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2775-20200609 P And R Agenda

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POLICY AND RESOURCES
COMMITTEE
AGENDA
For a Meeting to be held at 8.00p.m. on
Tuesday 9
th
June 2020
Via zoom
Membership:
Councillor B Massey (Chairman)
Councillor M O’Brien (Vice-Chairman)
Councillor D Eley
Councillor I Roberts
Councillor R Crosbie
Councillor J Miller
Councillor J Birch
Councillor K Bentley
Local residents are welcome to attend this meeting. At the meeting, your
elected Councillors will take decisions affecting YOU, the Community and
the Town. At the beginning of the meeting there is an opportunity for you
to make representations, answer questions and give evidence in respect of
any item of business on the agenda. The public may participate for up to
15 minutes for this purpose. If you have any queries, please telephone
the Town Clerk on 01245 321817. Please join us.
If you wish to view the meeting please contact the Town Clerk on 01245 321817
by 12 noon on 8
th
June 2020 for the Zoom meeting ID
Karen Hawkes BSc (Hons)
South Woodham Ferrers Town Clerk
2
nd
June 2020
2
1.
Apologies for absence
To RECEIVE and ACCEPT any apologies for absence.
2.
Dispensation considerations
To consider any dispensations, as required. Standing Order 12.
Dispensation requests shall be in writing and submitted to the Town Clerk
as soon as possible before the meeting, or failing that, at the start of the
meeting for which the dispensation is required.
3.
Declarations of Interest
Any Member declaring an interest is asked to state whether this is a
pecuniary or non-pecuniary interest. Clarification, if required, can be
sought prior to the meeting with the Chairman or the Town Clerk.
4.
Confirmation of Minutes
To APPROVE the minutes of the meeting held on 11
th
February 2020 as a
true record of the meeting.
5.
Public Questions
In accordance with Standing Order 3.e to allow up to 15 minutes for
members of the public to make representations, answer questions and
give evidence in respect of any item covered by the Committees Terms of
Reference. At the close of this item members of the public will no longer
be permitted to address the Committee; Members with pecuniary
interests will also not be permitted to speak, address the Committee on
those interests and must leave the meeting when the item in relation to
their interest is being discussed.
6.
Budgetary Positions
To receive the budgetary positions as at 30
th
April 2020 for this
Committee and Champions Manor Hall, to be noted that income is
down due to the Covid-19 situation and as a result of social
distancing measurers it is highly likely that when the facility opens
that income will be reduced. It is anticipated that committee
projects and budgets may need to be re-considered this year.
July agenda item, once the situation is clearer.
7.
Financial Matters
To receive and note the Council’s bank balances as at 30
th
April
2020:
• Current Account £ 284,649.83
• Reserve Account £ 289,190.97
To receive and note the following bank transfers as at 30
th
April
2020:
• 4th February £30,000
• 6th March £30,000
• 20th March £60,000
To note details of financial transactions for March and April.
3
8.
Internal Audit
To note Heather Heelis Internal Audit is scheduled to be carried out on 8
th
June, report to be to circulated to committee once completed, will be
presented at Council on 16
th
June 2020.
9.1
Annual Audit 2019 / 2020
Annual Governance Statement
To consider and RECOMMEND TO THE COUNCIL approval of the Annual
Governance Statement 2019 / 2020 (Section 1 of the Annual Return).
9.2
10.
To consider and RECOMMEND TO THE COUNCIL for approval the
Annual Return for 2019 / 2020. (Copies of relevant documents are
attached to the agenda.) To note the audit date has been set for 1
st
July
2020. To note that due to restrictions imposed by the Coronavirus for
2019 / 20, there is no requirement for a common period for public rights.
The period for the exercise of public rights must commence prior to 1
st
September, notices will be put in place to this effect.
Environment, Project Fund request for £700.00
Environment minutes E80 budget request for £700.00 for the supply and
fit an entrance arch to the footpath entrance at the Garden of
Remembrance.
11.
Champions Manor Hall
Current situation
The building currently remains closed to members of the public, staff are
working on a rotation basis
Income:
Based upon regular bookings and 2 parties a week ,the monthly loss of
hall / room hire income is approximately £7,500 (based on the 2020
price), during August the hall income is reduced considerably as many
clubs do not run.
Chelmsford City Council Hospitality / Leisure Grant of £25,000 received on
26
th
May 2020, thanks expressed to Councillor Roberts who assisted with
this.
Expenditure:
2 members of staff currently furloughed
Servicing: (fire / lift/ security camera/) carried out as usual
Regular building checks being carried out
Bins and sanitary services reduced
Cleaning: currently not being carried out
Sanitisation stations: three have been purchased
Signage: appropriate signage and markings will be purchased once further
guidance is provided
At this time there is very little guidance as to what measures will need to
be in place when Champions Manor Hall opens to the public. It is
anticipated further Government guidance will be issued for the 14
th
July
2020 Policy and Resource meeting.
12.
