial route along High Street and viewed
from the River Hamble.
If officers are minded to approve this application, the Council
asks that it passed to the Local Area Committee for consideration
and decision.
FC/20/139
Application No: H/20/87375
Site Address:14 WOODLANDS WAY, BURSLEDON, SOUTHAMPTON, SO31
8JA
Description: Removal of existing steps to the rear of the property, giving
access to a raised patio area, stairs re-built to provide disabled access
RESOLVED: NO OBJECTION
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Page 4 of 6
Bursledon Parish Council Full Council Meeting
Wednesday 19 May 2020
Signed…………………………………………………………………………………Date……………………………………………………….
FC/20/139
Application No: H/20/87762
Site Address: 1 IVYDENE COTTAGES, HUNGERFORD, BURSLEDON,
SOUTHAMPTON, SO31 8DE
Description: Erection of a two-storey side extension with new front porch
canopy; a single-storey and two-storey rear extension and 5no. roof lights.
RESOLVED: NO OBJECTION
FC/20/140
Application No: H/20/87544 .
Site Address: DUNEDIN, BRIDGE ROAD, BURSLEDON, SOUTHAMPTON,
SO31 8AL
Description: Single storey front extension to create side annex, single
storey rear extension to existing attached garage, first floor side extension,
loft conversion with rear dormer to provide second floor living
accommodation, part garage conversion, render existing porch, garage
and existing single storey side extension and change roof materials to
existing porch, garage and side extension to grey slate to match main
dwelling
RESOLVED: NO OBJECTION
FC/20/141
Application No: H/20/87768
Site Address: LINDISFARNE, BRIDGE ROAD, BURSLEDON,
SOUTHAMPTON, SO31 8AH
Description: Demolition of detached outbuilding, Raising of roof to provide
second floor living accommodation with rear dormer, two storey front and
side extensions, single storey rear extension with raised patio, glazed
balustrade and privacy screen, new steps to front entrance, enlargement of
bay window and alterations to fenestration
RESOLVED: NO OBJECTION
FC/20/142
Review of Fees
Application No: H/20/87510 .
Site Address: ELM DALE COTTAGE, HIGH STREET, BURSLEDON,
SOUTHAMPTON, SO31 8DL
Description: Two storey rear extension
RESOLVED: OBJECT
The Council objects for the following reasons:
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Page 5 of 6
Bursledon Parish Council Full Council Meeting
Wednesday 19 May 2020
Signed…………………………………………………………………………………Date……………………………………………………….
The proposed extension exceeds the limit for extending property
in Old Bursledon Conservation Area.
The proposed extension design and materials do not preserve or
enhance this part of the Old Bursledon Conservation Area.
This dwelling is located on a triangular piece of land at a roads
junction with no footway and is viewable from all sides by
pedestrian traffic using the Strawberry Trail on High Street and
Station Hill. The dwelling is also adjacent to three listed
dwellings.
If officers are minded to approve this application, the Council
asks that it passed to the Local Area Committee for consideration
and decision.
FC/20/143
Temporary Amendment to Standing Orders and Financial Regulation
The Council considered temporary amendments to Standing Orders and
Financial Regulations in line with the CoVid 19 temporary legislation until 5
May 2021.
RESOLVED:
That Standing Orders and Financial Regulations are temporarily
amended in line with the temporary legislation.
FC/20/144
Resignation of Parish Councillors
The Council noted the resignation of Cllr J O’Sullivan.
The Council noted that contrary Cllr B Simon-Hart was in breach of Local
Government Act 1972, s85 (1) & (2) and therefore had ceased to be a Parish
Councillor.
FC/20/145
Calendar of Meetings
Council considered a report on the calendar of meetings of the Council and
its Committees for 2020/21.
Council considered holding the principle of holding an additional Planning
& Highways Committee prior to a Council meeting starting at 6:00pm if
required.
RESOLVED:
That the Calendar of meetings be adopted for 2020/21.
That an additional Planning & Highways Committees would start
at 6:00pm prior to a Council meeting if required.
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Page 6 of 6
Bursledon Parish Council Full Council Meeting
Wednesday 19 May 2020
Signed…………………………………………………………………………………Date……………………………………………………….
FC/20/146
Internal Audit Pre-year End Report
The Council received and noted the report of the Internal Auditor at 25
February 2020 and noted the recommendations of the Internal Auditor
RESOLVED:
That the report of the Internal Auditor was noted and accepted.
That the actions and comets identified in the report would be put
into place.
FC/20/147
Appointment of Internal Auditor
The Council considered renewing the appointment of the Internal Auditor.
RESOLVED:
That Mr T Light was appointed as the Councils Internal Auditor for
a period of three years.
FC/20/148
Document Retention Policy
The Council received a report outlining and recommending the adoption of
a policy on document retention.
RESOLVED:
That the Document Retention Policy be adopted by the Council.
FC/20/149
Finance Reports
The Council received and noted the following Finance reports:
To note and approve the schedule of payments at 20 March 2020
To note and approve the schedule of payments at 20 May 2020
To retrospectively approve the setting up of a Standing Order of 10
payments of £910 to the BDCA on the fifth of each month.
RESOLVED:
That the reports were noted.
That the schedule of payments totalling £12,378.40 be approved.
That the Standing Order to the BDCA of £910 per month be
approved.
FC/20/150
The Meeting closed : 20.41
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7 Hodder Close, Chandlers Ford, Hants, SO53 4QD.
Tel: 07762 780605 Email: Tim.Light1@hotmail.co.uk
09 June 2020
The Parish Clerk
Bursledon Parish Council
Lowford Centre,
Portsmouth Road,
Bursledon.
Southampton.
SO31 8ES
Dear Roland
Final Internal Audit Review:
Bursledon Parish Council covering February 2020 to March 2020 and Year End
procedures
The Accounts and Audit (England) Regulations 2015 (as amended) require all Town and
Parish Councils to undertake an effective internal audit to evaluate the effectiveness of their
risk management, control and governance processes, taking into account public sector
internal auditing standards or guidance.
We confirm that we are independent of the Council.
The internal audit work we have carried out has been planned to enable us to give our
opinion on the control objectives set out in the Annual Internal Auditor’s Report on the
2019-20 Annual Accountability and Governance and Accounts Return AGAR).
We have complied with the legal requirements and proper practices set out in:
‘Governance and Accountability for Local Councils – A Practitioners’ Guide
(England)’ 2019
011
June 19, 2020
Page 2
The Accounts and Audit (England) Regulations 2015 (as amended).
This is the final audit in 2019/2020 to check that the Council adheres to the requirements
set out in the Governance and Accountability for Smaller Authorities in England ensuring
that compliance with proper practices is maintained.
The current Coronavirus outbreak has delayed further visits taking place, but consultations
have continued by video link and telephone conference calls with the Clerk. The Clerk has
allowed us access to AdvantEdge software and provided back-up information for the period
February 2020 to March 2020 and end of year details to support the current governance and
financial management position of the Council.
Further confirmation has been obtained of good practice and compliance with the
Transparency Code Regulations 2015 from the Council’s website.
