For Office Use Only
Staff Date
Cash Check Credit
Shelter Rental Applications may be submitted up to one year and at least 2 weeks in advance of desired date via the
following methods.
Name _________________________________________ Org./Co. Name (if applicable) _____________________________
Address _______________________________________ City _______________________ State ______ Zip ________
Email _________________________________________ Phone (H) ___________________ (C) ____________________
Type of Event _________________________________________________________________________________________
Date Requested __________________ Time of event ______:______ to ______:______ (Shelters are rented from 10am – 7pm)
Location Requested ____________________________________ Shelter number requested (
if applicable) _____________
Special requests (
subject to approval) _______________________________________________________________________
Rental Information
Applicant Information
Park Shelter Information and Fees
Resident:
Any person,
organization or
company
located within
Hanover County
Non-Resident:
Any person,
organization or
company,
located outside
of Hanover
County
Shelter Rental
Application
Reserve and pay online at www.hanoverparksrec.com
or submit completed form and payment to Hanover County Parks & Recreation
Mail: 13017 Taylor Complex Lane, Ashland, VA 23005 Fax: (804) 365-4696 Email:
parksandrec@hanovercounty.gov
(804) 365-7150 parksandrec@hanovercounty.gov www.hanoverparksrec.com
Payment and Waiver
By signing below, you agree to adhere to all Parks & Recreation rules and regulations (found on back of this application and online).
In addition, I agree to adhere to the stated maximum capacity of the shelter I am renting.
Park Shelter
Max
Capacity
Amenities
Tables Grills Electricity
Fees
Resident Non-Resident
Courthouse Park
1
50
7
0
yes
$40
$80
Hanover Wayside Park
1
75
12
2
yes
$40
$80
Hanover Wayside Park
2
50
6
3
yes
$40
$80
Montpelier Park
1
100
12
3
yes
$60
$120
Pole Green Park
1
50
6
2
yes
$40
$80
Poor Farm Park
1
50
4
1
yes
$40
$80
Poor Farm Park
2
100
8
2
yes
$60
$120
Poor Farm Park
3
25
4
1
yes
$20
$40
Taylor Park
1
50
6
0
no
$40
$80
Washington Lacy Park
1
25
2
1
no
$20
$40
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We hope you enjoy your time visiting Hanover County’s parks. While in the parks please be courteous to others and aware of
the following rules and regulations listed below.
Park patrons agree to hold Hanover County harmless from any and all accidents and injuries occurring during the use
of park facilities, Hanover County will not be held responsible for any loss or theft during the use of park facilities.
Parks are supervised by the Parks and Recreation Department and patrolled by the Hanover County Sheriff's Office, as
well as the Virginia State Police, who hold the responsibility of enforcing park rules along with local, state and federal
laws.
All areas are available to the public on a first come, first served basis at no charge, with the exception of shelters and
athletic facilities, when reserved. Parks are open from dawn to dusk daily, with the exception of lighted facilities.
Avoid any amenities designated as temporarily unavailable.
Patrons are responsible for leaving the park in the condition it was found, free of trash. Any damage should be
reported immediately to the Parks and Recreation Department.
Closings for maintenance, safety or other reasons deemed appropriate for the management and protection of
property shall be at the discretion of the Department.
Vehicular access is limited to designated areas only.
Tents must be 10 ft x 10 ft, or smaller and may not be staked into the ground.
Portable grills less than 1,000 square-inches are permitted in designated grilling areas only. Fryers and ground fires
are strictly prohibited.
For the safety and overall experience of all park patrons, the following activities are prohibited:
o possession or use of alcoholic beverages
o hunting
o profanity
o glass containers
o metal detecting
o golfing
o rocket launching
o hot air ballooning or manned flying equipment
o posting and distributing promotional material
o carnival-type activities (inflatable attractions, dunk tanks, etc)
o utilizing park property for sale of goods or services or collection of fees
o amplified sound through non-park approved systems
The following are permitted only in designated areas of specific parks:
o unmanned aircraft systems (radio controlled, drones, etc.)
o horseback riding
o animals allowed off-leash
o fishing in accordance with the laws of the Commonwealth of Virginia.
Any exceptions to these guidelines must be approved in advance, in writing by the Parks and Recreation Director.
Shelters
Shelter reservations are posted at the entrance to each of our shelters. Shelters are available on a first-come, first-serve basis
unless reserved.
Shelters may be reserved in advance, one year prior to date of use.
Shelter rental usage is allowed between 10am and 7pm daily.
Refunds will be granted up to one week prior to the reservation date, after which no refunds will be allowed. Refunds
will not be issued due to inclement weather. All refund requests must be submitted in writing to Hanover County
Parks & Recreation, either by mail or email to parksandrec@hanovercounty.gov.
Shelter areas are open throughout the entire year during daylight hours only. When Hanover County Public Schools
close due to inclement weather, the parks will also be closed.
Hanover Parks and Recreation reserves the right to refuse a request to use any park shelter, and will notify applicants
of such a decision in a timely manner.
The applicant must have this reservation confirmation form in his/her possession on the day of the reservation.
The following are prohibiting in and around the shelter: tape, adhesives, strings, nails, glitter and/or confetti.
Park and Shelter Rules
Courthouse Park
7232 Courtland Farm Rd.
Hanover, VA 23069
Shelter 1
Fees: $40 (R) / $80 (NR)
Max Capacity: 50
Table: 7 Grills: 0
Electricity: yes
Note: next to multipurpose field 2
Hanover Wayside Park
8225 Hanover Wayside Park Rd.
Mechanicsville, VA 23116
Shelter 1
Shelter 2
Fees: $40 (R) / $80 (NR)
Max Capacity: 75
Table: 12 Grills: 3
Electricity: yes
Note: across bridge, in wooded area
Fees: $40 (R) / $80 (NR)
Max Capacity: 50
Table: 6 Grills: 3
Electricity: yes
Note: close to playground and open field
Montpelier Park
17203 Sycamore Tavern Ln.
Montpelier, VA 23192
Shelter 1
Fees: $60 (R) / $120 (NR)
Max Capacity: 100
Table: 12 Grills: 3
Electricity: yes
Pole Green Park
8996 Pole Green Park Ln.
Mechanicsville, VA 23116
Shelter 1
Fees: $40 (R) / $80 (NR)
Max Capacity: 50
Table: 6 Grills: 2
Electricity: yes
Note: near small playground, dog park and ball field
Poor Farm Park
13400 Liberty School Rd.
Ashland, VA 23005
Shelter 1
Shelter 2
Shelter 3
Washington Lacy Park
13400 Woodside Ln.
Ashland, VA 23005
Shelter 1
Taylor Park
13017 Taylor Complex Ln.
Ashland, VA 23005
Shelter 1
Fees: $40 (R) / $80 (NR)
Max Capacity: 50
Table: 4 Grills: 1
Electricity: yes
Note: near Dana P. Nelson Operation Hope playground
Fees: $60 (R) / $120 (NR)
Max Capacity: 100
Table: 8 Grills: 2
Electricity: yes
Fees: $20 (R) / $40 (NR)
Max Capacity: 25
Table: 4 Grills: 1
Electricity: yes
Note: near playground in wooded area
Fees: $40 (R) / $80 (NR)
Max Capacity: 50
Table: 6 Grills: 0
Electricity: no
Fees: $20 (R) / $40 (NR)
Max Capacity: 25
Table: 2 Grills: 1
Electricity: no