Telephone Box, Heralds Way
To note that Chelmsford City Council has communicated with BT that the
Town Council wish to adopt the phone box to install a defibrillator, due to
the Covid situation there is no further development at this time.
4
13.
Land within South Woodham Ferrers:
• Councillor Roberts to report:
Fenn Land off of Old Woodham Road: Very minimal information on
this item within the office.
• Farmland adjacent to Garden of Remembrance: Lambert Smith
Hampton has been contacted regarding this site, following the
adoption of the Chelmsford Local Plan Town Clerk to follow up the
item as it is now clear the land which is earmarked for
development.
• Land North of site 7 – Off of Burnham Road: Councillor O’Brien to
report, agreed at Council C98 to investigate the purchase of the
land.
14.
Reports from Representatives of Outside Bodies reporting to
Policy and Resources Committee:
Due to the Covid situation no meetings have been held:
a. Essex Association of Local Councils – Karen Hawkes
b. Larger Local Councils Forum – Councillor J Miller
c. Chelmsford Association of Local Councils – Councillor I Roberts
15.
Report to Council
To agree items for report to the next Council meeting on 16
th
June 2020.
16.
Media Contact
To consider whether any items on this Agenda warrant a media release
and if so, to agree a Councillor to comment, if applicable.
17.
Next Meeting
The next meeting of the Policy and Resources Committee will be on 14
th
July 2020.
Any member who is unable to attend the meeting should send their apologies and reason
to the Town Clerk prior to the meeting.
Policy and Resource Meeting 9th June 2020Month No: 1
02/06/2020
15:48
South Woodham Ferrers Town Council Current Year
Page 1
Detailed Income & Expenditure by Budget Heading 30/04/2020
Actual Year
To Date
Current
Annual Bud
Variance
Annual Total
Committed
Expenditure
Funds
Available
Actual
Current Mth
Transfer
to/from EMR
100 Champions Manor Hall
31,0001001 Main Hall Hire 0 0 31,000
41,0001002 Multi Purpose Room Hire 0 0 41,000
10,0001003 Conference Room Hire 0 0 10,000
8,0001004 Meeting Room Hire 0 0 8,000
25,0001009 CCC Grant Income 0 0 25,000
1,1001050 Rent from ESO Depot 0 0 1,100
17,6001055 Rent from Office Use 0 0 17,600
0 133,7000Champions Manor Hall :- Income 133,700 0
6,833 6,8334000 Electricity 167 167 7,000
1,600 1,6004005 Gas 0 0 1,600
700 7004010 Water 0 0 700
350 3504015 Sewerage 0 0 350
180 1804020 Rates 9,820 9,820 10,000
15,000 15,0004025 Cleaning 0 0 15,000
16,274 16,2274030 Maintenance 1,726 1,726 18,000 47
5,000 5,0004035 Major Repair Fund 0 0 5,000
1,000 1,0004040 Administration 0 0 1,000
1,000 1,0004050 PRS Licence 0 0 1,000
500 5004110 Photocopier 0 0 500
150 1504115 Postage 0 0 150
616 6164120 Telephone 19 19 635
(69) (69)4125 Sanitary Contract 69 69 0
550 5504130 Security 0 0 550
1,476 1,4764275 Insurance 0 0 1,476
(26) (26)4325 Litter Control 26 26 0
1,955 1,9554800 Contingencies 45 45 2,000
11,872 64,96111,872Champions Manor Hall :- Indirect Expenditure 53,089 47 53,042 0
Net Income over Expenditure (11,872) 68,739 80,611(11,872)
6000 plus Transfer from EMR (5,000) (5,000)
Movement to/(from) Gen Reserve
(16,872) (16,872)
Continued over page
Policy and Resource Meeting 9th June 2020Month No: 1
02/06/2020
15:48
South Woodham Ferrers Town Council Current Year
Page 2
Detailed Income & Expenditure by Budget Heading 30/04/2020
Actual Year
To Date
Current
Annual Bud
Variance
Annual Total
Committed
Expenditure
Funds
Available
Actual
Current Mth
Transfer
to/from EMR
110 Office Costs
1,906 1,9064000 Electricity 94 94 2,000
17,600 17,6004001 Rent for Office 0 0 17,600
550 5504005 Gas 0 0 550
200 2004010 Water 0 0 200
100 1004015 Sewerage 0 0 100
(324) (324)4020 Rates 5,524 5,524 5,200
7,500 7,5004025 Cleaning 0 0 7,500
8,911 8,8844030 Maintenance 839 839 9,750 27