As we have carried out interim internal audit visits through 2019/2020, we are also using the
information already recorded from these visits to complete the internal control objectives
on the (AGAR) Internal Audit Report.
Where this is necessary, we will complete the AGAR Internal Audit Report on evidence
already seen from the previous visit. This is acceptable practice for the External Auditor.
As part of this final Internal Audit Review we checked:
Bank Reconciliations for all bank accounts, including confirmation of balances for Petty
Cash.
all the Bank Reconciliation at 31 March 2020 were re-performed and no errors were
noted.
petty cash balances as at 31 March 2020 were agreed.
Investments Eastleigh Borough Council Loan Account No L601
the balances for the investment with Eastleigh Borough Council were confirmed and
agreed at 31 March 2020.
Income and Expenditure
• all income and expenditure items test checked between February 2020 and March 2020
were confirmed and details are accurate to the records held by Council.
VAT Reimbursement
the Clerk has submitted a VAT reimbursement claim form for the period January 2020 to
March 2020 for £2792.95 to HMRC in June 2020.
P
arish Council Minutes
•Minutes of the Council were checked on the website for approvals and decisions made
and approval of payments was checked for February 2020 to March 2020.
Asset Register
012
June 19, 2020
Page 3
•The Asset Register at 31 March 2020 was reviewed and additions for 2019/20 were
agreed.
Risk Assessment 2019/2020
the risks of the Parish Council were reviewed in February 2020 to ensure that the
requirements of the Governance and Accountability for Smaller Authorities in England
(March 2019) is met.
End of Year Procedures
• A full check was carried out on the End of Year documentation provided by the Clerk and
RFO to confirm the accuracy of the details to be submitted to the External Auditor. This
also included the validation of any variances of totals over 15% between 2018/19 and
2019/20 shown on Section 2 of the AGAR as required by the External Auditor.
• The Annual Internal Audit Report to be submitted to the External Auditor was completed
and signed by Tim Light.
We are pleased to report that the various records and procedures in place for the Council
provide an appropriate standard of control.
We would like to take this opportunity to thank the Parish Clerk for their help and co-
operation during 2019/2020 to complete the internal audit process.
This report should be noted and circulated to the next meeting of the Council to inform
them of the Internal Audit work carried out. The details of this Internal Audit Letter Report
should also be Minuted by the Council.
Yours sincerely,
Tim Light FMAAT
Internal Auditor
013
Annual Governance and Accountability Return 2019/20 Part 3
To be completed by Local Councils, Internal Drainage Boards and
other Smaller Authorities*:
where the higher of gross income or gross expenditure exceeded £25,000
but did not exceed £6.5 million; or
where the higher of gross income or gross expenditure was £25,000
or less but that:
are unable to certify themselves as exempt (fee payable); or
have requested a limited assurance review (fee payable)
Guidance notes on completing Part 3 of the Annual Governance and
Accountability Return 2019/20
1. Every smaller authority in England that either received gross income or incurred gross expenditure
exceeding £25,000 must complete Part 3 of the Annual Governance and Accountability Return at
the end of each nancial year in accordance with Proper Practices.
2. The Annual Governance and Accountability Return is made up of three parts, pages 3 to 6:
The Annual Internal Audit Report is completed by the authority’s internal auditor.
• Sections 1 and 2 are to be completed and approved by the authority.
• Section 3 is completed by the external auditor and will be returned to the authority.
3. The authority must approve Section 1, Annual Governance Statement, before approving Section 2,
Accounting Statements, and both must be approved and published before 1 July 2020.
4. An authority with either gross income or gross expenditure exceeding £25,000 or an authority with
neither income nor expenditure exceeding £25,000, but which is unable to certify itself as exempt, or is
requesting a limited assurance review, must return to the external auditor by email or post (not both) no
later than 30 June 2020. Reminder letters will incur a charge of £40 +VAT:
• the Annual Governance and Accountability Return Sections 1 and 2, together with
• a bank reconciliation as at 31 March 2020
• an explanation of any signicant year on year variances in the accounting statements
• notication of the commencement date of the period for the exercise of public rights
Annual Internal Audit Report 2019/20
Unless requested, do not send any additional documents to your external auditor. Y
our external auditor will
ask for any additional documents needed.
Once the external auditor has completed the limited assurance review and is able to give an opinion, the
Annual Governance and Accountability Section1, Section 2 and Section 3 – External Auditor Report
and Certicate will be returned to the authority by email or post.
Publication Requirements
Under the Accounts and Audit Regulations 2015, authorities must publish the following information on
a publicly accessible website:
Before 1 July 2020 authorities must publish:
Notice of the period for the exercise of public rights and a declaration that the accounting statements
are as yet unaudited;
Section 1 - Annual Governance Statement 2019/20, approved and signed, page 4
Section 2 - Accounting Statements 2019/20, approved and signed, page 5
Not later than 30 September 2020 authorities must publish:
Notice of conclusion of audit
Section 3 - External Auditor Report and Certicate
Sections 1 and 2 of AGAR including any amendments as a result of the limited assurance review.
It is recommended as best practice, to avoid any potential confusion by local electors and interested
parties, that you also publish the Annual Internal Audit Report, page 3.
Page 1 of 6Annual Governance and Accountability Return 2019/20 Part 3
Local Councils, Internal Drainage Boards and other Smaller Authorities*
The Annual Governance and Accountability Return constitutes the annual return referred to in the Accounts and Audit Regulations 2015.
Throughout, the words ‘external auditor’ have the same meaning as the words ‘local auditor in the Accounts and Audit Regulations 2015.
*for a complete list of bodies that may be smaller authorities refer to schedule 2 to the Local Audit and Accountability Act 2014.
014
Page 2 of 6
Guidance notes on completing Part 3 of the Annual Governance and
Accountability Return 2019/20
The authority must comply with Proper Practices in completing Sections 1 and 2 of this Annual Governance and
Accountability Return. Proper Practices are found in the Practitioners’ Guide* which is updated from time to time
and contains everything needed to prepare successfully for the nancial year-end and the subsequent work by
the external auditor.
Make sure that the Annual Governance and Accountability Return is complete (no highlighted boxes left empty),
and is properly signed and dated. Where amendments are made by the authority to the AGAR after it has
been approved by the authority and before it has been reviewed by the external auditor, the Chairman and
RFO should initial the amendments and if necessary republish the amended AGAR and recommence the
period for the exercise of public rights. If the AGAR contains unapproved or unexplained amendments, it may
be returned and additional costs will be incurred.
The authority should receive and note the annual internal audit report if possible before approving the annual
governance statement and the accounts.
Use the checklist provided below to review the Annual Governance and Accountability Return for completeness
before returning it to the external auditor by email or post (not both) no later than 30 June 2020.
Do not send the external auditor any information not specically requested. However, you must inform your
external auditor about any change of Clerk, Responsible Financial Ofcer or Chairman, and provide
relevant email addresses and telephone numbers.
Make sure that the copy of the bank reconciliation to be sent to your external auditor with the Annual Governance
and Accountability Return covers all the bank accounts. If the authority holds any short-term investments, note their
value on the bank reconciliation. The external auditor must be able to agree the bank reconciliation to Box 8 on the
accounting statements (Section 2, page 5). An explanation must be provided of any difference between Box 7 and
Box 8. More help on bank reconciliation is available in the Practitioners’ Guide*.
