Request for Public Records
22560 SW Pine Street, Sherwood, OR 97140
Main Phone: 503-625-5522 Fax: 503-625-4254
City Recorder Phone: 503-625-4246
Email: CityRecorder@Sherwoodoregon.gov
Website: www.sherwoodoregon.gov
Page 2 of 2
Information about Obtaining Records
Level 1 Request:
Does not always require a written request and is not likely to incur a fee. Requested documents must be current and
readily available and require minimal staff time (less than 15 minutes) or resources to be made available. Records may be in electronic
format and easily emailed.
Level 2 Request:
Request must be made in writing to the City Recorder. Requested documents are not immediately available. Request
must clearly and correctly identify the document(s), may not require extensive staff research, records must be held in a single city
department or division, may not contain sensitive, confidential or privileged information, and must not require city attorney review prior
to release. City provides written acknowledgement that the request has been received and provides a time and cost estimate for
proceeding with the request. The requester must pay a 50% deposit of the estimated costs, and the balance is due prior to releasing
records. Documents are usually available within 5 business days.
Level 3 Request:
Request must be made in writing to the City Recorder. Requested documents are not immediately available. This type
of request is complex and involves multiple staff and or departments or divisions. It involves extensive research, or compilation of
documents and may require City Attorney review. The request may also require staff follow up to identify requested documents. City
provides written acknowledgement that the request has been received and provides a time and cost estimate for proceeding with the
request. The requester must pay a 50% deposit of the estimated costs, and the balance is due prior to releasing records. City may need
15 or more business days to complete the request and will communicate with the requester if more time is needed.
The City attempts to fill Level 1 Requests within 1-3 business days, Level 2 Requests within 5 business days and Level 3 Requests
within 15 business days after the requester has authorized proceeding and the submitted payment or a deposit. The City Recorder will
coordinate Level 2 and Level 3 requests and may request review by the City Attorney to assess disclosure requirements. The requester
will be notified if costs exceed the written estimate provided. A refund will be issued if actual costs are less.
Forms of Payment:
The City accepts cash, check (payable to the City of Sherwood), and credit card (including over the phone). A
receipt of the deposit will be provided to the requester, as well as a receipt for final payment.
Staff time is billed in 15-minute increments according to the calculations shown on the current Fee Schedule, available on the City’s
website. An estimate of charges will be calculated and a 50% deposit required upon receipt of requests over $25. Balance is due
upon release of records. Please see the City of Sherwood
Fee Schedule for a complete list of fees.
Photocopies 8.5 x 11 are $0.15 single/$0.25 double Data Disk $25 each
Less than 15 Minutes, No Fee: Estimated Fee: Deposit Amount:
Request Received By: __________________________________________ Date: ______________________
Number of pages copied: __________ Time Spent:___________ Number of Data Disk(s) provided: ____________
Deposit Paid Check # Cash _________ Visa/MC _________
Balance Paid Check # Cash _________ Visa/MC _________
Date Record(s) Picked Up: Date Provided Electronically: Staff Initials:
ORS 192.440(4) – Authorizes the City to charge fees associated with public records requests.