500 5004050 PRS Licence 0 0 500
500 5004100 Equipment 0 0 500
500 5004105 Office Supplies 0 0 500
1,500 1,5004110 Photocopier 0 0 1,500
900 9004115 Postage 0 0 900
746 7464116 Card Processing 154 154 900
1,306 1,3064120 Telephone 44 44 1,350
161 1614125 Sanitary Contract 39 39 200
400 4004130 Security 0 0 400
280 2804135 Mobiles 20 20 300
1,425 1,4254145 IT Work/Support 575 575 2,000
7,289 51,9507,289
Office Costs :- Indirect Expenditure
44,661 27 44,635 0
Net Expenditure
(7,289) (51,950) (44,661)(7,289)
Continued over page
Policy and Resource Meeting 9th June 2020Month No: 1
02/06/2020
15:48
South Woodham Ferrers Town Council Current Year
Page 3
Detailed Income & Expenditure by Budget Heading 30/04/2020
Actual Year
To Date
Current
Annual Bud
Variance
Annual Total
Committed
Expenditure
Funds
Available
Actual
Current Mth
Transfer
to/from EMR
120 Policy & Resources General
214,0941076 Precept 214,094 214,094 428,187
1,3881090 Interest Received 112 112 1,500
5501095 Leases & Wayleave 0 0 550
214,206 430,237214,206Policy & Resources General :- Income 216,031 0
140,890 140,8904200 Salaries 9,110 9,110 150,000
39,000 39,0004205 Employer's NI 0 0 39,000
40,000 40,0004210 Superannuation 0 0 40,000
1,000 1,0004230 Payroll Contract 0 0 1,000
50 504235 Petty Cash 0 0 50
1,000 1,0004240 Staff Uniform & Travel 0 0 1,000
5,000 5,0004245 Training 0 0 5,000
2,000 2,0004246 Training - Councillors 0 0 2,000
450 4504250 Recruitment 0 0 450
500 5004255 Subscriptions 1,501 1,501 2,000
200 2004260 Publications 0 0 200
500 5004265 Marketing 0 0 500
1,940 1,9404270 Audit 560 560 2,500
3,000 3,0004275 Insurance 0 0 3,000
1,200 1,2004280 Civic Budget 0 0 1,200
300 3004285 Member's Expenses 0 0 300
10,320 10,3204290 Member's Basic Allowance 0 0 10,320
11,162 11,1624295 Loan Repayment 11,162 11,162 22,324
5,057 5,0574300 IT Contract & Equipment 943 943 6,000
850 8504305 Elections 0 0 850
2,250 2,2504310 Earmarked Grants 0 0 2,250
8,000 5,3504315 Grants 0 0 8,000 2,650
30,000 30,0004316 Project Fund 0 0 30,000
1,086 1,0864325 Litter Control 14 14 1,100
1,500 1,5004800 Contingencies 0 0 1,500
2,000 2,0004801 Professional Fees 0 0 2,000
23,290 332,54423,290Policy & Resources General :- Indirect Expenditure 309,254 2,650 306,604 0
Net Income over Expenditure
190,916 97,693 (93,223)190,916
6000 plus Transfer from EMR (30,850) (30,850)
Movement to/(from) Gen Reserve
160,066 160,066
Continued over page
Policy and Resource Meeting 9th June 2020Month No: 1
02/06/2020
15:48
South Woodham Ferrers Town Council Current Year
Page 4
Detailed Income & Expenditure by Budget Heading 30/04/2020
Actual Year
To Date
Current
Annual Bud
Variance
Annual Total
Committed
Expenditure
Funds
Available
Actual
Current Mth
Transfer
to/from EMR
42,450 449,455
349,731214,206 563,937
407,005
171,755 171,755 114,482 (57,273)
Grand Totals:- Income
Net Income over Expenditure
Expenditure
2,724 404,28142,450
214,206
plus Transfer from EMR
(35,850) (35,850)
Movement to/(from) Gen Reserve
135,905 135,905
South Woodham Ferrers Town Council 2019/20
Current Bank Account
List of Payments made between 01/03/2020 and 30/04/2020
Date Paid Payee Name Reference Amount Paid Transaction Detail
02/03/2020 AHEAD4 LTD so020320 169 IT ContractLabour-Monthly
10/03/2020 Karen Hawkes 302141 CQ 119.7 Karen Hawkes Travel Expenses
10/03/2020
CASHBACS INTERNATIONAL LTD
s0100320 132 Feb Cashbacs Annual Support
12/03/2020 BRITISH TELECOM PLC 120320 376.87 BT Feb 2020
13/03/2020
Document Office Technology Ser
130320 200.67 Purchase Ledger Payment
13/03/2020 fdms charge FDMS 30.36 fdms charge
16/03/2020 ATLAS HOUSE CONSULTANCY 302142 1717.55 Boiler Service/Emergency Lights
16/03/2020 CT Services Group Ltd 302143 2248.8 Feb 2020 Cleaning
16/03/2020 DAISY COMMUNICATIONS 302144 71.5 Feb 2020 phone
16/03/2020 J W DAVIS ENTERPRISES LTD 302145 2024 Withywindle Hedge Cutting