Explain fully signicant variances in the accounting statements on page 5. Do not just send a copy of the detailed
accounting records instead of this explanation. The external auditor wants to know that you understand the reasons
for all variances. Include complete numerical and narrative analysis to support the full variance.
If the external auditor has to review unsolicited information, or receives an incomplete bank reconciliation, or
variances are not fully explained, additional costs may be incurred.
Make sure that the accounting statements add up and that the balance carried forward from the previous year
(Box 7 of 2019) equals the balance brought forward in the current year (Box 1 of 2020).
The Responsible Financial Ofcer (RFO), on behalf of the authority, must set the period for the exercise of public
rights. From the commencement date for a single period of 30 consecutive working days, the approved accounts
and accounting records can be inspected. Whatever period the RFO sets it must include a common inspection
period – during which the accounts and accounting records of all smaller authorities must be available for public
inspection – of the rst ten working days of July.
The authority must publish the information required by Regulation 15 (2), Accounts and Audit Regulations 2015,
including the period for the exercise of public rights and the name and address of the external auditor before
1 July 2020.
Annual Governance and Accountability Return 2019/20 Part 3
Local Councils, Internal Drainage Boards and other Smaller Authorities*
Completion checklist – ‘No’ answers mean you may not have met requirements
All sections
Section 1
Section 2
Sections 1 and 2
Internal Audit Report
Have all highlighted boxes have been completed?
For any statement to which the response is ‘no’, has an explanation been published?
Has an explanation of signicant variations from last year to this year been published?
Has the bank reconciliation as at 31 March 2020 been reconciled to Box 8?
Has an explanation of any difference between Box 7 and Box 8 been provided?
Have all highlighted boxes been completed by the internal auditor and explanations provided?
Has all additional information requested, including the dates set for the period
for the exercise of public rights, been provided for the external auditor?
Trust funds – have all disclosures been made if the authority as a body corporate is a
sole managing trustee? NB: do not send trust accounting statements unless requested.
Has the authority’s approval of the accounting statements been conrmed by
the signature of the Chairman of the approval meeting?
Yes No
*Governance and Accountability for Smaller Authorities in England – a Practitioners’ Guide to Proper Practices,
can be downloaded from www.nalc.gov.uk or from www.ada.org.uk
015
This authority’s internal auditor, acting independently and on the basis of an assessment of risk,
carried out a selective assessment of compliance with relevant procedures and controls to be in
operation during the nancial year ended 31 March 2020.
The internal audit for 2019/20 has been carried out in accordance with this authority’s needs
and planned coverage. On the basis of the ndings in the areas examined, the internal audit
conclusions are summarised in this table. Set out below are the objectives of internal control
and alongside are the internal audit conclusions on whether, in all signicant respects, the control
objectives were being achieved throughout the nancial year to a standard adequate to meet the
needs of this authority.
Annual Internal Audit Report 2019/20
ENTER NAME OF AUTHORITY
Page 3 of 6Annual Governance and Accountability Return 2019/20 Part 3
Local Councils, Internal Drainage Boards and other Smaller Authorities*
*If the response is ‘no’ you must include a note to state the implications and action being taken to address any weakness in control
identied (add separate sheets if needed).
**Note: If the response is ‘not covered’ please state when the most recent internal audit work was done in this area and when it is
next planned, or, if coverage is not required, the annual internal audit report must explain why not (add separate sheets if needed).
For any other risk areas identied by this authority adequate controls existed (list any other risk areas on separate sheets if needed).
DD/MM/YYSIGNATURE REQUIRED
Date
Signature of person who
carried out the internal audit
DD/MM/YY DD/MM/YYDD/MM/YY
Name of person who carried out the internal auditDate(s) internal audit undertaken
ENTER NAME OF INTERNAL AUDITOR
A. Appropriate accounting records have been properly kept throughout the nancial year.
B. This authority complied with its nancial regulations, payments were supported by invoices, all
expenditure was approved and VAT was appropriately accounted for.
C. This authority assessed the signicant risks to achieving its objectives and reviewed the adequacy
of arrangements to manage these.
D. The precept or rates requirement resulted from an adequate budgetary process; progress against
the budget was regularly monitored; and reserves were appropriate.
E. Expected income was fully received, based on correct prices, properly recorded and promptly
banked; and VAT was appropriately accounted for.
F. Petty cash payments were properly supported by receipts, all petty cash expenditure was
approved and VAT appropriately accounted for.
G. Salaries to employees and allowances to members were paid in accordance with this authority’s
approvals, and PAYE and NI requirements were properly applied.
J. Accounting statements prepared during the year were prepared on the correct accounting basis
(receipts and payments or income and expenditure), agreed to the cash book, supported by an
adequate audit trail from underlying records and where appropriate debtors and creditors were
properly recorded.
H. Asset and investments registers were complete and accurate and properly maintained.
I. Periodic and year-end bank account reconciliations were properly carried out.
K.
IF the authority certied itself as exempt from a limited assurance review in 2018/19, it met the
exemption criteria and correctly declared itself exempt. (If the authority had a limited assurance
review of its 2018/19 AGAR tick “not covered”)
Yes No*
Agreed? Please choose
one of the following
Internal control objective
Not
covered**
L.
The authority has demonstrated that during summer 2019 it correctly provided for the exercise
of public rights as required by the Accounts and Audit Regulations.
M. (For local councils only)
Trust funds (including charitable) – The council met its responsibilities as a trustee.
Yes No Not applicable
016
Bursledon Parish Council
*Please provide explanations to the external auditor on a separate sheet for each ‘No’ response and describe how the
authority will address the weaknesses identied. These sheets must be published with the Annual Governance Statement.
Section 1 – Annual Governance Statement 2019/20
We acknowledge as the members of:
ENTER NAME OF AUTHORITY
Page 4 of 6Annual Governance and Accountability Return 2019/20 Part 3
Local Councils, Internal Drainage Boards and other Smaller Authorities*
our responsibility for ensuring that there is a sound system of internal control, including arrangements for
the preparation of the Accounting Statements. We conrm, to the best of our knowledge and belief, with
respect to the Accounting Statements for the year ended 31 March 2020, that:
1. We have put in place arrangements for effective nancial
management during the year, and for the preparation of
the accounting statements.
2. We maintained an adequate system of internal control
including measures designed to prevent and detect fraud
and corruption and reviewed its effectiveness.
4. We provided proper opportunity during the year for
the exercise of electors’ rights in accordance with the
requirements of the Accounts and Audit Regulations.
5. We carried out an assessment of the risks facing this
authority and took appropriate steps to manage those
risks, including the introduction of internal controls and/or
external insurance cover where required.
6. We maintained throughout the year an adequate and
effective system of internal audit of the accounting
records and control systems.
7. We took appropriate action on all matters raised
in reports from internal and external audit.
8. We considered whether any litigation, liabilities or
commitments, events or transactions, occurring either
during or after the year-end, have a nancial impact on
this authority and, where appropriate, have included them
in the accounting statements.