16/03/2020 DISPOSABLE CATERING 302146 88.82 cleaning supplies
16/03/2020 EALC 302148 1223.96 Cllr/Staff Training 24/2+ lit
16/03/2020 Edwards Business Support 302149 542.78 EBS March 2020
16/03/2020 ROWLAND BROTHERS TRADE 302150 348.7 Plaque - Patrick R. Collins
16/03/2020 Focus Print & Publishing Limit 302201 1152 Focus SWF 4 page insert
16/03/2020 GLASDON UK LTD 302203 344.43 Litter Bins
16/03/2020 GREEN RECYCLING LTD 302204 202.88 Trade Waste Feb 2020
16/03/2020 IDENTILABEL LTD 302205 163.2 Plaque engraving
16/03/2020
Thames Security Shredding Ltd
302207 176.22 Feb 2020 Shredding
16/03/2020 Treecology 302208 200 removal windblown tree at fen
16/03/2020 Troy Hayes Planning Limited 302209 1440 Ongoing NPL + posters
16/03/2020 VIP Security (Essex) Ltd 302210 198 Door Staff at AGM
16/03/2020 Karen Dean 302147 34.83 Karen Dean
17/03/2020 Rialtas Business Solutions Ltd 302212 1177.92 Onsite Training
17/03/2020
Thames Security Shredding Ltd
302206 80.1 Jan 2020 shredding
17/03/2020 Elaine Ketley 302213 11.23 Expenses
17/03/2020 station adopters grant 302211 649 station adopters grant
18/03/2020 DISPOSABLE CATERING 302217 122.04 Toilet Roll & Blue Paper
18/03/2020 RCCE 302218 66 RCCE
19/03/2020 O2 190320 23.39 Mobile
19/03/2020 NPOWER LTD 190320so 1093.45 Feb Electricity Usage
25/03/2020 BARCLAYCARD COMMERCIAL 250320 1079.4 B/Crd Amzn Del Crg July 2019
25/03/2020 AHEAD4 LTD 250320so 48 Purchase Ledger Payment
26/03/2020 bacs charge BACS 8.98 bacs charge
27/03/2020 PAYMENTSENSE LTD so270320 18 Purchase Ledger Payment
31/03/2020 service charge BACS 49.2 bank charges unity
31/03/2020 manual credit handling charge
MANUAL CRE
21.8 manual credit handling charge
31/03/2020
Write Back uncashed Chq @ YE
302050WB -65.94 Write Back uncashed Chq @ YE
31/03/2020
Write Back Chq uncashed @ YE
302191WB -2 Write Back Chq uncashed @ YE
31/03/2020 Write Back uncashed chq @ YE 301650WB -100 Write Back uncashed chq @ YE
01/04/2020 CF CORPORATE FINANCE LTD DDApr2020 212.4 Photocopier lease 2020
01/04/2020 CHELMSFORD CITY COUNCIL DD 1538.25 Business Rates 2020/21
01/04/2020
CASHBACS INTERNATIONAL LTD
DD March 12 MONTHLY INVOICE
01/04/2020 AHEAD4 LTD
DD01042020
169 IT Labour - April
15/04/2020
Document Office Technology Ser
DDMarch 128.19 PHOTOCOPYING
15/04/2020 UNITY TRUST BANK
DD29042020
10.94 April Bank Charges
16/04/2020 FIRST DATA DDCardProc 112.94 Bank Fees March
20/04/2020 NPOWER LTD DD Mar. 313.62 1st - 7th March Electricity
21/04/2020 AHEAD4 LTD 302221 1089.63 Exchange Mailbox-Yearly
21/04/2020 ROWLAND BROTHERS TRADE 302222 58.04 garden of rem
21/04/2020 CT Services Group Ltd 302223 2100.52 cleaning
21/04/2020 ATLAS HOUSE CONSULTANCY 302224 2814 prev. maintenance / repair at Fenn
21/04/2020 J W DAVIS ENTERPRISES LTD 302225 2444 tree removal playground
21/04/2020 Rialtas Business Solutions Ltd 302226 672 year end 2019/20
21/04/2020
ESSEX ASSOCIATION OF LOCAL
302227 1500.5 12650/ESSEX ASSOCIATION OF LOC
21/04/2020 Troy Hayes Planning Limited 302228 3000 MARCH REG 14
21/04/2020 JAMES TODD AND CO 302229 267.66 36932/JAMES TODD AND CO
21/04/2020 Rialtas Business Solutions Ltd 302231 1310.4 bookings licence
21/04/2020 Vision ICT Ltd 302230 342 10900/Vision ICT Ltd
21/04/2020
ACTIVE ELECTRICAL SOLUTIONS
302233 870 christmas lights
21/04/2020 O2 DD 210420 24.01 Mobile Phones April
24/04/2020 Salaries April DD 9110.08 Salaries April
27/04/2020 BARCLAYCARD COMMERCIAL
DD27042020
1484.18 Purchase Ledger Payment
27/04/2020 AHEAD4 LTD
DD27042020
48 Purchase Ledger Payment
30/04/2020 Public Works Loans DD 11162 Public Works Loans
This authority’s internal auditor, acting independently and on the basis of an assessment of risk,
carried out a selective assessment of compliance with relevant procedures and controls to be in
operation during the nancial year ended 31 March 2020.
The internal audit for 2019/20 has been carried out in accordance with this authority’s needs
and planned coverage. On the basis of the ndings in the areas examined, the internal audit
conclusions are summarised in this table. Set out below are the objectives of internal control
and alongside are the internal audit conclusions on whether, in all signicant respects, the control
objectives were being achieved throughout the nancial year to a standard adequate to meet the
needs of this authority.
Annual Internal Audit Report 2019/20
ENTER NAME OF AUTHORITY
Page 3 of 6Annual Governance and Accountability Return 2019/20 Part 3
Local Councils, Internal Drainage Boards and other Smaller Authorities*
*If the response is ‘no’ you must include a note to state the implications and action being taken to address any weakness in control
identied (add separate sheets if needed).
**Note: If the response is ‘not covered’ please state when the most recent internal audit work was done in this area and when it is
next planned, or, if coverage is not required, the annual internal audit report must explain why not (add separate sheets if needed).
For any other risk areas identied by this authority adequate controls existed (list any other risk areas on separate sheets if needed).
DD/MM/YYSIGNATURE REQUIRED
Date
Signature of person who
carried out the internal audit
DD/MM/YY DD/MM/YYDD/MM/YY
Name of person who carried out the internal auditDate(s) internal audit undertaken
ENTER NAME OF INTERNAL AUDITOR
A. Appropriate accounting records have been properly kept throughout the nancial year.
B. This authority complied with its nancial regulations, payments were supported by invoices, all
expenditure was approved and VAT was appropriately accounted for.
C. This authority assessed the signicant risks to achieving its objectives and reviewed the adequacy
of arrangements to manage these.
D. The precept or rates requirement resulted from an adequate budgetary process; progress against
the budget was regularly monitored; and reserves were appropriate.
E. Expected income was fully received, based on correct prices, properly recorded and promptly
banked; and VAT was appropriately accounted for.
F. Petty cash payments were properly supported by receipts, all petty cash expenditure was
approved and VAT appropriately accounted for.
G. Salaries to employees and allowances to members were paid in accordance with this authority’s
approvals, and PAYE and NI requirements were properly applied.
J. Accounting statements prepared during the year were prepared on the correct accounting basis
(receipts and payments or income and expenditure), agreed to the cash book, supported by an
adequate audit trail from underlying records and where appropriate debtors and creditors were
properly recorded.
H. Asset and investments registers were complete and accurate and properly maintained.
I. Periodic and year-end bank account reconciliations were properly carried out.
K.
IF the authority certied itself as exempt from a limited assurance review in 2018/19, it met the
exemption criteria and correctly declared itself exempt. (If the authority had a limited assurance
review of its 2018/19 AGAR tick “not covered”)
Yes No*
Agreed? Please choose
one of the following
Internal control objective
Not
covered**
L.
The authority has demonstrated that during summer 2019 it correctly provided for the exercise
of public rights as required by the Accounts and Audit Regulations.
M. (For local councils only)
Trust funds (including charitable) – The council met its responsibilities as a trustee.