9. (For local councils only) Trust funds including
charitable. In our capacity as the sole managing
trustee we discharged our accountability
responsibilities for the fund(s)/assets, including
nancial reporting and, if required, independent
examination or audit.
3. We took all reasonable steps to assure ourselves
that there are no matters of actual or potential
non-compliance with laws, regulations and Proper
Practices that could have a signicant nancial effect
on the ability of this authority to conduct its
business or manage its nances.
prepared its accounting statements in accordance
with the Accounts and Audit Regulations.
‘Yes’ means that this authority:Yes No*
Agreed
made proper arrangements and accepted responsibility
for safeguarding the public money and resources in
its charge.
has only done what it has the legal power to do and has
complied with Proper Practices in doing so.
during the year gave all persons interested the opportunity to
inspect and ask questions about this authority’s accounts.
considered and documented the nancial and other risks it
faces and dealt with them properly.
arranged for a competent person, independent of the nancial
controls and procedures, to give an objective view on whether
internal controls meet the needs of this smaller authority.
responded to matters brought to its attention by internal and
external audit.
disclosed everything it should have about its business activity
during the year including events taking place after the year
end if relevant.
has met all of its responsibilities where, as a body
corporate, it is a sole managing trustee of a local
trust or trusts.
Yes No N/A
AUTHORITY WEBSITE ADDRESS
Authority web address
Other information required by the Transparency Codes (not part of Annual Governance Statement)
Signed by the Chairman and Clerk of the meeting where
approval was given:
Chairman
Clerk
SIGNATURE REQUIRED
SIGNATURE REQUIRED
This Annual Governance Statement was approved at a
meeting of the authority on:
and recorded as minute reference:
MINUTE REFERENCE
DD/MM/YY
017
Bursledon Parish Council
www.bursledon-pc.gov.uk
I certify that for the year ended 31 March 2020 the Accounting
Statements in this Annual Governance and Accountability
Return have been prepared on either a receipts and payments
or income and expenditure basis following the guidance in
Governance and Accountability for Smaller Authorities – a
Practitioners’ Guide to Proper Practices and present fairly
the nancial position of this authority.
I conrm that these Accounting Statements were
approved by this authority on this date:
Signed by Chairman of the meeting where the Accounting
Statements were approved
Signed by Responsible Financial Ofcer before being
presented to the authority for approval
as recorded in minute reference:
MINUTE REFERENCE
DD/MM/YY
DD/MM/YY
SIGNATURE REQUIRED
SIGNATURE REQUIRED
Date
8. Total value of cash and
short term investments
9. Total xed assets plus
long term investments
and assets
10. Total borrowings
The sum of all current and deposit bank accounts, cash
holdings and short term investments held as at 31 March –
To agree with bank reconciliation.
The value of all the property the authority owns – it is made
up of all its xed assets and long term investments as at
31 March.
The outstanding capital balance as at 31 March of all loans
from third parties (including PWLB).
11. (For Local Councils Only) Disclosure note
re Trust funds (including charitable)
The Council, as a body corporate, acts as sole trustee for
and is responsible for managing Trust funds or assets.
N.B. The gures in the accounting statements above do
not include any Trust transactions.
Yes
No
1. Balances brought
forward
2. (+) Precept or Rates and
Levies
4. (-) Staff costs
5. (-) Loan interest/capital
repayments
6. (-) All other payments
7. (=) Balances carried
forward
3. (+) Total other receipts
Total balances and reserves at the beginning of the year
as recorded in the nancial records. Value must agree to
Box 7 of previous year.
Please round all gures to nearest £1. Do not leave any
boxes blank and report £0 or Nil balances. All gures must
agree to underlying nancial records.
Notes and guidanceYear ending
31 March
2019
£
31 March
2020
£
Total amount of precept (or for IDBs rates and levies)
received or receivable in the year. Exclude any grants
received.
Total income or receipts as recorded in the cashbook less
the precept or rates/levies received (line 2). Include any
grants received.
Total expenditure or payments made to and on behalf
of all employees. Include gross salaries and wages,
employers NI contributions, employers pension
contributions, gratuities and severance payments.
Total expenditure or payments of capital and interest
made during the year on the authority’s borrowings (if any).
Total expenditure or payments as recorded in the cash-
book less staff costs (line 4) and loan interest/capital
repayments (line 5).
Total balances and reserves at the end of the year. Must
equal (1+2+3) - (4+5+6).
Section 2 – Accounting Statements 2019/20 for
ENTER NAME OF AUTHORITY
Page 5 of 6Annual Governance and Accountability Return 2019/20 Part 3
Local Councils, Internal Drainage Boards and other Smaller Authorities*
018
Bursledon Parish Council
145,709
184,787
136,651
159,682
24,454
82,382
68,933
82,780
0
0
53,094
134,821
184,787
209,250
185,477
213,262
508,813
569,758
0
0
Page 6 of 6
Section 3 – External Auditor Report and Certicate 2019/20
ENTER NAME OF AUTHORITY
ENTER NAME OF EXTERNAL AUDITOR
1 Respective responsibilities of the body and the auditor
This authority is responsible for ensuring that its nancial management is adequate and effective and that
it has a sound system of internal control. The authority prepares an Annual Governance and Accountability
Return in accordance with Proper Practices which:
summarises the accounting records for the year ended 31 March 2020; and
conrms and provides assurance on those matters that are relevant to our duties and responsibilities as
external auditors.
Our responsibility is to review Sections 1 and 2 of the Annual Governance and Accountability Return in accordance
with guidance issued by the National Audit Ofce (NAO) on behalf of the Comptroller and Auditor General
(see note below). Our work does not constitute an audit carried out in accordance with International Standards
on Auditing (UK & Ireland) and does not provide the same level of assurance that such an audit would do.
2 External auditor report 2019/20
*Note: the NAO issued guidance applicable to external auditors’ work on limited assurance reviews in Auditor
Guidance Note AGN/02. The AGN is available from the NAO website (www.nao.org.uk)
DD/MM/YYSIGNATURE REQUIRED
Date
External Auditor Name
(Except for the matters reported below)* on the basis of our review of Sections 1 and 2 of the Annual Governance and Accountability Return, in
our opinion the information in Sections 1 and 2 of the Annual Governance and Accountability Return is in accordance with Proper Practices and
no other matters have come to our attention giving cause for concern that relevant legislation and regulatory requirements have not been met.
(*delete as appropriate).
Other matters not affecting our opinion which we draw to the attention of the authority:
*We do not certify completion because:
(continue on a separate sheet if required)
(continue on a separate sheet if required)
3 External auditor certicate 2019/20
We certify/do not certify* that we have completed our review of Sections 1 and 2 of the Annual Governance and
Accountability Return, and discharged our responsibilities under the Local Audit and Accountability Act 2014, for
the year ended 31 March 2020.
External Auditor Signature
Annual Governance and Accountability Return 2019/20 Part 3
Local Councils, Internal Drainage Boards and other Smaller Authorities*
In respect of
019
Bursledon Parish Council
020
Income and Expenditure Account
31/03/20
£
31/03/19
£
Unaudited
INCOME
Allotment Rents
976.80
988.48
Cemetery Income
1,355.00
5,171.62
Grants Received
4,225.00
0.00
Income
75,481.13
17,924.84
Interest on Investments
344.59
369.13
Precept
159,682.32
136,650.94
INCOME TOTAL
242,064.84
161,105.01
EXPENDITURE
Allotments
734.31
984.92
Cemetery Services
1,473.10
0.00
Civic Expenditure
1,114.79
105.00
Community Development
3,221.50
0.00
Grants
2,668.00
-10,118.10
Grounds Maintenance
144,873.19
67,060.31
Library
511.20
0.00
Parish Office Central Charges
62,504.50
63,744.95
S. 137 Payments
500.00
250.00
EXPENDITURE TOTAL
217,600.59
122,027.08
Balance as at 01/04/19
Add Total Income
Deduct Total Expenditure
Transfer to/ from reserves
Balance as at 31/03/20
104,442.98
161,105.01
122,027.08
-99,735.00
43,785.91
43,785.91
242,064.84
217,600.59
265,547.99
285,850.75
-4,099.00
64,151.16
Stock Adjustment
0.00
0.00
Signed
Chair
Clerk / Responsible Financial Officer
Page 1 of 1
25/05/20 10:37 AM Vs: 8.41.00
Bursledon Parish Council
021
31/03/20
£
31/03/19
£
Consolidated Balance Sheet
Unaudited
Current assets
0.00
0.00
Loans Made
0.00
0.00
Investments
Investment
0.00
0.00
Stocks
0.00
0.00
216,199.84
TOTAL CURRENT ASSETS
190,029.46
2,792.95
4,018.24
VAT Recoverable
144.40
246.00
Debtors
0.00
287.99
Payment in Advance
213,262.49
185,477.23
Cash in Hand at Bank
216,199.84
TOTAL ASSETS
190,029.46
Current liabilities
0.00
0.00
Loans Received
6,949.12
TOTAL CURRENT LIABILITIES
5,242.99
0.00
0.00
Temporary Borrowing
6,949.12
5,242.99
Creditors
0.00
0.00
Receipts in Advance
209,250.72
TOTAL ASSETS LESS CURRENT LIABILITIES
184,786.47
0.00
0.00
Long Term Borrowing
0.00
0.00
Deferred Liabilities
0.00
0.00
Deferred Credits
0.00
0.00
209,250.72
184,786.47
NET ASSETS
0.00
0.00
VAT Payable
Represented by
General Fund
64,151.16
43,785.91
Community Centre
4,490.56
4,490.56
Long Lane Rec Car Park
3,235.00
3,235.00
Elections
7,000.00
7,000.00
Projects from previous Year
0.00
0.00
Machinery & Capital Reserves
123,376.00
123,000.00
Library Grant
73.00
575.00
County Councillor Grant
6,925.00
2,700.00
209,250.72
184,786.47
Signed
Chairman
Responsible Financial Officer
Date
AUDIT OPINION
Page 1 of 1
25/05/20 10:46 AM Vs: 8.41.00
Bursledon Parish Council
022
Financial Budget Comparison
Comparison between 01/04/19 and 31/03/20 inclusive.
Excludes transactions with an invoice date prior to 01/04/19
Actual Net
2019/20
Revised
Balance
INCOME
Parish Office Central Charges
100
£159,682.32
Precept
£159,682.32
£159,672.00
£10.32
101
£8,127.57
EBC Support Grant
£7,972.00
£8,127.57
£0.00
105
£289.00
Office Services
£0.00
£0.00
£289.00
110
£0.00
Interest
£220.00
£220.00
-£220.00
112
£344.59
Intrest
£0.00
£0.00
£344.59
Total Parish Office Central Charges
£168,443.48
£167,874.32
£168,019.57
£423.91
Allotments
120
£976.80
Allotment Rents
£1,150.00
£1,150.00
-£173.20
Total Allotments
£976.80
£1,150.00
£1,150.00
-£173.20
Cemetery Services
125
£1,355.00
Income
£4,640.00
£4,640.00
-£3,285.00
Total Cemetery Services
£1,355.00
£4,640.00
£4,640.00
-£3,285.00
Grounds Maintenanace
130
£66,920.16
Income - Outside Services-
Long Lane
£2,568.00
£67,638.16
-£718.00
135
£0.00
Income - Outside services -
King George V
£0.00
£0.00
£0.00
Total Grounds Maintenanace
£66,920.16
£2,568.00
£67,638.16
-£718.00
Capital
140
£4,225.00
Grants & Section 106
£0.00
£0.00
£4,225.00
Total Capital
£4,225.00
£0.00
£0.00
£4,225.00
£241,920.44
Total Income
£176,232.32
£241,447.73
£472.71
EXPENDITURE
Parish Office Central Charges
201
£2,000.00
Community Centre Rent
£2,000.00
£2,000.00
£0.00
202
£5,784.93
Community Centre Service
Charges
£5,366.00
£5,366.00
-£418.93
203
£771.59
Property Costs
£0.00
£204.00
-£567.59
210
£94.66
Postage
£153.00
£153.00
£58.34
211
£306.30
Stationery/Printing
£613.00
£613.00
£306.70
212
£1,404.70
Photocopier Hire & Charges
£1,400.00
£1,400.00
-£4.70
213
£2,914.05
Information Technology
£0.00
£3,560.00
£645.95
216
£1,510.08
Telephone
£0.00
£767.00
-£743.08
217
£1,195.00
Website
£0.00
£324.00
-£871.00
218
£1,644.35
Subscriptions & Publications
£1,900.00
£1,900.00
£255.65
219
£3,432.97
General Insurance
£2,555.00
£2,555.00
-£877.97
220
£2,884.00
Legal Fees
£3,066.00
£3,066.00
£182.00
221
£505.55
Audit Fees
£1,000.00
£1,000.00
£494.45
222
£133.90
Bank Charges
£175.00
£175.00
£41.10
225
£35,104.86
Salaries
£0.00
£42,634.00
£7,529.14
226
£842.18
Staff Overheads
£0.00
£1,324.00
£481.82
Page 1 of 4
25/05/20 11:15 AM Vs: 8.41
Bursledon Parish Council
023
Financial Budget Comparison
Comparison between 01/04/19 and 31/03/20 inclusive.