Yes No Not applicable
South Woodham Ferrers Town Council 2019/20
Income and Expenditure Account for Year Ended 31st March 2020
31st March 2019 31st March 2020
Operating Income
72,405 72,663
Champions Manor Hall
439,798 380,667
Policy & Resources General
9,004 66,218
Leisure General
630 370
Bandstand
3,377 3,243
Community Events
389 26,747
Environment General
10,457 11,701
Garden of Remembrance
561,609536,060
Total Income
Running Costs
75,256 65,854
Champions Manor Hall
52,769 52,034
Office Costs
409,841 314,675
Policy & Resources General
52,805 52,428
Leisure General
1,752 3,414
Bandstand
12,036 11,064
Community Events
23,449 20,892
Environment General
24,636 16,141
Garden of Remembrance
6,274 0
Neighbourhood Plan
7,519 0
Environment Project Fund
1,220 0
Leisure Project Fund
7,080 0
CMH Project Fund
536,502674,637
Total Expenditure
General Fund Analysis
Opening Balance
Plus : Income for Year
Less : Expenditure for Year
Transfers TO / FROM Reserves
Closing Balance
349,944 230,601
536,060 561,609
(19,234) 50,869
886,004 792,210
674,637 536,502
211,367 255,708
230,601 204,839
Cost Centre ReportMonth No: 12
21/04/2020
12:22
South Woodham Ferrers Town Council 2019/20
Page 1
Detailed Income & Expenditure by Budget Heading 31/03/2020
Actual Year
To Date
Current
Annual Bud
Variance
Annual Total
Committed
Expenditure
Funds
Available
Transfer
to/from EMR
100 Champions Manor Hall
1,7431001 Main Hall Hire 20,257 22,000
6,1341002 Multi Purpose Room Hire 23,866 30,000
(761)1003 Conference Room Hire 5,761 5,000
(558)1004 Meeting Room Hire 3,558 3,000
(520)1007 Car park 520 0
01050 Rent from ESO Depot 1,100 1,100
01055 Rent from Office Use 17,600 17,600
78,70072,663
Champions Manor Hall :- Income
6,037 0
(573) (573)4000 Electricity 7,573 7,000
865 8654005 Gas 735 1,600
63 634010 Water 637 700
350 3504015 Sewerage 0 350
(163) (163)4020 Rates 9,663 9,500
3,030 3,0304025 Cleaning 11,970 15,000
(1,916) (1,963)4030 Maintenance 19,916 18,000 47 3,561
(3,210) (3,210)4035 Major Repair Fund 8,210 5,000
669 6694040 Administration 331 1,000
(61) (61)4050 PRS Licence 546 485
(122) (122)4051 Hall refund and expenses 122 0
65 654110 Photocopier 435 500
150 1504115 Postage 100 250
(111) (111)4120 Telephone 611 500
(397) (397)4125 Sanitary Contract 397 0
(257) (257)4130 Security 807 550
(788) (788)4150 Fire Maintenance 788 0
41 414275 Insurance 1,435 1,476
424 4244800 Contingencies 1,576 2,000
63,91165,854
Champions Manor Hall :- Indirect Expenditure
(1,943) 47 (1,990) 3,561
Net Income over Expenditure
6,809 14,789 7,980
6000 plus Transfer from EMR 3,561
Movement to/(from) Gen Reserve
10,370
110 Office Costs
(2,161) (2,161)4000 Electricity 4,161 2,000
(58) (58)4001 Rent for Office 17,658 17,600
120 1204005 Gas 430 550
(112) (112)4010 Water 312 200
Continued over page
Cost Centre ReportMonth No: 12
21/04/2020
12:22
South Woodham Ferrers Town Council 2019/20
Page 2
Detailed Income & Expenditure by Budget Heading 31/03/2020
Actual Year
To Date
Current
Annual Bud
Variance
Annual Total
Committed
Expenditure
Funds
Available
Transfer
to/from EMR
100 1004015 Sewerage 0 100
(235) (235)4020 Rates 5,435 5,200
(2,850) (2,850)4025 Cleaning 10,350 7,500
(434) (460)4030 Maintenance 5,234 4,800 27
193 1934050 PRS Licence 307 500
463 4634100 Equipment 37 500
(383) (383)4105 Office Supplies 883 500
490 4904110 Photocopier 1,010 1,500
502 5024115 Postage 398 900
(249) (249)4116 Card Processing 1,149 900
(36) (36)4120 Telephone 1,386 1,350
108 1084125 Sanitary Contract 92 200
(54) (54)4130 Security 454 400
66 664135 Mobiles 234 300
(7) (7)4140 Other Office Costs 7 0
88 884145 IT Work/Support 1,912 2,000
(443) (443)4150 Fire Maintenance 443 0
(83) (83)4800 Contingencies 83 0
(58) (58)9001 Neighbourhood Plan 58 0
47,00052,034
Office Costs :- Indirect Expenditure
(5,034) 27 (5,060) 0
Net Expenditure
(52,034) (47,000) 5,034
120 Policy & Resources General
01076 Precept 348,065 348,065
(577)1090 Interest Received 1,577 1,000
11095 Leases & Wayleave 549 550
(21,477)1400 CIL Money Received 21,477 0 14,323
(9,000)1410 Neighbourhood Plan - Income 9,000 0
349,615380,667
Policy & Resources General :- Income
(31,052) 14,323
(0) (0)4125 Sanitary Contract 0 0
(165) (165)4130 Security 165 0
19,566 19,5664200 Salaries 130,434 150,000
(16,614) (16,614)4205 Employer's NI 39,614 23,000
661 6614210 Superannuation 39,339 40,000
361 3614230 Payroll Contract 639 1,000
100 1004235 Petty Cash 0 100
107 1074240 Staff Uniform & Travel 893 1,000
387 3874245 Training 2,613 3,000
1,239 1,2394246 Training - Councillors 761 2,000
Continued over page
Cost Centre ReportMonth No: 12
21/04/2020
12:22
South Woodham Ferrers Town Council 2019/20
Page 3
Detailed Income & Expenditure by Budget Heading 31/03/2020
Actual Year
To Date
Current
Annual Bud
Variance
Annual Total
Committed
Expenditure
Funds
Available
Transfer
to/from EMR
278 2784250 Recruitment 172 450
418 4184255 Subscriptions 2,082 2,500
121 1214260 Publications 79 200
442 4424265 Marketing 58 500
154 1544270 Audit 2,346 2,500
894 8944275 Insurance 2,551 3,445
744 7444280 Civic Budget 456 1,200
292 2924285 Member's Expenses 8 300
3,003 3,0034290 Member's Basic Allowance 7,317 10,320
744 7444295 Loan Repayment 22,882 23,626
1,177 1,1774300 IT Contract & Equipment 4,823 6,000
542 5424305 Elections 308 850
1,950 1,9504310 Earmarked Grants 300 2,250
5,871 3,2214315 Grants 4,129 10,000 2,650
28,563 28,5634316 Project Fund 0 28,563
0 04325 Litter Control 1,100 1,100
611 6114800 Contingencies 889 1,500
1,203 1,2034801 Professional Fees 797 2,000
(49,920) (49,920)9001 Neighbourhood Plan 49,920 0 2,500
317,404314,675
Policy & Resources General :- Indirect Expenditure
2,729 2,650 79 2,500
Net Income over Expenditure
65,993 32,211 (33,782)
6000 plus Transfer from EMR 42,481
6001 less Transfer to EMR 43,736
Movement to/(from) Gen Reserve
64,738
200 Leisure General
(3,000)1008 Misc Income 3,000 0
01076 Precept 54,073 54,073
01200 Allotment Income 300 300
01205 Bowls Club Income 3,745 3,745
(1,558)1210 Christmas Lights Income 5,100 3,542
61,66066,218
Leisure General :- Income
(4,558) 0
463 4634500 Play Schemes 3,037 3,500
(320) (320)4505 Open Spaces Maintenance 4,320 4,000
3,639 3,6394506 Open Spaces Maint. (John Cox) 8,361 12,000
300 3004508 Marsh Farm Road Allotments 0 300
(5,438) (5,438)4510 Play Area Running Costs 11,438 6,000 9,319
0 04515 Swimming Pool Subsidy 10,000 10,000
Continued over page
Cost Centre ReportMonth No: 12
21/04/2020
12:22
South Woodham Ferrers Town Council 2019/20
Page 4
Detailed Income & Expenditure by Budget Heading 31/03/2020
Actual Year
To Date
Current
Annual Bud
Variance
Annual Total
Committed
Expenditure
Funds
Available
Transfer
to/from EMR
(325) (325)4520 Bowling Green Maintenance 1,175 850
3,745 3,7454525 Bowling Green Sinking Fund 0 3,745
902 9024530 Christmas Lights 14,098 15,000
55,39552,428
Leisure General :- Indirect Expenditure
2,967 0 2,967 9,319
Net Income over Expenditure
13,790 6,265 (7,525)
6000 plus Transfer from EMR 9,319
6001 less Transfer to EMR 4,045
Movement to/(from) Gen Reserve
19,064
210 Bandstand
6301230 Bandstand Income 370 1,000
1,000370
Bandstand :- Income
630 0
(2,814) (2,814)4600 Bandstand Expenditure 3,414 600 3,350
6003,414
Bandstand :- Indirect Expenditure
(2,814) 0 (2,814) 3,350
Net Income over Expenditure
(3,044) 400 3,444
6000 plus Transfer from EMR 3,350
Movement to/(from) Gen Reserve
306
250 Community Events
1,0261250 Christmas Fayre Income 1,474 2,500
(112)1251 Senior Citizens Christmas lunc 312 200
4651252 Champions Film Club Income 535 1,000
841253 Childrens Christmas party Inc 216 300
9,9301256 Outdoor Cinema Income 0 9,930
(706)1310 Youth Club Income 706 0
13,9303,243
Community Events :- Income
10,687 0
(77) (77)4350 Youth Club Expenditure 77 0
350 3504650 Gardeners Panel 0 350
(110) (110)4651 Christmas Fayre Expenditure 7,110 7,000
127 1274652 Champions Film Club Expenditur 973 1,100
(15) (15)4653 Senior Citizens lunch Exp 515 500
125 1254654 Fun the Bandstand 875 1,000
50 504655 Arts Festival 950 1,000
490 4904656 Childrens Christmas party Exp 510 1,000
146 1464658 Promotional Items 54 200
1,000 1,0004659 Spring events Town Mayor 0 1,000
Continued over page
Cost Centre ReportMonth No: 12
21/04/2020
12:22
South Woodham Ferrers Town Council 2019/20
Page 5
Detailed Income & Expenditure by Budget Heading 31/03/2020
Actual Year
To Date
Current
Annual Bud
Variance
Annual Total
Committed
Expenditure