Excludes transactions with an invoice date prior to 01/04/19
Actual Net
2019/20
Revised
Balance
Total Parish Office Central Charges
£60,529.12
£18,228.00
£67,041.00
£6,511.88
Civic Expenditure
300
£0.00
Newsletter
£200.00
£200.00
£200.00
305
£0.00
Chairmans Allowance
£200.00
£200.00
£200.00
306
£0.00
Councillor Expenses
£650.00
£750.00
£750.00
307
£341.28
Councillor IT Expenses
£0.00
£0.00
-£341.28
308
£190.00
Councillor Training
£100.00
£0.00
-£190.00
309
£559.51
Civic projects
£0.00
£0.00
-£559.51
310
£0.00
Room Hire
£200.00
£400.00
£400.00
315
£24.00
Election Expenses (RESERVE)
£3,900.00
£3,900.00
£3,876.00
Total Civic Expenditure
£1,114.79
£5,250.00
£5,450.00
£4,335.21
Community Development
360
£3,221.50
Community Development
£0.00
£7,333.00
£4,111.50
365
£511.20
Library - Operational Costs
£0.00
£704.00
£192.80
Total Community Development
£3,732.70
£0.00
£8,037.00
£4,304.30
Grants
350
£3,168.00
Grants
£0.00
£4,700.00
£1,532.00
Total Grants
£3,168.00
£0.00
£4,700.00
£1,532.00
Allotments
500
£0.00
Salary Costs
£0.00
£0.00
£0.00
502
£162.00
Administration Costs
£0.00
£164.00
£2.00
505
£572.31
Operational Costs
£0.00
£317.00
-£255.31
Total Allotments
£734.31
£0.00
£481.00
-£253.31
Cemetery Services
550
£0.00
Bursledon Cemetery Staff Costs
£0.00
£0.00
£0.00
552
£1,312.65
Bursledon Cemetery
£0.00
£338.00
-£974.65
555
£0.00
St Leonnards Staff Costs
£0.00
£0.00
£0.00
557
£8.45
St Leonnards Cemetery (Closed)
£0.00
£0.00
-£8.45
560
£0.00
Mauseleum Salaries
£0.00
£0.00
£0.00
562
£0.00
Grey Laydes Mausoleum
£0.00
£0.00
£0.00
Total Cemetery Services
£1,321.10
£0.00
£338.00
-£983.10
Grounds Maintenanace
400
£1,083.07
Administration Costs
£0.00
£100.00
-£983.07
402
£337.50
Health & Safety
£0.00
£512.00
£174.50
403
£3,537.86
Equipment Costs
£0.00
£3,219.00
-£318.86
404
£2,545.15
Fuel
£0.00
£767.00
-£1,778.15
405
£1,868.11
Vehicle Costs
£0.00
£2,555.00
£686.89
406
£160.00
Ilegal Tipping
£0.00
£332.00
£172.00
407
£688.20
Notice Boards
£0.00
£0.00
-£688.20
408
£47,675.13
Salaries
£0.00
£59,297.00
£11,621.87
409
£845.61
Staff Overheads
£0.00
£1,553.00
£707.39
420
£21,792.22
Long Lane Recreation Ground
£0.00
£29,577.00
£7,784.78
430
£3,812.13
King George V Playing Fields
£0.00
£0.00
-£3,812.13
Page 2 of 4
25/05/20 11:15 AM Vs: 8.41
Bursledon Parish Council
024
Financial Budget Comparison
Comparison between 01/04/19 and 31/03/20 inclusive.
Excludes transactions with an invoice date prior to 01/04/19
Actual Net
2019/20
Revised
Balance
440
£36,639.77
Pilands Wood Open Space
£0.00
£34,440.00
-£2,199.77
445
£18,551.90
Woodlands Way
£0.00
£18,552.00
£0.10
450
£2,502.48
Great Down Park
£0.00
£0.00
-£2,502.48
455
£1,188.40
Lionheart Way Ecology Park
£0.00
£0.00
-£1,188.40
460
£0.00
Hungerford Bottom Ecology Park
£0.00
£0.00
£0.00
465
£0.00
Pocket Park Kew Lane
£0.00
£0.00
£0.00
470
£537.50
Fishers Piece
£0.00
£0.00
-£537.50
475
£0.00
The Laurels
£0.00
£0.00
£0.00
480
£0.00
The View Point
£0.00
£0.00
£0.00
485
£0.00
Bursledon Station Woods
£0.00
£0.00
£0.00
490
£140.00
Peewit Hill
£0.00
£0.00
-£140.00
Total Grounds Maintenanace
£143,905.03
£0.00
£150,904.00
£6,998.97
Old Accounts
998
£0.00
Suspence Petty cash
£0.00
£0.00
£0.00
999
£0.00
Suspence
£0.00
£0.00
£0.00
1205
£0.00
Property Maintenance
£0.00
£0.00
£0.00
1220
£0.00
Office Costs
£409.00
£0.00
£0.00
1222
£0.00
Telephone
£767.00
£0.00
£0.00
1225
£0.00
Broadband/Website/Internet
£324.00
£0.00
£0.00
1226
£0.00
Equipment Maintenenace &
Software licences
£3,000.00
£0.00
£0.00
1230
£0.00
Admin Capital projects
£0.00
£0.00
£0.00
1260
£0.00
Library Costs
£704.00
£0.00
£0.00
1290
£0.00
Office Salaries
£36,996.00
£0.00
£0.00
1291
£0.00
Office Staff Training
£1,022.00
£0.00
£0.00
1292
£0.00
Staff Travel
£200.00
£0.00
£0.00
1293
£0.00
Staff Recruitment
£102.00
£0.00
£0.00
1350
£0.00
Grants
£9,950.00
£0.00
£0.00
1400
£0.00
Water Rates
£317.00
£0.00
£0.00
1402
£0.00
Grounds Maintenance
£0.00
£0.00
£0.00
1420
£0.00
Water Rates
£77.00
£0.00
£0.00
1421
£0.00
Grounds Maintenance
£0.00
£0.00
£0.00
1422
£0.00
Subscriptions
£92.00
£0.00
£0.00
1450
£0.00
Grounds Maintenance
£6,643.00
£0.00
£0.00
1451
£0.00
Vandalism provision
£1,022.00
£0.00
£0.00
1452
£0.00
Waste disposal
£511.00
£0.00
£0.00
1455
£0.00
Pavillion Costs - Long Lane
£2,183.00
£0.00
£0.00
1460
£0.00
Equipment Costs
£6,541.00
£0.00
£0.00
1465
£0.00
Tree Maintenance
£10,100.00
£0.00
£0.00
1470
£0.00
Staff Salaries
£51,429.00
£0.00
£0.00
1471
£0.00
Staff Training
£1,533.00
£0.00
£0.00
1472
£0.00
Staff Costs
£532.00
£0.00
£0.00
1480
£0.00
Projects
£6,000.00
£0.00
£0.00
1500
£0.00
Projects & Capital (RESERVES)
£0.00
£0.00
£0.00
Page 3 of 4
25/05/20 11:16 AM Vs: 8.41
Bursledon Parish Council
025
Financial Budget Comparison
Comparison between 01/04/19 and 31/03/20 inclusive.
Excludes transactions with an invoice date prior to 01/04/19
Actual Net
2019/20
Revised
Balance
Total Old Accounts
£0.00
£140,454.00
£0.00
£0.00
£214,505.05
Total Expenditure
£163,932.00
£236,951.00
£22,445.95
£241,920.44
Total Income
£176,232.32
£241,447.73
£214,505.05
Total Expenditure
£163,932.00
£236,951.00
£27,415.39
Total Net Balance
£12,300.32
£4,496.73
£472.71
£22,445.95
£22,918.66
Page 4 of 4
25/05/20 11:16 AM Vs: 8.41
Bursledon Parish Council
026
Tn no
Gross
Expenditure transactions - approval list
Details
Invoice
date
Start of year 01/04/20
Cheque
Cheque
Total
Heading
Bursledon Parish Council
Supplier totals will include confidential items
1610
£34.34
ARCO - Dan Bentall work trousers
03/06/20
FPSArco20
0619
409/4
1611
£59.17
ARCO -
03/06/20
FPSArco20
0619
1613
£15.98
ARCO - 2 x Hand Sanitiser gels
05/06/20
FPSArco20
0619
402/1
1615
£134.00
ARCO - 4 x boxes type 2 disposable face masks
for Parish Office staff
08/06/20
FPSArco20
0619
226/4
1616
£19.81
ARCO - 1 x box touch and tuff gloves for
groundsman
09/06/20
FPSArco20
0619
£263.30
402/1
£263.30
ARCO - Total
1599
£73.16
D J Bentall - Expenses fro damaged car window
during mowing
21/05/20
FPSDJBent
all200619
£73.16
405/2/2
1624
£22.00
Direct Janitorial Supplies - cleaning materials
01/04/20
FPSDirectja
n200519
203/1
1625
£33.91
Direct Janitorial Supplies - cleaning materials
01/04/20
FPSDirectja
n200519
£55.91
203/1
£55.91
Direct Janitorial Supplies - Total
1567
£17.70
Eastleigh Borough Council - Trade Recycling
Parish Office
07/04/20
FPSEBC20
0619
£17.70
203/3
£17.70
Eastleigh Borough Council - Total
1597
£36.00
EDGE IT Systems Ltd - Set up email for Cllr Rich
18/05/20
FPSEdgeIT
307/2
1598
£64.80
EDGE IT Systems Ltd - Set up Microsoft teams
conferencing
21/05/20
FPSEdgeIT
£100.80
213/2
£100.80
EDGE IT Systems Ltd - Total
1607
£30.00
Focus Complete Security Solutions - Monthly data
fee CCTV Long Lane Pavilion
01/06/20
FPSFocus2
00619
£30.00
420/1/1/3
£30.00
Focus Complete Security Solutions - Total
1494
£108.33
Light Touch - Year end internal Audit Fees
31/03/20
FPSLightTo
uch200619
£108.33
221/2
£108.33
Light Touch - Total
1617
£102.47
R Potter - Expenses
15/06/20
FPSRPotter
200519
£102.47
1601
£180.00
Society of Local Council Clerks - Clerk
membership
01/06/20
FPSSLCC2
00519
218
1602
£72.00
Society of Local Council Clerks - Emotional
Resiliance
19/05/20
FPSSLCC2
00519
226/1
Page 1 of 2
15/06/20 01:51 PM Vs: 8.44.02
Signature
Date
Signature
027
Tn no
Gross
Expenditure transactions - approval list
Details
Invoice
date
Start of year 01/04/20
Cheque
Cheque
Total
Heading
Bursledon Parish Council
Supplier totals will include confidential items
1603
£24.00
Society of Local Council Clerks - Cilca Support
19/05/20
FPSSLCC2
00519
226/1
1604
£24.00
Society of Local Council Clerks - Cilca Support
19/05/20
FPSSLCC2
00519
226/1
1605
£24.00
Society of Local Council Clerks - Cilca Support
19/05/20
FPSSLCC2
00519
226/1
1606
£24.00
Society of Local Council Clerks - Cilca Support
19/05/20
FPSSLCC2
00519
226/1
1608
£144.00
Society of Local Council Clerks - Webinar
preparing to meet Website accessibility Guidelines
29/05/20
FPSSLCC2
00519
£492.00
226/1
£492.00
Society of Local Council Clerks - Total
1612
£51.12
Spaldings - 4 packs of anti bac wipes for
groundstaff
04/06/20
FPSSpaldin
gs200519
£51.12
402/1
£51.12
Spaldings - Total
1594
£180.00
Titchfield Trees Services Ltd - Emergency works
to remove top of Poplar edge of Bursledon
Cemetery that had broken following high winds
14/05/20
FPCTitchfie
ld200520
£180.00
552/2/3/2
£180.00
Titchfield Trees Services Ltd - Total
1600
£47.98
Trade UK - locks for football Locker Long Lane
20/05/20
FPCTradeU
K
£47.98
420/5/3
£47.98
Trade UK - Total
£9,763.38
Total
£8,240.61
Confidential
Page 2 of 2
15/06/20 01:51 PM Vs: 8.44.02
Signature
Date
Signature
028
Financial Budget Comparison
Comparison between 01/04/20 and 31/05/20 inclusive. Includes due and unpaid transactions, including all com
Excludes transactions with an invoice date prior to 01/04/20
Actual Net
2020/21
Balance
Commitments
Includes commitments with an order date in the current financial year.
INCOME
Parish Office Central Charges
100
£90,140.13
Precept
£180,280.00
-£90,139.87
£0.00
101
£4,219.65
EBC Support Grant
£4,219.00
£0.65
£0.00
105
£0.00
Office Services
£200.00
-£200.00
£0.00
110
£0.00
Interest
£170.00
-£170.00
£0.00
112
£0.00
Intrest
£0.00
£0.00
£0.00
£94,359.78
£184,869.00
-£90,509.22
Total Parish Office Central Charges
£0.00
Allotments
120
£48.54
Allotment Rents
£1,050.00
-£1,001.46
£0.00
£48.54
£1,050.00
-£1,001.46
Total Allotments
£0.00
Cemetery Services
125
£3,086.00
Income
£4,000.00
-£914.00
£0.00
£3,086.00
£4,000.00
-£914.00
Total Cemetery Services
£0.00
Grounds Maintenanace
130
£23.40
Income - Outside Services-
Long Lane
£3,358.00
-£436.10
£2,898.50
135
£0.00
Income - Outside services -
King George V
£0.00
£0.00
£0.00
£23.40
£3,358.00
-£436.10
Total Grounds Maintenanace
£2,898.50
Capital
140
£0.00
Grants & Section 106
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
Total Capital
£0.00
£97,517.72
Total Income
£193,277.00
-£92,860.78
£2,898.50
EXPENDITURE
Parish Office Central Charges
201
£1,119.40
Community Centre Rent
£2,100.00
£980.60
£0.00
202
£700.60
Community Centre Service
Charges
£7,006.00
£6,305.40
£0.00
203
£150.00
Property Costs
£883.00
£733.00
£0.00
210
£0.00
Postage
£156.00
£156.00
£0.00
211
£31.69
Stationery/Printing
£626.00
£594.31
£0.00
212
£237.89
Photocopier Hire & Charges
£1,400.00
£1,162.11
£0.00
213
£46.64
Information Technology
£5,000.00
£4,953.36
£0.00
216
£130.26
Telephone
£784.00
£653.74
£0.00
217
£270.00
Website
£1,250.00
£980.00
£0.00
218
£1,226.29
Subscriptions & Publications
£1,900.00
£673.71
£0.00
219
£0.00
General Insurance
£3,600.00
£3,600.00
£0.00
220
£175.00
Legal Fees
£3,150.00
£2,975.00
£0.00
221
£0.00
Audit Fees
£1,000.00
£1,000.00
£0.00
222
£0.00
Bank Charges
£175.00
£175.00
£0.00
225
£5,646.34
Salaries
£44,951.00
£39,304.66
£0.00
226
£240.00
Staff Overheads
£1,394.00
£1,154.00
£0.00
Page 1 of 3
19/06/20 11:15 AM Vs: 8.45
Bursledon Parish Council
029
Financial Budget Comparison
Comparison between 01/04/20 and 31/05/20 inclusive. Includes due and unpaid transactions, including all com
Excludes transactions with an invoice date prior to 01/04/20
Actual Net
2020/21
Balance
Commitments
Includes commitments with an order date in the current financial year.