Funds
Available
Transfer
to/from EMR
800 8004660 Young Carers Event 0 800
6,000 6,0004661 Outdoor Cinema 0 6,000
645 6454662 Bands on the Bandstand 0 645
20,59511,064
Community Events :- Indirect Expenditure
9,531 0 9,531 0
Net Income over Expenditure
(7,821) (6,665) 1,156
300 Environment General
01076 Precept 26,747 26,747
26,74726,747
Environment General :- Income
0 0
(169) (169)4030 Maintenance 169 0
666 6664325 Litter Control 534 1,200
1,708 1,7084700 Street Furniture & Signage 3,292 5,000
434 4344705 Hanging Baskets 10,566 11,000
(33) (33)4710 Roundabout Sponsorship 1,698 1,665
(133) (133)4720 Fenn Maintenance 4,633 4,500
200 2004725 Millennium Place 0 200
23,56520,892
Environment General :- Indirect Expenditure
2,673 0 2,673 0
Net Income over Expenditure
5,855 3,182 (2,673)
6001 less Transfer to EMR 200
Movement to/(from) Gen Reserve
5,655
310 Garden of Remembrance
(701)1300 Garden of Remembrance Income 11,701 11,000
11,00011,701
Garden of Remembrance :- Income
(701) 0
(64) (64)4010 Water 64 0
(29) (29)4030 Maintenance 29 0
509 5094760 GoR Supplies 4,491 5,000
490 4904765 GoR Maintenance 4,510 5,000
(83) (83)4770 GoR Security 4,265 4,182
(2,782) (2,782)4775 GoR Projects 2,782 0
14,18216,141
Garden of Remembrance :- Indirect Expenditure
(1,959) 0 (1,959) 0
Net Income over Expenditure
(4,441) (3,182) 1,259
Continued over page
Cost Centre ReportMonth No: 12
21/04/2020
12:22
South Woodham Ferrers Town Council 2019/20
Page 6
Detailed Income & Expenditure by Budget Heading 31/03/2020
Actual Year
To Date
Current
Annual Bud
Variance
Annual Total
Committed
Expenditure
Funds
Available
Transfer
to/from EMR
536,502 542,652
(18,957)561,609 542,652
6,150
25,107 0 (25,107)
Grand Totals:- Income
Net Income over Expenditure
Expenditure
2,724 3,426
plus Transfer from EMR
58,712
less Transfer to EMR
47,981
Movement to/(from) Gen Reserve
35,838
South Woodham Ferrers Town Council 2019/20
ANNUAL RETURN - ENGLAND
FOR THE YEAR ENDED 31 MARCH 2020
SECTION 2 - THE STATEMENT OF ACCOUNTS
I certify that the accounts contained in this return present fairly the financial position of the council, are consistant with the underlying financial
records and have been prepared on the basis of Income and Expenditure.
Responsible Financial Officer
Date
I confirm that these accounts are
approved by the Council and recorded
as council minute reference
Signed on behalf of the above Council (Chair)
Dated
Date
Last Year £ This Year £ General Notes for Guidance
355,8261
Balances
brought forward
494,403
Total balances & reserves at the beginning of the year as recorded in the
Financial Records
428,8852
Annual Precept
420,476
Total amount of Precept income received in the year
132,7243
Total other
receipts
115,584
Total income or receipts as recorded in the cashbook minus the Precept
209,3874
Staff costs
228,639
Total expenditure or payments made to and on behalf of all employees.
Include salaries and wages, PAYE and NI (employees and employers),
pension contributions and expenses
22,8825
Loan
interest/Capital
repayments
23,626
Total expenditure or payments of capital and interest made during the year
on borrowings
304,2336
Total other
payments
422,372
Total expenditure or payments as recorded in the cashbook minus
employment costs (Line 4) and loan / interest expenditure / payments
(Line 5)
7
Balances
carried forwrd
380,934355,826
Total balances and reserves at the end of the year. [Must equal (1+2+3)-
(4+5+6)]
368,2948
Total Cash &
Investments
340,352
The sum of all current and deposit bank accounts, cash holdings and
investments held as at 31 March
2,951,2739
Total Fixed
Assets
2,948,721
The recorded current book value at 31 March of all tangible fixed assets as
recorded in the asset register
136,00010
Total Borrowings
152,000
The outstanding capital balances as at 31 March of all loans from third
parties (usually PWLB)
The following documents should accompany the accounts when submitted to the auditor:
* A brief explanation of significant variations from last year to this year in Section 2;
* Bank Reconciliation as at 31 March
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Completed 4 July 2020

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