998
£0.00
Suspence Petty cash
£0.00
£0.00
£0.00
999
£0.00
Suspence
£0.00
£0.00
£0.00
£9,974.11
£75,375.00
Total Parish Office Central Charges
£0.00
Civic Expenditure
300
£0.00
Newsletter
£200.00
£200.00
£0.00
305
£0.00
Chairmans Allowance
£200.00
£200.00
£0.00
306
£0.00
Councillor Expenses
£500.00
£500.00
£0.00
307
£54.00
Councillor IT Expenses
£360.00
£306.00
£0.00
308
£0.00
Councillor Training
£0.00
£0.00
£0.00
309
£0.00
Civic projects
£100.00
£100.00
£0.00
310
£0.00
Room Hire
£200.00
£200.00
£0.00
315
£0.00
Election Expenses (RESERVE)
£250.00
£250.00
£0.00
£54.00
£1,810.00
Total Civic Expenditure
£0.00
Community Development
360
£0.00
Community Development
£6,000.00
£6,000.00
£0.00
365
£0.00
Library - Operational Costs
£200.00
£200.00
£0.00
£0.00
£6,200.00
Total Community Development
£0.00
Grants
350
£0.00
Grants
£4,500.00
£4,500.00
£0.00
£0.00
£4,500.00
Total Grants
£0.00
Allotments
500
£0.00
Salary Costs
£0.00
£0.00
£0.00
502
£0.00
Administration Costs
£168.00
£168.00
£0.00
505
£85.02
Operational Costs
£450.00
£364.98
£0.00
£85.02
£618.00
Total Allotments
£0.00
Cemetery Services
550
£0.00
Bursledon Cemetery Staff Costs
£0.00
£0.00
£0.00
552
£101.94
Bursledon Cemetery
£494.00
£392.06
£0.00
555
£0.00
St Leonnards Staff Costs
£0.00
£0.00
£0.00
557
£0.00
St Leonnards Cemetery (Closed)
£0.00
£0.00
£0.00
560
£0.00
Mauseleum Salaries
£0.00
£0.00
£0.00
562
£0.00
Grey Laydes Mausoleum
£0.00
£0.00
£0.00
£101.94
£494.00
Total Cemetery Services
£0.00
Grounds Maintenanace
400
£0.00
Administration Costs
£1,100.00
£1,100.00
£0.00
402
£0.00
Health & Safety
£524.00
£524.00
£0.00
403
£0.00
Equipment Costs
£3,290.00
£3,290.00
£0.00
404
£28.26
Fuel
£2,246.00
£2,217.74
£0.00
405
£0.00
Vehicle Costs
£1,149.00
£1,149.00
£0.00
406
£0.00
Ilegal Tipping
£339.00
£339.00
£0.00
407
£0.00
Notice Boards
£0.00
£0.00
£0.00
408
£10,425.84
Salaries
£70,758.00
£60,332.16
£0.00
409
£0.00
Staff Overheads
£1,837.00
£1,837.00
£0.00
Page 2 of 3
19/06/20 11:15 AM Vs: 8.45
Bursledon Parish Council
030
Financial Budget Comparison
Comparison between 01/04/20 and 31/05/20 inclusive. Includes due and unpaid transactions, including all com
Excludes transactions with an invoice date prior to 01/04/20
Actual Net
2020/21
Balance
Commitments
Includes commitments with an order date in the current financial year.
420
£441.06
Long Lane Recreation Ground
£15,618.00
£15,176.94
£0.00
430
£133.70
King George V Playing Fields
£3,000.00
£2,866.30
£0.00
440
£257.56
Pilands Wood Open Space
£1,000.00
£742.44
£0.00
445
£64.38
Woodlands Way
£0.00
-£64.38
£0.00
450
£0.00
Great Down Park
£0.00
£0.00
£0.00
455
£0.00
Lionheart Way Ecology Park
£0.00
£0.00
£0.00
460
£0.00
Hungerford Bottom Ecology Park
£0.00
£0.00
£0.00
465
£0.00
Pocket Park Kew Lane
£0.00
£0.00
£0.00
470
£0.00
Fishers Piece
£0.00
£0.00
£0.00
475
£0.00
The Laurels
£0.00
£0.00
£0.00
480
£0.00
The View Point
£0.00
£0.00
£0.00
485
£0.00
Bursledon Station Woods
£0.00
£0.00
£0.00
490
£0.00
Peewit Hill
£0.00
£0.00
£0.00
£11,350.80
£100,861.00
Total Grounds Maintenanace
£0.00
Old Accounts
1465
£0.00
Tree Maintenance
£0.00
£0.00
£0.00
1470
£0.00
Staff Salaries
£0.00
£0.00
£0.00
£0.00
£0.00
Total Old Accounts
£0.00
£21,565.87
Total Expenditure
£189,858.00
£168,292.13
£0.00
£97,517.72
Total Income
£193,277.00
£21,565.87
Total Expenditure
£189,858.00
£75,951.85
Total Net Balance
£3,419.00
Page 3 of 3
19/06/20 11:16 AM Vs: 8.45
Bursledon Parish Council
031
Financial Summary - Cashbook
Summary between 01/04/20 and 31/05/20 inclusive.
Balances at the start of the year
Ordinary Accounts
EBC Deposit Account
£68,989.92
Petty Cash
£60.00
Unity Trust Bank
£144,212.57
£213,262.49
Total
RECEIPTS
Net
Vat
Gross
Parish Office Central Charges
£94,359.78
£0.00
£94,359.78
Cemetery Services
£1,951.00
£0.00
£1,951.00
Allotments
£48.54
£0.00
£48.54
£96,359.32
£0.00
£96,359.32
Total Receipts
PAYMENTS
Net
Vat
Gross
Parish Office Central Charges
£10,160.87
£290.63
£10,451.50
Civic Expenditure
£54.00
£10.80
£64.80
Cemetery Services
£253.94
£30.40
£284.34
Allotments
£85.02
£0.00
£85.02
Grounds Maintenanace
£12,136.87
£308.86
£12,445.73
£22,690.70
£640.69
£23,331.39
Total Payments
Signed
Chair
Clerk / Responsible Financial Officer
Closing Balances
Ordinary Accounts
EBC Deposit Account
£68,989.92
Petty Cash
£60.00
Unity Trust Bank
£217,240.50
£286,290.42
Total
Reserve Balances
Community Centre
£4,490.56
Long Lane Rec Car Park
£3,235.00
Elections
£7,000.00
Projects from previous Year
£0.00
Machinery & Capital Reserves
£123,376.00
Library Grant
£73.00
County Councillor Grant
£6,925.00
£145,099.56
Reserves total
Page 1 of 1
19/06/20 08:05 AM Vs: 8.45
Bursledon Parish Council
032
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